UNICEF SD Technical basis for UNICEF procurement. Immunization refrigerators industry consultation October, 2016 Copenhagen

UNICEF SD Technical basis for UNICEF procurement Immunization refrigerators industry consultation 27 28 October, 2016 Copenhagen

OUTLINE Specifications and TPPs Current Vs previous PQS specifications Vs TPP CCEOP Requirements Tender approach Tender eligibility UNICEF approach to country procurement requests. Questions and answer

TERMS USED IN THIS PRESENTATION Current specifications WHO specifications that incorporated TPP requirement, (amended in 2016). Previous specifications WHO specifications, prior to amendment in 2016, which has been used to prequalify products TPP ( Target Product Profile) WHO/ PQS document that lists the principal desired features of a product category intended for future PQS prequalification.

OVERVIEW OF SPECIFICATIONS AND TPPS REFRIGERATORS VF Mains (ICE PACKS) 1 TPP (29 Aug 2016) Battery Drive WPF Refrigerators Solar Direct Drive without battery 2 TPP Direct Drive with ancillary battery WPF Absorption No TPP Solar power systems 1 TPP WPF = Water pack freezer R. OR COMB = Refrigerator or Comb. Ref. water pack freezer VF = Vaccine or Comb. Icepack freezer

TPPS FOR MAINS POWERED REFRIGERATORS TPP for Mains powered refrigerators Acceptable temp. range Freeze protection classification Gross storage capacity Holdover time Hot zone Rated min ambient temp Moderate zone Vaccine net storage cap Vaccine storage capacity (30 liter stage) Humidity control Ambient temperature operation (10-43 degree) Refrigerant Input voltage and frequency Temperature monitoring Type 1 2015 Type 2 2019 User centered design feature (2019) Control panel (2017) Provision for loose vials (2017) Service provision ( 10 year) Instructions Shipping and storage conditions Accessories ( Voltage stabilizers) Spare parts

SPECIFICATIONS MAINS POWERED REFRIGERATOR # Previous specifications Current PQS specifications 1 No classification Freeze protection classification 2 No requirement Humidity control 3 Min amb temp as high as +25 were acceptable Ambient temperature operation (10 43) 4 Both R134a and R600a are acceptable Preference is given to R600a Grade A, user-independent freeze protection (UIFP), Grade B, userdependent freeze protection (UDFP), Grade C, user-dependent freeze protection (UDFP) Condensate and defrost drainage must be provided in all refrigerator and freezer compartments All must be suitable for operation in the hot zone (+43 C) and at a minimum rated ambient temperature of +10 C or lower whilst maintaining the acceptable temperature range in the vaccine storage compartment. Existing appliances with HCFC refrigerants including R134a will be phased out over a transition period of four years from the issue date of this publication. Refrigerant Mains powered 33% 61% Not indicated R290 R134a R600a Operating temperature Mains powered 33% 67% PQS as of September 2016 36 Mains powered refrigerators 22 fully complaint with CCEOP PQS as of September 2016 7 suppliers 61% uses R134a 10-43 and lower Others

SPECIFICATIONS MAINS POWERED REFRIGERATOR # Previous specifications Current PQS specifications 1 Input voltage and frequency Input voltage and frequency 2 No classification Type 1 2015, Type 2 2019 3 Limited requirement More detailed Instructions requirement 220-240 volt 50/60 Hz and 100-127 volt 50/60 Hz options are to be offered. Temperature monitoring device required is a prequalified disposable 30 day temperature logger, with or without an external sensor lead, located in an integrated holder within the vaccine storage compartment. Instructions PQS stickers Printed. User, installation and maintenance instructions

