MUSIC LIBRARY ETHNOMUSICOLOGY ARCHIVES

Middlebury College Library Emergencies Manual Music Library and Ethnomusicology Archives MUSIC LIBRARY ETHNOMUSICOLOGY ARCHIVES

Middlebury College Library Emergencies Manual Music Library and Ethnomusicology Archives Table of Contents Pages Manuals - location & yearly check list Front Staff Training Checklist pocket Table of Contents A-Emergency Summary, Evacuation Procedures, Phone list Summary Procedures: POST A-1 Procedures for evacuation A-2-3 Persons to summon in an emergency A-4 Emergency Items A-5 B-Emergency Procedures Blackout/Power Failure B-1 Bomb Threat B-2 Fire B-3 Medical Emergency B-4 Mold B-5 Water Damage B-6 C-Music Information Fire Alarms C-1 Sprinkler System C-1 Fire Extinguishers C-1 Emergency Lighting C-1 Circuit Breakers C-1 Emergency Exits C-2 Water in the Building C-2 Emergency Number C-2 D-Floor Plans for Music and Ethnomusicology Archives Music Library- Emergency & Main Exits D-1 Music Library- Emergency Lighting & Sounding Alarms D-2 Music Library- Fire Alarm Pull Stations D-3 Music Library- Fire Extinguishers D-4 Ethnomusicology Archives-Emergency & Main Exits D-5 Ethnomusicology Archives-Emergency Lighting & Sounding Alarms D-6 Ethnomusicology Archives-Fire Alarm Pull Stations D-7 Ethnomusicology Archives-Fire Extinguishers D-8 E-Recovery and Prevention Information Music Library & Ethnomusicology Archives Collection Priorities E-1 Computers E-2-4 Mold E-5 Water E-6 Recovery Supplies E-7-11 SALVAGE OF WATER-DAMAGED LIBRARY MATERIALS by Peter Waters http://palimpsest.stanford.edu/bytopic/disasters/primer/waters.html 3/00

Middlebury College Library Emergencies Manual A-3 Music Library and Ethnomusicology Archives SUMMARY PROCEDURES Post this summary sheet on all staff bulletin boards. BLACKOUT: 1. Call Operations Manager Ext. 5222, or Facilities Management Ext. 5472 2. Notify Supervisor to clear the Library 3. Refer to Section B-1/Music Library Blackout Procedures 4. Refer to Section A-2,3/Evacuation BOMB THREAT: 1. Pull Alarm 2. Call Security Ext. 5911 or 5133. Security will call police and/or fire department according to their own protocol. 3. Notify Supervisor to clear the Library 3. Refer to Section B-2/Music Library Bomb Threat Procedure 4. Refer to Section A-2,3/Evacuation FIRE: 1. Investigate smoke or burning odors 2. Pull fire alarm and call 911 3. Notify Supervisor to clear the library 4. Refer to Section B-3/Fire Emergency Procedure 5. Refer to Section A-2,3/Evacuation MEDICAL EMERGENCY: 1. For Ambulance, call 911 2. Notify Supervisor 3. Notify Security Ext. 5911 or 5133 4. Refer to Section B-4/Medical Emergency FLOODING OR WATER DAMAGE: 1. Call Facilities Management Ext. 5472 2. Protect dry items, if possible 3. Notify Supervisor 4. Refer to Section B-6/Water Damage Emergency If a Supervisor is not on duty at the time, the Circulation Assistant should take the responsibility.

Middlebury College Library Emergencies Manual A-2 Music Library and Ethnomusicology Archives EVACUATION In case of fire, bomb threat, or emergency requiring evacuation, the Supervisor should either do or oversee the following: Evacuation 1. Ask someone to sound the alarm 2. call 911 3. evacuate the building At the sound of the alarm, all persons should leave the building immediately through one of the closest exits. The Supervisor may enlist people to help direct patrons on the different floors to the closest safe exit. All areas of the library should be checked for people left behind or in need of special assistance. Be sure to check each of the 4 listening rooms, and the reading areas back by the periodicals and PAC terminals. Also take note to see if someone may be in the Ethnomusicology Archives. If the power fails, the emergency lights on each floor should come on. For additional light, there is a flashlight in the circulation desk drawer. There should also be a flashlight in each of the Supervisor s desk drawers. When clearing the building: 1. Relax; keep calm. 2. Give clear and loud instructions. If necessary: alert patrons that "this is not a drill." 3. Take a flashlight along. 4. DO NOT USE THE ELEVATOR! 5. Give special attention to needy people. 6. Close doors to act as firebreaks. 7. Do not endanger yourself. If a Supervisor is not on duty at the time, the Circulation Assistant should take the responsibility.

