University of Wisconsin Eau Claire RFQ Letter of Interest On behalf of the University of Wisconsin-Eau Claire, qualified firms who are interested in providing Design and Construction Services for a new Water Feature and Campus Gateway are invited to submit a letter of interest. A. Project Description This project will design and construct two sculptural elements adjacent to the newly renovated Garfield Avenue. The University has received a generous $ 1 million dollar gift to fund the development of a campus gateway/entrance and a water feature/university fountain. Campus Gateway The intersection of Garfield Avenue and Park Avenue has been identified as the main pedestrian entry onto the campus. This location is adjacent to a large campus parking lot and delineates the campus border. At this location, the institution seeks to build a Gateway, comprised of permanent structures on either side of the pedestrian corridor. It is intended to have a clear connection with the University s heritage and identity. The University would like this feature to embrace its history while defining an entrance to the campus core. Early concept ideas propose that the new Gateway would combine the traditional red brick and sandstone used in Schofield Hall and other buildings and pattern the entrance after UW-Eau Claire campus gateways as seen in original University campus pictures. The University would like to display the University s seal at this location to celebrate its tradition of excellence. The seal would immediately identify the entrance as the opening to the campus and the pedestrian corridor that will run parallel to the Chippewa River, connecting the lower campus entrance to the hill and upper campus. Water Feature As part of the same project, the University seeks to design and build a water feature at a location along the newly developed Garfield Corridor. The identified location is centered in front of historic Schofield Hall where pedestrian paths converge from the Foot Bridge (Water Street Campus), the east and west Garfield Corridor, and the Central Campus Mall. This convergence has recently been named the Blugold Mixer. A tie or stub-up from existing campus water utilities will be provided at this location as part of the ongoing Garfield Redevelopment project. The University would like this water feature to be the centerpiece of the Garfield Avenue redesign and rehabilitation, although the current scope of the Garfield Avenue project only allows for a placeholder for this feature. The rational for locating a water feature at this site is two-fold: it would create an iconic element on campus that may become the cornerstone of new traditions, and it would provide a visual and symbolic connection to the river, and tie that symbol into the heart of campus. The institution envisions the water feature to be roughly 24 feet in diameter with fountains and large stones. The feature is intended to be a permanent structure for thoughtful reflections and interactions.
It will be winterized annually to protect it from extreme temperatures while still providing aesthetic appeal when snow covered. Early concepts for this water feature reference elements from the natural rock outcroppings found along the riverbank at the entrance to Putnam Park. Instead of a formal fountain, this is envisioned as a natural area with water running over and through the rocks. Programmable lighting of the fountain is desired. Lighting would provide a continuation of the city of Eau Claire s plans to light pedestrian bridges and create an important connection between the campus the rest of the city. B. Background & Purpose The University is taking advantage of the replacement of aging utilities under Garfield Avenue to create various gathering spaces along the river and in front of Schofield Hall. These spaces will enhance the campus and make it more pedestrian friendly. The gateway and the water feature are seen as signature elements, but not included in the initial budget for the Garfield Avenue project. The University believes these elements are necessary to support the University s student recruitment and retention efforts. In today s highly competitive student recruitment environment, we know that prospective college students often make their decision on where to attend college based on intangibles such as the look and feel of the place where they will spend their formative college years. Preliminary Project Budget The project budget will need to be developed in conjunction with the selected firm. Budget Item Cost Construction $837,000 A/E & Consultant Design Fees $68,000 Contingency $85,000 Moveable/Special Equipment $0 Other Fees $10,000 Total Project Cost $1,000,000 Funding Source This is a 100% gift-funded project, and as such, will be delivered with design and construction contracts held by the University and managed by UW System Administration and UW-Eau Claire. Construction will be delivered upon approval by the Board of Regents of the University of Wisconsin System at or before 25% design completion. Preliminary Project Schedule A detailed schedule will need to be developed as part of the Pre-Design Phase. Consultant Selection 11/2017 Begin design work 01/2018 Draft Design Report and submit to BOR for Authority to Construct 06/2018
Bid Date 11/2018 Start Construction 02/2019 Substantial Completion 06/2019 C. Scope of Services The consulting team should be prepared to provide landscape architectural and engineering design services, construction document development, and construction administration for the design and construction of both elements. Following an initial design phase, the team will be asked to prepare a report to be submitted to the Board of Regents for authority to construct. Subsequently, they will be asked to develop bid/construction documents per UWSA standards and provide construction administration services. Prepare documents necessary for UW-Eau Claire to obtain City of Eau Claire review and approval as necessary. The following services will be reimbursable expenses: Site surveys and geotechnical soils testing Renderings and presentation materials beyond those required as part of the Design Report. The following services will not be included in the scope of services. EIA/EIS services will be contracted separately. SCOPE OF ARCHITECTURAL/ENGINEERING SERVICES CHECKLIST: BASIC SERVICES Scope, Concept, Programming & Pre-Design Programming Design Concept Preliminary & Final Design Site/Survey Site/Existing Conditions Existing Land Topography/Drainage Vegetation/Landscaping Subsurface Conditions Construction Staging During WEPA - Environmental Impact Utilities/Infrastructure Existing: capacity and condition Proposed: gas, water, electric, etc. Maintain during construction Transportation/Circulation Vehicular/Bicycle/Pedestrian Parking Service/Loading/Unloading Access to Site (including During Construction) Existing Building Conditions As Necessary for Design Concealed Existing Infrastructure and Equipment Demolition Planning/Phasing Hazardous Materials: Asbestos/Lead/Soil Occupants/User Activities Space Tabulation Room Data Sheets Building Systems Structural Systems
