BERKELEY FIRE DEPARTMENT INDOOR ENTERTAINMENT EVENTS SELF-INSPECTION CHECK LIST

Department of Fire and Emergency Services Division of Fire Prevention Lucky R. Thomas, Assistant Chief/ Fire Marshal BERKELEY FIRE DEPARTMENT INDOOR ENTERTAINMENT EVENTS SELF-INSPECTION CHECK LIST Complete this self-inspection form before calling for a party clearance inspection. If you have answered yes to all of the items on the form, fire clearance will most likely be granted on the initial inspection. 1. Fire Protection Equipment A. Is the fire alarm system in an operable condition? (AC power light on and no trouble lights or signals on at the fire alarm control panel) B. Has the fire sprinkler system received its 5-year Title 19 certification within the last 5 years? (Label with holes punched out for the year, month and date of last service which is usually affixed to the main sprinkler riser pipe) C. Has the kitchen range suppression system received its servicing within the last 6 months? (Tag with holes punched out for the year, month and date of last servicing which is usually affixed to the remote activation switch near a kitchen exit) D. Are all the fire extinguishers in their proper place and have they received their annual servicing within the last year? (Tag affixed to top of extinguisher which indicates date of last servicing) 2100 Martin Luther King Jr. Way, Berkeley, CA 94704 Tel: (510) 981-5585 TDD: (510) 981-5799 Fax: (510) 981-5579 E-mail: lut1@ci.berkeley.ca.us

E. Have all the smoke detectors in sleeping rooms been tested and found to be in working order? 2. Exits, exit signs and exit/fire doors. A. Do all exit and fire doors close and latch tightly? B. Are all exit and fire doors free of any obstructions that would prevent them from operating as designed? C. Are all exits and exit pathways clear of any obstructions? D. Are all of the exit corridors illuminated at all times the building is occupied? E. Are all illuminated exit signs maintained with operating bulbs? F. Are all exit signs in place designating required exits from each floor? G. Are all fire escapes (if applicable) cleared of objects and in good condition? H. Are all exit doors free of chains, padlocks or other unauthorized locking devices? I. Are the paths of exit travel free of tripping hazards? (extension cords, decorations, torn carpets, etc.) 2

3. Decorations A. Will the event be free of any candles, torches, or other open flame devices? B. Will all combustible material decorations be fire retardant treated by a state licensed applicator? (A list of approved applications can be obtained from the Office of Student Life for the Greek system and from Central Office for the Co-ops prior to the initial inspection) 4. General Maintenance & Housekeeping A. Are all electrical appliances in good working condition, grounded and without any frayed cords or splices? B. Is the building free of any flammable liquids except for small amounts necessary for maintenance of the building? C. Is the laundry area kept clean, the dryer properly vented and lint filter cleaned? D. Has a Knox Box been installed on the outside of the building near the main entrance? (Knox Box is a security box that is used to house the master key to the front entrance (or access code) in order to provide rapid entry by the Fire Department during an emergency) E. Are the master keys or front door access codes inside the Knox Box current? (Fire Department assistance required to open Knox Box if unsure) F. Have all holes in walls or ceilings been repaired in an approved manner? G. Has combustible storage been removed underneath exterior exit stairways? 3

H. Has permanent wiring been installed in place of extension cords in the common areas? CONFIRMATION OF COMPLETION Organization Name: Event Address: Contact Person (Name & Phone): I have reviewed and conducted a self-inspection in accordance with this checklist and confirm that the items are truthfully answered. Signature: Date: 4

Indoor Entertainment Events Fire Safety Consultants Fee Range: $50-$85/ hour: (Money Order or Cashier Check Only) Name Contact Address Company/ Organization Merle Bowman Gregory White 1105 Coyote Ridge Cir. So. Lake Tahoe, CA 96150 1969 E Ascot Dr. Moraga, CA 94556 Bill Svozil 401 Abbey St. Winters Bimini Resources Group Contact Telephone No. Email 1-877-246-4647 Fax: 530-577-7326 mebowman@eartthlink.net Vallejo FD 707-648-4324 Garnoldo@cs.com So. San Francisco FD 530-795-1627 Bill.svozil@ssf.net 1/20/04

