Peace River Botanical & Sculpture Garden Inc SUMMARY Mission The mission of the Peace River Botanical & Sculpture Gardens, Inc. is to provide a natural setting along the Peace River showcasing world class sculpture and unique botanicals to inspire creativity throughout the community and the opportunity for education and research. Contact Information Primary Address 5800 Riverside Drive Punta Gorda, FL 33982- Alternate Address PO Box 510142 Punta Gorda FL 33951 0142 Phone 941 505-1554 Email Website www.peacerivergardens.org General Information nprofit Organization Does Business As (DBA) Peace River Botanical and Sculpture Gardens Peace River Gardens Tax Exempt Status Peace River Botanical & Sculpture Garden Inc Public Supported Charity Incorporation Year 2009 State Charitable Solicitations Permit June 2017 State Registration Apr 2017 1
BACKGROUND & NEEDS Impact Statement 2016 ACCOMPLISHMENTS Board of Directors was re-organized to strengthen our progress toward an October, 2017 public opening Board membership expanded to include community leaders with skills in technology, social media, community and business relationships and development Received $10,000 from Gulf Coast Community Foundation Received $10,000 from the Tetrault Foundation Raised more than $28,000 in 2016 Giving Challenge Shared the Gardens' story in more than 12 community opportunities Increased by 300 names and emails of people interested in volunteering, events, or donating - Developed a handbook/policies for recruiting and training volunteers - Expanded botanical plantings more than 6,000 plants and finished all "hardscaping" on 11 acres of the property. In 2017: - Open to the public Installation of 5 more sculptures - 3,000 more botanicals - Occupy Phase 1 buildings and staff for opening - Increase our grant income and major donation income - Needs Statement 1.Membership, donor, accounting software - $15,000 2.Office furnishings and supplies - $15,000 3.Plant accession/location software for botanical collections - $25,000 4.Botanical Garden Think Tank event - $10,000 5.WiFi access for the entire property - $3,000 Background Statement A 27 acre "sanctuary of art and nature," the Peace River Botanical & Sculpture Gardens (PRB&SG) began as a vison of Roger and Linda Tetrault and now grows to reality along the vital estuary of the beautiful Peace River. The philanthropy of the founders will assure continue growth and development of all aspects of this natural beauty. The PRB&SG focuses on three major areas. First, creation of a sculpture garden located primarily on the 10 acres along the Peace River. Second, focus will be on unique and creative botanical outdoor plant "rooms" that will initially feature hibiscus, bougainvillea, bromeliads, aquatic plants, cacti, and human use species and their horticultural use in research and education. Finally, the Gardens are intended to be a showcase for wetland preservation and environmental education as well as for green construction, sustainable development and 2
best management practices. The Gardens will open to the public in October, 2017 with Phases 1 & 2 (of 6 phases) completed and will highlight nine large scale outdoor sculptures created by world artists as well as more than 8,000 plants, many of which are arranged in collections. The Garden Community Center will initially function as the center of the campus with a café/gift shop, and the patio overlooks a natural aquatic pond and adjacent attractive pools. Self guiding tours will allow visitors to enjoy nearly a mile of walkways including a 220 ft observation pier over the Peace River, and 640 ft of boardwalk through heritage mangroves and uplands as they view the amazing sculptures and beautiful botanicals. Future phases include the completion of the boardwalk creating an enjoyable circular walk throughout all the property, the development of a 2 acre island into an 'great lawn' with pavilion/children's activity area, a contemporary welcome center, tea/reception facility, green and shade houses and educational/research facilities. A 10,000 square foot private home situated on the property will, in the future become part of Peace River Botanical & Sculpture Gardens, Inc., the 501c(3) organization created to own and operate the Gardens, and will be converted for a fine art museum or other use. The home contains more than 200 pieces of art that will also convey to the operating organization. Existing accessory buildings may serve as housing for a resident caretaker and perhaps accommodate a library, enabling art and environmental study activities. The Gardens will be open to the public daily from 10:00 am to dusk. The