The Art Deco Weekend Festival was started in 1978 by the Miami Design Preservation League to attract visitors to Miami Beach s Art Deco District and to raise awareness and appreciation of the arts and culture of the Art Deco era (approximately 1925 1945). In 2009, the festival attracted more than a quarter million visitors. Next year s event will take place Friday through Sunday, January 15 17, 2010, with the theme On the Road: Art Deco Celebrates the Motorcar. ARTISTS and ANTIQUE VENDORS All artist and antique vendor applications are screened through a jury process. In order to assist the jury in evaluating your work, photographs of your merchandise must accompany your application. The photos should clearly show the Art Deco merchandise/artwork that you will be selling. All decisions by the jury are final. MDPL s office staff does not participate on the jury and cannot influence or alter jury decisions. Jury decisions to allow participation by a particular artist/vendor are based on the guidelines below. GUIDELINES Our vendors, and the merchandise they sell, are the festival s most prominent visual element and an important educational tool. Therefore, the jury will review applications to ensure that all merchandise fulfills at least one of the following criteria: That it displays the Art Deco architecture of Miami Beach. That it displays the Art Deco architecture (including Streamline Moderne, Nautical Moderne, Stripped Classical, Depression Moderne, De Stijl, Bauhaus) of any locale. That it displays Art Deco design motifs (see related styles above). That it displays antiques from the era (approximately 1925 1945). That any new merchandise accurately represent the fashions, clothing, furniture, housewares, graphic design, industrial design, toys and/or decorative objects of the Art Deco era, and/or reflect the conditions of the Great Depression of the 1930 s. APPLICATION CHECKLIST Your completed application should include all of the items below. Incomplete applications may not be considered by the jury. Vendor Application (pages 2 4) Electricity Order Form (page 5) Tables and Chairs Order Form (page 6) Photographs $25 Application Fee (check or money order only, payable to Art Deco Weekend) Completed application packages should be mailed to: Miami Design Preservation League PO Box 190180 Miami Beach FL 33119-0180 Page 1
Company Name Contact Name Mailing Address Telephone Fax Cell Email Sales Tax ID MERCHANDISE CATEGORIES (please select one) Vintage Merchandise must be original to the era 1925 to 1975. NO reproductions allowed. Vintage merchandise can be any of the following fashionable goods, including clothing, furniture, housewares, graphic design, industrial design, toys and /or decorative objects from the Art Deco era, the 1930 s Depression years, or Mid-Century Modern times. Artist-Made Each item offered in this category must be an individualized hand-made work of art. Photography, drawings and paintings of any media on any art surface will be considered. Jewelry must be handmade of precious metals (sterling silver, gold, gems and/or semiprecious stones). Nothing massproduced can be offered in this category. Craft Items in this category must have been produced or created with some amount of hand work. Jewelry assembled from beads or stones, weaving, carving, and ceramics are included. Nostalgia This category includes reproductions, merchandise made in the likeness of items original to the 1925 to 1975 era. All merchandise must accurately present the fashionable goods of that design period, including clothing, furniture, housewares, graphic design, industrial design, toys and/or decorative objects from the Art Deco era, the 1930 s Depression years, or Mid-Century Modern times. Please provide specific descriptions of the works you are submitting for review: Price range of merchandise (lowest to highest) Have you shown at Art Deco Weekend before? [ ] NO [ ] YES When? How did you read/hear about Art Deco Weekend? Page 2
TERMS 1. Vendors booths will be expected to remain open during all festival hours (specifically, Friday, noon 11 pm, Saturday, 10 am 11 pm, Sunday, 10 am 8 pm.) 2. I understand that MDPL cannot guarantee exclusivity of my product. 3. I understand that MDPL reserves the right to assign or reassign any or all booth locations and spaces. No guarantee of a specific booth or space location is given or implied by MDPL. 4. I understand that this application is not a contract. Space will only be granted to me by contract after the Art Deco Weekend design committee has accepted my application according to the jury system. 5. I will not be allowed to exhibit or sell at Art Deco Weekend unless I have signed the contract and paid all fees in full. 6. If accepted in the Artist-Made category, I will display and sell work produced only by me. I will not sell or exhibit mass-produced artwork. I will bring my own 10 X 10 white tent. (Tents cannot be staked into the ground, but must use weights. If you stake a tent and damage is sustained, you will be responsible for any repair costs as billed by the City of Miami Beach.) 7. I understand that I may not sell posters, T-shirts, sweatshirts or any other new novelty clothing or accessories without the express written consent of the Art Deco Weekend design committee. 8. I understand that a surcharge may be levied for any late payments. I understand that I will be charged a fee for bounced checks. 9. I understand that I may only sell what has been described in this application. 10. I understand that I may not sublet or donate the booth, in whole or in part, without prior written consent of MDPL. 11. I have read, understand, and will comply with the attached electrical notice. 12. Fees are payable by cash, cashier s check, or money order only. 13. I understand that MDPL S refund schedule is as follows: Cancellation prior to 01 September 2009 is subject to a cancellation fee of 25% of the full booth fee. Cancellation between 01 September 2009 and 31 October 2009 is subject to a cancellation fee of 50% of the full booth fee. No refunds will be made after 31 October 2009. I accept all the terms set forth in this application and certify all the information supplied to be correct to the best of my knowledge. Vendor Signature: Date: Page 3
