Fire Risk Assessment Prepared for CTP (Wakefield) Ltd Location Office Three St Pauls Place 129 Norfolk Street Sheffield South Yorkshire S1 2JE Consultant Anthony Buck Signed off by Alastair Green, Authorised Validator Date 25 th May 2017 (ver. 1)
This page was intentionally left blank
This page was intentionally left blank
Table of Contents 1. Summary 1 2. Competent Persons 2 3. Introduction 3 4. Terms and Definitions 5 4.1. Fire Safety Order 5 4.2. Fire Safety Arrangements 5 4.3. Standards/Approved Codes of Practices and European Norms 6 5. Premises Details 8 5.1. On-site Contacts 8 5.2. Clients Nominated Responsible Person(s) For Fire Safety 8 5.3. Location of Premises 8 5.4. Owner 8 5.5. Responsible Person(s) 8 5.6. Description of Undertakings 8 5.7. Construction Details 9 5.8. Utilities 9 5.9. Usage 9 5.10. Enforcement 10 5.11. Employed Staff on Site 10 5.12. Persons at Risk 10 6. Limitations of Report 12 7. Resume of the brief 13 8. Fire Risk Category 14 9. Risk Assessment and Action Plan 15 9.1. Fire Safety Management 15 9.2. Site Security 18 9.3. Electrical Matters 19 9.4. Deliberate or Malicious Ignition 21 9.5. Training (Fire) 22 9.6. Fire Protection Systems - Fire Alarm 23 9.7. Compartmentation 25 9.8. Fire Extinguishers 27 9.9. Hose Reels 29 9.10. Smoke Control Systems 30 9.11. Dry/Wet Riser 31 9.12. Sprinkler System 32 Copyright 2015 Alcumus SM&MS ver. 1
9.13. Gaseous Suppression Systems 34 9.14. Fire Hydrants 35 9.15. Emergency Procedures 36 9.16. Means of Escape 38 9.17. Emergency Lighting 40 9.18. Highly Flammable Liquids 41 9.19. Liquefied Petroleum Gas 42 9.20. General Fire Safety 43 10. Tenant(s) Monitoring 44 Copyright 2015 Alcumus SM&MS ver. 1
1. Summary On, a Fire Risk Assessment was carried out on the common areas of Office Three St Pauls Place, Sheffield, S1 2JE. This assessment was commissioned by GVA, on behalf of CTP (Wakefield) Ltd, to assist them in fulfilling their duties under relevant fire safety legislation. Avaes Mahroof (Security/Concierge) was available to accompany the consultant during the inspection. Following the assessment a written debrief was carried out and issued. A site inspection and audit of relevant records of examination, testing and maintenance work was carried out. Any inaccessible areas during this assessment are detailed within the limitations section of this report. This risk assessment is intended to be a working document that can be used to guide future action aimed at improving compliance and maintaining fire safety standards. Following this risk assessment measures must be taken to implement effective, preventative and protective control measures to reduce the risks identified, as well as maintaining ongoing 'general' fire precautions. In order to comply with legislation, this assessment must be reviewed at least annually or where there is a significant change, that may affect the validity of the assessment. Risk Assessment Findings The following risks were identified during the assessment: Number of Risks (X) Risk Rating (Y) Risk Score (X x Y) High 0 3 0 Medium 9 2 18 Low 3 1 3 Total Risk Score 21 There were no high-risk actions identified at the time of inspection. Copyright 2015 Alcumus SM&MS Page 1 of 46 ver. 1
2. Competent Persons Alcumus SM&MS Fire Safety Consultants have been appointed by GVA to assist them in the carrying out of their duties under fire safety legislation, specifically in carrying out a fire safety risk assessment in accordance with their duties under the Regulatory Reform (Fire Safety) Order 2005 hereafter referred to as the 'Fire Safety Order'. Copyright 2015 Alcumus SM&MS Page 2 of 46 ver. 1
3. Introduction On 25 th May 2017, a Fire Risk Assessment was carried out on all areas of Office Three, St Pauls Place, 129 Norfolk Street, Sheffield for which the client has responsibility, and a report prepared. The aims of the Fire Risk Assessment are: - To assist the 'Responsible Person' as defined in the Fire Safety Order to identify general fire precautions, which are to be taken 'so far as is reasonably practicable' to ensure the safety of his employees, the safety of relevant persons and to ensure the premises are safe. - To assist the Responsible Person in meeting the general fire precautions requirements for the building/area under their control. - To identify any practices or conditions which could pose significant risks from fire to persons occupying the building. - To identify any practices or conditions which could pose significant risks to the building, the environment and persons in the immediate vicinity of the building. - To assist the client in meeting their requirements to ensure compliance with the Fire Safety Order and other fire related issues throughout the building. - To assess the adequacy of current fire safety measures against the risks posed, using current standards, legislation and recognised codes of practice and to recommend improvements where required. The Fire Risk Assessment must be reviewed by the Responsible Person regularly so as to keep it up to date and accurate and particularly if: - There is reason to believe a significant change in the structure or use of the building. - There is a significant change in relation to the special, technical or organisational measures. - Changes have taken place that have not been notified and approved by the relevant enforcing body or Fire Authority where an 'Alterations' notice is in force. - There is reason to believe that an occupant is operating in breach of fire safety legislation. - Where changes to an assessment are required as a result of any such review, the Responsible Person must make them. - As soon as practicable after the assessments made or reviewed, the Responsible Person must record the information prescribed where: - 5 or more employees are employed; - A licence is in force in relation to the premises; or - An alterations notice is in force. Copyright 2015 Alcumus SM&MS Page 3 of 46 ver. 1
The information to be recorded must include the significant findings of the assessment, including the measures, which will or have been taken by the Responsible Person pursuant to the Fire Safety Order and any group of persons identified by the assessment as being especially at risk. Copyright 2015 Alcumus SM&MS Page 4 of 46 ver. 1
4. Terms and Definitions 4.1. Fire Safety Order The Regulatory Reform (Fire Safety) Order 2005 came into force on 1 st October 2006 and extends to England and Wales only. The Fire Safety Order specifies: - The requirement for the nomination of a Responsible Person with regard to fire safety; - The general fire precautions needed to be taken; - The fire risk assessment requirements; - Principles of fire prevention to be applied; - Fire safety arrangements; - The need to eliminate or reduce the risks from dangerous substances; - Fire fighting and detection requirements; - The requirements for emergency routes and exits; - Procedures for serious and imminent danger and danger areas; - Additional emergency measures in respect of dangerous substances; - The fire protection maintenance requirements; - Safety assistance and competency of persons used by the responsible person to carry out preventive and protective measures; - Provision of information to employees; - Training requirements for employees; - The need for cooperation and coordination between responsible persons; - Employees general duties at work; - Enforcement notices and offences. Copyright 2015 Alcumus SM&MS Page 5 of 46 ver. 1
