BOARD OF SUPERVISORS BUSINESS MEETING ACTION ITEM

BOARD OF SUPERVISORS BUSINESS MEETING ACTION ITEM Date of Meeting: September 2, 2015 # 9 SUBJECT: ELECTION DISTRICT: Identification of Funds for the Traffic Signal at the Intersection of Northstar Boulevard and Ryan Road Blue Ridge CRITICAL ACTION DATE: At the pleasure of the Board STAFF CONTACTS: Eloisa Thring, Transportation and Capital Infrastructure Kathleen Leidich, Transportation and Capital Infrastructure Joe Kroboth, Transportation and Capital Infrastructure PURPOSE: To recommend the use of available funding sources for the installation of a traffic signal at the intersection of Northstar Boulevard and Ryan Road. STAFF RECOMMENDATION: Staff recommends the Board of Supervisors (Board) direct staff to prepare a budget adjustment to amend the FY 2016 Capital Improvements Program (CIP) budget to appropriate $129,699.24 in cash proffers from ZMAP-1993-0005, Sequence Number 99063995, in the Public Facilities Fund and transfer that amount to the Capital Fund, and transfer $175,000 from the Traffic Signal Contingency Fund to fund the installation of a traffic signal at the intersection of Northstar Boulevard (Route 659) and Ryan Road (Route 772). BACKGROUND: The subject intersection is experience increased traffic congestion due to development along Northstar Boulevard and Ryan Road from the western edge of Brambleton to Shreveport Drive (Route 621) and Loudoun County Parkway (Route 607) (Attachment 1). The opening of Northstar Boulevard from its intersection with Ryan Road to Creighton Road (Route 774) has also contributed to an increase in traffic volumes passing through the subject intersection. Although Northstar Boulevard provides relief for Belmont Ridge Road, motorists are still experiencing excessive delays at the subject intersection. As part of the FY 2014 CIP budget, $230,000 in local gasoline tax funding was appropriated in the Capital Fund for the warrant study, design and construction of the traffic signal at Northstar and Ryan Road. The traffic signal warrant analysis for the referenced intersection was prepared and approved by the Virginia Department of Transportation (VDOT) on September 5, 2012. In July 2013, the

Item #9, Traffic Signal Construction Funding for the Intersection of Northstar Boulevard and Ryan Road Board of Supervisors Business Meeting September 2, 2015 Page 2 design of the traffic signal plans commenced based on the approval of the warrant analysis. On October 30, 2014, VDOT approved the traffic signal plans. (Attachment 2). On October 6, 2014, a determination (ZCOR-2014-0184) was issued regarding the use of proffer funds from ZMAP-1993-0005, Sequence Number 99063995, to fund the installation of a traffic signal at Northstar Boulevard and Ryan Road; and determined the proposal was appropriate (Attachment 3). ISSUES: Staff does not anticipate any additional issues related to the installation of the proposed signal. FISCAL IMPACT: Based on the VDOT approved traffic signal plans, the engineer s estimate for the signal installation project, including contingency, is $534,000 (Attachment 4). A balance of $230,000 is currently available in the project budget. With the accrued interest, ZMAP-1993-0005, Sequence Number 99063995, currently contains a balance of $129,699.24 available for the construction of the referenced traffic signal. Should the Board approve staff s recommendations, a balance of $0 would remain in ZMAP-1993-0005, Sequence Number 99063995. The Traffic Signal Contingency Fund currently contains a balance of $244,431.81 of which staff is proposing to transfer $175,000 to the Northstar Boulevard and Ryan Road signal project. 1 Should the Board approve staff s recommendations, a balance of $69,431.81 would remain in the Traffic Signal Contingency Fund (Table 1). Proposed Signal Funding Table 1: Staff Recommended Funding Plan Available Balance Amount Requested to be Utilized Projected Remaining Balance Existing Project Funding $230,000 $230,000 $0 Brambleton ZMAP-1993-0005 Sequence # 99063995 $129,699.24 $129,699.24 $0 Traffic Signal Contingency Fund $244,431.81 $175,000 $69,431.81 Totals 604,131.05 $534,699.24 $69,431.81 ALTERNATIVES: The Board may choose to direct staff to prepare a budget adjustment to appropriate $129,699.24 in the Public Facilities Fund from ZMAP-1993-0005, Sequence Number 1 Staff notes that the current balance is $280,302. However, as part of Item #7 for the September 2, 2015 Business Meeting, staff is proposing the use of $35,870.19 for the Belmont Ridge Road/Northstar Boulevard intersection improvements, which if approved would result in a balance of $244.431.81.

