CHAPTER SEVEN LANDSCAPE AND IRRIGATION ITEMS

CHAPTER SEVEN LANDSCAPE AND IRRIGATION ITEMS 7

LANDSCAPE AND IRRIGATION ITEMS 7 OVERVIEW Landscape and irrigatin items have different dcumentatin requirements fr each unit f measure (UOM). All landscape and irrigatin item quantities must be cunted, measured, calculated r based n plan. Dcumentatin examples fr a few selected landscape and irrigatin items are illustrated in this chapter. Sme minr mdificatins may be required t shw the unusual circumstances that may ccur with different items, but the general frmat shuld be fllwed. If there are items which cannt be dcumented accrding t the fllwing examples, cntact the Cnstructin Admin Services Sectin fr assistance. INSPECTOR S RESPONSIBILITIES LANDSCAPE AND IRRIGATION ITEMS Use the Agreement Estimate Reprt (AEB) as a reference t ensure that items and quantities are paid in the crrect categry. Use the Structure List-Landscaping list (Figure 7-1) and/r the Main Structure list, lcated in the Cntract plans, t help identify items, quantities, descriptins and lcatins. Figure 7-1: Example f a Structure List- Landscape and Irrigatin Review the fllwing fr accuracy: Special Prvisins State f Nevada Department f Transprtatin Cnstructin Divisin Dcumentatin Manual Nvember 2017 7-1

7 LANDSCAPE AND IRRIGATION ITEMS Supplemental Ntices Cntract Mdificatins NOTE: When any changes are made t an item, reference the cntract mdificatin number in the IDR item psting remarks. Email ALL landscape and irrigatin item phts t the Office Engineer. Use the naming cnventin: IDR year-mnthday Inspectrs Initials, (e.g. IDR 2017-12-12 KMM) in the email Subject line. The bdy f the email must cntain a detailed descriptin and lcatin/statin f the pht(s). Turn in ALL landscape and irrigatin item calculatin sheets t the Office Engineer. INSPECTOR DAILY REPORT (IDR) MOBILE INSPECTOR 1. Create an IDR in Mbile Inspectr daily t dcument the activity being mnitred. Refer t the Mbile Inspectr User Guide fr details n using this applicatin. Reprt Details daily activities Item Pstings item(s) and quantity(s) Equipment type and hurs Persnnel title and hurs 2. Recrd the fllwing required infrmatin in the Reprt Details windw (Figure 7-2): Date Weather Lw and high temperature Attachments (N/A) Send ALL phts via email. Remarks Verify with the RE n what infrmatin is required. Figure 7-2: IDR Reprt Detail Windw 7-2 State f Nevada Department f Transprtatin Cnstructin Divisin Dcumentatin Manual Nvember 2017

LANDSCAPE AND IRRIGATION ITEMS 7 3. Recrd the fllwing required infrmatin in the Item Pstings windw: Item Prj/Catg Refer t the AEB reprt. Cntractr ALWAYS the Prime Cntractr (Subs are nt allwed). Qty Based n measurements, calculatins, cunts and/r plan. Lcatin Must shw line designatin, LT, RT r CL and ffset if knwn. Statin Frm/T Refer t Cntract plans. Attentin Flag Use t bring attentin t RE and Office Engineer fr verruns and plan errrs. Remarks Must shw calculatins when apprpriate, refer t Calculatin Sheet when apprpriate (refer t Appendix B, Calculatin Frmulas, in this manual fr a Calculatin Sheet example), ther infrmatin relevant t item psting, and explanatins when Attentin Flag is checked. NOTES fr Landscape and Irrigatin item pstings: If there are questins n whether an EACH item can be listed separately r cmbined, cntact the Cnstructin Admin Services Sectin fr assistance. Refer t Figures 7-3 thrugh 7-11 fr examples f landscape and irrigatin item pstings with different UOM. NOTES fr Landscape ACRE (Figure 7-3): Payment fr ACRE item will be based n field measure and Calculatins. Calculatin fr ACRE = L x W 43560 (always use this number) Enter the Line Designatin and left, right r center line in Lcatin. Sig. Fig. =.001 Figure 7-3: IDR Item Psting - Landscape ACRE State f Nevada Department f Transprtatin Cnstructin Divisin Dcumentatin Manual Nvember 2017 7-3