Peace River Botanical & Sculpture Gardens, Inc., has a 99 year lease from the Tetrault Family Foundation (TFF) for the property and has approximately $7 million in cash and assets invested to date. The total contribution from the (TFF) is expected, over time, to exceed $30 million. Statement from the Board Chair The Peace River Botanical & Sculpture Gardens, Inc. has embraced the opportunity arising from a reorganization in the last quarter of 2016 by broadening our Board development with community leadership. Included in this expansion are representatives of the Charlotte County Tourism Office and the Punta Gorda Chamber of Commerce. The organization required a focus on developing the operational model that will bring us to a strong financial position. We are now six months away from opening to the public with significant progress on our facilities nearing completion. We are progressing in the installation of the office technology and infrastructure, and we are working closely with the Foundation responsible for building the Gardens to assure that our first phases are fully implemented. We are addressing our need to recruit quality professional leadership of the Gardens with an outreach assisted by an internationally known professional. It our expectation we will create that staff in progressive steps between the next 1 and 15 months. I accepted the invitation to serve as the Vice President of the Board of Directors in the fall, and after two months was asked to replace the President, who stepped aside due to family health issues. I have previously served as the Board President of the Local Arts Agency, Arts & Humanities Council of Charlotte County, and served as its lead person during an 11 month interim between Executive Directors. In the brief time of this most recent leadership role, I have come not only to appreciate the scope and possibility for this project, but I have also discovered that the Gardens can and will develop into a world-class destination for art appreciation, botanical research and enjoyment, and a gem in the local community. The economic energy that will grow as the Gardens continue to develop will allow our further expansion. The Gardens is a partner within the region through four local Chambers of Commerce and, in the future hopefully, with Botanical Gardens throughout Florida. This is an exciting project to be part of, and it has engulfed me! Statement from the CEO/Executive Director At this time we have no Executive Director. Areas Served National 3
We expect to attract people from the United States and Europe. Punta Gorda has a large seasonal visitor population which come from many states and Europe. Once established, the PRB&SG will attract visitors seeking to view sculptures, botanical collections, as well as scientific researchers and educators. Service Categories Primary Organization Type Secondary Organization Type Tertiary Organization Type Arts,Culture & Humanities Environment Arts,Culture & Humanities 4
PROGRAMS Plant Collections Description We are currently gathering collections of the following botanicals: 1) staghorn ferns 2) bromeliads 3) bougainvillea 4) bamboo 5) unique palms 6) aquatic pond plants. This is part of our mission to show and educate garden guests about unique botanicals. We will provide classes given by Charlotte County Master Gardeners on the use and care of our unique botanicals. Budget $3,000.00 Category Program Linked to Organizational Strategy Population Served Short Term Success Long Term Success Program Success Monitoring Program Success Examples Education, General/Other Adult Education General/Unspecified Aging, Elderly, Senior Citizens This program allows us to develop relationships with the various botanical gardens not only in our region of southwest Florida but throughout the state. We anticipate this will expand to include the sharing of best practices from existing garden executive staff so that we might learn from those more experienced. With complete collections of various species, it will underscore our nature as a source for education and research by local persons and will attract professionals involved in research and education. Our education program will teach the public about use and care of the plants and the options that are available. As the Gardens develop into a full service destination, growth in participation will be our greatest measure. Board Members and future staff will monitor the success of this program. This program is successful if we have nearly all 18 species and provide an educational program for those interested in growing staghorn ferns. It will be a similar success as the Gardens hosts those professionals interested in the other species We have acquired a number of staghorn ferns from Fairchild. And varieties of other botanicals are being planted. It is too early to provide an educational class. The garden is still being built. 5
