Plant Operations Cleaning and Sanitation Audits http://plantoperations.dadeschools.net/
DISTRICT-WIDE SCHOOLS Cleaning & Sanitation Audit (4 years) Overall Scores % Fail % Pass 90% 63% 37% 54% 46% 45% 55% 10% 2012-2013 2013-2014 2014-2015 2015-2016
SOUTH REGION SCHOOLS 100% 90% 80% 70% 60% 50% 40% 30% Fail Pass 20% 10% 0% 2012-2013 2013-2014 2014-2015 2015-2016
NORTH REGION SCHOOLS 90% 80% 70% 60% 50% 40% 30% Fail Pass 20% 10% 0% 2012-2013 2013-2014 2014-2015 2015-2016
CENTRAL REGION SCHOOLS 90% 80% 70% 60% 50% 40% 30% Fail Pass 20% 10% 0% 2012-2013 2013-2014 2014-2015 2015-2016
COMMON AREAS WHERE SCHOOLS FAIL
Electrical, A/C, and Mechanical Rooms Storage Rooms Custodial Closets Build-up Dust Sanitation Issues Cafeteria Restroom Water Fountains Locker Rooms Custodial Tools & Implements
What will cause an Automatic Sanitation Failure Non-approved Chemicals Condition of Equipment Insufficient Chemicals Insufficient Supplies Improper use of Cleaning protocols
NON-APPROVED CHEMICALS
DAILY JOB ASSIGNMENTS
Job Assignments CUSTODIAN NAME JOB PRESENT HOURS RECOMMENDED NEW WORK HOURS RECOMMENDED NEW BREAK/LUNCH SCHEDULE H/C D-1 D-2 D-3 D-4 A.M. - P.M. MON - FRI 7:00-3:30 A.M. - P.M. MON - FRI 10:00-3:30 A.M. - P.M. MON - FRI 7:00-3:30 A.M. - P.M. MON - FRI 7:00-3:30 BREAK 9:00-9:15 AM LUNCH 11:00-11:30 AM BREAK 1:30-1:45 PM BREAK 1:00-1:15 PM BREAK 9:00-9:15 AM LUNCH 11:00-11:30 AM BREAK 1:30-1:45 PM BREAK 9:00-9:15 AM LUNCH 11:00-11:30 AM BREAK 1:30-1:45 PM D-5 A.M. - P.M. MON - FRI 7:00-3:30 BREAK 9:00-9:15 AM LUNCH 11:00-11:30 AM BREAK 1:30-1:45 PM
Job Assignments CUSTODIAN NAME JOB PRESENT HOURS RECOMMENDED NEW WORK HOURS RECOMMENDED NEW BREAK/LUNCH SCHEDULE L/C E-1 P.M. - P.M. MON - FRI 3:00-11:30 BREAK 5:00-5:15 PM LUNCH 7:00-7:30 PM BREAK 9:30-9:45 PM E-2 P.M. - P.M. MON - FRI 3:00-11:30 BREAK 5:00-5:15 PM LUNCH 7:00-7:30 PM BREAK 9:30-9:45 PM E-3 P.M. - P.M. MON - FRI 3:00-11:30 BREAK 5:00-5:15 PM LUNCH 7:00-7:30 PM BREAK 9:30-9:45 PM E-4 P.M. - P.M. MON - FRI 3:00-11:30 BREAK 5:00-5:15 PM LUNCH 7:00-7:30 PM BREAK 9:30-9:45 PM
Job Assignments
Job Assignments
Job Assignments
PROJECT CLEANING SCHEDULING
PROJECT CLEANING SCHEDULE Items Needed FISH Map 90 Day Calendar NOTE: Every area of the school should reflect in the calendar with a 90 day rotation built-in
Project Cleaning Task list High dusting and low dusting Cleaning walkways Dusting computers Stripping and Refinishing floors Gum removal
Notification of Special Projects Staff Employee Name Date Assigned Date Due Jane 9-5-16 9-5-16 Date Completed Description of Work Assignment Room # 126 Section # 2 nd Floor Building # 1
Samples of Project Cleaning SEPTEMBER 2016 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Aug 28 29 30 31 Sep 1 2 3 4 5 6 7 8 9 10 Room 25 Band Room Room 30 Locker Room Room 31 Mechanical Room Room32 Storage 11 12 13 14 15 16 17 Room 33 Classroom Gym Offices Room 36 Girls Restroom Room 37 Boys Restrooms 18 19 20 21 22 23 24 Room 38 Classroom Room 39 Classroom Walkways Pressure Cleaning Room 40 A Electrical Room 40 B A/ C Rooms 25 26 27 28 29 30 Oct 1 Room 41 Classroom Cafeteria Room 43 Classroom Room 44 Classroom Room 45 Custodial Closet
SUMMER CLEANING * No vacation for the first 6 weeks of Summer * Facility must be completed within the 6 weeks * Vacation is granted after the facility is cleaned
