GEELONG ROWING ASSOCIATION (INCORPORATED) Established 1875 Regattas Emergency Management Plan Barwon River, Geelong 2015/2016 Rowing Season This document covers regattas hosted by Rowing Geelong on the Barwon River, Geelong. 15 September 2015 This document accompanies Rowing Geelong s more general Safety Management Plan, and the Traffic Rules for rowing training and racing on the Barwon River.
PRELIMINARY INFORMATION Rowing Geelong contacts The primary RG contacts at January 2015 are as follows: Organisation Geelong Rowing Association ( Trading as Rowing Geelong ) Address PO Box 707, GEELONG, VIC. 3220 Telephone (Person) Richard Tomczak (President). Mob: 0425 571608 Graeme David (Secretary). Mob: 0409 976 002 Ian Farran (Treasurer). Mob: 0427 345883 Peter Aberle (Regattas Director). Mob 0404 452482 Website http://www.rowinggeelong.asn.au/ Safety Officer Peter Aberle: Mob 0404 452482 Acknowledgements Rowing Geelong is the Trading name of the Geelong Rowing Association (Incorporated). The Rowing Geelong (RG) acknowledges Rowing Victoria (RV) as the peak body for the administration and management of rowing throughout Victoria. RV approves policy that governs the operations of the sport, and its policies are consistent with legislative requirements. RV liaises with other peak bodies such as relevant Victorian government agencies including Marine Safety Victoria, and Parks Victoria (or the replacement organisations as applicable). This occurs to represent the interests of the all RV-affiliated clubs, schools, associations, regatta committees, individuals in Victoria s rowing community. RG acknowledges the contribution of Rowing Victoria in providing the base template for this MP document, and in turn, the acknowledgements contained within the RV template. We note the acknowledgement of the FISA document Minimum guidelines for the safe practice of rowing as the basis for this Rowing Safety and Regatta Emergency Management Plan (RSREMP). Further information on this is provided on the FISA s website (www.worldrowing.com). We also note that RV s SMP template was developed in consultation with and approved by MSV. Every effort has been made to ensure that this GRA document is consistent with the above documents. Definitions CCMA CoGG CSAR FISA GRA MSV RA RG Rowing RSMP RV SMP Corangamite Catchment Management Authority. City of Greater Geelong. Any affiliated Club, School, Association, College or University and any Regatta Organising Committee of a regatta approved by RV. Fédération Internationally des Sociétés d Aviron (or International Rowing Federation). Geelong Rowing Association (Incorporated) Marine Safety Victoria. Rowing Australia Ltd. Rowing Geelong Means sweep (single oar) and sculling (two oars per rower) activity. (Where either sweep or sculling is specifically mentioned, the point of reference will be exclusive to that specific rowing type/discipline). Rowing Safety Management Plan (for the Barwon River) Rowing Victoria Inc. Safety Management Plan.
Table of Contents 1 Emergency Contact List 2 2 Introduction 3 2.1 General Policy Statement 3 2.2 Authority 3 2.3 Objectives 3 2.4 Types of Emergency 4 3 Description of Regatta or Activity 4 3.1 Regatta or Activity Summary 4 4 Emergency Incident Management Arrangements 5 4.1 Emergency Planning Committee 5 4.2 Emergency Control Organisation 5 4.3 Non-Emergency Roles of the Emergency Organisation 5 4.4 Control Points 6 4.5 Media Management 6 4.6 Debriefing Arrangements 6 4.6.1 Debriefing on emergencies 6 4.6.2 Regatta Debriefing 6 4.7 Maintenance of the Plan 6 5 Prevention Arrangements 7 5.1 Role of Regatta Organisers 7 5.2 Preparedness 7 5.3 Hazard Review 7 5.4 Education and Awareness 7 5.5 Prevention and Mitigation Strategies 7 6 Response Arrangements 7 6.1 Evacuation 6.1.1 Delegation of Duty 7 8 6.2 Responsibilities of the Emergency Control Organisation 8 6.3 Emergency Response Guides 9 6.3.1 Armed or Dangerous Intruder Response Guide 9 6.3.2 Bomb Threat Response Guide 11 6.3.3 Structure Damage Response Guide 11 6.3.4 Civil Disturbance Response Guide 12 6.3.5 Drowning or Boat Accident Response Guide 12 6.3.6 Electrical Failure Response Guide 12 6.3.7 Explosion Response Guide 13 6.3.8 External Emergency Response Guide 13 6.3.9 Fire Response Guide 14 6.3.10 Flood Response Guide 14 6.3.11 Hazardous Materials Incident Response Guide 14 6.3.12 Missing Person / Lost Child Response Guide 15 6.3.13 Medical Emergency Response Guide 15 6.3.14 Vehicle Accident (On Site) Response Guide 16 6.4 Assembly Areas 16 6.5 Emergency Services Meeting Point 16 6.6 Emergency Incident Log 17 6.7 Emergency Vehicle Access 17 7 Recovery Arrangements 17 7.1 Post Trauma Recovery 17 7.2 Regatta Continuity 17 8 Emergency Plan Appendices 18 Emergency Appendix A: Distribution List 18 Emergency Appendix B: Daily Incident Report Form 19 Emergency Appendix C: Emergency Incident Log 20 Emergency Appendix D: Site Plan for Evacuation Assembly Points 21 Emergency Appendix E: Site Plan for Emergency/First Aid Location 22