4.2. Fire Safety Arrangements The responsible person must make and give effect to such arrangements as are appropriate, having regard to the size, nature of activities for the effective planning, organisation, control, monitoring and review of preventative and protective measures. Planning Adopting a systematic approach that identifies priorities and sets objectives. This assessment facilitates this process and wherever possible risks should be eliminated by the careful design and selection of facilities, equipment and processes or minimised by the use of physical control measures. Organisation Putting in place the necessary structure with the aim of ensuring that there is a progressive improvement in fire safety performance. Control Ensuring that the decisions for promoting fire safety are being implemented as planned. Monitoring and review Like quality, progressive improvement in fire safety can only be achieved through the constant development of policies, approaches to implementation and techniques of risk control. Preventative and protective measures Measures, which have been identified by the Responsible Person in consequence of a risk assessment as the general precautions he needs to take to comply with the requirements of the Order. 4.3. Standards/Approved Codes of Practices and European Norms In this report reference may be made to the Category of Automatic Fire Detection installed or recommended to be installed in premises. These categories are taken from BS 5839-1 and the coverage they entail is summarised below. System documentation, including any purchase specification, tender document, design proposal, submission to enforcing authorities or insurers for approval and the certificate issued by the designers, installers or commissioners, should clearly identify the system Category as well as, where appropriate, the areas to be protected and any specific proposals for the type(s) of detector to be used. Category M requires manual call points on all exits as well as corridors where persons are not expected to walk more than 45m to operate one. Category L5 is designed for buildings that have a particular risk identified which warrants some special attention. For example if there is an area of high risk which is considered worthy of having some automatic detection but a manual system is also needed, then it will be termed as L5/M. Copyright 2015 Alcumus SM&MS Page 6 of 46 ver. 1
Category L4 provides detection within the escape routes only; All escape stairways, all corridors and any other areas that form part of the common escape routes. NOTE - Main access and egress stairways normally form part of escape routes, and should be treated as escape stairways. Category L3 covers the same areas as an L4 category and in addition all rooms leading onto the escape route. The reasoning behind this is to alert people of the danger prior to full smoke logging of the corridor so they can escape safely. Category L2 is a further enhancement of protection with all the areas covered by an L3 category as well as all high-risk areas such as boiler rooms etc. Category L1 provides the highest possible enhancement of life safety. In an L1 system automatic fire detectors protect all areas of the building. An L1 system might be appropriate where there is a significant number of occupants at risk in the event of fire (e.g. hospitals and certain residential care premises) or in which throughout the building structural fire precautions are not of as high a standard as normally required for that type of building. For greater detail in the type, exact location and positioning of detectors as part of these systems reference must be made to BS 5839-1. Copyright 2015 Alcumus SM&MS Page 7 of 46 ver. 1
5. Premises Details 5.1. On-site Contacts No on-site contact 5.2. Clients Nominated Responsible Person(s) For Fire Safety Body Corporate: CTP (Wakefield) Ltd GVA Bev Swift(Competent Person) assisted by others. 5.3. Location of Premises Office Three St Pauls Place 129 Norfolk Street Sheffield South Yorkshire S1 2JE 5.4. Owner CTP (Wakefield) Ltd 5.5. Responsible Person(s) Role Organisation Contact Number Responsibilities Competence level Owner/Landlord CTP (Wakefield) Owner / Landlord Duties Awareness of legal duties, monitoring legal compliance and own Fire requirements Managing Agent GVA Managing Agent / Property Management Duties Awareness of legal duties, monitoring legal compliance and owner/landlord Fire requirements Leading Site/Facilities/B uilding Manager GVA FM Bev Swift Management of Building(s) / Equipment/Site Activities and controlling Fire risks Awareness of legal duties, monitoring legal compliance and owner/landlord Fire requirements FM Provider Bilfinger Managing FM activities and controlling Fire risks Expert - managing and monitoring the delivery of operational services 5.6. Description of Undertakings Copyright 2015 Alcumus SM&MS Page 8 of 46 ver. 1
The building comprises of recently constructed office accommodation. There are several units to the ground floor that can be used for a variety of retail uses. The landlord is responsible for the common areas of the premises and common items of plant and equipment. GVA are contracted to manage the building on behalf of the landlord. At present, floors 9, 8 and part of 7 are tenanted. 5.7. Construction Details The building opened on 24.06.2016. 3 St Pauls Place uses aluminium framed outer walls with a mixture of clear glazed and anodised opaque aluminium panels, with some stone cladding at ground level. The building is of concrete frame up to first floor with a steel composite frame above clad in curtain walling, with the centre core (lifts, stairways & similar) of aerated concrete block, the outer face of the core (& risers) being of plasterboard & stud. Concrete flooring is used at ground level with steel flooring to upper levels. Three passenger lifts are installed. 5.8. Utilities There is a common water supply to the core toilets and roof plant. It also supplies a sprinkler system which has tanks to the roof & basement. Individual office floors have no water supply. The two ground floor units have their own separate metered supply. A single drinking water outlet is provided to each lift core. There is no gas supply to the building and the heating is provided by a link to the Sheffield City District Heating System, operated by Veolia on behalf of the City Council. The building has a public substation to the basement that feeds an adjacent intake and distribution room that in turn supplies an electrical riser that feeds consumer units to each floor. 5.9. Usage Basement Ground Floor 1st Floor 2nd Floor 3rd Floor 15 car parking spaces, HV transformer, Electrical distribution room, bin store, boiler room, sprinkler tank and pump room, access to 2 St Pauls Place basement, access to St Pauls Place undercroft Reception & Business Lounge, Office/Retail Unit 1, Office/Retail Unit 2, Fire Control area Vacant office space, toilets, lift core, cleaners sluice room, service risers, access and egress, two stairwells, drink station. Vacant office space, toilets, lift core, cleaners sluice room, service risers, access and egress, two stairwells, drink station. Vacant office space, toilets, lift core, cleaners sluice room, service risers, access and egress, two stairwells, drink station. Copyright 2015 Alcumus SM&MS Page 9 of 46 ver. 1