Middlebury College Library Emergencies Manual A-3 Music Library and Ethnomusicology Archives Revised 6/00 After sounding the alarm, calling Security, and directing the evacuation of the library, the Supervisor should: 1. Be available near the entrance of the building a. to see that none of the patrons or staff reenters the building until Security or the fire department has given permission, b. to inform Campus Security or emergency personnel of the location and status of the emergency, and c. to direct people to stand at least 200 feet from the building to allow space for emergency equipment and personnel. 2. Inform the following people of the emergency as soon as it is possible to do so. a. College Librarian b. Arts Director c. Library Disaster Team chair/member d. Music Librarian e. Music Library Assistant

Middlebury College LIS Emergencies Manual B-4 Music Library 72 Porter Field Rd. EVACUATION Revised 7/06 EVACUATION At the sound of the alarm all patrons and staff should leave the building by the nearest exit immediately. When exiting the building staff should: Relax; keep calm, but be alert. Encourage others to leave the building. Give clear and loud instructions. If necessary, alert patrons that "this is not a drill". If instructed to do so, gather and bring personal belongings with you. Do not use the elevator in case of fire. If you are unable to use the stairs, enter the stairwell and wait inside the stairway for emergency personnel to rescue you. In case of fire take note of anyone who cannot use the stairs and tell them to wait inside the stair well for rescue personnel. Exit the building. When outside, notify Public Safety and/or rescue personnel of the location of anyone who cannot leave the building by the stairs. Close doors to act as firebreaks, including office doors. Do not endanger yourself. Once outside the building everyone must immediately gather in one of two places, depending on the exit used: 3 side exits or front exit in front of the glass doors of the fitness center ; parking lot or plaza exits the end of the sidewalk nearest to the pond in the back of the CFA. This will insure that you will be able to give and receive situation updates. Encourage guests to join you in these designated spaces so everyone is a safe distance from the building and out of the way of emergency response personnel.

Middlebury College Library Emergencies Manual A-5 Music Library and Ethnomusicology Archive Revised 4/01 PERSONS TO SUMMON WHEN A DISASTER OCCURS Name Ext. PUBLIC SAFETY 5911 5133 FACILITIES MANAGEMENT Expediter 5472 CIRCULATION DESK 5494 DISASTER COMMITTEE (call until someone is reached) Joseph Watson (chair) Todd Sturtevant (Armstrong) Dan Frostman (Music) Howie McCausland (Howie s pager 802-290-3323) Steve Bertolino 5487 5475 5928 5754 5818 LIS PERSONNEL: Dean Lib & Info Services Mike Roy 5490 Assoc. Dean of LIS Carol Peddie 3113 AD, User Services Mary Backus 5711 AD, Admin Sys. & Apps. Jeff Rehbach 5811 AD, Central Sys. & Networks Michael Lynch 5205 AD, Collections Terry Simpkins 5045 Facilities Coordinator, and Preservation Staff Joseph Watson Ginny Faust 5487 2391 Effected area: Circulation Services Dan Frostman 5928 Servers, server rooms Howie McCausland 5754 Computers Helpdesk 2200 General Collections Terry Simpkins 5045 Government Documents & Hans Raum 5493 Maps, Vermont Coll. Media Services Petar Mitrevski 2833 Special Coll & Archives Andy Wentink Danielle Rougeau 5501 5634 Lib Systems Barbara Merz 5356 Armstrong Science Lib. Carrie Macfarlane 5018 Music Lib. Joy Pile 5140 COLLEGE PERSONNEL Department of Public Safety Lisa Boudah 5911 Campus Safety Officer Edmund Sullivan 5726 Vice Pres. for Communications Michael McKenna 5779 Assoc. Vice Pres. for Facilities 5940 Stockroom Supervisor Robert Preseau 5073 CONSULTANTS NEDCC Disaster Assistance 24-hour hotline 978-470-1010 Library of Congress Preservation Directorate 202-707-5213