SPECIFICATIONS MAINS POWERED REFRIGERATOR # Previous specifications Current PQS specifications 1 Improved requirement on shipping and storage conditions 2 Voltage stabilizer not a requirement Voltage stabilizer is a requirement accessories 3 Limited requirement Spare parts, More requirement Bulb and capillary thermostat not acceptable Every appliance must be provided with either an integrated or a standalone voltage stabilizer. The voltage stabilizer must be certified by WHO PQS as complying with WHO/PQS/E007/VS01.2. Based on product design and requirements the type and quantity of spare parts, basic installation tools/supplies, user and technician maintenance manuals must be determined and agreed upon in advance of order placement. Thermostat must be designed so that it cannot be adjusted by the user. A means for adjustment by a technician is acceptable provided the device is protected from user interference (e.g. by location within the appliance cabinet). Alternatively, programmable thermostats may be passwordprotected. Bulb and capillary tube thermostats are not acceptable. http://apps.who.int/immunization_standards/vaccine_quality/pqs_catalogue/catdocumentation.aspx?id_cat=36

OVERVIEW OF CURRENT SPECIFICATIONS AND TPPS REFRIGERATORS VF Mains (ICE PACKS) 1 TPP (29 Aug 2016) Battery Drive WPF Refrigerators Solar Direct Drive without battery 2 TPP Direct Drive with ancillary battery WPF Absorption No TPP Solar power systems 1 TPP WPF = Water pack freezer R. OR COMB = Refrigerator or Comb. Ref. water pack freezer VF = Vaccine or Comb. Icepack freezer

SPECIFICATIONS VS TPP - SDD Included in current specification User feedback channels and information sharing with WHO will feed in to new TPPS

SPECIFICATIONS SOLAR POWERED REFRIGERATOR # Previous specifications Current PQS specifications 1 Capillary tube thermostat were acceptable 2 No requirement Humidity control 3 Min amb. temp as high as +25 were acceptable No bulb and capillary tube thermostat Minimum rated ambient temperature operation Thermostat must be designed so that it cannot be adjusted by the user. A means for adjustment by a technician is acceptable provided the device is protected from user interference (e.g. by location within the appliance cabinet). Alternatively, programmable thermostats may be passwordprotected. Bulb and capillary tube thermostats are not acceptable. Condensate and defrost drainage must be provided in all refrigerator and freezer compartments All must be suitable for operation in the hot zone (+43 C) and at a minimum rated ambient temperature of +10 C or lower whilst maintaining the acceptable temperature range in the vaccine storage compartment. 19% Operating temperature Solar 81% 10-43 and lower Others PQS as of September 2016 37 Mains powered refrigerators 30 complies with 10 43 requirement 25 fully complaint with CCEOP 5 Solar Battery Drive refrigerators

SPECIFICATIONS SOLAR POWERED REFRIGERATOR # Previous specifications Current PQS specifications 1 Both R134a and R600a are acceptable Preference is given to R600a 2 Not a requirement but has been supplied Plug and Play electrical components 3 Not a requirement Power switch 4 Limited requirement More detailed Instructions requirement The appliance is to be equipped with a locking female and male coupler system ( plug and play ) that is compatible with the solar array interconnection cable and polarity. Each appliance to provide an on and off power switch that is readily accessible to the user either on the outside of the appliance cabinet or in a wall-mounted switch within 1 meter of the appliance. Refrigerant Mains powered PQS as of September 2016 19% 37 Mains powered refrigerators 29 R600a 81% 8 R134a 3 SDD with ancillary battery R134a R600a

SPECIFICATIONS SOLAR POWERED REFRIGERATOR # Previous specifications Current PQS specifications 1 Vaccine freeze protection classification 2 Type 1 temp monitor 3 Technical /maintenance kit 4 Operation and maintenance sticker 5 Detailed shipping and storage conditions 6 Detailed spare part inclusion

Selection of equipment

ABSORPTION REFRIGERATORS Absorption refrigerators There are two specifications for absorption systems Water pack freezer Refrigerator or combined refrigerator of freezer No pre qualified product No TPP Not CCEOP eligible. Solar Battery Drive refrigerators There is one specification 5 pre qualified products No TPP Not CCEOP eligible

SOLAR POWER SUPPLY SYSTEMS Array support structure ( In line with UNCIEF specs) Power switch ( In line with UNCIEF specs) At least one method to isolate (disconnect) the appliance from the solar power system must be supplied User maintenance kit (In line with UNICEF requirement) All sites are to be supplied with one complete installation kit. All sites are to be supplied with one complete user maintenance kit consisting of all necessary operations and maintenance tools as proposed by Legal Manufacturer. installations tools as proposed by Legal Manufacturer. Generalized roof/ground mounts with adjustable tilt angles and optional pole mounts are to be offered by all manufacturers. The combined array structure and photovoltaic panel assembly must be designed to withstand wind loads of 200 kg per square meter and supplied with supporting wind load calculations.