7 LANDSCAPE AND IRRIGATION ITEMS NOTES fr Landscape CUYD (Figure 7-4): Payment fr CUYD item will be based n plan quantity r field measure and calculatins if different than plan. Calculatin fr CUYD if different than plan = L x W x D 27 Enter the Line Designatin and left, right r center line in Lcatin. Sig. Fig. =.01 Figure 7-4: IDR Item Psting - Landscape CUYD NOTES fr Landscape CUYD by Truck (Figure 7-5): Figure 7-5: IDR Item Psting Landscape CUYD by Truck Payment fr CUYD delivered by a truck that isn t weighed ver a scale will be based n field measure and Calculatins. Calculatin fr CUYD delivered by a truck that isn t weighed ver a scale = L x W x D 27 x the # f lads. The Calculatins shw the capacity fr each truck. Multiply the number f lads by the truck capacity t get CUYD s Enter the Line Designatin and left, right r center line in Lcatin. State the Truck Number and Number f Lads. Sig. Fig. =.01 NOTES fr Landscape EACH Cmbined (Figure 7-6): Payment fr EACH item will be based n field cunt. This shws an EACH item cmbined. Enter the Line Designatin and left, right r center line in Lcatin. Sig. Fig. = 1 Figure 7-6: IDR Psting - Landscape EACH Cmbined 7-4 State f Nevada Department f Transprtatin Cnstructin Divisin Dcumentatin Manual Nvember 2017

LANDSCAPE AND IRRIGATION ITEMS 7 NOTES fr Landscape GAL (Figure 7-7): Figure 7-7: IDR Item Psting - Landscape GAL Payment fr Galln items will be based n field measurements and calculatins. Calculatins will cnsist f cunting the drums used r measuring the cntainer and calculating the quantity when a full drum is nt used. If measured by anther device shw the calculatins n hw gallns were derived. A picture f a label must be taken and emailed t the Office Engineer fr backup t cnfirm the quantity f the cntainer. Enter the Line Designatin and left, right r center line in Lcatin. Check the Attentin Flag t ntify the Office Engineer there s an email regarding this Item Psting Sig. Fig. = 1 NOTES fr Landscape LFT (Figure 7-8): Payment fr LFT items will be based n field measurements. Enter the Line Designatin and left, right r center line in Lcatin. Sig. Fig. = 1 Figure 7-8: IDR Item Psting Landscape LFT NOTES fr Landscape LB (Figure 7-9): Payment fr POUND (LB) items will be based n plan quantity r field measurements and calculatins if different than plan. A picture f a label must be taken and emailed t the Office Engineer fr backup t cnfirm the quantity f the cntainer. Enter the Line Designatin and left, right r center line in Lcatin. Figure 7-9: IDR Item Psting Landscape LB Check the Attentin Flag t ntify the Office Engineer there s an email regarding this Item Psting Sig. Fig. = 1 State f Nevada Department f Transprtatin Cnstructin Divisin Dcumentatin Manual Nvember 2017 7-5

7 LANDSCAPE AND IRRIGATION ITEMS NOTES fr Landscape SQFT (Figure 7-10): Payment fr SQFT item will be based n field measure and Calculatins. Calculatin fr SQFT = L x W Enter the Line Designatin and left, right r center line in Lcatin. Sig. Fig. =.01 Figure 7-10: IDR Item Psting Landscape SQFT NOTES fr Landscape SQYD (Figure 7-11): Payment fr SQYD item will be based n field measure and Calculatins. Calculatin fr SQYD = L x W 9 Enter the Line Designatin and left, right r center line in Lcatin. Sig. Fig. =.1 Figure 7-11: IDR Item Psting Landscape SQYD 4. Recrd the fllwing required infrmatin in the Equipment windw (Figures 7-12 and 7-13): Cntractr Actual cntractr perfrming the wrk (include subs). Type Detailed descriptin f the equipment (e.g., diesel, HP, mdel, make). Number Hw many f each type. Hurs Ttal hurs in use. NOTE: An attachment t an equipment s base cnfiguratin must have its wn recrd. 7-6 State f Nevada Department f Transprtatin Cnstructin Divisin Dcumentatin Manual Nvember 2017