Docent program Description The garden will showcase world-class sculptures. Our docent program will lead guests to each sculpture and explain the sculpture and the artists. Budget $500.00 Category Program Linked to Organizational Strategy Population Served Short Term Success Long Term Success Program Success Monitoring Program Success Examples Environment, General/Other Botanical & Aquatic Gardens Families General/Unspecified General/Unspecified Since Fall 2014 we have collected over 200 emails of potential members and donors. Emails collected at public functions will turn into members and donors. People respond positively to our information and eagerly sign up. Will not know program success until emails turn into members and donors. Comments Program Comments by Organization The Board President has created a number of PowerPoint presentations which have been used before 6 community groups since vember, reaching 174 people. In addition, membership and presentations before the four area Chambers of Commerce and membership in the Arts & Humanities Council of Charlotte County, Inc. has increased our visibility and recognition. With the planned public opening of the Gardens in October 2017 and as professional staff leadership is added, additional programs will be developed. 6
MANAGEMENT CEO/Executive Director CEO/Executive Director CEO Email Executive Director n/a Staff & Volunteer Statistics Full Time Staff 0 Part Time Staff 0 Staff Retention Rate % Professional Development N/A Contractors 0 Volunteers 14 Management Reports to Board CEO/Executive Director Formal Evaluation Senior Management Formal Evaluation nmanagement Formal Evaluation N/A N/A N/A N/A Collaborations 2016 work with the following groups to propagate plants for the garden Charlotte County Master Gardeners The Caloosahatchee Bromeliad Society Green Thumbs of Punta Gorda Isles Civic Association Area garden clubs the Harry Golding Hibiscus Society Comments Management Comments by Organization The progress made by the organization since the fall of 2016 has led the Board of Directors to begin the process of developing position descriptions for our first management staff. A Horticulturalist will be the first priority as the existing botanicals require the knowledge level of that person to remain vital. An Executive Director will be the focus of the second or third quarter of 2017. Until these positions are filled, a part-time Executive Administrator and the volunteer Board President will carry out those responsibilities. 7
GOVERNANCE Board Chair Board Chair Company Affiliation Rev. Bill Klossner Board Term Oct 2016 to Sept 2019 Board Chair Email Retired - Pastor Emeritus, Congregaitonal United Church of Christ revbfl@yahoo.com Board Members Name Affiliation Status Robert Dwyer Merrill-Lynch Voting R. S. "Chip" Futch Charlotte Couty Tourism Voting Shelli Green Merrill Lynch FInancial Voting Marlene Hofer Community Volunteer Voting Rev. William Klossner Retired, Pastor Emeritus, COngregational United Church of Christ Voting Joan LeBeau City of Punta Gorda Voting Richard McElhenie Community Volunteer Voting Catherine S Peterson Retired Kent State University Voting Dan Sater The Sater Group, Inc. Voting Marilyn Smith Mooney Community Volunteer nvoting Kirk Stirton Hadlon, Stirton & Midkiff CPA Voting Roger Tetrault Tetrault Family Foundation nvoting Linda Tetrault Tetrault Family Foundation nvoting John Wright Punta Gorda Chamber of Commerce Voting Board Demographics - Ethnicity African American/Black 0 Asian American/Pacific Islander 0 Caucasian 8 Hispanic/Latino 0 Native American/American Indian 0 Other 0 0 Board Demographics - Gender Male 8 Female 6 t Specified 0 8
Governance Board Term Lengths 3 Board Term Limits 3 Board Orientation Number of Full Board Meetings Annually 11 Board Meeting Attendance % 79 Board Self-Evaluation Written Board Selection Criteria Percentage of Board Making Monetary Contributions 100 Percentage of Board Making In-Kind Contributions 65 Constituency Includes Client Representation Standing Committees Executive Volunteer Marketing Communications / Promotion / Publicity / Public Relations Finance Development / Fund Development / Fund Raising / Grant Writing / Major Gifts Comments Governance Comments by Organization The Board of Directors was re-organized in the fall of 2016 in response to a recommendation following an internal review. The Board has