Item #9, Traffic Signal Construction Funding for the Intersection of Northstar Boulevard and Ryan Road Board of Supervisors Business Meeting September 2, 2015 Page 3 99063995, and transfer that amount to the Capital Fund, and transfer $175,000 from the Traffic Signal Contingency Fund to fund the construction of a traffic signal at the intersection of Northstar Boulevard and Ryan Road or propose an alternate motion. DRAFT MOTIONS: 1. I move that the Board of Supervisors direct staff to prepare a budget adjustment to amend the FY 2016 Capital Improvements Program budget by appropriating $129,699.24 in the Public Facilities Fund, as identified in Table 1, and transfer that amount to the Capital Fund, and transfer $175,000 within the Capital Fund from the Traffic Signal Contingency account to the Northstar Boulevard and Ryan Road Traffic Signal project account. OR 2. I move an alternate motion. ATTACHMENTS: 1. Location Map 2. Approved Traffic Signal Installation Plan at the Intersection of Northstar Boulevard and Ryan Road 3. ZCOR-2014-1084 4. Engineer s Construction Cost Estimate

PROJECT LOCATION MAP RyanRd Northstar Blvd/Ryan Road Intersection Loudoun Co. Pkwy Brambleton Northstar Blvd Creighton Rd ATTACHMENT 1 A-1

ATTACHMENT 2 A-2

ATTACHMENT 3 A-3

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Northstar Boulevard/Ryan Road Traffic Signal Project Cost Estimate 7/31/2015 Item Unit Unit Price Quantity Extension Construction (See cost estimate following pages) LS $ 420,000.00 1 $ 420,000.00 20% Bid Contingency LS $ 84,000.00 1 $ 84,000.00 Estimated Construction Management & Testing LS $ 30,000.00 1 $ 30,000.00 Total $ 534,000.00 ATTACHMENT 4 A-8

VIA Hand Delivery July 8, 2014 Mr. Bill King Transportation Program Manager / Special Projects Loudoun County Department of Transportation & Capital Infrastructure 1 Harrison Street, S.E. Fourth Floor Leesburg, VA 20175 Re: Probable Cost Estimate Ryan Road (Route 772) at Northstar Boulevard (Route 659 Relocated) CPAP # 2004 0024 Loudoun County, Virginia Mr. King: As requested, the project team has prepared a detailed cost estimate for the traffic signalization and intersection improvements shown on the final engineering plans for the Ryan Road at Northstar Boulevard intersection, currently under final review by VDOT. The itemized estimates are attached and have been summarized below for your reference. Probable Estimate Summary: Traffic Signal: $ 335,000 Pavement Marking & Signage: $ 53,000 Roadway Improvements: $ 32,000 Total: $ 420,000 Should you have any questions regarding these materials please feel free to contact me or Chris Turnbull at (703) 443 1442. Sincerely, Nathan George Senior Designer COPY: Chris Kabatt, Wells + Associates, Inc (Electronic Copy) Chris Turnbull, Wells + Associates, Inc (Electronic Copy) 5925 File A-9