BOOTH CATEGORIES/FEES All rates are subject to change and do not include electrical services or tables and chairs. (Please see the Electricity Order Form and Tables and Chairs Order Form for other related fees.) All rates quoted do include one (1) allotted parking space per vendor booth. Hours of operation are Friday, noon 11 pm, Saturday, 10 am 11 pm, Sunday, 10 am 8 pm. Please note carefully the postmark dates below, which determines your booth fee. Postmark dates will be strictly adhered to, so please keep these in mind as you prepare your application. NOSTALGIA AND VINTAGE VENDORS 10 x 10 foot tent (with side and back flaps) is supplied by MDPL. (If you wish to completely enclose your tent at night, you must bring a tarp for the front of your booth.) Early Bird Special (Must be postmarked by 06/15/09) Fee per booth $475.00 payable in full 15 days after jury approval Regular Show Price (Postmarked between 06/15/09 11/01/09) Fee per booth $575.00 payable in full 15 days after jury approval Last-minute Price (Postmarked between 11/01/09 12/15/09) Fee per booth $750.00 payable in full 15 days after jury approval NUMBER OF BOOTHS REQUESTED ARTIST AND CRAFT VENDORS If ALL of the work you sell is hand-made by you, you may supply your own 10 x 10 foot tent (WHITE ONLY). Otherwise, you will need to rent one for the duration of the festival for a fee of $100. I will provide my own tent (All of my work is hand-made by me.) I would like to rent a tent for the festival (Additional $100 charge) Early Bird Special (Must be postmarked by 06/15/09) Fee per booth $575.00 payable in full 15 days after jury approval Regular Show Price (Postmarked between 06/15/09 11/01/09) Fee per booth $675.00 payable in full 15 days after jury approval Last-minute Price (Postmarked between 11/01/09 12/15/09) Fee per booth $750.00 payable in full 15 days after jury approval NUMBER OF BOOTHS REQUESTED Vendor Signature: Date: Page 4
Electricity Order Form Vendor Name: Telephone Electricity is required as the festival hours run past sunset. No electricity or lighting will be supplied in any booth or space unless this order form is completed and payment made in full by 31 December 2009. All appliances and electrical equipment are subject to inspection by MDPL/Art Deco Weekend, its agents, contractors, and Miami Beach City Officials. Any vendor using appliances or equipment (especially extension cords) not suitable for hook-up will be closed down immediately. MDPL/Art Deco Weekend and its contracted electricians will refuse connections where wiring is not in accordance with local electrical code. Your electric usage is subject to verification by ADW contracted electricians. Violators may be fined and/or disconnected without notice. Drawing more electricity than ordered causes blackouts and fire hazards for all and is deemed a serious offense. COST QUANTITY TOTAL AMOUNT General Light 150 Watt Light (with bulb) $ 50.00 x = $ Lighting Outlets (All lighting outlets are 120 volt single phase) 5 amps or 500 watts $ 60.00 x = $ 10 amps or 1000 watts $ 70.00 x = $ 15 amps or 1500 watts $ 80.00 x = $ 20 amps or 2000 watts $ 90.00 x = $ 30 amps or 3000 watts $125.00 x = $ 40 amps or 5000 watts $150.00 x = $ 50 amps or 5000 watts $275.00 x = $ SUB-TOTAL $ High-voltage (220 volt, single phase) Outlets $250.00 x = $ TOTAL DUE $ FOOD VENDORS ONLY: Please list type, number and wattage/amperage of each piece of equipment and/or appliance you will be using (e.g. 2 hotplates at 1500 watts each or 1 trailer = 50 amps including all appliances) Appliance/Equipment Wattage/Amperage Vendor Signature: Date: IMPORTANT NOTICE Please be advised that due to new regulations in the National Electricity Code, and in order to provide additional safety to everyone concerned, we will provide power which is Ground Fault Protected. Please assure yourself that all equipment you wish to use in the 2010 show has been tested to be free from any leakage to the ground, otherwise the circuit will cut off creating inconveniences to you and perhaps other people on the same line, in which case power will be permanently cut to that particular device. We suggest that all plug-in equipment be tested on a bathroom or garage receptacle with a GFI. Page 5
Tables and Chairs Order Form Vendor Name: Telephone Do you want to order Tables and/or Chairs? YES NO Tables (8 feet long x 32 inches wide) Folding table $ 10.00 x = $ Chairs Folding chair $ 5.00 x = $ Deposit A deposit of $75.00 is required for tables and/or chairs, and is refundable after the final inventory on Sunday 17 January 2010, at the conclusion of the festival. Deposit $ 75.00 x 1 = $ 75.00 TOTAL DUE $ Vendors are responsible for the Tables and Chairs from the time of delivery until pick-up time. It is the Vendor s responsibility to make sure all equipment is returned in the condition in which it was received. Payment for Tables and Chairs need not accompany this order form, although please enclose this form with the submittal of your application. Payment must be received in full by 01 November 2009 Vendors Signature: Date: Page 6