Middlebury College LIS Emergencies Manual A-5 CONTACT NUMBERS Revised 2/06 PERSONS AND OFFICES TO CONTACT IN AN EMERGENCY (After emergency procedures on page A-1 have been followed) Name Ext. PUBLIC SAFETY 5911 5133 FACILITIES MANAGEMENT Expediter 5472 CIRCULATION DESK 5494 DISASTER COMMITTEE (call until someone is reached) Joseph Watson (chair) Todd Sturtevant (Armstrong) Dan Frostman (Music) Howie McCausland (Howie s pager 802-290-3323) Steve Bertolino 5487 5475 5928 5754 5818 LIS PERSONNEL: Dean Lib & Info Services Mike Roy 5490 Assoc. Dean of LIS Carol Peddie 3113 AD, User Services Mary Backus 5711 AD, Admin Sys. & Apps. Jeff Rehbach 5811 AD, Central Sys. & Networks Michael Lynch 5205 AD, Collections Terry Simpkins 5045 Facilities Coordinator, and Preservation Staff Joseph Watson Ginny Faust 5487 2391 Effected area: Circulation Services Dan Frostman 5928 Servers, server rooms Howie McCausland 5754 Computers Helpdesk 2200 General Collections Terry Simpkins 5045 Government Documents & Hans Raum 5493 Maps, Vermont Coll. Media Services Petar Mitrevski 2833 Special Coll & Archives Andy Wentink Danielle Rougeau 5501 5634 Lib Systems Barbara Merz 5356 Armstrong Science Lib. Carrie Macfarlane 5018 Music Lib. Joy Pile 5140 COLLEGE PERSONNEL Department of Public Safety Lisa Boudah 5911 Campus Safety Officer Edmund Sullivan 5726 Vice Pres. for Communications Michael McKenna 5779 Assoc. Vice Pres. for Facilities 5940 Stockroom Supervisor Robert Preseau 5073 CONSULTANTS NEDCC Disaster Assistance 24-hour hotline 978-470-1010 Library of Congress Preservation Directorate 202-707-5213

Middlebury College LIS Emergencies Manual A-6 Main Library, 110 Storrs Ave. SUPPLIES Music Library & Ethnomusicology Archives, 72 Porter Field Road Revised 2/06 Armstrong Library, Bicentennial Hall, 276 Bicentennial Way EMERGENCY SUPPLIES Item/Source Suggested Main Music Armstrong Quantities Batteries/College stockroom varies as needed as needed as needed Flashlights/College stockroom varies varies 1 3 Freezer paper: 18"x250'/Agway 2 rolls 2 roll- closet 2 rolls 2 rolls by rm 135 Gloves, rubber/local vendors 2 pairs 2 pairs 2 pairs 2 pairs reusable Gloves, Tru-Touch non-latex/ Marble Works; Kinney 1 box singleuse latex 1 pk- closet by rm 135 1 box (50 pairs) 1 box (50 pairs) Labels/Readily acquired varies varies varies varies Lantern/Boise Cascade 1 at circ desk 1 1 Mop/bucket/Custodial services at least one 2 sets 1 set 1 set set basement Paper towels, "loose-leaf"/ 1 box 1 box in 1 box 1 box College stockroom basement Pens/Readily acquired varies varies varies varies Plastic bags/custodial services box of at 1 box- closet 1 box+ 1 box least 50 by rm 135 Plastic sheeting: 10' x 25' x 4 500 sq. feet 2 roll- closet 2 rolls 2 rolls mil/agway by rm 135 Rags/College stockroom 1 box 1 box- closet 1 box 1 box by rm135 Scissors/Readily available varies varies varies varies Sponges: Boat & Auto/ 12 large ~8- closet by ~8 ~8 Aubuchon rm 135 Tape: duct/aubuchon 1 large roll 1 roll- closet 1 roll 1 roll by rm 135 Tape: Scotch/Readily available varies varies varies varies Tape: masking/readily varies varies varies varies available Water vacuum/custodial 1 1, large in theater -- services capacity in basement shop Waxed paper/readily available varies P&P rm 134 varies varies Waste baskets/trash cans/facilities management varies varies varies varies

Middlebury College Library Emergencies Manual B-10 Music Library and Ethnomusicology Archives Revised 3/00 BLACKOUT 1. Call Arts Center Operations Manager Ext. 5222. If no answer, call Facilities Management, Ext. 5472 2. The Supervisor will decide whether or not the library should be evacuated. 3. Check the library to see whether anyone needs help getting out of an area without emergency lighting. 4. There is a small flashlight in the Circulation Desk drawer, as well as one in the desk drawer of each supervisor. 5. Turn off all computer equipment in order to avoid possible equipment damage from line surges when power is restored. If a Supervisor is not on duty at the time, the Circulation Assistant should take the responsibility.