4th Floor 5th Floor 6th Floor 7th Floor 8th Floor 9th Floor Roof External Areas Vacant office space, toilets, lift core, cleaners sluice room, service risers, access and egress, two stairwells, drink station. Vacant office space, toilets, lift core, cleaners sluice room, service risers, access and egress, two stairwells, drink station. Vacant office space, toilets, lift core, cleaners sluice room, service risers, access and egress, two stairwells, drink station. Vacant and tenanted office space, toilets, lift core, cleaners sluice room, service risers, access and egress, two stairwells, drink station. Tenanted office space, toilets, lift core, cleaners sluice room, service risers, access and egress, two stairwells, drink station. Tenanted office space, toilets, lift core, cleaners sluice room, service risers, access and egress, two stairwells, drink station. Enclosed HVAC/BMS Control Room, enclosed sprinkler suction tank room, open air chillers and air handling equipment Entrances to building and car park areas. Fire exit routes, vacant office/retail units. 5.10. Enforcement There are no reported visits from the Fire Safety Officer. No matters known to be outstanding and no enforcement notices have been issued in respect of the building. 5.11. Employed Staff on Site A Security Officer contracted through GVA is based on site with 24 hour cover over 12 hour shifts. There are no staff of the client present on site. 5.12. Persons at Risk Persons at risk within the building include employees of the client and visiting contractors. The building was vacant at the time of inspection. There were no disabled persons reported as working in the building. There are no children or young persons employed at the premises that are the responsibility of the client. There are no person/s or groups at high risk of fire within the building. There is no sleeping accommodation within the building. The risk to relevant persons in the building is normal. The risk to relevant persons in the vicinity of the building is low. Copyright 2015 Alcumus SM&MS Page 10 of 46 ver. 1
Occupancy: @ 131. No fire history. Risk Profile: B1 (B2 on occupancy). Waste is moved from the bin store to the adjacent St Paul's Place Undercroft for collection. Copyright 2015 Alcumus SM&MS Page 11 of 46 ver. 1
6. Limitations of Report This assessment addresses the requirements of the Fire Safety Order and identifies the measures required to comply. The assessment covers: - All areas, which to any degree are under the control of the client. - All areas accessed, which are under the control of tenants, where the landlord has to any degree control. The assessment does not constitute a Risk Assessment of the tenant's areas. Responsibility for the carrying out of such a risk assessment lies with the nominated responsible person on behalf of the tenant. It is recommended that this assessment is reviewed at least annually and is supplemented by regular general fire precautions. Whilst our Fire Safety Consultants make every reasonable effort to access all areas of the premises for which the client is responsible, there may be some areas that are inaccessible or are difficult to access due to the fabric of the building and to do so would cause unnecessary damage. The following survey specific areas were not accessed during the survey because they were either locked, not reasonably accessible for reasons of health and safety, outside of the scope of the works requested or where excessive damage would be have been done to access the areas: Any areas not accessed during the survey due to these considerations are outlined below - Limited access to voids and risers The Fire Risk Assessment is based on a combination of observations made by the Consultant at the time of the survey as well as information provided by representatives of the client. All such information is accepted in good faith as being factual, accurate and a valid representation of the client's views. Any changes to the occupancy, use or other circumstances of the premises will require that a review of the assessment be carried out. The checking of the integrity of fire compartmentation within floor and ceiling voids is outside the scope of this report. Compartmentation will be visually assessed, as far as is possible, in all other accessible areas of the premises. The electrical and mechanical worthiness of all plant and equipment is outside the scope of this report although the servicing and maintenance of such items may be commented upon as well as the design and coverage of installed systems. Copyright 2015 Alcumus SM&MS Page 12 of 46 ver. 1
7. Resume of the brief The 'Existing control measures/remarks' section of the Action Plan provides a general description of the standard of fire safety and the current control measures implemented on site. Specific fire safety issues are detailed under the relevant subject headings within this section of the report. Having considered the potential risks in terms of the worst possible outcome, the persons likely to be affected and the probability of an incident occurring; and taking account of the existing control measures, the report identifies the actions required to be taken to reduce such risks to a minimum. The report identifies any failures to comply with legislative requirements and gives brief, but specific, advice on the action to be taken. All statutory provisions relevant to the client and their undertaking are considered. Codes of Practice, Guidance Notes, British Standards and best practice are also considered and recommendations made. In each case the action is denoted as (L) legal requirement or (R) recommendation. The requirements within the action plan are then further prioritised as follows: Low (L), Medium (M) or High (H), having considered the potential risks, the probability of an incident occurring and the existing means of control. In each case the requirements are prioritised as follows: H M L A serious breach of the fire legislation and/or affecting the adequacy of risk control features as determined by the risk assessment. Risks or issues which may result in legal action against the responsible persons. (Immediate attention required) A lesser breach of the fire safety legislation or inadequate control measures as identified by the risk assessment. (Recommended timescale for completion within 3 months) Poor practices or features that, whilst not presenting an immediate increased risk to life safety, may affect overall fire safety. Also includes provision of practices and features that are favourable, but over and above the minimum adequate standards as defined by fire safety legislation and/or risk assessment. (Recommended timescale for completion within 6 months) The above are given only as a guide to assist implementation and allocation of resources, although it is recommended that work be carried out as soon as reasonably practicable. Copyright 2015 Alcumus SM&MS Page 13 of 46 ver. 1