Summer Cleaning Things to consider when planning for summer cleaning: Working hours How many shifts How many people per shift Equipment must be operational Is it safe to operate Chemicals and supplies
Summer Cleaning Task List High dusting Low dusting Clean vents and grilles Clean lights Wash windows Wash walls remove staples and tacks from the walls Remove gum from desks, chairs and tables Clean trash receptacles Clean lockers Build - up
Summer Cleaning JUNE 2016 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY May 29 30 31 June 1 2 3 4 5 6 7 8 9 10 11 Rooms 122 121 120 12 13 14 15 16 17 18 119 118 117 116 115 114 Media Center Media Center Boys Restrooms 19 20 21 22 23 24 25 112 112A 112B 111 110 109 Main Office 108 107 106 Girls Locker Rooms 26 27 28 29 30 July 1 2 Gym 105 104 103 102 101 100 Cafeteria
Summer Cleaning JULY 2016 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY June 27 28 29 30 July 1 2 3 Corridors and Walkways Storage & Custodial Closets Lounge and Mechanical Room Media Center Boys Locker Room 4 5 6 7 8 9 10 Holiday Rooms 12 13 14 Rooms 9 10 11 Rooms 8 7 6 Girls Locker Rooms 11 12 13 14 15 16 17 Main Office 1 st Floor 2 nd Floor Grounds and 1 st Floor Restrooms 2 nd Floor Restrooms 18 19 20 21 22 23 24 Gym Cafeteria Grounds and Clinic Girls Restrooms 25 26 27 28 29 30 31 Head Start Head Start Pressure Cleaning Outside Grounds and Pressure Cleaning Outside Boys Restrooms
P. P. E. Personal Protection Equipment
Employer is responsible for supplying their employees with the necessary protective equipment. All protective equipment is available at (Stores & Mail Distribution) S & MD
P. P. E. Employees Responsibility Wear Maintain
EYE GOGGLES
EAR BUDS
DUSK MASK
GLOVES
LATEX ALLERGY
BACK BRACE
RAIN COAT
BOOTS
SAFETY SHOES (PAWS)
WET FLOOR SIGN
Stores Mail & Distribution (S & MD) Stores Mail & Distribution (S & MD) Material Listing SAP # Item Goggles 2000288 Gray Lens 2000238 Clear Lens Respirator 2000744 Mask, Respirator, Dust Gloves 2001144 Nitrate Medium 2001145 Nitrate X-Large Wet/Floor Signs 2000318 Size 9 2000003 Size 11 2000362 Size 13 2001154 Small 2001155 Medium 2001156 Large 2001157 XLarge 2001158 XXLarge 2001159 XXXLarge 2001185 XXXLarge 2001184 XXLarge 2001183 XLarge 2001182 Large 2001181 Medium 2001180 Small Boots Safety Stripping Shoe Rain Coat Back Support Belt
PLANT OPERATIONS WEBPAGE
Plant Operations Webpage Information that can be found on the webpage Approved vendors to purchase or repair List of approved chemicals and supplies Cleaning Protocols Training Schedule Requirements to attend Custodial Classes Labor Contracts M-DCPS Custodial Handbook http://ehandbooks.dadeschools.net/policies/7.pdf
Mr. Pedro A. Abreu Director, Facilities Services Department of Plant Operations District Inspections (305) 835-1050 http://plantoperations.dadeschools.net/
Workers Compensation $36,000,000 General Fund Annual Expenditure Superintendent's Millennial Access Platform Reduce Worker s Compensation Costs Timely Reporting of Injuries (305-995-COMP) Returning employees to pre-injury positions Adoption and Integration of Loss Prevention Program Accountability and Performance at each work location
Don t throw away dollars! Average Cost per garbage bag: $0.40 Average cost per shoulder claim: $135,000 There have been 2289 custodial accidents from 7/1/10-6/30/15 with a Total Experience of $27,433,809.65.