expanded the membership by adding members with specific skills and areas of responsibility. Each of the Board members is now responsible for one area of operational needs. This is, naturally, a developing process, but since its introduction, has shown promise. The transition in the membership has meant that new concepts and ways of management and strategic planning has occasionally been a challenge, but the Board has successfully worked through the differences. The Board includes two members who have specific technical responsibilities (CPA and Building Designer) who live elsewhere (New Orleans and Nashville). Their Board participation is accomplished through electronic communication/updates rather than in-person attendance at meetings. This reason, then, reflects a lower Board attendance percentage, but these two members are active in their participation. 9
FINANCIALS Current Financial Info Fiscal Year Begins 2017 Fiscal Year Ends 2017 Projected Revenue $100,000.00 Projected Expenses $65,000.00 Total Projected Revenue includes "in-kind" contributions/ donations Endowment Value $0.00 Spending Policy Percentage 0 Tax Credits Capital Campaign In a Capital Campaign Campaign Purpose Finances are needed to open the gardens Fall 2017, buy supplies, pay Ex. Director, gardeners, set up gift shop, produce membership cards, produce signs for plants Campaign Goal 250000 Dates Jan 2016 to Dec 2016 Raised To Date 35000 as of Jan 2016 IRS Form 990s 990 form 990-N Postcard 01-13-2014 990-N Audit/Financial Documents Financials 2016 PRB&SG financial 2015 financials Financials 2013 Financials 2012 Financials 2011 Solvency Short Term Solvency Fiscal Year 2016 2015 2014 Current Ratio: Current Assets/Current Liabilities -- -- -- Long Term Solvency 10
Fiscal Year 2016 2015 2014 Long-Term Liabilities/Total Assets 0% 0% 0% Historical Financial Review Revenue and Expenses Fiscal Year 2016 2015 2014 Total Revenue $66,862 $13,454 $24,317 Total Expenses $11,289 $2,268 $1,136 Revenue Sources Fiscal Year 2016 2015 2014 Foundation and Corporation $0 $0 $0 Contributions Government Contributions $0 $0 $0 Federal $0 $0 $0 State $0 $0 $0 Local $0 $0 $0 Unspecified $0 $0 $0 Individual Contributions $62,981 $13,440 $24,316 Indirect Public Support $0 $0 $0 Earned Revenue $0 $0 $0 Investment Income, Net of Losses $21 $14 $1 Membership Dues $3,860 $0 $0 Special Events $0 $0 $0 Revenue In-Kind $0 $0 $0 Other $0 $0 $0 Expense Allocation Fiscal Year 2016 2015 2014 Program Expense $3,071 $633 $0 Administration Expense $8,218 $1,635 $1,136 Fundraising Expense $0 $0 $0 Payments to Affiliates $0 $0 $0 Total Revenue/Total Expenses 5.92 5.93 21.41 Program Expense/Total Expenses 27% 28% 0% Fundraising Expense/Contributed Revenue 0% 0% 0% Assets and Liabilities Fiscal Year 2016 2015 2014 Total Assets $90,129 $34,557 $23,372 Current Assets $90,129 $34,557 $23,372 Long-Term Liabilities $0 $0 $0 Current Liabilities $0 $0 $0 Total Net Assets $90,129 $34,557 $23,372 Top Funding Sources Fiscal Year 2016 2015 2014 Top Funding Source & Dollar Amount Contributions, gifts, grants $62,981 Contributions, gifts, grants $13,440 Contributions, gifts, grants $24,316 Second Highest Funding Source & Dollar Membership Dues Investment Income Investment Income Amount $3,860 $14 $1 Third Highest Funding Source & Dollar Amount Investment Income $21 0 $0 0 $0 11
Comments Financial Comments by Organization Until 2014, financial obligations consisted of paying board insurance and state fees. In 2016, the board will begin to fund raise,and build memberships for a projected opening of the Peace River Gardens spring 2017. Financial Comments by Foundation The organization files the IRS Form 990-N. Financial information taken from compilations. Contributions include foundation and corporate support. 12
PLANS, POLICIES & LICENSES Plans Fundraising Plan Communication Plan Strategic Plan Management Succession Plan Continuity of Operations Plan Policies Organizational Policies and Procedures Written Conflict of Interest Policy ndiscrimination Policy Directors and Officers Insurance Policy Risk Management Policy Commercial General Liability and D and O and Umbrella or Excess and Automobile and Professional Whistle Blower Policy Document Destruction Policy Affiliations Affiliation Year rth Port Chamber of Commerce 2016 Punta Gorda Chamber of Commerce 2016 Charlotte County Chamber of Commerce 2016 Englewood-Cape Haze Area Chamber of Commerce 2016 Government Licenses Is your organization licensed by the Government? Planning & Policies Comments Planning & Policies Comments by Organization Planning & Policies Comments by Foundation Created 11.27.2017. Copyright 2017 13