PROBABLE ENGINEER'S COST ESTIMATE NORTHSTAR BOULEVARD (RT. 659 RELOCATED) @ RYAN ROAD (RT.772) Traffic Signal Improvements EQUIPMENT TO BE FURNISHED AND/OR INSTALLED BY THE CONTRACTOR ITEM NO. DESCRIPTION UNIT QUANTITY UNIT COST TOTAL 100 MOBILIZATION LS 1 $5,000.00 $5,000.00 24265 NS MAINTENANCE OF TRAFFIC LS 1 $2,000.00 $2,000.00 50108 SIGN PANEL SF 180 $35.00 $6,300.00 51030 CONTROLLER EA 1 $20,500.00 $20,500.00 51160 ELEC.SERV.GROUNDING ELECTRODE (10') EA 10 $150.00 $1,500.00 51170 ELECTRICAL SERVICE SE 5 EA 1 $2,400.00 $2,400.00 51184 TRAF. SIG. HEAD SEC 12" LED EA 44 $200.00 $8,800.00 3- SECTION BACKPLATES EA 8 $50.00 $400.00 5- SECTION BACKPLATES EA 4 $100.00 $400.00 51210 PEDESTAL POLE PF 2 10' EA 8 $650.00 $5,200.00 51238 CONC. FOUND. SIGNAL POLE PF 8 CY 32 $750.00 $24,000.00 51240 CONC. FOUNDATION PF 2 EA 8 $550.00 $4,400.00 51247 CONCRETE FOUND. CF 3 EA 1 $1,500.00 $1,500.00 51347 SIG. POLE MP 1 20' ONE ARM 60' EA 1 $12,500.00 $12,500.00 SP SIG. POLE MP 1 20' ONE ARM 65' EA 1 $14,000.00 $14,000.00 SP SIG. POLE MP 1 20' ONE ARM 70' EA 2 $15,000.00 $30,000.00 51607 14/7 CONDUCTOR CABLE LF 4000 $2.00 $8,000.00 51700 14/2 CONDUCTOR CABLE SHIELDED LF 10500 $1.50 $15,750.00 SP CAMPBELL AGPS PEDESTRIAN PUSH BUTTON EA 8 $1,250.00 $10,000.00 SP CAMPBELL AGPS CONTROL UNIT & INTERFACE EQUIP. LS 1 $13,500.00 $13,500.00 51830 HANGER ASSEMBLY SM 3, ONE WAY EA 12 $250.00 $3,000.00 51838 HANGER ASSM.SMB 3, ONE WAY EA 8 $125.00 $1,000.00 51910 SAW CUT LF 2450 $8.35 $20,457.50 52404 PEDESTRIAN SIGNAL HEADS SP-9 EA 8 $600.00 $4,800.00 54034 TY.B CL.I PAVE. LINE MARK. 6" LF 960 $2.00 $1,920.00 54042 TY.B CL.I PAVE. LINE MARK. 24" LF 230 $7.00 $1,610.00 55060 6 CONDUCTOR CABLE LF 725 $2.00 $1,450.00 55586 JUNCTION BOX JB S1 EA 3 $750.00 $2,250.00 55587 JUNCTION BOX JB S2 EA 14 $825.00 $11,550.00 55588 JUNCTION BOX JB S3 EA 1 $900.00 $900.00 56022 1" METAL CONDUIT LF 300 $15.00 $4,500.00 56026 1-1/4" METAL CONDUIT LF 40 $18.00 $720.00 56029 1" PVC CONDUIT LF 20 $6.00 $120.00 56030 2" PVC CONDUIT LF 250 $9.00 $2,250.00 56034 3" PVC CONDUIT LF 1250 $12.00 $15,000.00 56038 4" PVC CONDUIT LF 50 $15.00 $750.00 56052 BORED CONDUIT 4" LF 650 $42.00 $27,300.00 Cost Estimate form - all items 7/7/2014 Wells + Associates, Inc Leesburg, Virginia A-10

