Bush House buildings Contractor Site induction October 2017
Welcome Bush House is the newest complex to the Strand Campus There are four buildings in the Bush House complex, shown on the map. We are currently refurbishing three buildings and the Lower Ground which, when complete, will form an integral part of the Strand Campus. 1 2 3 5 4 1. Bush House Centre Block 2. North East Wing 3. Melbourne House 4. South East Wing 5. Courtyard (with access to the Lower Ground when complete) 2
Your safety your responsibility Centre Block is occupied and operational, however work continue in the other buildings of the complex and in the Courtyard and the Lower Ground below the complex We ve put many measures in place to keep you, your colleagues and visitors safe, but it s important that you take extra care and notice of the safety signs around the site. Evacuation maps are on each floor, so please take the time to understand your emergency exit route out of the building 3
Site safety rules If you see this sign anywhere around Bush House buildings, please don t enter the area. 4
In an emergency Once at your muster point please report to your line manager. Do not re-enter the building until you re told it s safe by an Evacuation Marshall or Evacuation Controller. The fire alarm will be tested every Friday at 3pm. 5
In an emergency You can release access controlled doors by breaking the glass in the green emergency boxes We have installed fire curtains to help stop fire spreading, which function as follows: when the fire alarm first sounds, if there is fire curtain located immediately next to the activated smoke head, it will deploy a third of the way down the door after five minutes, the curtains will fully cover the door if the curtain has come down fully before you ve left the building, you can release it using the override button 6
In an emergency if you need help If you re working Bush House and you have any physical impairment which will limit your ability to evacuate the building without help, you should have a personal emergency evacuation plan (PEEP) agreed with your line manager/key contact before entering the building. There s guidance available on developing a personal emergency evacuation plan here (King s login required) 7
Your evacuation marshals & first aiders A list of the Evacuation Marshals for the different floors can be found here: Evacuation Marshals & Controllers The role of Evacuation Controller will be undertaken by the Security team based at Bush House. You can find your nearest first aider here: First Aiders list Reception/Security will also be able to give you the contact details for your nearest first aider. 8
Estates & Facilities Procedures The following work requires at least 24 hours notice Access to ceiling voids Work involving noisy or dusty procedures Work requiring isolation of fire detectors Working with or altering building fabric Do NOT move or disconnect any security devices without prior notification and approval of the Estates & Facilities and Security Departments. Hand tools and plant must be 110v and PAT tested Trailing leads must be covered in high visibility tape ALL equipment must be provided by you and may NOT be left in any building In the event of unscheduled work/unforeseen circumstances staff need to be aware of the conditions of the risk assessment. 9
Permit to Work To obtain a Permit to Work You MUST supply a Method Statement and Risk Assessment to Estates & Facilities at least 24 hours prior to works commencing. You must have completed a contractors site induction within the last 12 months (this document). You must have authorisation from Estates & Facilities to start work. Permits are issued from the Estates & Facilities Shift Office in Room K-2.47, Level -2 King s Building Works requiring PERMIT TO WORK include: o Work in confined spaces o Work in operational laboratories o Hot works o Work on high or low voltage electrical systems o Work on fire alarm or emergency lighting systems o Work on roofs o Work in an excavation o Work with asbestos o Work involving the erection of a scaffold or tower scaffold No such work should commence without authorisation from Estates & Facilities. 10
Permit to Work No works will be allowed to begin without: A RISK ASSESSMENT and a METHOD STATEMENT, specific to the task at hand; Viewing and discussing the ASBESTOS REGISTER with the Estates & Facilities Department on site; Wearing Personal Protective Equipment (PPE) suitable to the task, or as site rules indicate; The College CANNOT accommodate storage of materials/ tools within the buildings. Tools/materials should be stored in work area compounds. These are to be agreed and assigned (if necessary) in advance. ANY tools/materials left unattended can be disposed of WITHOUT notice Discuss any combustible or explosive articles with the Estates & Facilities Department before they are brought on site. Oxy/acetylene is NOT allowed on College premises 11
Permit to Access Permission to Access Permits are designed for managing contractors carrying out low risk activities around the College estate. Tasks that may be covered by Permission to Access Permit includes: Routine Planned Maintenance Visual Site Surveys Utility Meter Readings etc. All activities are carried out on a risk based approach which will determine the level of controls required. To obtain a permission to access permit you must have completed a contractors site induction (this document). You must have authorisation from Estates & Facilities to start work. Permits are issued from the SECURITY, Main Gate, Strand Building Security Room, 020 7848 1024 /2000 Contractors rules must be obeyed at all times 12
Use of Sub-Contractors If your contract with the College allows the use of sub-contractors the following is required: Your managers and/or foremen must ensure that all subcontracted personnel attend a King s College London Induction. Inductions may be arranged by contacting the Estates & Facilities Shift Office on Ext. 020 7848 2908 Personnel found working on site without having attended an induction and not covered by a valid permit may suspended from site without notice. 13
Safe System of Work Due to the age and nature of our buildings, many of them may contain asbestos containing materials (ACM s). Below gives an example of the type of activity which requires viewing the Asbestos Register: Access to ceiling voids Working with or altering building fabric Entering Plant Areas or riser spaces This list is not exhaustive, please discuss with your permit issuer prior to starting works. 14
Site Security You will be issued with an ID CARD upon completion of the Induction process. Your ID card must be visible at ALL times and returned to the Strand Building Security Control Room upon leaving site. ACCESS CONTROL o DO NOT leave external doors open and unattended. o DO NOT let anyone in without asking them to produce their pass. o Inform SECURITY on 020 7848 1024 if Access Control doors need to be kept open or if a Fire Door needs to be used. SECURITY o Scaffolds and builders lifts must not be accessible out of hours, security measures must be agreed before erection of the equipment. o Ladders must be secure when not in use o Inform Security if you require out of hours or weekend working. o DO NOT leave waste anywhere onsite e.g. in stairwells, corridors, cleaners cupboards etc. 15
Key Bush House Contacts Victoria Tidboald Assistant Director of Campus Operations Arts and Sciences. 07796 993 403 Scott Maskell Project Services Mobilisation Manager 07506 830 307 Mike Gowers Hard Services Team Leader 07557 564086 Janice Savage Senior Duty Manager 07825 758840 Roger Chapman Duty Manager 07796175916 16
My safety my responsibility Please: Confirm that you ve read and understood this briefing Confirm that you know where your muster point is Confirm that you know who your evacuation marshal is 17
Induction Acknowledgement Bush House Complex Building.. Company Name... First Name Surname Induction Date Mobile Number Signature 18
For more information please contact: assurance-estates@kcl.ac.uk 19