1 Emergency Contact List AMBULANCE / FIRE / POLICE: Call 000 Emergency Evacuation Assembly Areas are at: Finish Line/Spectator Area North Bank - Area 1 (see Appendix E Boat Shed/Competitor Area North Bank Area 2 (see Appendix F) (See Attached Site Plan Appendices E and F) Other main emergency contacts POSITION Event Manager Field of Play Regatta Referee Regatta Secretary CONTACT Rowing Geelong (RG) Contacts: RG Regattas Director: Peter Aberle (Mob: 0404 452 482) RG President: Richard Tomczak (Mob: 0425 571 608) RG Secretary: Graeme David (Mob: 0409 976 002) RG Treasurer: Ian Farran ((Mob: 0427 345 883) Regatta Referee (Appointed by Rowing Victoria (RV)) Appointed by RV Rowing Precinct Manager Brian Digby 0488 247 695 RG Regattas Director / Safety Officer / Chief Warden Varies between regattas To be advised (Contact RG Secretary Graeme David 0409 976 002) Peter Aberle 0404 452 482 Deputy Chief Warden RG President: Richard Tomczak 0425 571 608 OTHER CONTACTS Area 1 (Finish/Spectator Area (Morell Reserve) ) Area 2 (Boat Shed / Competitor Area Area 3 (Start Area) RG Regattas Director / Chief Warden: Peter Aberle (Mob: 0404 452 482) RG Rowing Precinct Manager: Brian Digby 0488 247 695 RG Regattas Director / Chief Warden: Peter Aberle (Mob: 0404 452 482) RG Rowing Precinct Manager: Brian Digby 0488 247 695 Bow Number Official (RG Volunteer) Starter (Appointed by RV) Regatta Referee (Appointed by RV) RG Regattas Director: ( Peter Aberle(Mob: 0404 452 482)
2 Introduction 2.1 General Policy Statement Hazards exist within all environments. The need to prevent, respond to, or recover from hazards requires all persons to participate actively in the emergency management process. The Rowing Geelong (RG) acknowledges the need to provide an environment that is safe and without risk to health (s21, Occupational Health and Safety Act, 1985). Within the process of meeting this obligation, RG is committed to this emergency management plan for RG-sponsored regattas on the Barwon River. RV identifies that it does not own the land or water upon which it conducts regattas. Both the land and water assets are owned and managed by the Corangamite Catchment Management Authority (CCMA) on behalf of the Crown. However RV has responsibilities for regatta-related activities staged and occurring on the land and water environments in the rowing precinct. During development of this plan, the following key elements of emergency management were identified: Prevention or mitigation of hazards, through active risk management. Education of regatta officials, volunteers, paid and volunteer service providers (eg: First Aid, Surf Life Saving) and patrons (spectators and competitors) on the various sites, in relation to hazards that exist and procedures to be adopted in the event of an emergency. Regular reviews of existing emergency management arrangements, conduct of exercise and debrief and amendment of plans as necessary. Safety at the various sites associated with the organization and conduct of regattas on the Barwon River. Management of emergencies including incident reporting. Provision of assistance and information to the emergency services, regatta officials, volunteers, service providers, patrons and work place safety investigators. Support to the persons injured at any of the various sites associated with the organization and conduct of GRA regattas. Support and counselling to regatta officials, volunteers, service providers and patrons if required. Regatta recovery. 2.2 Authority In the event of an emergency within the boundary of the regatta environs covered by this plan, response management responsibility, including for evacuation of persons affected, will normally be delegated to the RG Regatta Director/Chief Warden or his/her delegate (for land-based matters) or the RV appointed Regatta Referee where the conduct of the regatta is implicated. The delegation of responsibility will be effective from the time the emergency is reported until such time as it is resolved. The aim of this plan is to detail the agreed arrangements for the prevention of, the response to, and the recovery from, emergencies that could occur at RV-endorsed regattas on the Barwon River. 2.3 Objectives The broad objectives of this emergency management plan are to: Implement measures to prevent or reduce the cause or effect of emergencies. Manage arrangements for the response to emergencies when they occur Assist regatta officials, volunteers, service providers and patrons to recover following an emergency