INDOOR ENTERTAINMENT EVENTS FIRE PREVENTION INSPECTION REPORT Occupancy Address Business Name (DBA) Type of Business Occupancy Group Property Owner/Agent Property owner s Address Phone No. Refer to Berkeley Fire Department for the following item/s: NOTICE OF FIRE AND SAFTY HAZARDS AND/OR FIRE PERMITS REQUIRED You are hereby notified that an inspection of your premises for the minimum fire and life safety requirements for Indoor Entertainment Events has revealed the following violations. ALARM SYSTEMS FLAMMABLE LIQUIDS OCCUPANCY LOAD AND ADDRESS ( ) Maintain in operable condition 1001.5.1 ( ) Remove, Near Exits, etc. 7902.5.5 ( ) Permit Required 105.8 ( ) Provide Fire Alarm System 1006.2.9.1.1 ( ) Provide Storage Cabinet 7902.5.9 ( ) Post Occupancy Sign 2501.16.1 ATTIC AND TRAP DOORS ( ) Discontinue Class 1A Use 7903.2.2.2 ( ) No Address Posted 901.4.4 ( ) Remove Combust. Storage 1103.3.2.5 ( ) Discontinue Class 1A Sales 7903.1.2 STANDPIPES/SPRINKLERS COMPRESSED GAS ( ) Permit Required to Store, Handle 105.8 ( ) 5 yr Test of sprinkler/standpipe 1001.5.2 ( ) Not Secured 7401.6.4 HAZARDOUS HILLS FIRE AREA ( ) Maintain Standpipe System 1001.5.1 EXITS ( ) Provide a Spark Arrester App II-A, 7 ( ) Maintain Sprinkler System 1001.5.1 ( ) Remove Obstruction(s) 1203 ( ) Maintain a 30ft. Firebreak App ll-a,16.1 ( ) Remove Obstructions 1001.7.1 ( ) Inadequate Aisles 36-44 Min. 1204.2.2 ( ) Remove Comb.From Roof App ll-a,16.1 ( ) Provide FDC Caps 1001.5.1 ( ) Discontinue Locking Exit(s) 1207.3 ( ) Clearance Around Chimney Outlet 10 STORAGE ( ) Provide Exit Door ID. 1207.6 ( ) Clear Comb. w/in 10ft Road App II-A,17 ( ) Remove Storage,2ftMin/ceiling 1103.3.2.2 ( ) Maintain Lighting (Inside/Outside) 1211.1 HAZARDOUS MATERIALS ( ) Blocking Sprinkler, 18in Min. 1103.3.2.2 ( ) Maintain Emergency Lighting 1211.2 ( ) Provide Identification 8001.7 ( ) Dumpster w/in 5ft of Bldg. 1103.2.2 ( ) Provide Exit Signs 1212.2 ( ) Permit Required 105.8/8001.3.1 ( ) Comb. In Exits/Enclosures 1103.3.2.3 ELECTRICAL KITCHEN ( ) Comb. In Mech/Elect/Boiler 1103.3.2.4 ( ) Remove Extension Cords 8506.1 ( ) Provide Hood System 1005.2.1 ( ) Comb. In Vacant Property 1110.3 ( ) Panel, Provide 30in Min. Clear. 8509.2 ( ) Provide Extinguisher(s) 1005.2.7 ( ) Remove Storage Under Stairs 1210.3 EXTINGUISHERS (1002.1) ( ) Clean System Of Grease 1005.2.8 SPRAY BOOTHS ( ) Mount Extinguisher 3ft-5ft High ( ) Hood System Service (6 mo.) 1005.2.8 ( ) Permit Required 105.8 ( ) Post Sign(s) MOTELS, HOTELS, APARTMENTS ( ) Filter Disposal 4502.3.3 ( ) Service & Tag Exting. Annually 1001.5.2 ( ) Provide a Fire Alarm Sys. 1006.2.9.1.1 ( ) Provide Clearance, 3ft Min. 4502.2.8 ( ) Provide Extinguisher(s) 2A/10 BC Min. ( ) Provide Smoke Detectors1006.2.9.3.1.1 OTHER EXTERIOR ( ) Repair Openings Walls/Ceilings 1111.1 ( ) Provide a Knox Box 902.4 ( ) Remove Vegetation 1103.2.4 ( ) Maintain Fire Assemblies 1111.2.1 ( ) Post No Smoking Signs 1109.4.1 ( ) Rem.Comb.w/in 10ft Prop.Line1103.3.5.1 ( ) Provide Separation Door BMC. 19.44 ( ) Fire Resistive Construction 1112.1 HEAT PRODUCING APPLIANCES NATURAL GAS ( ) Provide 3-foot Clearance 1107.1 ( ) Provide Meter Protection 1106 Min. = Minimum; Comb. = Combustibles SEE REVERSE SIDE FOR ADDITIONAL DETAILS COMPLIANCE REQUIREMENT ( ) Party Clearance ( ) No Party Clearance: To receive Indoor Entertainment Event approval, you are required to correct said conditions immediately upon receipt of this notice. To receive a re-inspection to determine whether you have complied with this notice, contact the phone number below. Thank you for your cooperation. Signature of Owner/Agent: White Copy to Occupant/Yellow Copy to Owner/Pink Copy to Files Inspector s Signature: Date of Inspection: Company/Organization of Inspector: Telephone: Print Name: Print Name:

CODE SECTION VIOLATION STANDARDS 105.8 (1) Obtain a Fire Department permit for operation of places of assembly (occupant load of fifty or more). (2) Obtain a Fire Dept. permit to store, handle or use flammable liquids in excess of permitted amounts. (3) Obtain a Fire Dept. permit to install and operate a spray booth. (4) Obtain a permit from the Fire Dept. to store, dispense, use or handle hazardous materials in excess of the quantities specified in Section 105, Permit H.1 901.4.4 Provide approved numbers or addresses on all new and existing buildings. Numbers to be plainly visible, contrasting with the background and legible from the street fronting the property. 902.4 Provide a Knox Box for fire dept. access to the building. 1001.5. UFC STD 10-4 Maintain in an operable condition and test monthly. The Fire Dept. shall be consulted on all alterations/additions to the system. 1001.5.2 (1) Maintain in an operable condition. (2) State law requires that a State licensed contractor service fire sprinkler systems and standpipe systems every five years (CCR Title 19). Provide documentation of current service or perform required service. (3) Remove all obstructions. Fire department access must be maintained at all times 1001.7.1 Remove obstructions from fire protection equipment. 1002.1, UFC STD 10-1 (1) Mount extinguishers where readily available with the top no higher than 5 ft. (2) Where extinguishers are not readily available, post signs indicating their locations. (3) Service and tag by a State Licensed Contractor each extinguisher annually and after each use. (4) Provide extinguisher(s) of a 2A minimum rating. The travel distance not to exceed 75 feet. 1005.2.1 Provide an approved hood extinguishing system for protection of commercial type cooking equipment. Fire department permit required. 1005.2.7 Provide one extinguisher of a 40B minimum rating and class K extinguisher if applicable. Travel not to exceed 30. 1005.2.8 Clean grease filters and hood systems over cooking equipment. Inspect and service hood duct extinguishing system over cooking equipment at least every 6 months and after each activation of the system by a State Licensed Contractor. 1006.2.9.1.1 Provide an approved fire alarm system (Fire Dept. permit required) in all: (1) Apartment building 3 or more stories in height or containing sixteen or more dwelling units. (2) In hotels 3 or more stories in height or containing 20 or more guest rooms. 1006.2.9.2.1 Provide and install smoke detectors in dwelling units in accordance with the Building Code. 1109.4.1 Post No Smoking signs in hazardous areas. 1111.1 Repair openings in fire resistive construction (i.e. walls, ceilings, unsealed chases) 1111.2.1 Maintain all fire assemblies (i.e. fire doors, windows, dampers and other fire assemblies for protection of openings) in good working order. 1103.2.2 Remove storage of dumpsters or container (1.5 cu. yards or 40.5 cu ft.) in buildings or within 5 ft. of combustible walls, openings or roof eave lines. Exception: (1) Areas protected by an approved automatic sprinkler system. (2) Type I or II fire resistive construction not less that 10 ft. from other buildings. 1103.2.4 Remove accumulations of cut or uncut weeds, grass, vines or other vegetation that is a fire hazard. 1103.3.2.2 (1) Maintain a storage space of 2 feet or more below the ceiling in non-sprinklered areas of the building. (2) Remove storage within 18 inches of sprinkler head(s). 1103.3.2.3 Remove combustible materials from exits or exit enclosures. 1103.3.2.4 Remove combustible storage from mechanical equipment rooms, boiler rooms, or electrical equipment rooms. 