To: From: Re: Mercer County Schools Principals Mercer County Schools Safety Committee Required Safety Reports Date: October 30, 2010 In order to work toward safer schools, two reports are required to be submitted to the Safety Committee. The first report is Mercer County Schools Monthly Safety Inspection Report which is due by the 10 th of each month. This report should be submitted by email to both Fred Scott fscott@access.k12.wv.us and Melvin Greggmgregg@access.k12.wv.us. Please note: if there are areas needing correction a work order for this correction must be submitted to maintenance. The second report is Mercer County Schools Bi-Annual Safety Inspection Checklist. This report is to be submitted by August 20 th of each school year and again at the end of the year when you check out. Please note: if there are areas needing correction a work order for this correction must be submitted to maintenance. This report is also submitted to both Fred Scott and Melvin Gregg. If there are emergency situations they should be reported to Maintenance Department immediately. Attached you will find the forms to be used for the two required reports; there is also a template you may use on you IPOD. If you do not have these templates contact Lori Comer. Earlier in the year we requested a copy of your school s Lock-Down Policy, if you have not sent this in to Fred Scott please do so as soon as possible. We appreciate your assistance with these very important issues. If you have any questions regarding these reports please contact either Mr. Scott or Mr. Gregg. cc: Don White, Assistant Superintendent
MERCER COUNTY SCHOOLS BI-ANNUAL SAFETY INSPECTION CHECKLIST School / Site: Date: Inspected By: The following checklist is a guide for bi-annual safety inspections. Site personnel are required to correct any item marked U for unsatisfactory, if possible. All other deficiencies must be submitted to the Maintenance Department using the MCS Work Order System. Emergency situations needing immediate attention should be reported to the Maintenance Department at or the Safety Office at (304) 487-1551 ext 298 or 299. Please complete the Safety Corrections and Recommendations sheet for any item(s) marked U for unsatisfactory. Return the completed checklist to Fred Scott, Safety Coordinator either by email at fscott@access.k12.wv.us or PEDS. S U N/A A. EXTERIOR 1. Are driveways and parking lots in good repair and adequately lit? 2. Are sidewalks in good repair and free of obstructions/trip hazards? 3. Are entrance steps in good repair with stable handrails? B. ENTRANCES AND GENERAL BUILDING 1. Are entrances free of obstructions, kept dry and provided with mats? 2. Is adequate lighting provided throughout the site? 3. Are doors and windows in good operating condition? 4. Are floors/carpets in good condition smooth without lumps or cracks? 5. Are Emergency Exits clearly marked and accessible? 6. Are fire extinguishers properly maintained and inspected monthly? 7. Is adequate clearance maintained for fire and safety equipment? 8. Is the primary valve on the sprinkler system in the open position? 9. Other areas of concern? C. STAIRS AND HALLWAYS 1. Are stairs in good repair, with secure handrails and adequate lighting? 2. Are lockers in good condition and secured to the wall? 3. Are hallways clear, dry and free of slipping/tripping hazards? D. CLASSROOMS 1. Are the classrooms/work areas clean and orderly? 2. Are all hazardous materials clearly marked and kept out of reach of children? 3. Are all electrical cords in safe condition? 4. Are ladders available? 5. Are heavy items stored at easily accessible levels? E. JANITORIAL AREAS 1. Is the janitorial closet locked to avoid access by students? 2. Are all containers clearly marked? 3. Are all hazardous materials clearly identified and stored properly? 4. Are Material Safety Data Sheets (MSDS) available for all hazardous materials? 5. Are latex gloves available? 6. Are heavy items stored at easily accessible levels? F. FIRST AID AND NURSE STATION 1. Are first aid supplies inspected and replenished? 2. Are latex gloves provided? 3. Is medication kept out of reach of students? 4. Are all materials, linens and couches disinfected immediately after use? Page 1 of 4