2.4 Types of Emergency The Emergency Planning Committee has conducted a risk assessment of perceived threats to the Regatta. This is not intended to exclude any form of emergency that is not listed. Therefore this document has adopted a flexible all hazards approach. Summary of identified risks is: Armed or dangerous intruder Bomb threat Building damage (including: earthquake, windstorm, etc) Civil disturbance Drowning or boat incident Electrical failure Explosion External emergency Fire Flood Hazardous materials incident Missing person / Lost child Medical emergency Vehicle accident (on site) Any other incident which may, in the opinion of the Safety Officer and Chief Warden, affect the regatta, regatta officials, volunteers, service providers or patrons. 3 Description of Regatta or Activity 3.1 Regatta or Activity Summary The regattas hosted by the Rowing Geelong (RG) are conducted on the Barwon River with: the main spectator area is on the north bank, in the Morell Reserve immediately west of Moorabool St Bridge; the main competitor is on the north bank immediately east of Moorabool St Bridge. The events occur over 1-2 days during the regatta season. Events and activities within the Regatta area consist of: Rowing competition Catering Regatta hours vary from weekend to weekend and are available in the week prior to the event. Various organisations contribute to the success of the even. The main stakeholders are: Rowing Victoria Corangamite Catchment Management Authority (CCMA) Rowing Geelong (RG) City of Greater Geelong (COGG) Barwon Water (BW) Corio Bay Rowing Club (CBRC) and Barwon Rowing Club (BRC)
Geelong-based rowing schools. 4 Emergency Incident Management Arrangements 4.1 Emergency Planning Committee Representatives from RV (including regatta officials) and RG will form an emergency planning committee: 4.2 Emergency Control Organisation The following are responsible for administering the Area Warden system and plans for the management of emergencies at various sites for the regattas. Role Contact Person Safety Officer and Chief Warden RG Regattas Director: Peter Aberle (Mob: 0404 452 482) Deputy Chief Warden RG President: Richard Tomczak (Mob: 0425 571 608) Rowing Reserve Management Brian Digby 0488 247 695 Area Wardens Finish Area Boatshed Area Start Area Spectator Area To be nominated Regatta Referee (Appointed by RV) Boat Race Official (Appointed by RV) Starter (Appointed by RV) GRA Volunteer 4.3 Non-Emergency Roles of the Emergency Organisation Chief Warden The responsibilities of the Chief Warden/Regatta Director are to: ensure that a pre regatta briefing occurs; administer the warden system and chair the Emergency Planning Committee, regularly review and update (in conjunction with Area Wardens), the implementation Emergency Management Plan (as required); ensure that a post regatta-debriefing occurs. prepare a post regatta plan implementation report. Deputy Chief Warden The role of the Deputy Chief Warden is to: assist the Chief Warden/Regatta Director with implementation of the Emergency Management Plan (as required). Area Wardens Area Wardens, within their area of responsibility, will ensure that they: are familiar with the layout of the Regatta environs and the general locations used by regatta officials, volunteers, service providers and patrons, including contractors; are familiar with the location of all first aid facilities and other emergency equipment;