SOLAR POWER SUPPLY SYSTEMS The array structure package is to be supplied with a complete set of theft deterrent fasteners including any special tool or bit required. Spare parts are to be provided in kit form for storage in appropriate quantities at central or regional level in the purchasing country, as agreed with the purchasing agency. determined and agreed upon in advance of order placement

CCEOP requirements

CCEOP REQUIREMENTS

Tender eligibility?

Pipeline devices Existing devices PQS-listed devices WHICH PRODUCT CATEGORIES ARE ELIGIBLE FOR TENDER Market Consideration by UNICEF in 2016 tender Eligibility to tender Catalogue referencing PIS-listed devices Depletion from catalogue Keep open-ended LTA for spare parts and tools Devices meeting previous PQS specifications Devices meeting current PQS specifications CCEOP-eligible devices (meeting current PQS specs + subset of TPPs 2017, e.g. UIFP) Expression of preference for better technologies (e.g. UIFP, 10-yr warrantee criteria evolving overtime): reservation of right to deplete from catalogue anytime when PQS-listed Automatic depletion from catalogue when no longer PQSlisted Expression of preference for better technologies (e.g. UIFP, 10-yr warrantee criteria evolving overtime): reservation of right to deplete from catalogue anytime In catalogue Devices meeting current PQS specifications Conditional awards pending PQS approval when entering the market CCEOP-eligible devices (meeting current PQS specs + subset of TPPs 2017) Devices meeting all or part of TPPs 2017 and potentially 2019 Conditional awards pending PQS approval when entering the market UNICEF 28

Pipeline devices Existing devices PQS-listed devices APPROACH TO COUNTRY REQUESTS FOR PROCUREMENT Market Consideration or country s request for procurement by UNICEF-SD PIS-listed devices Devices meeting previous PQS specifications Procurement conditional to justifications Advise countries on available alternatives better suited to their needs (e.g. CCEOP-eligible products) Proceed with original order only in case of small volumes, essential spares, or strong justification. Devices meeting current PQS specifications CCEOP-eligible devices (meeting current PQS specs + subset of TPPs 2017, e.g. UIFP) Advise countries on available alternatives better suited to their needs (e.g. CCEOP-eligible products) Proceed with original or amended order Proceed with original order Devices meeting current PQS specifications CCEOP-eligible devices (meeting current PQS specs + subset of TPPs 2017) n/a all devices must become PQS approved to be eligible to procurement Devices meeting all or part of TPPs 2017 and potentially 2019 UNICEF 29

Technical Mandatory requirements UNICEF 30

SOLAR POWER SUPPLY SYSTEMS A/Technical evaluation of Mandatory Requirements - PQS compliance Each Proposal must contain. - A completed Technical answering Sheet. - A valid WHO PQS certificate for products offered. - Supporting documentation on the system sizing methodology and data used. - Hardcopies of manuals UNICEF 31

SOLAR POWER SUPPLY SYSTEMS In addition to complying with the requirements; the parameters that shall be considered for evaluation of the solar systems include, but are not limited to consideration of: Provision of quick assembly of interconnection cables to cabinet/array-this shall be plug and play as a standard feature) Reference period insolation- 3.5 KWh/m 2 /24hours- This irradiance to be used as the default value for entry for the annual monthly average while sizing a system Documentation of the system sizing approach shall be submitted together with the bids for evaluation. Documentation proof of solar panel conformity to international recognized standard Conformity to transportation environment and packaging (revised PQS requirement) UNICEF 32

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