S U N/A G. OFFICES AND BREAKROOMS 1. Are floors clear of tripping hazards? 2. Are file cabinets kept closed when not using? 3. Are heavy items stored at easily accessible levels? 4. Are areas free of excessive clutter? H. FOOD PREPARATION AND CAFETERIA AREAS 1. Are blades on food choppers, grinders and disposals properly guarded? 2. Are knives protected to prevent blades from being exposed? 3. Are all ventilation filters cleaned and kept free of grease? 4. Are all toxic or cleaning materials stored away from food and clearly identified? 5. Are heavy items stored at easily accessible levels? 6. Are there nonskid mats located where needed? 7. Are safety gloves available? 8. Do coolers have adequate seals and operable interior release mechanisms? 9. Are cafeteria tables maintained in good condition? I. GYMNASIUM AND EXTRA CURRICULAR SPORTS 1. Are gym floors free of splinters and uneven spots? 2. Are all glass fixtures (clocks, windows, etc.) protected to avoid breakage? 3. Are bleachers maintained in safe condition? 4. Is equipment stored properly? 5. Are all basketball goals and backstops maintained in safe condition? 6. Are pads provided on walls, underneath baskets and in wrestling areas? 7. Is all track equipment maintained in safe condition? 8. Are tennis courts in safe condition? 9. Are fences and backstops maintained in safe condition? 10. Are the locker rooms/field house maintained in a clean and orderly fashion? J. PLAYGROUNDS 1. Is access to and from equipment unobstructed? 2. Are any parts of the equipment missing or broken? 3. Are there sharp edges or projections on the equipment? 4. Are there any holes in which fingers may get stuck? 5. Are the slides smooth with adequate guardrail on sides? 6. Are all support structures for the equipment firmly anchored in the ground? 7. Are landing areas clean and contain enough mulch? K. BOILER ROOMS 1. Does equipment have appropriate guards? 2. Is storage of combustibles prohibited in this area? 3. Are rooms locked to prevent unnecessary access? L. HOME ECONOMICS 1. Are aisles, floors and stations clean, dry and orderly? 2. Is all equipment adequately guarded? 3. Is all cleaning of equipment done without being plugged in? 4. Are ovens and ranges maintained free from grease? 5. Are pot holders available and used? M. AUDITORIUM AND STAGE 1. Are stairwells clear and well lit? 2. Are all cables, ropes & cords taped down or covered to prevent tripping? 3. Is storage shelving secured? 4. Are dressing rooms clean? 5. Are auditorium seats broken or missing parts? 6. Is the stage floor in good condition? Page 2 of 4
S U N/A N. ART AREAS AND WORKSHOPS 1. Are aisles, floors and stations clean, dry and orderly? 2. Is lighting adequate? 3. Are machines in safe working condition and properly guarded? 4. Are machines turned off when unattended? 5. Are waste materials and oily rags disposed of properly and promptly? 6. Are protective glasses provided for all eye hazard areas? 7. Are eye wash areas available? 8. Are spray booths clean and free of materials? 9. Are torches and regulators clean and in good operating condition? 10. Are hoses maintained in good condition? 11. Is kiln area free from combustibles? 12. Are automatic temperature controls located on the kilns? 13. Are all electrical cords in good condition and not overloaded? 14. Are non-skid areas provided around all machines? 15. Are machines fastened securely in place? 16. Are safety rules posed at each machine and workstation? 17. Are Material Safety Data Sheets (MSDS) available? 18. Are sufficient scrap boxes provided? O. SCIENCE LABORATORIES 1. Is a vent available to remove hazardous vapors and smoke? 2. Are tabletops constructed of noncombustible materials? 3. Are station heights appropriate for students? 4. Is there adequate aisle space between tables? 5. Is there a fire extinguisher available and maintained? 6. Are all chemical containers properly labeled and stored? 7. Are all flammable materials stored in a well vented safety cabinet? 8. Are safety glasses and gloves available? 9. Is an explosion shield available? 10. Are Material Data Safety Sheets (MSDS) available? 11. Is an eye wash area readily available? S = Satisfactory U = Unsatisfactory N/A = Not Applicable Page 3 of 4
MCS SAFETY CORRECTIONS and RECOMMENDATIONS Please attach this sheet to the MCS Safety Inspection Checklist and send to the Safety Office. AREA OF CONCERN (Letter and Number) CONCERN RECOMMENDATION Page 4 of 4
MERCER COUNTY SCHOOLS MONTHLY SAFETY INSPECTION REPORT School / Site: Date: Inspected By (Name & Title) The following checklist must be used for monthly safety inspections. Keep a copy for your records and submit the completed inspection report to the Safety Office. YES NO 1. Fence Satisfactory 2. Playground Equipment OK 3. Walks Satisfactory 4. Steps Satisfactory 5. Flammables in Safe Storage 6. Furnace Room Orderly 7. Furnace Operational 8. Air Conditioning OK 9. Kitchen Equipment Clean 10. Kitchen Equipment Operational 11. Disposal Facilities Sanitary 12. Custodial Storage Orderly 13. Fire Alarm Operational 14. Halls Unobstructed 15. Fire Doors Closed 16. Inside Steps OK 17. Inside Railings OK 18. Electrical Equipment OK 19. Electrical Outlets OK 20. Windows Safe 21. Floors Safe 22. Rooms Free of Protrusions (jutting pipe, sharp metal, etc.) 23. Furniture Safe 24. Room Storage Safe 25. Cabinets Close Properly 26. Fire Extinguishers Mounted 27. Fire Extinguishers Charged Comments: Was a Maintenance Work Order submitted to cover each needed correction? If not, why? Principal / Building Administrator Date Submitted January 2007 Page 1 of 1