oversee the relevant personnel within their areas of responsibility; report on their area of responsibility at debriefings. Area Wardens will take appropriate action to ensure: good housekeeping, so that litter does not accumulate to increase the danger of fire; hazardous materials are not stored or used incorrectly, notwithstanding the nature of work; equipment does not impede egress; pathways are free of obstruction; fire extinguishers, safety signs and safety equipment where required are serviceable at all times; hydrants and hose reels are not impeded; access to and egress from emergency equipment is not obstructed; any irregularities are reported to the Chief Warden/Regatta Director; all incidents are reported on the incident form provided; incident report forms are to be handed to Chief Warden/Regatta Director. 4.4 Control Points The location for the following control points are at the Regatta Office in the Judges Box for: Information Lost Children Other emergency situations The First Aid station is located at the river bank at the eastern end in the competitor area below the south end of Yarra Street (near the Corio Bay Rowing Club). 4.5 Media Management During emergencies all media inquiries are to be directed to the RG Regattas Director/Chief Warden or the RV Regatta Referee, or to persons designated by them. The RG Regatta/Chief Warden or Regatta Referee will appoint an appropriate person to act as media liaison officer at the time of the event. While consideration should be given to identifying a media briefing area, in practice the location of such activity may relate to the location of the incident. 4.6 Debriefing Arrangements 4.6.1 Debriefing on emergencies A debriefing will take place as soon as practicable after an emergency. The RG Regatta Director/Chief Warden will convene and chair the meeting to assess the adequacy of the Plan, and to recommend any changes. It may also be appropriate to conduct a separate recovery debrief to address recovery issues. Area Wardens are encouraged to debrief the personnel in the zone of the facility they are responsible for, and to provide feedback from Emergency Control Organisation debriefing sessions. 4.6.2 Regatta Debriefing A full debriefing will take place within 21 days of the completion of the Regatta. The venue and timing will be advised to all participants. The Regatta Director/Chief Warden will chair the meeting with the view to assessing the adequacy of the plan and to recommend any changes. 4.7 Maintenance of the Plan At least one review of the Emergency Management Plan is to occur prior to any Regatta. Critical changes such as contact list information will be implemented and promulgated immediately.
5 Prevention Arrangements 5.1 Role of Regatta Organisers Regatta Officials, volunteers, service providers and patrons have a joint key role in prevention and mitigation activities to reduce the risk, or minimise the effects of any emergency that may occur. Review of existing policies and acting in accordance with any relevant Codes of Practice, Regulations and industry standards, combine to ensure that all measures possible are addressed to reduce the likelihood of an emergency 5.2 Preparedness An Emergency Control Organisation has been identified and trained. Assembly areas have been determined for use during emergencies. 5.3 Hazard Review During the preparation of this Emergency Management Plan a risk assessment has occurred to identify potential natural and man-made hazards that may impact on the regatta facility. The Emergency Control Organisation is tasked with the regular re-assessment of threats to the facility. 5.4 Education and Awareness The ability of the participating organisations and their respective officials / volunteers to respond to an emergency situation and in turn to recover from the effects of an emergency, will depend on the attitude of the people affected. Appropriate actions from the regatta officials, volunteers, service providers and patrons during emergencies will require appropriate awareness. 5.5 Prevention and Mitigation Strategies The following processes have been implemented to prevent or mitigate emergencies: Strategy Emergency Management Plan Risk Management Incident Reporting Site Inspections First Aid Station 6 Response Arrangements 6.1 Evacuation Responsible Officer / Group Geelong Rowing Association Geelong Rowing Association Chief Warden Chief Warden First Aid Officer The total evacuation of one or more of the Regatta areas, if required, will generally be initiated by the Regatta Director/Chief Warden or delegate via the Area Wardens. However situations may occur when Area Wardens need to initiate evacuation from the immediate area of a threat prior to notification from the Chief Warden. Evacuations fall into two categories: Full evacuation results in all personnel moving out of the Regatta area Partial evacuation results in designated personnel moving out of the Regatta area, or being directed into another part of the Regatta area. The type of evacuation will depend on the type and location of the emergency, and will generally be determined by the Regatta Referee/Chief Warden or a delegate.
