OLD HALL - RISK ASSESSMENT FORM Nature of Event Berkshire School Games Primary & Secondary school Students College Contact & Mob Nos Jade Money 01344 754459 Venue Lay-out & Capacity Theatre (150) Classroom (80) Reception (200) Banquet (120) Other ( discuss with Events) Date(s) Tuesday 2 Wednesday 3 July External Contact & Nos Sarah Taylor - Venue Information No Blackout Built in stage (5.35m x 4.70m x 1m) Baby grand piano Hardwired / Wireless internet Time(s) 08.00-18.00 Nos 150-200 Disabled Access - Good Access from North Front / Great Gate & South Front via colonnades. Disabled Toilets - Visitor toilets Disabled Parking 2 bays North Front / allocated parking required on South Front Introduction The aim is to provide and maintain responsible levels of health and safety in this venue for any event. It is impossible to assess all of the risks that the visitors may be exposed to and it must be recognised that this risk assessment is assessed at a general level, it is a living document & must be used inline with the organisers own risk assessment based on the programme adopted / set which must be updated. Risk Ratings = Low, Moderate & High Assessor - Steve Blosse Area Hazard Risk Persons involved Electrical Trailing Tripping, External electrical falling wires Risk Control Measures Rating Low Ensure leads are covered and taped particularly attention to entrances / exits. Action Technicians / during install
Overloading of plugs with adaptors Inappropriate / dangerous electrical items Lighting failure Candles, matches Fire, blown fuse Fire, burns Tripping / falling Internal & External Internal & External Moderate Check plugs to ensure no overloading of sockets Electrical items not to be placed close or near to / cloth / dried flowers / curtains Moderate Electrical equipment brought into the venue must be PAT testedonus on hirer Attendees Low Function owner to evacuate using nearest fire exits see evac plan Emergency lighting above exit doors Fire Attendees Moderate Use of any form of naked flame / candle to be highlighted to the Events Administrator when booking for approval Only T lights to be used and protected by glass vase / container. Use of candles to be authorised by the Ops Bursar or Events Technicians / during install and request evidence from third parties plus 3 rd party insurance cover pass onto Events Event Owner to ensure they are familiar with fire orders / assembly point and evacuation procedures. to highlight any intended use of naked flame / candles in advance of event to Events Dept.
Steps & Access Stage Manager only & risk assessed accordingly Fire Burns, death Attendees Moderate Venue is a no smoking venue Centralised fire alarm at Porters Lodge Table / Chairs set up General hazard General hazard Block exits / trip hazards / Slipping, tripping injury Slipping, tripping, falling injury Alarms tested regularly Venue information available on fire evacuation procedures & fire assembly point plus Security call out if alarm activates Adequate provision of fire fighting equipment / detection & lighting in the venue Function owner to organise evacuation if alarm activates Attendees Low Domestic Manager to advise & set venue layout in conjunction with Hirer & venue format & spec Attendees Moderate Disabled access good - level access from North Front / South Front Ensure all entrance doors are unlocked All fire exits are clear of obstruction Attendees Moderate Ensure steps to stage are correctly positioned Performers should not stand close to edge to receive fire evacuation brief and details when booking venue & Security call out number in event of evacuation / emergency Domestic Manager / Event Owner Security to unlock all entrance / exit doors to assess risk separately if stage to be used
Outside areas Cars Parking Intruders Being run over, being struck by a car Risk of attack, break in to cars and into buildings Stage area should not be overloaded with equipment or performers Attendees Moderate Vehicle Signage supplied by Security Pedestrian signage supplied by Security Event Owner to supplement with Stewards if required. 2 x Disabled parking bays opposite Great Gate / North Front. Provision can be made on South Front if required Attendees Low Adequate security lighting, checked regularly to ensure good lighting in dark areas. Nightly checks by security. Security to provide signage as highlighted in event spec Security Roads & Paths Slipping / tripping injury Attendees Low Follow directions / signs Well lit route at night routes in advance First Aid: Medical centre staffed during term time / Security are trained in basic first aid Security Porters Lodge 01344 444001 / Security Day 07887 714086 (0630 0130) / Security Dog Night 07769 944521 (0100 0630) Emergency Fire Assembly Call 999 and inform Security (contact number above) South Side of Chapel (south front east end ) refer to Fire Evacuation & Assembly point plan
Additional Information ( Parking / Access )