1103.3.2.5 Discontinue storage of combustible materials in attic area or similar space unless protected by one hour construction or an automatic sprinkler system. Openings shall be protected by assemblies (on the storage side) that are self-closing and noncombustible or solid wood core (1 ¾ thickness) 1103.3.5.1 Remove store of combustible materials less than 10 ft. from a property line. Exception: Storage not exceeding 6 ft. in height may be 3 ft. from a property line. 1106 Provide protection to gas meters and piping when they are subject to probable vehicular damage. 1107.1 Provide clearance, remove combustibles and storage from heating appliances area or room. 1110.3 Remove accumulation of combustible and/or hazardous materials from vacant buildings and properties. 1111.1 Repair opening in fire resistive construction. (i.e. walls, ceilings, unsealed chases) 1203 Remove obstructions from exits, aisles, corridors and fire escape. 12.104 (b) 1204.2.2 Maintain a minimum clear aisle width of 36 where tables, counters, furnishings and merchandise obstructions are on one side and 44 where on two sides. 1207.3 Discontinue locking, chaining, bolting, barring and latching of exit doors that render them unusable. 1207.6 Exit doors shall be so marked that they are readily distinguishable from adjacent construction. 1210.3 Remove storage underneath exit stairways. 1211.1 Repair and maintain lighting for corridors, stairways and exterior exitways. 1211.2 Maintain equipment providing emergency power for exit lighting and signs in an operable condition. 1212.2 Provide approved exit signs at every required exit doorway. When two or more exits from a story are required. 2501.16.1 Post occupant load sign near the main exit of the room in assembly rooms having an occupant load of fifty or more. 4502.2.8 Provide and maintain a clear space of not less than 3 ft. around all spray booths, free of storage or combustibles. 7401.6.4 Secure all compressed gas cylinders in service or storage to prevent damage. 7902.5.5 Remove flammable liquid storage near exits, stairways or other locations that would impede egress. 7902.5.8 Provide an approved storage cabinet for the storage of flammable liquids. (Excess of 10 gallons used for maintenance purposes and operation of equipment) 7903.1.2 Discontinue sales of Class I and II liquids for domestic cleaning. 7903.2.2.2 Discontinue usage of Class 1A (With a flashpoint below 73 degrees F.) for cleaning. 8001.7 Place hazard identification signs at entrances to locations where hazardous materials are stored. Individual containers, cartons or packages shall be conspicuously marked or labeled. 8506.2 Discontinue use of extension cords in lieu of permanent wiring. Remove extension cords placed under rugs, furniture or where subject to damage. 8509.2 Remove obstructions and provide a minimum 30 clearance for access in front of electrical panels. Appendix II-A 7 Provide a spark arrester of heavy wire mesh with openings not exceeding ½ inch on each chimney designed to burn solid fuel (wood or coal) Appendix II-A 16.1 (1) Maintain a firebreak around structures of at least 30 ft. Single specimens of trees, ornamental shrubbery or similar green plants used as ground cover need not be removed. (2) Remove combustibles, leaves and pine needles from roof. (3) Remove any portion of tree within 10 ft. of the chimney outlet. Appendix II-A 17 Remove combustible grass and weeds within 10 ft. of roadway edge. BMC 19.44/ Provide stairway separation doors where required. Doors shall be 1 ¾ solid wood core, with an approved self-closer and UBC 310.14.4 latch upon closing.