6.1.1 Delegation of Duty If the Regatta Referee/Chief Warden is unavailable, responsibility will be delegated in the following sequence: Priority Position Person 1 Deputy Chief Warden Richard Tomczak. Mob: 0425 571 608 2 Regatta Secretary To be identified for specific regattas (Alternative contact RG Secretary Graeme David 0409 976002) 3 Area Wardens RG-appointed volunteers for each regatta. 6.2 Responsibilities of the Emergency Control Organisation Chief Warden/ Regatta Director Take control of the situation at the appropriate control point, if safe to do so. Ensure all personnel are removed from the hazard area. Hand over control to the Emergency Services provider (ie: ambulance, police, fire etc.) on arrival. Assist Emergency Services as required or directed. Ensure Regatta management is notified. Maintain a log of the incident. Deputy Chief Warden If the Chief Warden is not available, the nominated Deputy Chief Warden will assume responsibility, duties and control. If the Chief and Deputy Chief Warden are not available, the next ranking member of the Emergency Control Organisation (ie: Rowing Geelong) on duty will assume control as Chief Warden. During an emergency the Chief Warden shall delegate tasks to the Deputy Chief Warden as deemed appropriate. The Deputy Chief Warden or relevant nominated Area Warden, will provide confirmation of any full or partial evacuations, marshalling and or other safety issues, to the Chief Warden by two-way radio, mobile phone, runner or other appropriate communication means. Area Wardens The primary responsibility of the Area Wardens is to ensure, as far as practicable, the safety of regatta officials, volunteers, service providers and patrons and when necessary arrange their orderly evacuation from danger. It is not the responsibility of an Area Warden to actively combat emergencies. When required, Area Wardens will ensure that their areas of responsibility have been totally evacuated, if safe to do so. Communications Officer A person designated as Communications Officer in the case of an emergency will act as directed by the Regatta Director/Chief Warden. Duties will include: Attend to emergency calls. Notify the appropriate emergency service. Notify the Regatta Director/Chief Warden of the emergency. Establish and maintain communications between Regatta Director/Chief Warden and the Area Wardens. Transmit and record instructions and information.
For the current rowing season the Regatta Secretary, is also the Communications Officer. All other Regatta Officials / Volunteers All other regatta officials and volunteers will act as directed by an Area Warden or more senior emergency official. Specific regatta officials and volunteers may be allocated various tasks and should only be carried out if safe to do so. 6.3 Emergency Response Guides 6.3.1 Armed or Dangerous Intruder Response Guide Any person directly involved Be deliberate in your actions. Be reasonably slow (consider your safety) in handing over keys, money or information If possible move the situation to a less populated location Observe the offender (height, weight, age, clothing, speech disabilities, accent etc.) First person available Immediately notify an Area Warden. Warn others unobtrusively. Restrict access to all other persons. Do not approach intruder. Evacuate quietly. Area Warden Assist first person able, if possible and safe to do so Ensure Chief Warden has been notified Chief Warden Seek information on whereabouts and details of intruder Contact Police Determine safest evacuation route Marshal other persons as best as possible Provide details to Police on arrival Special considerations Do not provoke or confront the intruder
Armed or Dangerous Intruder Check List Time reported: Date. Reported by: Exact location of hostage incident: Number of hostages Names of hostages If Name(s) are unknown Number of assailants Notable characteristics of assailant(s) Number of weapons Description of weapons Height: Sex:. Age:.. Complexion: Mood of assailant(s) Calm Other information Angry Excited Crying Nervous Irrational Other
6.3.2 Bomb Threat Response Guide WARNING: If a suspicious article is discovered: DO NOT TOUCH Person receiving call Attract someone s attention to notify Area Warden. Do not notify any others of the threat. Try to keep caller talking. Fill out Bomb threat Check List. Remain at telephone until relieved. Do not hang up the telephone. Regatta Director/Chief Warden Immediately notify POLICE. Ensure no radio transmitters are used. Never ignore threat. If possible relieve person-receiving call to allow completion of Bomb Threat Checklist. Assess need to evacuate. All other persons Evacuate when instructed. Take bags and personal items if directed. Report any suspicious items to an Area Warden. 6.3.3 Structure Damage Response Guide Earthquake, storm damage or other type of emergency could cause this. Area Warden Raise the alarm by contacting the Chief Warden. Proceed to evacuate immediately. Note degree and nature of damage. Assist and guide personnel encountered. Direct all personnel to an appropriate area away from the hazard area. Take care not to move people from safety to danger. Await instructions. Assist Emergency Services as required. Regatta Director/Chief Warden Confirm Emergency Services notified. Establish control point, if safe to do so. If not safe to stay, proceed to evacuate immediately. Note degree and nature of damage. Identify injured persons. Assist Emergency Services on arrival.