8. Fire Risk Category THESE PREMISES ARE CONSIDERED TO BE IN THE FOLLOWING FIRE RISK CATEGORY: 'Normal' Explanation and Assessment of Fire Risk Category 'Low Risk' There is hardly any risk to life safety because there are few combustible materials, no highly flammable materials and virtually no sources of heat, which can cause a fire. This includes well maintained workplaces which are traditionally built, e.g. buildings of brick and stone and where: - - Systems are adequate and well maintained; and Storage is of combustible materials is controlled and fuel loading is low. Some small shops and offices of one or two floors may also be of low risk. 'Normal Risk' Most premises fit this category. They will generally contain quantities of combustible material and sufficient sources of heat to take them out of the low risk category. In such places an outbreak of fire is likely to remain confined or is likely to spread only slowly, allowing people time to escape to a place of safety. 'High Risk' Where there may be a serious risk to life safety. This includes premises, which have substantial quantities of readily combustible materials or any highly flammable substances and where there may, in consequence, be a greater likelihood of fire occurring and fire, heat or smoke spreading rapidly. Examples includes: - - - - - - Areas with work processes involving highly flammable substances (e.g. paint spraying), or naked flame or which produce excessive heat in the presence of combustible materials; Areas involving the storage or use of chemicals which may, in certain circumstances, produce excessive heat, give off flammable gas or vapours, or react with combustible materials; Areas with excessive amounts of easily ignitable combustible materials; Buildings or structures incorporating large amounts of exposed untreated timber or lined with combustible boarding; Large kitchens using deep fat fryers or other similar equipment, which is poorly maintained; and Oil fired boiler rooms without adequate fire protection measures. In addition, places with complex or restricted means of escape, large proportions of disabled occupants, low staff/customer ratios, isolated groups and high occupancy compared with building size are also considered high risk. If premises have one particular area of high risk, that categorisation will apply to the whole building unless the particular area is suitably segregated from the rest of the building. Copyright 2015 Alcumus SM&MS Page 14 of 46 ver. 1
9. Risk Assessment and Action Plan This section of the report identifies the necessary steps to be taken to reduce specific or inherent risks to a minimum & comply with the duties under the relevant fire safety legislation, regulation, approved code of practice, british standard or best practice. This may involve, drafting of safe working procedures, training of staff, installation and or maintenance of equipment or systems etc. This section of the report is a working document, giving an indication of the time period expected for compliance, a section for allocating responsibility for compliance and a section to be signed on completion. Where offences have been highlighted in the tenant's areas, it is the owner's responsibility to ensure that the tenant completes the remedial work required. Any examples of safety signage identified in this section are to be used for guidance purposes only. Alternative signage, as identified in The Health and Safety (Safety Signs and Signals) regulations 1996 may be used. 9.1. Fire Safety Management Existing Controls and Observations Persons at risk within the building include employees of the client and visiting contractors. The building was vacant at the time of inspection. There were no disabled persons reported as working in the building. There are no children or young persons employed at the premises that are the responsibility of the client. There are no person/s or groups at high risk of fire within the building. There is no sleeping accommodation within the building. The risk to relevant persons in the building is normal. The risk to relevant persons in the vicinity of the building is low. Copyright 2015 Alcumus SM&MS Page 15 of 46 ver. 1
Occupancy: 131 at time of inspection. No fire history. Risk Profile: B1 (B2 on occupancy). Waste is moved from the bin store to the adjacent St Paul's Place Undercroft for collection. The premises use some Fire Engineering solutions to achieve the functional fire safety requirements of Part B to the Building Regulations 2010 A fire strategy document is available in respect of the building and has been considered as part of the risk assessment. Regular inspections of the building and fire precautions are carried out and recorded. Remedial actions are carried out as necessary and recorded. As far as could be determined a high degree of control is exercised over external contractors. For example the following measures are in place; - Only approved contractors are used on site. - Waste is removed following all works. - Permits are used and signed off. - Supervision and monitoring is undertaken on site. - The fire protection systems are reinstated once works have been completed. - There is effective control over the change of use of rooms. This Fire Risk Assessment was carried out on 25/05/2017 by Alcumus SM&MS Ltd. This assessment should be reviewed at regular intervals throughout the year or following significant changes, and should be reviewed in full annually. The significant findings of the fire risk assessment will be passed to members of staff. Other responsible persons in the building and visiting contractors will be advised of fire risks in the building. The Facilities Manager is nominated as a competent person to assist the Responsible Person with fire safety matters. Copyright 2015 Alcumus SM&MS Page 16 of 46 ver. 1