PROBABLE ENGINEER'S COST ESTIMATE NORTHSTAR BOULEVARD (RT. 659 RELOCATED) @ RYAN ROAD (RT.772) Pavement Marking & Signage Improvements EQUIPMENT TO BE FURNISHED AND/OR INSTALLED BY THE CONTRACTOR ITEM NO. DESCRIPTION UNIT QUANTITY UNIT COST TOTAL 100 MOBILIZATION LS 1 $2,000.00 $2,000.00 24265 NS MAINTENANCE OF TRAFFIC LS 1 $3,500.00 $3,500.00 50108 SIGN PANEL SF 54 $27.00 $1,458.00 50600 REMOVE TY.I SIGNS EA 21 $140.00 $2,940.00 54032 TY.B CL.I PAVE. LINE MARK. 4" LF 7000 $1.25 $8,750.00 54105 ERAD. OF EXIST.PAVE.MARKING LF 1100 $2.00 $2,200.00 54106 ERAD. OF EXIST.NONLINEAR PAV.MARK SF 5500 $4.35 $23,925.00 54300 PAVE.MESS.MARK.ELONG.ARROW SIN EA 23 $115.00 $2,645.00 SUBTOTAL $47,418.00 CONTINGENCIES (10%) $4,741.80 TOTAL $52,159.80 TOTAL - USE FOR ESTIMATE $53,000.00 Cost Estimate form - all items 7/7/2014 Wells + Associates, Inc Leesburg, Virginia A-12

Engineer's Opinion of Probable Construction Cost for NorthStar Boulevard & Ryan Road Intersection Improvements Blue Ridge District, Loudoun County, Virginia June 23, 2014 christopher consultants, ltd. Construction Cost Estimate: Item Description Quantity Unit Cost Cost Demolition / Site Work Bituminous Pavement up to 4" 85 SY x $6.63 = $563.55 Demo Concrete 100 SY x $14.01 = $1,401.00 Remove Sign 8 EA x $100.00 = $800.00 Milling ( up to 2" Depth) 235 SY x $18.00 = $4,230.00 Subtotal = $6,994.55 Earthwork Dump Charge-unsuitable material 25 CY x $35.00 = $875.00 Rough Grading (relatively Flat) 525 SY x $1.00 = $525.00 Subtotal = $1,400.00 Street Construction 1.5" Overlay 235 SY x $11.68 = $2,744.80 Concrete Curb & Gutter (CG-7) 215 LF x $24.53 = $5,273.95 4" Concrete Sidewalk with 4" Stone Base 200 SY x $45.09 = $9,018.00 Detectable Warning Strips 58 LF x $25.00 = $1,450.00 Relocate Signs 1 EA x $100.00 = $100.00 Subtotal = $18,586.75 Erosion & Sediment Control Silt Fence 100 LF x $4.67 = $467.00 Storm Drain Inlet Control 5 EA x $176.80 = $884.00 Seeding with mulch/fertilizing/tack 150 SY x $3.88 = $582.00 Subtotal = $1,933.00 Contengencies: Assumed to be 10% based on final engineering plans. Subtotal Contingency (10%) = $28,914.30 = $2,891.43 Total = $31,805.73 Notes This Engineer's Opinion of Probable Cost is based upon the "Northstar Blvd. and Ryan Rd. Intersection Improvements" prepared by ccl, dated June 23, 2014. Since ccl has no control over the cost of labor, materials, equipment or services furnished by others, or over the Contractor's methods of determining prices, or over competitive bidding or market conditions, this Opinion of Probable Construction Costs is made based on ccl's best judgment as an experienced and qualified professional engineer, familiar with the construction industry; however, ccl can not and does not guarantee that proposals, bids or actual Construction Costs will not vary from the Opinions of Probable Construction Costs prepared by ccl. Exclusion The Cost of pavement markings shown on the drawings is excluded from this probable construction cost. A-13 1