RECORD OF FIRE SAFETY RISK ASSESSMENT Building Name & Use: Address: Printing works and warehouse area Press Lane, 21 Ink Street, Presstown. PR3 3SS Postcode: Name of person(s) with fire safety duties: Name and contact details of assessor: Mr T Jones (Managing ) Mr T Jones (Managing ) as above Date of Assessment: 3 rd April 2011 Assessor signature: STEP 1 IDENTIFY FIRE HAZARDS (see list on back page) Sources of ignition, e.g. electrical fittings, smoking, heating, open flames Electrical appliances, printing machinery, dryers. Gas heating system (covered by maintenance contract). LPG powered forklift truck (covered by maintenance contract). Hot works. Smoking. Deliberate fire setting. Sources of fuel, eg, furniture, textiles and fabrics Large quantities of paper and flammable liquids. Sources of oxygen, eg, ventilation Normal ventilation in office area. Roller shutter door in warehouse area. STEP 2 IDENTIFY PEOPLE AT RISK List all persons potentially at risk from fire, including employees, tenants, visitors and contractors At time of assessment 18 employees, 12 in warehouse and 6 in office. Working hours from 0800 to 1800. (Occasionally requirement to work late). All employees familiar with the area, none have any impairments that need any special consideration in relation to this assessment. Occasionally contractors and maintenance staff would carry out inspections and maintenance. 1 of 7
STEP 3 EVALUATE, REMOVE, REDUCE AND PROTECT FROM RISK Likelihood of a fire starting Printing machinery can become very hot during high production times. Lack of maintenance to dryers could lead to increased fire risk. Flammable liquids stored in lockable cabinet. Only small amounts used at a time, although soaked rags kept beside machinery are not being disposed of properly. Some hot works carried out by contractors on an intermittent basis, no procedures in place to manage this work. Evaluate the risk to people Some pallets awaiting uplift were partially blocking the rear fire exit. Areas at bottom of fire escape stairs being used to store paper and cardboard boxes. Some local knowledge of deliberate fire setting in area. Site has uncovered skips but as they are situated well away from the building, reduces potential for fire spread. STEP 4 RECORD, PLAN, INFORM, INSTRUCT AND TRAIN Fire Safety Policy (Further guidance on Fire Safety Policy in Part Two of guide) No fire management policy. A No smoking policy in place. Smoking shelter approx 10 metres from building. Emergency fire action plan Staff fire evacuation procedures are in place but no record of last fire drill was evident. Fire safety information and training Staff given general fire safety training on induction, but no refresher training being carried out. Staff not trained in use of extinguishers. 2 of 7
STEP 4 RECORD, PLAN, INFORM, INSTRUCT AND TRAIN (continued) Fire Drills No records of staff evacuation drills are being kept. Maintenance of safety measures (For further guidance see Appendix A of relevant Risk Assessment guide) Fire alarm system installed but no records of testing and maintenance. Fire exit routes not clearly indicated with signs. Sufficient provision of fire extinguishers but some not wall mounted or on suitable stands. Emergency lighting not provided in rear fire escape stairway. Spare LPG cylinder kept in external locked cage. Sufficient provision of escape routes, however two existing doors opening into main fire escape staircase are not fire resisting. Recording information and keeping records All electrical appliances inspected and tested in 2010. Records kept and available for heating system maintenance. Records kept and available for forklift maintenance. Records kept and available for maintenance of printers and dryers. Staff training records available for induction but none available for refresher training. No evidence of fire evacuation drills. 3 of 7
The assessor completing the following section should prioritise remedial measures, based on the level of risk. Priority ratings and suggested timescales: Low (L) 3 6 months Medium (M) Up to 3 months (H) As soon as possible STEP 4 ACTION POINTS Priority Person responsible Completion date Introduce system for hot working by contractors. Consider hot work permit system. Implement inspection and maintenance programme for dryers. Review storage of flammable liquids & disposal of soaked rags. Clear any pallets, paper & cardboard from fire exits and keep area clear at all times. A Fire Management policy is required to identify persons with responsibilities. Fit two fire resisting doors with self closures. Managing Provide emergency lighting as required to rear escape stairway. Medium July 2011 Note: Please print additional sheet if required 4 of 7
The assessor completing the following section should prioritise remedial measures, based on the level of risk. Priority ratings and suggested timescales: Low (L) 3 6 months Medium (M) Up to 3 months (H) As soon as possible STEP 4 ACTION POINTS Priority Person responsible Completion date Provide fire exit signage to clearly identify exit routes. Medium Managing July 2011 Carry out and record details of regular tests of fire alarm. Carry out and record details of fire evacuation drills to determine suitability of arrangements. Provide refresher training to all staff to bring to their attention the fire precautions and evacuation procedures for the premises. Keep records of training. Managing Provide wall mounts or suitable stands for fire extinguishers. Medium July 2011 Consider training some employees in the use of fire extinguishers. Medium Managing July 2011 Note: Please print additional sheet if required 5 of 7
Review the fire risk assessment if there is a reason to suspect it is no longer valid or if there has been a significant change in the matters to which it relates. Reference Part One of the relevant sector specific, fire safety risk assessment guide STEP 5 ASSESSMENT REVIEW Review date April 2012 Review by Reason for review: Annual review. Outcomes of review 6 of 7
FIRE SAFETY RISK ASSESSMENT GUIDES The following premises guides are available from Northern Ireland Fire & Rescue website www.nifrs.org. Follow the Make sure you re Fire Safe link and go to Guidance Documents. These can be downloaded from the Communities and Local Government section. 1 Offices and Shops; 2 Factories and Warehouses; 3 Sleeping Accommodation; 4 Residential Care Premises; 5 Educational Premises; 6 Small and Medium Places of Assembly; 7 Large Places of Assembly; 8 Theatres, Cinemas and Similar Premises; 9 Open Air Events and Venues; 10 Healthcare Premises; 11 Transport Premises and Facilities; 12 Animal Premises and Stables; 13 Means of Escape for Disabled People (Supplementary Code); and 14 Reducing the Number of False Alarms from Detection and Alarm Systems. Adapted from original materials created by the Scottish Centre for Healthy Working Lives and the Scottish Fire and Rescue Services 7 of 7