Fire safety records were available for inspection during this assessment. Tenanted areas were visited to examine their general fire precautions and their likely impact on the overall fire strategy. This was not a fire risk assessment of these areas, as the tenants are responsible for this - they must ensure significant findings are shared with the client. In line with current smoking legislation, smoking is only permitted outside the building. No evidence of smoking was observed in the building. Hot works are not routinely carried out on site and there is no evidence of any uncontrolled introduction of heat or ignition sources on site. A permit to work system must be operated to control any such activities should they occur on site. Waste storage is to a purpose built store with 60 minutes fire resistance to the basement. The client is responsible for the removal of waste from the premises. Waste is held in a central area prior to collection. The refuse storage area is maintained in a clean, tidy and secure condition. Item Description Action Required L/R Rating Freq Photograph Progress / Completion Notes Fire Safety Manual Fire Safety Information required by Regulation 38 (formerly 16B) of the Building Regulations for ongoing fire safety management of the premises is reported as held by the client, however this is spread across several folders / DVDs making it difficult to easily reference and keep updated. Consolidate fire safety information from the H&S File and M&E Files for the site into one folder (a Fire Safety Manual), review the details and update where changes have occurred (for example, to fire alarm layout, etc.) Details of what information should be included are contained within Approved Document B & Building Regulations as well as Annex H of BS9999:2008. R - - Copyright 2015 Alcumus SM&MS Page 17 of 46 ver. 1
9.2. Site Security Existing Controls and Observations The premises are provided with 24/7 contracted security working 12 hour shifts. One guard is present at all times. CCTV is installed in the building and recorded for security purposes. A total of 9 cameras monitor activity both inside and outside the building, 5 to the basement, 4 to the exterior. An intruder alarm is installed to the common areas of the premises although whilst 24 hour security are in place it is reported as not in use. The main entrance is restricted throughout the day by a coded entry / key fob system. Tenanted areas and car park access points are also restricted. Barriers to control access from the reception area to the lift lobby are provided. Security on site is adequate. There are no reported problems with security and no evidence of vandalism or trespass. Security lighting is installed to the external areas of the premises and is reported to be adequate. Please note; the assessment was carried out during daylight hours. Roller shutter barriers are provided to control vehicular access to the site. The reception is manned throughout the day and all visitors / contractors are required to sign in and out. Item Description Action Required L/R No action is required at present. Rating Freq Photograph Progress / Completion Notes Copyright 2015 Alcumus SM&MS Page 18 of 46 ver. 1
9.3. Electrical Matters Existing Controls and Observations The building has a public substation to the basement that feeds an adjacent intake and distribution room that in turn supplies an electrical riser that feeds consumer units to each floor. A generator is present to the basement which supports the life safety systems in the building. The electrical installation was completed on 20/04/2016. The generators receive a routine test as per the PPM schedule. The generators have received an annual service on 01/02/2017. The electrical room is locked and access restricted to authorised personnel only. The electrical room is kept free of combustibles. An electric shock poster is displayed within the electrical room. Suitable electrical rubber matting is provided under the electrical panels at the main electrical intake located off the basement access ramp. The electrical distribution room is signed in the prescribed format. The lightning conductor was last tested and inspected on 28/03/2017. Portable electrical equipment used by contractors on site is marked as having been inspected and tested in the recent past. Item Description Action Required L/R Rating Freq Photograph Progress / Completion Notes Portable electrical equipment / Portable electrical equipment testing Ensure that a competent person carries out a periodic inspection and test of the electrical safety of portable electrical appliances. L Low - All equipment should be labelled, with its reference number and location and test results should be held on site or made readily available for inspection. Copyright 2015 Alcumus SM&MS Page 19 of 46 ver. 1
Item Description Action Required L/R New equipment should be marked with an installation date in order to ascertain when the first inspection is due. Rating Freq Photograph Progress / Completion Notes Copyright 2015 Alcumus SM&MS Page 20 of 46 ver. 1
9.4. Deliberate or Malicious Ignition Existing Controls and Observations The vacant areas are generally clear of materials. The responsible person must ensure checks are carried out on fire systems installed in the unoccupied areas. The management of parts that are disused or that have been decommissioned need to focus on the prevention of fire starting and include; - Ensuring that all non essential power supplies are disabled. - Removing any material that might self-heat. - Removing any material that might be subject to an arson attack. - Ensure all doors within the unit are closed. - Maintaining security to prevent arson attacks. The risk of arson at the building is deemed to be low. Security levels are considered to be adequate and measures are in place to control unauthorised access to the building. Waste and storage materials are controlled to a reasonable level. Item Description Action Required L/R No action is required at present. Rating Freq Photograph Progress / Completion Notes Copyright 2015 Alcumus SM&MS Page 21 of 46 ver. 1
9.5. Training (Fire) Existing Controls and Observations There are no staff of the client based at the building, therefore there is no requirement for fire safety training at present. Item Description Action Required L/R No action is required at present. Rating Freq Photograph Progress / Completion Notes Copyright 2015 Alcumus SM&MS Page 22 of 46 ver. 1
9.6. Fire Protection Systems - Fire Alarm Existing Controls and Observations The premises are provided with a networked addressable fire alarm system, with the main control panel (Protec Algo Tec 6400) to the fire control lobby off the side final exit. A passive repeater panel is located to the Norfolk Street final exit. A Cirrus Pro aspirating pipe detection system is installed to the HV substation, allowing servicing without needing to enter the room. Point detection is located throughout the premises and appears to reflect a Category L1 system although this will be affected by fit outs. A Kentec Synro 8000 addressable fire alarm control panel is located to the fire control lobby with an interface to the main Protec system serving as a sprinkler status panel. The system is configured for simple single stage evacuation. The system appears to be adequate for the premises. Central monitoring not required due to 24 hour security presence on site, although recorded as fitted. Zone plans are posted at the fire alarm panel to assist emergency services in the event of alarm activations. Zone descriptions are posted on the fire alarm panel and appear to be accurate. A schedule of break glass units is provided on site to assist in ensuring that all devices are tested in sequence. Sufficient sounders appear to be fitted throughout the building. Visual Alarms Devices (VADs) are provided to the building as a means of raising the alarm. The fire alarm system is tested weekly and records are held on site. Copyright 2015 Alcumus SM&MS Page 23 of 46 ver. 1
