1 (7) Lonix Access Control Operation & Maintenance Manual Lonix Ltd Teollisuuskatu 33 FI-00510 Helsinki Finland www.lonix.com
2 (7) Contents 1 Introduction...3 1.1 Health and Safety...3 1.2 Health and Safety Legislation...4 1.3 Specific Warning / Safety Notices Required...4 1.4 Safety Check List...4 1.4.1 Servicing...4 1.4.2 Fire Precautions...4 2 Description of Installation...5 2.1 Installation Description...5 2.2 Modification Details...5 3 Operating Procedures...5 3.1 Lonix Access Control System...5 3.2 Door Monitor and Control...5 3.3 Start-up Procedure...6 3.4 Shut-down Procedure...6 3.5 Emergency Shut-down...6 4 Maintenance...7 5 More Information...7
3 (7) 1. Introduction This manual has been prepared to provide a guide to the operation and maintenance of Lonix Access Control System. 1.1 Health and Safety All employees are responsible for working safely and maintaining a safe and healthful working environment. In order to maintain a safe environment, people working on the Lonix Access Control System should always adhere to the guidelines of the health & safety commission as well as the instructions and warning notes labelled on the Lonix Access Control equipments. Management: Ensure that employees and supervisors undergo the education and training on safety and health topics that apply to their responsibilities. Ensure that employees are trained to identify report and correct potential job site hazards. Ensure that managers and supervisors are trained in workplace safety and are familiar with applicable laws, regulations and safety rules, policies and procedures, as well as the safety and health hazards that employees who may be exposed to are under their immediate direction and control. Ensure that employees are trained in accordance with this program. Periodically conduct job site safety and health inspections. Develop methods for abating work place hazards in a timely and effective manner, depending on the severity of the hazard Engineers & Supervisors: Provide training for their employees on both general and specific safety issues. Monitor safety performance of employees who report directly to them. Take all reasonable steps for employees to avoid unsafe working conditions, accidents, injuries and illnesses. Report all work place accidents, injuries or illnesses to the first aid and safety officer and to the Engineering head on duty. Employees: Each employee must: Attend and participate in all safety meetings. Report all unsafe conditions or hazards to the supervisor. Comply with all operating rules, policies and procedures. Report all work place accidents, injuries, or illnesses regardless of severity, to their supervisor. Employees must wear eye protection when required. Employees must wear hard hats when required. Employees must wear hearing protection when required. Employees must wear safety shoes with steel toes at all times. Employees must obey all warning signs. Tampering with or altering safety device is prohibited. Loose or hanging clothes, jewelry, or long hair is not permitted around moving machines and parts. Smoking is prohibited in designated No Smoking areas. Safety devices and guards installed on machines and equipment must be in place. Machines with missing guards must not be operated and must be reported immediately to the supervisor. A Work Permit must be obtained while working in any system. Employees must not activate or operate powered industrial equipment without being authorized by the responsible supervisor.
4 (7) Employees must not activate or operate a company vehicle or their own vehicle in the course of company business without a valid driver s license. Employees are responsible for keeping their work areas clean and to report any potential hazards associated with housekeeping to their supervisor. 1.2 Health and Safety Legislation Management must ensure that all managers and supervisors are trained in workplace safety and are familiar with applicable laws, regulations and safety rules, policies and procedures, as well as the safety and health hazards that employees who may be exposed to are under their immediate direction and control. All employees are required to conduct themselves in a manner that is consistent with the location safety rules and policies. 1.3 Specific Warning / Safety Notices Required Employees must report immediately to their supervisor any personal injury or illness arising out of employment. Employees must report immediately to their supervisor any unsafe condition, safety hazard or safety concern. 1.4 Safety Check List All safety requirements for maintenance of operational plant are to be followed before commencing any work. 1.4.1 Servicing Ensure all necessary permissions are taken before performing any maintenance on Lonix Access Control System. After the servicing, ensure all debris resulting from the daily activity should be cleaned up. As soon as their contents have been removed, all cartons, containers, crates, etc. has to be removed. Check and have a visual inspection to ensure all cables and access panels are closed after the servicing. Ensure you are getting a clear picture in the control room monitors and all serviced devices are working properly. Check all the cables in the rear panel for its proper dressing if removed at the time of servicing. 1.4.2 Fire Precautions In order to prevent fire: For fire precautions switch OFF the power to the devices, to prevent any further damage to the equipment, and alert the concerned authorities. Inform trained personnel for extinguishing the fire. DO NOT ATTEMPT TO CONTROL THE FIRE WITHOUT PROPER KNOWLEDGE AND INFORM THE CONCERNED AUTHORITIES IMMEDIATELY.