LANDSCAPE AND IRRIGATION ITEMS 7 Figure 7-12: IDR Equipment Entry Figure 7-13: IDR Equipment List 5. Recrd the fllwing required infrmatin in the Persnnel windw (Figures 7-14 and 7-15): Cntractr Actual cntractr perfrming the wrk (include subs) Type Details f persnnel type (e.g., freman, labrer, truck driver) Number Hw many f each title Hurs Ttal hurs wrked Figure 7-14: IDR Persnnel Entry State f Nevada Department f Transprtatin Cnstructin Divisin Dcumentatin Manual Nvember 2017 7-7

7 LANDSCAPE AND IRRIGATION ITEMS Figure 7-15: IDR Persnnel List 6. Cmplete a final review f the IDR and lck it. NOTE: When a Mbile Inspectr IDR is cmpleted and lcked the infrmatin is upladed int a FieldManager IDR, where it is reviewed and generated fr prcessing prgress payments. OFFICE ENGINEER S RESPONSIBILITIES LANDSCAPE AND IRRIGATION ITEMS Cllect all Material Certificatins. Scan and save them t the EDOC Cntract Files\Material and Testing Files\Divisin N. 4 Materials Divisin Certs and Test Reprts\4.? Send riginal certificatins t the Materials Divisin fr apprval. Save emails cntaining landscape and irrigatin item phts in the apprpriate EDOC Cntract Files\Cntract Files\ Divisin N. 3 - Multimedia Recrds\3.? Phtgraphs with Descriptins directry. Review landscape and irrigatin item calculatin sheets fr accuracy and save electrnically in the apprpriate EDOC Cntract Files\Cntract Files\Divisin N. 7 - Cnstructin Pay Estimate and Related Data\7.? IDR Calculatin Sheets directry using this naming cnventin: IDR year-mnth-day Inspectrs Initials, (e.g. IDR 2017-12-12 KMM). Apprve materials in FieldManager when the apprved material certificatins are received frm the Materials Divisin. Refer t Chapter 6, Wrking with Materials, in the FieldManager User Guide, fr details. Distribute executed cpies f cntract mdificatins t Inspectrs. INSPECTOR DAILY REPORT (IDR) FIELDMANAGER When a Mbile Inspectr IDR is lcked by an Inspectr, the infrmatin is upladed int a FieldManager IDR. Refer t Chapter 7, Inspectr Daily Reprt, in the FieldManager User Guide fr details. 1. Verify the fllwing: 7-8 Infrmatin in the Cmments and Remarks Infrmatin in the Cntractr tab (Persnnel and Equipment) Items are paid crrectly accrding t the cntract dcuments (e.g., plans, supplemental ntices, cntract mdificatins). State f Nevada Department f Transprtatin Cnstructin Divisin Dcumentatin Manual Nvember 2017

LANDSCAPE AND IRRIGATION ITEMS 7 Item quantities Quantities in pstings are dcumented t the crrect Significant Figure Statins and Line Designatins in the Lcatins Calculatins are crrect. Remarks reference calculatin sheets, if applicable. NOTE: Length des nt always equal the difference between the beginning and ending statin. Smetimes there is a curve r an bstacle that will affect the distance. Always check with the Inspectr befre assuming the calculatins are incrrect. 2. Generate the IDR. State f Nevada Department f Transprtatin Cnstructin Divisin Dcumentatin Manual Nvember 2017 7-9