The fire alarm system is serviced and inspected 6 monthly / 3 monthly and records are held on site. Servicing was last carried out on 29/03/2017. Item Description Action Required L/R Rating Freq Photograph Progress / Completion Notes Schedule of equipment / Schedule of fire protection equipment Shut Downs and Interfaces Provide a schedule of devices and interfaces, detailing type and location of device / function of interface within the fire alarm system to ensure all are maintained and tested at the required frequency and carried out correctly. Determine / Confirm the shut downs and interfaces associated with the fire alarm system and document accordingly. Interfaces were observed to: - BMS / AHU system. - Sprinkler flow switches. - Kentec fire alarm system. - Reception doors and turnstiles. - Cirrus Pro aspirating system. - District Heating plant. L Medium - L Medium - Copyright 2015 Alcumus SM&MS Page 24 of 46 ver. 1
9.7. Compartmentation Existing Controls and Observations The majority of the structural elements are protected to a 90 minute fire resistance standard. Several critical areas have been identified where additional robustness is required. For these elements, 120min fire resistance is provided. This includes all structure at basement, ground and first floor levels. Every floor is formed as a compartment floor. The floor of the ground and first floors are provided with a minimum fire resistance of 120 minutes in accordance with ADB. From the first floor up, 90 minutes fire resistance is used with 120 minutes in key areas. Stairs and core appear to be to at least 60 minutes fire resistance with FD60S doors, 120 minutes to the fire fighting shaft. Automatic fire doors are located to each lobby with FD60S doors to provide separation of the two stairs so they do not share the same lift lobby access without division. Fire dampers appear to be installed to some locations. Structural features observed appear to be adequately fire clad, sprayed with intumescent paint or fire retardant coatings. All observed fire doors, self closers, door selectors and seals are in a good state of repair. Smoke and intumescent seals are in place on fire doors. All fire doors were in the closed position and there was no evidence of doors being propped / wedged. A schedule of fire dampers has been compiled and used to assist testing. Regular servicing and maintenance of the fire dampers are carried out and recorded. This was last carried out on 09/06/2016. Item Description Action Required L/R Rating Freq Photograph Progress / Completion Notes Fire Stopping / Fire stopping Ensure all defects identified in the Arup Compartmetation Survey are addressed with breaches to the fire walls and ceilings being filled with adequate fire stopping materials. L Medium - Copyright 2015 Alcumus SM&MS Page 25 of 46 ver. 1
Item Description Action Required L/R Rating Freq Photograph Progress / Completion Notes Fire doors / Fire Door Schedule Fire doors / Fire door periodic examination Create an inventory of fire doors, in the form of a schedule to ensure all fire doors are inspected and tested as required. Ensure that all fire doors are subject to six monthly periodic examination by a competent person in accordance with BS 8214 and records kept. Any defects identified must be remedied. R - - L Medium 6m Copyright 2015 Alcumus SM&MS Page 26 of 46 ver. 1
9.8. Fire Extinguishers Existing Controls and Observations Fire extinguishers are located to areas of risk in the common areas - the fire sterile lift lobbies are not covered as there is no risk present. Foam & CO2 extinguishers are present in the basement to cover the Class A, B and electrical risks of the car park, generator and plant/utility rooms Ground Floor reception and back of house are provided with water & CO2 for the Class A and electrical risks present. Roof top plant rooms have CO2 extinguishers. The tenant ARUP has added further extinguishers to the roof for their usage of the area. The fire extinguishers were last serviced on 30/06/2016 and records are kept. A schedule of fire extinguishers has been compiled to assist testing. Suitable and sufficient fire extinguishers are provided to the building. All fire extinguishers are wall mounted or otherwise secured. Item Description Action Required L/R Rating Freq Photograph Progress / Completion Notes Fire extinguishers / Extinguisher signage Provide signage to each extinguisher to indicate its location in the prescribed format in the following locations: - Entrance area. As the extinguishers are unpainted polished finish & not red signage is essential. L Low - Copyright 2015 Alcumus SM&MS Page 27 of 46 ver. 1
Item Description Action Required L/R For example: Rating Freq Photograph Progress / Completion Notes Copyright 2015 Alcumus SM&MS Page 28 of 46 ver. 1
9.9. Hose Reels Existing Controls and Observations There are no fire hose reels installed in the building. Item Description Action Required L/R No action is required at present. Rating Freq Photograph Progress / Completion Notes Copyright 2015 Alcumus SM&MS Page 29 of 46 ver. 1
9.10. Smoke Control Systems Existing Controls and Observations A smoke control system is installed to the building and responsibility for servicing and maintenance lies with the client. The central lift core has ventilation by smoke shaft, the cause and effect is detailed in the fire strategy as ventilating the stairs and fire floor when detectors in these areas operate. Location controls for the vents are available in each lobby. Ventilation is provided to the basement, the fire strategy details this as a smoke clearance system for fire service operations rather than smoke control for life safety.. Fire fighters overrides for the HVAC system as well as a Colt smoke control system control panel are located to the fire control lobby. Item Description Action Required L/R Rating Freq Photograph Progress / Completion Notes Smoke control systems / Testing Smoke control systems / Schedule of smoke control devices Ensure that the smoke ventilation system is serviced and maintained on a regular basis and records kept. Please note: the most recent full service observed stated the system failed. Ensure a schedule of devices, for example, smoke vents, pressurisation fans, smoke curtains etc. within the smoke ventilation system is created to ensure all are tested. Cause and effect information for the exact operation of the smoke control systems are required. L Medium 1y L Medium - Copyright 2015 Alcumus SM&MS Page 30 of 46 ver. 1
9.11. Dry/Wet Riser Existing Controls and Observations A dry riser is installed to the building and responsibility for servicing and maintenance lies with the client. The inlet is to the side of the building next to the fire service access point and has outlets to each floor. A visual inspection of the dry riser landing valves and breach point is checked every month and records are kept. The dry riser was last pressure tested on 19/12/2016 and records are available for inspection. The dry riser is signed in the prescribed form. Item Description Action Required L/R No action is required at present. Rating Freq Photograph Progress / Completion Notes Copyright 2015 Alcumus SM&MS Page 31 of 46 ver. 1