Middlebury College Library Emergencies Manual B-2 Music Library and Ethnomusicology Archives Revised 6/00 BOMB THREAT 1. If a staff member receives a call reporting a bomb threat, he/she should remain calm and try to secure answers to the following questions: a. where is the bomb? b. when will the bomb explode? c. what does the bomb look like? d. what type of bomb is it? 2. The staff member receiving the threat should try to note the following: a. the exact words used by the caller. b. the explicit motive for the threat. c. the quality of voice. Does the caller sound young or old, male or female? Does the caller have an accent? Does he/she sound nervous or determined? d. background noises, such as motors running, background music, or any other clue as to the location of the caller. 3. Notify Security, Ext. 5911 or 388-4911. If possible, do this while still on the telephone with the caller by signaling a nearby supervisor/staff member/ student/faculty and having him/her make the calls. (NOTE: If a Supervisor is not available, the Circulation Assistant on duty is responsible.) 3a. SOUND THE ALARM! 4. The Supervisor will evacuate the library (See evacuation procedures, Section A2-3). ABSOLUTELY NO ONE WILL BE ALLOWED TO RE-ENTER THE BUILDING UNTIL NOTIFIED BY A SECURITY OFFICER. Security will call police and/or fire department according to their own protocol. 5. If a suspicious object or package is found, a Supervisor (or his/her substitute, see note at 3) should be informed at once.

Middlebury College LIS Emergencies Manual B-2 Music Library, 72 Porter Field Rd. FIRE FIRE Revised 7/06 IF THERE IS A FIRE PULL THE FIRE ALARM AND GO TO STEP ONE BELOW If there is an unconfirmed suspicion of fire call Public Safety (x5911) to investigate. 1. In the event of fire PULL FIRE ALARM and CALL 911 from safe location. (Address here is 72 Porter Field Rd.) Be prepared to give information on the location and size of the fire. Call Public Safety (x5911) to inform them of nature and location of fire. If the fire is confined to a trashcan or other small source, if possible and if you have been trained to do so use a fire extinguisher to extinguish it. To use the extinguisher, pull the pin, aim the nozzle at the base of the fire, and squeeze the handle. You must try to smother the fire by covering it with the chemical. The fire will go out when its oxygen supply is cut off. To avoid injury, stand back 6 to 8 feet from the fire. 2. Evacuate the building. - Do not use elevators in cases of fire. If you are unable to use the stairs, enter the stairwell and wait inside the stairway for emergency personnel to rescue you. - In a smoke filled area, keep low to the floor to escape the smoke. - If you see or smell smoke in a hall or stairway, use another exit. - Before opening any door, use the back of your hand to see if it is hot. Also check to see if the doorknob is hot. If either is hot, leave the door closed and stuff towels or clothes in the cracks and open a window. Try another exit if one is available. - If the door is not hot, open it slowly and be prepared to close it quickly if necessary. - Close doors behind you to act as a fire break, including office doors. - Once outside the building everyone must immediately gather in one of two places, depending on the exit used: 3 side exits or front exit in front of the glass doors of the fitness center ; parking lot or plaza exits the end of the sidewalk nearest to the pond in the back of the CFA. This will insure that you will be able to give and receive situation updates. Encourage guests to join you in these designated spaces so everyone is a safe distance from the building and out of the way of emergency response personnel. Know all the exits and evacuation plans for your building.

Middlebury College Library Emergencies Manual B-3 Music Library and Ethnomusicology Archives Revised 6/00 FIRE 1. INVESTIGATE all reports of smoke or smell of "something burning". 2. PULL FIRE ALARM located just outside the Ethnomusicology Archives EMERGENCY EXIT door or in between the two outer doors at the east end Exit of the building, and CALL 911. All fires must be reported by telephone. Door alarms inside the Library do not summon outside help. If the fire is confined to a trash can or other small source, a fire extinguisher may be used to put it out. A fire extinguisher is located on the entrance wall to the reading area directly across from the 2 PAC terminals. DON'T waste time trying to put out a fire that a fire extinguisher can't handle easily--better to report it and get people out. To use the extinguisher, pull the pin, aim the nozzle at the base of the fire, and squeeze the handle. You must try to smother the fire by covering it with the chemical. The fire will go out when it's oxygen supply is cut off. To avoid injury, stand back 6 to 8 feet from the fire. To notify occupants of the Center for the Arts building, pull the fire alarm at one of these locations: Level B: Between the 2 outer doors at the East end Exit of the Building Level 1: Just outside the Ethnomusicology Archives Emergency Exit on the second floor Fires in the Arts Center outside the library will be announced by an alarm audible in all areas of the library. When this alarm sounds, clear the library. 3. CLEAR THE LIBRARY quickly without causing panic. See Section A2-3 for evacuation procedures and Section D for floor plans showing exits. Employees are responsible for notifying others to leave the building immediately by the nearest safe exit. Employees are not asked to risk injury or their own lives to do so.