INDOOR ENTERTAINMENT EVENTS INSPECTION REPORT SUPPLEMENTAL FORM Occupancy Address Business Name (DBA) ADDITIONAL REQUIREMENTS AND/OR REMARKS: Code Section Description SMOKE DETECTORS ARE REQUIRED IN ALL RESIDENCES Signature of Owner/Agent: White Copy to Occupant/Yellow Copy to Owner/Pink Copy to Files Inspector s Signature: Date of Inspection: Company/Organization of Inspector: Telephone: Print Name: Print Name: FP2004 Page of

Department of Fire and Emergency Services Division of Fire Prevention Lucky R. Thomas, Assistant Chief/ Fire Marshal December 18, 2003 INDOOR ENTERTAINMENT EVENT GUIDELINES FOR FRATERNITIES, SORORITIES CO-OPS, AND OTHER RELATED EVENTS Purpose: These guidelines apply to all indoor and related events of more than 150 persons in fraternities, sororities, co-ops and other residential occupancies. I. Initial Contact Chapter or Co-op representative shall: A. Obtain self-inspection checklist and event application from the Office of Student Life (OSL) for Greek chapters and from the Central Office for Co-ops. B. Call one of the approved fire safety consultants listed in Attachment A. C. Make an appointment for a fire clearance inspection as soon as possible or at least (10) WORKING DAYS PRIOR TO THE EVENT!! II. What will be inspected and required? A. Fire Protection Equipment 1. Fire Alarm Systems shall be maintained in an operable condition. 2. Fire Sprinkler System shall be maintained and certified by a licensed contractor every five years as per California Code of Regulations Title 19. 3. Hood and duct fire suppression systems shall be certified within the last 6 months or after each activation. 4. Fire Extinguishers shall be serviced and tagged within the last 12 months by a state licensed contractor and mounted on the wall-no higher than 5 ft. above the floor. Fire extinguishers shall not be obstructed. B. Exits, exit signs and exit doors 1. Exit illumination shall be operating at all times the building is occupied. 2. Exit sign illumination shall be operating at all times the building is occupied. 3. Exit and fire doors shall close and latch tightly. a. Shall not be damaged or out-of-plumb. 2100 Martin Luther King Jr. Way, Berkeley, CA 94704 Tel: (510) 981-5585 TDD: (510) 981-5799 Fax: (510) 981-5579 E-mail: lut1@ci.berkeley.ca.us

b. Shall be maintained and in an operable condition at all times. c. Shall not be obstructed in any manner that will prevent the door from opening or closing as designed. d. Panic and fire exit hardware function properly. e. Do not hold door open with any object in any manner (i.e., fire extinguisher, doorstop, trashcan, brick, etc.) 4. Exit pathways or any path of travel to an exit or any fire escape shall not be obstructed in any manner. 5. There are no tripping hazards along any path of travel. (i.e. extension cords, decorations, torn carpets or floor covers, etc.) C. General house keeping. 1. Holes in walls are to be repaired, patched. 2. Storage and debris maintained and not blocking exits. 3. No storage underneath exit stairs. 4. Extension cords shall not be used in lieu of permanent wiring. III. Inspector shall meet with Chapter representative: First Appointment: A. To convey NO OPEN FLAME IS ALLOWED B. To identify indoor and outdoor areas being used for the event and submit a floor plan/diagram of the spaces with respective equipment and stage decorations. Chapter representatives must have a draft of this diagram/floor plan prepared at the time of meeting. C. To take measurements of the areas and determine the occupant load for event. (Maximum occupant load for occupancy shall be 200 persons only and shall not exceed this amount.) D. To determine if special equipment or special effects is planned not limited to the following: 1. power generator. 2. theatrical fog machine 3. sound system 4. sound insulation 5. laser 6. temporary stage 7. curtain E. To determine if decorations are planned. 1. Decorations shall not obstruct required fire protection equipment in any manner. (Sprinkler heads, Fire Alarm pull stations, Fire extinguishers, smoke detectors, etc.) a. Never construct caves in any stairwells, exit paths, or stairways within the structure. b. Any material placed on the ceiling shall be placed flush on the ceiling and shall be fire retardant treated. c. Arches constructed on the exterior, along an exit path of travel shall be 44 in width, 7 Feet 2 inches in height and fire retardant treated. 2