9.12. Sprinkler System Existing Controls and Observations A wet pipe life safety sprinkler system is installed to the whole area of the premises. Roof suction tanks are installed (65,000 cu.m & 25,000 cu.m.) as well as basement tanks. Electrical Booster and jockey pumps are installed to the basement along with 2 dry pipe and one wet pipe valve. 68 degree Centigrade pendant heads are installed. The system provides OHGI cover to the office floors and OHGII to the basement. Flow switches are located throughout the building to give an accurate location as to where an activation has occurred. All monitored valves are included in the 6 monthly test regime and records are kept. Sufficient sprinkler heads are held in the spares cabinet. A sprinkler status panel is installed to the fire control area. A procedure is in place to notify key personnel of any sprinkler system impairment. All sprinkler heads observed were clear of obstruction and were not painted or contaminated. The sprinkler system is examined on a 6 monthly basis. This was last carried out on 02/02/2017. Weekly checks of the sprinkler system, including water motor test, are carried out and recorded on the insurance cards provided. Item Description Action Required L/R Rating Freq Photograph Progress / Completion Notes Sprinkler system / Quarterly checks Carry out quarterly tests on the sprinkler flow switches and ensure records kept. Where tenants are responsible ensure tests are carried out accordingly. L Medium - Copyright 2015 Alcumus SM&MS Page 32 of 46 ver. 1
Item Description Action Required L/R Rating Freq Photograph Progress / Completion Notes Commissioned 10/02/2016. Sprinkler system / Block plans Provide block plans for the sprinkler system in order that any failure in the system can be readily detected. R - - Copyright 2015 Alcumus SM&MS Page 33 of 46 ver. 1
9.13. Gaseous Suppression Systems Existing Controls and Observations There are no communal gaseous suppression systems installed in the building. Item Description Action Required L/R No action is required at present. Rating Freq Photograph Progress / Completion Notes Copyright 2015 Alcumus SM&MS Page 34 of 46 ver. 1
9.14. Fire Hydrants Existing Controls and Observations The nearest fire hydrants are located on the access roads and are not the responsibility of the client. Item Description Action Required L/R No action is required at present. Rating Freq Photograph Progress / Completion Notes Copyright 2015 Alcumus SM&MS Page 35 of 46 ver. 1
9.15. Emergency Procedures Existing Controls and Observations The fire strategy determines the premises should operate single stage evacuation. A Protec Emergency Voice Communication system is installed to the refuge areas in each lift lobby. The fire fighting lift is suitable for managed evacuation use as detailed in the fire strategy. The fire assembly point is located to St Paul's Place outside the Winter Gardens. Due to the location of the assembly point it cannot be easily signed. It is however a clear and unambiguous area which is easy to locate without a sign. All fire procedure documentation and fire action signage should clearly detail its location. A procedure for action in the event of a fire at the premises is in place on site. The building has a single stage / progressive / phased evacuation protocol, which is deemed appropriate for this property. Access for the emergency services is available on site and is unlikely to be affected by vehicles and other obstructions. Tenants are responsible for the drafting of Personal Emergency Evacuation Plan(s) in respect of any disabled employees on site and for the evacuation of disabled employees and visitors from the premises. Evacuation drills are carried out on a regular basis and records indicate that this was last carried out on 13/04/2017. Fire actions notices are provided and correctly displayed in the correct format. Signs in the prescribed form are posted in the vicinity of the lifts indicating that they are not to be used in the event of fire. Item Description Action Required L/R Rating Freq Photograph Progress / Completion Notes Fireman's Phone / EVC's / 6 Monthly Service Service the emergency voice communication (EVC) system on a 6 monthly basis and maintain records. L Medium 6m Copyright 2015 Alcumus SM&MS Page 36 of 46 ver. 1
Item Description Action Required L/R (No commissioning certificate & date available to ascertain first service due date). Rating Freq Photograph Progress / Completion Notes Fireman's Phone / EVC's / Weekly Test Test the emergency voice communication (EVC) system weekly and maintain records. A different device should be tested each week. L Low - Copyright 2015 Alcumus SM&MS Page 37 of 46 ver. 1
9.16. Means of Escape Existing Controls and Observations Extended travel distances are experienced at the ground level, with a maximum single direction of 22m. The risk associated with these extended travel distances are mitigated by the provisions of the fire strategy including the use of sprinklers and automatic detection. Two protected escape stairs serve the levels above ground (one of which is a fire fighting stair). Both stairs are entered off protected lobbies with the exception of the basement stair which is separated from the stairs serving the above ground levels by a fire door. This results in the basement stair effectively forming the protected lobby to the above ground stairs. The minimum clear width of each escape stair is 1,200mm. The minimum clear width of the stair from the basement is 1,000mm. The escape stair discharges to a final exit on Norfolk Street of 1350mm. The fire fighting stair discharges to street along the side of the building via a 1500mm final exit. Ground floor units have their own entrances/exits with an alternative exit to the the centre core allowing access to both stair final exits. An accommodation stair with double fire doors accesses the basement that has exits via the vehicle ramp or the service corridor to the adjacent Undercroft. Refuge / temporary waiting space is located to lift lobbies. The Reception / Business Lounge is not part of the escape route for the building and has a single 900mm final exit door not opening in the direction of escape which is suitable for the limited numbers to be present in this area. An accommodation stair serves the 8th & 9th floors. Copyright 2015 Alcumus SM&MS Page 38 of 46 ver. 1