Middlebury College Library Emergencies Manual B-4 Music Library and Ethnomusicology Archives Revised 6/00 MEDICAL EMERGENCY DIRE EMERGENCY (Patient's life or health threatened by delay): 1. For Ambulance, call 911. 2. Notify Supervisor of the location of the victim. Other Medical Problems: 1. Call Security Ext. 5911. or 5133, or 388-4911 2. Notify Supervisor as to the location of the victim. Administer first aid only if you are certified to do so. A first aid Kit is located at the Circulation Desk.

Middlebury College Library Emergencies Manual B-5 Music Library and Ethnomusicology Archives Revised 3/00 MOLD 1. Notify Collection Management Librarian or, in her absence, the Bindery Supervisor. 2. If the infestation is limited to a few items not on regular shelves with other volumes, isolate those items by placing them in a carton or paper bag. 3. If the infestation is potentially widespread, e.g., in book stacks, leave items in place and do not touch.

Middlebury College Library Emergencies Manual B-6 Music Library and Ethnomusicology Archives Revised 3/00 1. Call: WATER DAMAGE A. Facilities Management Ext. 5472 B. Library Disaster Team (Collection Management Librarian or Bindery Supervisor) C. Operations Manager Ext. 5222 The telephone will ring in Security after work hours. 2. Summon a Building Custodian if on duty. 3. As the situation requires, protect items not yet wet by covering with plastic*, stopping the flow of water, moving to a dry area, etc. 4. Do not open wet books. Do not separate single sheets. Do not remove covers. Do not disturb wet Scores, Books, Recordings, & wet File Boxes. 5. Notify the Disaster Team** which will prepare a plan of action. For detailed procedures, see article in Section E by Peter Waters, "Procedures for Salvage of Water Damaged Library Materials." at http://palimpsest.stanford.edu/bytopic/disasters/primer/waters.html * See supplies list, Section A5, for location. ** See telephone list, Section A4

Middlebury College Library Emergencies Manual C-17 Music Library and Ethnomusicology Archives INFORMATION 1. Fire Alarms closest to the Music Library are located at: Level B: Between the outer doors at the East end Exit of the Building Level 2: Just outside the Ethnomusicology Archives Emergency Exit 2. Sprinkler System The entire library is protected with an automatic sprinkler system. The pipes of the system are filled with air under pressure. The system is activated when heat from a fire melts the element on any of the sprinkler heads. Pressurized air escapes through the opening. The sudden drop in system pressure causes water to fill the pipes. Water will flow only from those sprinkler heads whose seals have been broken, i.e. those in the immediate vicinity of the fire. Water flow can be turned off only by someone from the Service Building, or a member of the college Security. Activation of the sprinkler system will set off the fire alarms. 3. Fire Extinguisher There is only 1 fire extinguisher in the Music Library. It is located directly across from the 2 PAC terminals at the entrance to the reading area. 4. Emergency Lighting Emergency lighting will automatically come on when there is a blackout for any type of Emergency. Any failure should be reported to the Operations Manager Ext. 5222, Service Building Ext. 5472, Emergency Committee. 5. Circuit Breakers Circuit Breakers for the Music Library are located behind the Box Office totally separate from the Music Library. Contact the Service Building for assistance Ext. 5472, or the Operations Manager Ext. 5222.

Middlebury College Library Emergencies Manual C-2 Music Library and Ethnomusicology Archives Revised 3/00 6. Emergency Exits All staff should be aware of the alternative exits available in emergencies. These exits are located 1) directly across from the compact shelving, 2) at the end of the hall by the last 2 listening rooms, 3) at the far East end of the Library at the foot of the Ethnomusicology Archives staircase, and 4) at the top of the Ethnomusicology Archives staircase to the left. 7. Water in the Building During the winter months the following areas should be checked for water seeping into the building due to snow or ice buildup on the roof or elsewhere: Check carpets for wet spots below the skylights Check around the window sills for excessive moisture Check computer work stations below or near skylights Check similar areas below or near pipes Check around the hot-water heating units and pipes Check for leaks around the sink area in technical services Call the Service Building Ext. 5472 to have the snow or ice removed. 8. Emergency Number The Disaster Preparedness Committee has chosen to emphasize calling Security by dialing 5911 rather than using the emergency number 388-4911. In case the Campus telephone system is down you may dial 388-4911 from an outside line. (There is a pay telephone located by the Box Office.)

Middlebury College Library Emergencies Manual D-8 Ethnomusicology Archives ETHNOMUSICOLOGY ARCHIVES Fire Extinguisher

Middlebury College Library Emergencies Manual D-4 MUSIC LIBRARY Fire Extinguisher