2. Combustible materials shall be treated by a State Licensed Applicator. The Fire Safety consultant will issue a list of state approved applicators to the Chapter Representative. In addition a list of approved applicators can be obtained from the Office of Student Life for the Greek system and from Central Office for the Co-ops prior to the initial inspection. 3. Fire retardant treatment receipt can be submitted to the Fire Safety Consultant at the time of the initial inspection, but no later than the reinspection. The receipt shall be submitted with the floor plan diagram and shall include chemical used, name of company/applicator, the various items/ decorations treated, and the date it was applied. Final verification shall be determined during the re-inspection by the Fire Safety Consultant and forwarded with the fire safety inspection report to the for the Greek system and to Central Office for the Co-ops. Event clearance is contingent upon correction of all noted fire safety violations at the time of the re-inspection and final sign off of the OSL officer or the Co-op s Member Resources Supervisor. F. The fire safety consultant will complete a fire safety inspection form. Violations that are found, will be noted on the fire safety inspection form and must be corrected before a party clearance is issued. A copy of the safety inspection form (including the fire retardant treatment requirements or receipt) listing the violations will be issued to the Chapter or Co-op representative, with a copy forwarded to OSL for the Greek system and to Central Office for the Co-ops. Event clearance is contingent upon correction of all noted fire safety violations at the time of the re-inspection and final sign off of the OSL officer for the Greek system or the Member Resources Supervisor for the Co-ops. G. Final inspection for clearance must be scheduled at least 48 hours prior to date of event. H. If the indoor entertainment event is approved, a subsequent fire safety inspection form will be completed indicating event approval and issued to the Chapter or Co-op representative. This form shall be posted in a conspicuous place inside the building near the main entrance. I. An occupant load sign will be completed by the fire safety consultant and issued to the Chapter or Co-op representative for posting near the main entrance in addition to the event clearance form. IV. Inspection Report Submittal and Granting of Fire Clearance Second Appointment: A. Fire Safety Consultant shall submit a copy of the final clearance to the Office of Student Life for the Greek system and to Central Office for the Co-ops by 3:00 pm, one business day prior to the event. B. The Office of Student Life or Central Office shall notify Berkeley Fire Department via e-mail of the approved scheduled party, as soon as it is received from the Fire Safety Consultant, but no later than 4:00pm, one business day prior to the event. C. If necessary Chapter representatives will produce an approved final floor/plan diagram for the Fire Safety Consultant and Vice President s of Risk Management (VPRM). D. The VPRM s may attend the final inspection for the Greek system. 3

V. Berkeley Fire Department Engine Company Involvement A. If the Berkeley Fire Department is called to respond for general follow-up inspection, complaint, false alarm or fire incident, they shall: 1. Request to speak with the Chapter representative a. Request to see the approved party form along with the fire inspection report and receipt for fire retardant treatment issued by a State Licensed Contractor 2. Take corrective action if needed. * a. Reduce occupant load b. Remove unauthorized decorations, equipment or stage c. Discontinue the event if overcrowded, false alarm, or other hazards and/or potential hazards exist, and if in the opinion of the officer, the continuation of the event would create a life safety hazard to the occupants. d. Discontinue the event and/or issue a citation to the Chapter representative or any other member of the Chapter, holding that person accountable for the violations. 3. Notify the Office of Student Life for the Greek system and Central Office for the Co-ops no later than 72 hours from the date of the event if practical. * On-Duty Assistant Chief to be notified 4