5 (7) 2. Description of Installation Lonix Access Control System has been designed according to proposals from the consultants and best practices in the industry. The system has been installed for the purpose of controlled access to all the buildings of the project. 2.1 Installation Description The Lonix Access Control System includes a complete and fully featured hardware/firmware infrastructure for access control systems with COBA building operation system software. Lonix Access Control System consists of the following core components: LX-SEC-V1000 Network Controller LX-SEC-V100/V200/V300 Interface Panels LX-SEC-V2000 Reader Interface Panel / Network Controller LX-SEC-V-IP IP Door Controller Field devices: card readers, magnetic door contacts, occupancy sensors, sound strobes, etc. COBA building operation system 2.2 Modification Details The equipment installed has been selected specifically to suit the demands and requirements of the project and there is no facility for modification. The Lonix Access Control System for this project has been designed considering the proposals from the consultants. Control room equipment is located, terminated and commissioned according to the approved construction drawings and designs. Relocating or modifying the configuration needs to be done by proper engineering and authorization from the relevant authorities. 3. Operating Procedures 3.1 Lonix Access Control System Lonix Access Control System supports several access credential requirements. These include card only, PIN only, card and PIN, and card or PIN. In addition, each reader can be defined for a specific access credential requirement. The system provides access control through the possibility of up to 65,535 access groups. An access group can consist of one or multiple pairings of a door group and a schedule. Each cardholder can have up to eight access groups assigned. The system logically groups readers together to allow easier access administration. It is possible to have up to 255 groups of readers (door groups). The system schedules consist of a valid time period for valid days of the week and special days. There is a maximum of 255 schedules per Network Controller (Z1000). The system allows schedules to be assigned to other functions such as input group suppression or output group activation. 3.2 Door Monitor and Control The Door/Reader Interface Panels LX-SEC-V100 and Input Monitor Interface Panels LX-SEC-V200 provide configurable inputs to monitor and report door position to the host. The system suppresses door monitor input alarm reporting during a valid access transaction for the duration of the lock relay time plus the alarm shunt time.
6 (7) The system interprets Door Forced and Door Held Open as two distinct alarm conditions. The system sends status change data to the host in real time if a door monitor senses a forced door (a door opened without using a card, PIN, REX or host command). If configured as a Forced Door Alarm, the local Aux Relay can be activated until a valid card or PIN is presented or until turned off from the host (even if the door is re- closed). The reader interface can maintain a forced door alarm until cancelled by the operator. The reader interface can have a configurable delay for door forced reporting. The reader interface can send a Door Held status change to the host if the door monitor senses a door held open beyond the relay + shunt time + reporting delay time. If configured as a Door Held Alarm the local Aux Relay can be triggered and latched until the door is re-closed. The system can provide a user defined reporting delay time to reduce false alarms. The reader interface can have a configurable delay for door held reporting. The system can increase the priority of an event/alarm message for a particular door. The reader interface has one relay per reader, which defaults to be a door lock/strike relay, but can be configured as a general purpose relay. The reader interface includes a second relay per side, which can be configured for one of the following functions: off, door forced alarm; door held alarm, door forced and door held alarm, host offline alarm, control a powered door opener, or general purpose. The reader interface can allow the Aux Relay to be configured to control an annunciation for both Door Held and Door Forced conditions by providing two different default annunciation patterns: for Door Held the relay can be activated 100ms every 2 seconds, and for Door Forced the relay can be activated for ½ second on, ½ second off. The reader interface can allow the Aux Relay to be configured as a Shunt relay, such that it can bypass a door contact connected to a separate alarm system during the Access/Alarm shunt time period 3.3 Start-up Procedure Switch on all the power supplies to the ACPs, nodes and the field devices and monitor console located in the control room from the specified breaker panel Switch on the COBA BOS server for Lonix Access Control System Switch on all the workstations and monitors in the control room and verify the COBA User Interface software is running 3.4 Shut-down Procedure Switch off all the workstations in the control room Log out from COBA BOS client application Switch off all the power supplies to the nodes and field devices Switch off COBA BOS server 3.5 Emergency Shut-down In case of emergency shutdown switch off the workstations and the server by removing the power cords from the sockets. Please note that the sudden shut-down of the system may affect some configurations of the client application.
7 (7) 4. Maintenance Maintenance of Lonix Access Control system involves periodic maintenance of the field equipment like volumetric detectors, door strikes, door contacts, electromagnetic locks and door nodes. Planned maintenance for the system should be performed every six months. SWITCH OFF THE POWER FROM DOOR NODES OR ANY OTHER FIELD DEVICE PRIOR TO ANY MODIFICATIONS OR MAINTENANCE Door Nodes Generally no special maintenance is required. Occasionally check random connections in the nodes and make sure they are well connected. If any loose connections or improper connections are found make the connections right immediately Volumetric Detectors Make sure all the connections are intact and clean the lens of the PIR occasionally so that the accumulation of dust can be prevented which may affects its sensitivity Door Locks Check the functioning of the strikes in manual mode once in a while Check the alignment of magnetic locks (alignment between the frames and door) and make sure they are correct Door Contacts Check the distance between the contact and the magnetic piece remains less than 10mm.If it is greater than 10mm it may affect the sensitivity of the contacts 5. More Information More information and contact details of Lonix support team are available at www.lonix.com