Appropriate simple fastenings not requiring a key or code to operate in the direction of escape are installed to all emergency escape final exit doors. In accordance with benchmark standards escape doors fitted with electromagnetic locks have three methods of fail safe: - Release or back up power supply upon power failure. - Local over-ride via double pole isolator operated by break glass point. - Release via fire alarm interface. The escape route travel distances within the building are within the guidelines laid out in the Government Fire Risk Assessment Guides for the level of risk and directions of travel available - the one exception above has a fire engineered mitigation. All means of escape are maintained free from obstruction. All means of escape routes and staircase are maintained fire sterile. All final exit door mechanisms are signed in the prescribed format. "Keep Clear - Fire Escape" signage is displayed at all final exit points from the building. Item Description Action Required L/R Rating Freq Photograph Progress / Completion Notes Means of Escape / Means of escape signage Provide additional escape signage to the premises. Such signage must be in the prescribed form - green with white lettering incorporating the BS EN ISO 7010 pictogram. - Stair landings and changes of direction as per BS5499-4. For Example: L Medium - Copyright 2015 Alcumus SM&MS Page 39 of 46 ver. 1
9.17. Emergency Lighting Existing Controls and Observations Maintained, Non-maintained & Combined emergency lighting is installed to the premises. Coverage appears to be fully in line with BS5266-1. The landlord is responsible for servicing and maintenance of the common lighting.tenants must assess and make adequate provision, including ongoing maintenance, for the emergency lighting in their areas. A schedule of all emergency lighting installed is available on site. A programme is in place to carry out monthly tests of the emergency lighting. Records on site indicate that the annual duration test of the emergency lighting was last carried out on 19/01/2017. Item Description Action Required L/R No action is required at present. Rating Freq Photograph Progress / Completion Notes Copyright 2015 Alcumus SM&MS Page 40 of 46 ver. 1
9.18. Highly Flammable Liquids Existing Controls and Observations No flammable liquids were noted to the client's areas of the premises during the visit. Item Description Action Required L/R No action is required at present. Rating Freq Photograph Progress / Completion Notes Copyright 2015 Alcumus SM&MS Page 41 of 46 ver. 1
9.19. Liquefied Petroleum Gas Existing Controls and Observations No liquefied petroleum gas products were noted to the client's areas of the premises during the visit. Item Description Action Required L/R No action is required at present. Rating Freq Photograph Progress / Completion Notes Copyright 2015 Alcumus SM&MS Page 42 of 46 ver. 1
9.20. General Fire Safety Existing Controls and Observations Combustible materials & ignition sources in the common area appear reduced and segregated as far as reasonably practical. The primary risk is from electrical equipment (fixed or portable), plant (including lift motors) and basic maintenance activities. Planned preventative maintenance as detailed in this assessment is used as a control measure. There are no cooking facilities or equipment located to the common areas. The fixed heating system is maintained on a regular basis as per the Planned Preventative Maintenance regime. This was last carried out on the 10/04/2017. No kitchen extract systems are installed to the client's part of the premises. There are no portable heaters within the common areas. Permanent labels are attached to the furniture and furnishings located in common areas stating fire resistance is in accordance with the Furniture and Furnishings (Fire) (Safety) Regulations 1988. The standard of housekeeping to the common areas on site was good. All common areas of the premises are maintained free from surplus combustible materials. Item Description Action Required L/R No action is required at present. Rating Freq Photograph Progress / Completion Notes Copyright 2015 Alcumus SM&MS Page 43 of 46 ver. 1
10. Tenant(s) Monitoring Tenant Existing Control Measure / Remarks Action Required L/R Photo Ref Rating To be Completed by Completed Arup (8th & 9th) 120 people are employed on site by the tenant. A fire risk assessment has been carried out and a copy made available. Members of staff have been nominated as fire wardens. All fire doors were in the closed position at the time of the visit. Fire extinguishers are provided and were last serviced on 6/16. Means of escape are maintained free from obstruction. Housekeeping standards on site are good. Copyright 2015 Alcumus SM&MS Page 44 of 46 ver. 1
Tenant Existing Control Measure / Remarks Action Required L/R Photo Ref Rating To be Completed by Completed Handlesbanken (part 7th) 11 people are employed on site by the tenant. A fire risk assessment has been carried out on 19/05/2017 and a copy made available. Members of staff have been nominated as fire wardens. All fire doors were in the closed position at the time of the visit. Fire extinguishers are provided and were last serviced on 03/17. Means of escape are maintained free from obstruction. Housekeeping standards on site are good. Copyright 2015 Alcumus SM&MS Page 45 of 46 ver. 1
Certificate Number LS 0049976 Life Safety Fire Risk Assessment Silver Approved Scheme CERTIFICATE OF CONFORMITY This certificate is issued by the Approved Company named in Part 1 of the Schedule in respect of the fire risk assessment provided for the person(s) or organisation named in Part 2 of the Schedule at the premises and / or part of the premises identified in Part 3 of the schedule. SCHEDULE Part 1 NSI Life Safety Fire Risk Assessment Silver Approved Organisation Part 2 Alcumus SM&MS Limited BAFE Registration Number NSI 00570 Name of Client GVA Part 3 Address of premises for which the fire risk assessment was carried out St Pauls Place - Office Three 129 Norfolk Street Sheffield, South Yorkshire S1 2JE Part or parts of the premises to which the fire risk assessment applies Part or parts of the premises to which the fire risk assessment applies: The fire risk assessment covers all areas for which the client is responsible, excluding those areas outlined in Section 6 of the risk assessment report. Part 4 Brief description of the scope and purpose of the fire risk assessment Description of the scope and purpose of the risk assessment: The fire risk assessment covers all areas for which the client is responsible, excluding those areas outlined in Section 6 of the risk assessment report. This purpose and aims of the fire risk assessment are outlined in Section 3 of the risk assessment report Part 5 Part 6 Effective date of the fire risk assessment Recommended date for review of the fire risk assessment 25 May 2017 25 May 2018 We, being currently a NSI Approved organisation in respect of fire risk assessment identified in the above schedule, certify that the fire risk assessment referred to in the above schedule complies with the Specification identified in the above schedule and with all other requirements as currently laid down within BAFE SP205 Scheme in respect of such fire risk assessment. Signed (for and on behalf of the issuing Approved organisation) Job Title Fire Technical Lead Date 31 May 2017 Life Safety Fire Risk Assessment Silver is an Approval Scheme of Insight Certification Ltd, Sentinel House, 5 Reform Road, Maidenhead, Berkshire, SL6 8BY BAFE, Bridges 2, The Fire Service College, London Road, Moreton-in-Marsh, GL56 0RH RS8071.2 12/12 (Word 2007)