6.3.4 Civil Disturbance Response Guide CAUTION: Do not provoke or confront the protagonist. Any person directly involved Be deliberate in your actions Be reasonably slow (consider your safety) in handing over keys, money or information If possible move the situation to a less populated location Observe the offender(s) (height, weight, age, clothing, speech disabilities, accent etc) First person able Immediately notify an Area Warden. Warn others unobtrusively. Restrict access to personnel. Do not approach intruder. Area Warden Assist first person able (if possible and safe to do so). Ensure Chief Warden has been notified. Regatta Director/Chief Warden Seek information on whereabouts and details of disturbance. Contact Police. Determine safest evacuation route. Marshal personnel as best as possible. Provide details to Police on arrival. 6.3.5 Drowning or Boat Accident Response Guide First person able Contact Life Saving Victoria Personnel using event radios. Contact Regatta Secretary (Regatta Umpires on course have event radios). Describe incident and location. Regatta Secretary Contact Chief Warden. Contact ambulance if required. Regatta Director/Chief Warden Assess situation. Ensure appropriate emergency response agencies have been contacted. Assist Life Saving Victoria personnel. 6.3.6 Electrical Failure Response Guide Area Warden Inform Chief Warden. Follow instructions of Chief Warden. Regatta Director/Chief Warden
Determine situation. Contact Powercor, confirm outage and indicate priority. Arrange alternative power, if practicable. Marshal personnel away from hazard area, if appropriate. 6.3.7 Explosion Response Guide CAUTIONS: Do not attempt to remove debris from electrical equipment. If irritating or noxious vapours are present, withdraw immediately and stop all personnel from entering the area. First person able Turn off gas and electricity, if practicable, and remove any person in danger, if safe to do so. Quickly assess and raise the alarm by contacting the Area Warden. Vacate the area immediately. Keep personnel away. Area Warden Quickly assess the situation and ensure the alarm has been raised and Chief Warden notified. Remove any persons in danger if safe to do so. Consider evacuation. Regatta Director/Chief Warden Determine situation. Confirm Emergency Services contacted. Establish control Point, if safe to do so. Determine appropriate evacuation routes (note wind direction). Identify injured persons Assist Emergency Services on arrival 6.3.8 External Emergency Response Guide This could include any emergency occurring outside the Regatta environs which impacts on the Regatta or its officials, volunteers, service providers and patrons. Person receiving notification Notify Area Warden immediately. Area Warden Notify Chief Warden immediately. Regatta Director/Chief Warden Determine situation. Contact Emergency Services, if necessary. Advise Emergency Control Organisation of actions required. Direct people away from hazard area, if appropriate.
Consider evacuation, if appropriate. 6.3.9 Fire Response Guide First person able Quickly assess and raise the alarm by contacting Area Warden. Ensure Fire Service contacted. Attack fire with appropriate fire fighting equipment if safe to do so. Withdraw when instructed. Area Warden Quickly assess the situation. Remove any persons in danger if safe to do so. Consider evacuation. Ensure Chief Warden notified. Regatta Director/Chief Warden Determine situation. Confirm Fire Service contacted. Establish Control Point, if safe to do so. Determine appropriate evacuation route (note wind direction). Identify injured persons. Assist Emergency Services on arrival. 6.3.10 Flood Response Guide First person able Assess situation. Raise the alarm by immediately contacting Area Warden. Do not enter affected area. Area Warden Determine situation. Do not enter affected area. Evacuate personnel if appropriate. Move boats to higher ground if safe to do so. Regatta Director/Chief Warden Determine situation. Assess need to evacuate. Contact Victorian State Emergency Service. Brief members of the Emergency Control Organisation. Marshall personnel away from affected area, if appropriate. 6.3.11 Hazardous Materials Incident Response Guide Cautions:
In some instances rescue patrons and employees must wear specialised protective clothing. Rescue may have to be performed by Emergency Services. First person able Keep personnel away. Do not attempt to rescue without appropriate protection (see special considerations below). Contain the spill, if safe to do so. Withdraw to safe position. Raise the alarm by immediately contacting Area Warden. Area warden Quickly assess the situation and ensure the alarm has been raised. Remove any persons in danger if safe to do so. Consider evacuation. Regatta Director/Chief Warden Determine situation. Contact Fire Service. Establish control point, if safe to do so. Determine appropriate evacuation routes (note wind direction). Identify injured persons Assist Emergency Services 6.3.12 Missing Person / Lost Child Response Guide First person available Missing Person Contact Police and remain with informant until Police arrive. Lost Child Take lost Child to control point. Inform Area Warden of situation. Follow instructions from Police or Area Warden. Area Warden Assist Police as requested. Advise and update Safety Officer/Chief Warden of situation. Regatta Director/Chief Warden Assist Police where appropriate. 6.3.13 Medical Emergency Response Guide CAUTION:
All responders involved in treating injured should ensure they make use of personal protective equipment such as rubber gloves, facemasks etc. First person available Quickly assess the situation. Notify First Aid, the Safety Officer/Chief Warden and the Area Warden. Area Warden Determine situation. Ensure alarm has been raised. Keep uninvolved personnel away. Regatta Director/Chief Warden Determine situation. Seek qualified medical assistance from First Aid provider and from a predetermined list of regatta officlas, volunteers and patrons. Call ambulance if required. 6.3.14 Vehicle Accident (On Site) Response Guide First person available Quickly assess the situation, check for entrapment. Turn off vehicle engine, check for fuel leaks, ensure vehicle brake applied, if safe to do so. Raise the alarm by immediately contacting Area Warden. Keep personnel away. Area Warden Quickly assess the situation and ensure the alarm has been raised. Remove any persons in danger, if safe to do so. Keep other personnel away. Chief Warden Determine situation Confirm Emergency Services contact. Assist Emergency Services on arrival. 6.4 Assembly Areas When advised by the Regatta Director/Chief Warden all Area Wardens are to ensure that all personnel at the affected site(s) are to make their way in an orderly fashion to the nominated assembly areas. In selecting the appropriate assembly areas, the Regatta Director/Chief Warden will consider: Location of the Emergency Type of emergency Wind direction The preferred assembly areas are marked on the site plans attached as Appendix 1 (Area 1) and Appendix 2 (Area 2). 6.5 Emergency Services Meeting Point The nominated emergency services meeting point is to be determined based on emergency, Chief Warden to make ruling,
6.6 Emergency Incident Log It is vitally important that accurate details of actions taken and decisions made in times of emergency are kept. (The operational log sheet at Appendix C is for this purpose.) All members of the Emergency Control Organisation are to hold copies of this log sheet. 6.7 Emergency Vehicle Access Emergency services should be advised of the incident position. Relevant entry/exit points depend upon location of incident. 7 Recovery Arrangements 7.1 Post Trauma Recovery Involvement in emergencies (particularly where death or serious injury occur), may have short-term and long-term impact for some personnel. The Event Management organisation and participating organisations need to be aware of this, and should seek professional guidance as appropriate. 7.2 Regatta Continuity In the event of a major emergency, it may take time to return the regatta to acceptable post incident functioning. Consideration should be given to the need to communicate with regatta officials, volunteers, service providers and patrons on this matter. The Regatta Director and/or the Regatta Referee are responsible for providing the appropriate advice to relevant persons including regatta officials, participants, spectators, and service providers. Consideration should be given to the operational effectiveness of the Regatta following an emergency situation.
8 Emergency Plan Appendices Emergency Appendix A: Distribution List POSITION NAME (MOBILE Safety Officer and Chief Warden Peter Aberle (0404 452 482) Deputy Chief Warden Richard Tomczak: (0425 571 608) Regatta Reserve Manager Brian Digby (0488 247 695) Area 1 Area 2 Bow Numbers Steward Area 3 Regatta Secretary To be nominated To be nominated To be nominated To be advised (Contact: RG Secretary Graeme David 0409 967002)
Emergency Appendix B: Daily Incident Report Form Significant Incident Date: / / (Impacts upon or has the potential to impact upon the safety of staff, participants or visitors) DESCRIPTION ACTION REQUIRED TIME ROUTINE IMMEDIATE NIL INCIDENTS TO REPORT WARDEN: (print name) AREA: SIGNATURE DATE./ / (print name) (sign) TIME:
Emergency Appendix C: Emergency Incident Log EMERGENCY INCIDENT LOG LOCATION: TYPE OF EMERGENCY: PAGE #: Date Time From/To Details Action Initial
Emergency Appendix D: Site Plan for Evacuation Assembly Points
Emergency Appendix E: Site Plan for Emergency/First Aid Location ] Barwon Rowing Club Corio Bay Rowing First Aid facility at River bank, at this point on river Club bank accessed from the southern end of Yarra Street via carpark at Corio Bay Rowing Club (ie: under yellow Emergency Assembly point Area 2 box)