Mechanical Systems/HVAC Environmental Control Electrical/Lighting Lighting Design Fire Alarm Telecommunications Systems Audio/Visual Security Systems Plumbing Fire Protection Systems Other Systems Commissioning Cost Estimating Constructability Sustainable Facilities and Energy Conservation Equipment Fixed Equipment Moveable Equipment Interior signage/wayfinding Campus Technical Review Board of Regents Bid Documents Construction Administration Post-Construction Deliverables Record Drawings Commissioning Details Facilities Site Plan Operations & Maintenance Manuals Warranty Details Other (as described)
ADDITIONAL SERVICES Scope, Concept, Programming & Pre-Design Master Planning Blocking & Stacking Diagramming Scope Definition Space Needs Analysis Master Planning Site Evaluation Market Study Space Utilization Analysis Preliminary & Final Design Site/Survey Easements Future Acquisitions Zoning Approval Efforts Floodplain Restrictions Landholdings/Ownership/Boundaries Utilities/Infrastructure Energy Modeling Existing Facilities Survey Facility Condition Assessment Document Existing Conditions Functionality Assessment Physical Condition Assessment Building Code Analysis Phasing Options & Analysis Adjacency Analysis of Functions Furniture & Finishes Design Standards to Follow Furniture Design Services Furniture Selection & Recommendations Furniture Specification Systems Furniture Layout Art Selection Assistance Accessibility/Universal Design Historic Preservation Historic Structure Report Historic Preservation Plan WHS Approval for Building Concept Presentations Board of Regents Presentation Materials Non-University Group, Formal University Groups, Formal Presentation Design Documents Review Mtgs on Bidding Value Analysis Construction Administration Constructability Review Additional Construction Admin Services Miscellaneous Wayfinding/Signage Web Conferencing Service Web Document Management Service LEED Certification LEED Certification Submittal LEED Measurement & Verification Report Multiple Preliminary Designs Measured Drawings Building Information Modeling As-Constructed Record Drawings Post-Occupancy Evaluation Delivery Guidelines, Technical Guidelines and Specifications These projects must conform to the institutions technical guidelines, if available and applicable. If these projects reach the construction stage, then they will to the State of Wisconsin single prime bidding requirements and use General Conditions developed by the University of Wisconsin. Project specifications shall be modeled off the DFD master specifications where applicable. o DFD Single Prime Bidding and Contracting: http://www.doa.state.wi.us/default.aspx?page=33519fba-e062-4a0a-8903-67406dbed1ef o DFD Master Specifications and Guidelines: http://www.doa.state.wi.us/divisions/facilities- Development/Document-Library/Master-
Specifications-Design-Guidelines D. Selection Process and Evaluation Criteria Using the criteria listed below, Letters of Interest (LOI) will be evaluated by a selection committee. Experience - Firms, Team, People and Projects: Using the criteria listed below, LOIs will be evaluated and scored by the selection. The selection committee will be made up of 5 professional staff: (3) from UW-Eau Claire, and (2) from UWSA. Experience - Firms, Team, People and Projects: Record of similar projects completed* Qualification of key team members assigned Similar project examples designed by key members assigned to this project (relevant team experience) History of working relationship of team members Team s apparent resources and capacity Geographical proximity In evaluating the Record of similar projects completed, committee members will look for: Ability to meet Owner s vision, scope, budget, and schedule on previous projects Relevant recent work of both the prospective firm and the firm s sub-consultants that is similar in scope and size to this project Experience of firm and its proposed consultants to provide successful services in settings similar to those in the University s Campus Master Plan. E. Submitting Qualifications Submit a Letter of Interest (LOI) to the Project Contact in this document. An electronic copy must be received by email no later than the deadline of 2:00 PM Wednesday, November 22, 2017. The electronic submittal should be combined into one PDF file with the project number and include your firm s name. Limit the total number of 8.5 x 11 pages submitted to six (6), using a font size no smaller than 10point. The University s incoming email attachment limit is 20MB; please limit your attachment size to 20MB or less. The letter should detail specific project experience (including size, cost, and substantial completion date) and should indicate key team members, sub-consultants, and specialty consultants. The letter
should clearly demonstrate the team s understanding of the specific needs of the project and concisely present a technical approach to completing the proposed scope of work. Do not submit consultants for EIS/EIA or hazardous materials since they will be handled separately, if needed. If the University requests any clarifications to the proposals, it expects a prompt response from the submitter. The University has the right to reject proposals that are incomplete or late, or to cancel the project selection for any reason. Submit all questions regarding this RFQ in writing to the Project Contact with the project name and number included in the subject line (no phone calls please.) Questions will be posted and answered on the UWSA web page at <www.wisconsin.edu/procurement/construction> on a regular basis until one week before the RFQ deadline. The name of the firm submitting a question will not be posted. Project Contact: Jacob Dwyer UWSA Office of Procurement 780 Regent Street, Suite # 105 Madison, WI 53715-2635 jdwyer@uwsa.edu