Returning Employees to their Pre-Injury Jobs Have an employee remain in their pre-injury position Light duty is available for every position through the District s Workers Education Rehabilitation Compensation Program (WERC) Timely return of the employee to the pre-injury location when notified by the Office of Risk and Benefits Management or upon receipt of a doctor s note evidencing the employee s ability to return to work Rosa Royo, Director, Workers Compensation Office of Risk and Benefits Management 305-995-7150 rroyo@dadeschools.net
Miami-Dade County Public Schools DIVISION OF SAFETY AND EMERGENCY MANAGEMENT
Division of Safety and Emergency Management Summer 2016 Introduction Topics for Discussion Inspections Required Drills Pest Control
Inspections Safety-to-Life (casualty, safety, & fire safety); Conducted by a Certified Fire safety Inspector from M-DCPS. Fire safety; Conducted by inspectors from the local Fire Departments. Department of Health; Conducted by a Sanitation and Safety Specialist from the Florida Department of Health in Miami-Dade County.
STL Inspection Conducted by an M-DCPS Certified Fire Safety Inspector Operational Issues O Maintenance Issues M Capital Issues C
Some Examples of Operational Issues Storage in electrical rooms. Storage in mechanical rooms and air-handler room. Fire-alarm panel obstructed. Fire-alarm pull station obstructed. Evacuation diagrams missing from rooms. Exit door illegally locked. Exit door obstructed. Use of extension cords as permanent wiring. Excessive art work and teaching materials attached to wall.
Fire safety inspections Conducted by Inspectors of the Local Fire Department Immediately upon being inspected, please forward the INSPECTION REPORT to Mr. Ignacio A. Palacio, District Director, Division of Safety and Emergency Management. Email, IPalacio@dadeschools.net Fax Telephone Number, 305-995-4924
Department of Health Inspections Frequency of Inspections. If you receive an UNSATISFACTORY rating, immediately after the inspection is completed, please forward a copy of the INSPECTION REPORT to Mr. Ignacio Palacio, District Director, Division of Safety and Emergency Management. Email - IPalacio@dadeschools.net Also, Mr. Thomas Quigley Supervisor II, Facilities Operations - Maintenance. Email - TEQuigley@dadeschools.net Posting of most recent inspection report and Sanitation Certificate issued by the Florida Department of Health in a visible location and on the school s website.
Required Drills Fire/Evacuation Drills. Lockdown Drills. Tornado Drill.
Fire/Evacuation Drills Conduct Emergency Evacuation (Fire) Drills monthly Record the drill in the Fire Alarm System Inquiry (FASI). If there is a problem with the Fire Alarm while conducting or during the drill, please contact maintenance immediately (Call Center 305-995-7777).
Lockdown Drills School administrators are required to perform two lockdown drills each school year, as described in the District Critical Incident Response Plan. The first drill shall be performed during the month of October and the second during the month of February. You should perform one code yellow and one code red. Each principal or designee is required to report the lockdown drill utilizing the FASI online system on the same day the drill is performed.
Tornado Drill As part of the Florida Severe Weather Awareness Week, an annual tornado drill will be scheduled during the month of February. Please review pages 280-286 in the District Emergency Operations Plan. The information regarding the statewide tornado drill can be found in the following link http://www.floridadisaster.org/swaw/.
Tornado Drill - Continued Make sure to convene your School Site Critical Incident Response Team prior to the drill date to discuss site specific challenges such as identifying shelter areas in the building, notifying and moving students from portables, and communicating with staff on playfields. At the conclusion of the drill, evaluate the plan with your Critical Incident Response Team and modify as needed. Please send an e-mail with your school name in the subject line, to Mr. Palacio, District Director, Division of Safety and Emergency Management, at ipalacio@dadeschools.net indicating participation in the drill.
Pest Control The Division of Safety and Emergency Management has a Pest Control Manager on staff to provide school sites with information regarding Integrated Pest Management and coordinate the treatment of schools with contracted vendors. School site custodians are responsible for the initial identification and treatment of pest problems such as ants, roaches and rodents. The District Pest Control manual contains practical information for the control of common pests. Through the quick identification and treatment small problems do not become large ones. Principals can order pest control supplies from District Stores/Mail Distribution. If a school has a pest problem that cannot be controlled by the custodial staff, they should call the Division of Safety and Emergency Management at 305-995-4900.
Form 7570
Hurricane Season Rooftop Cleaning As noted in Briefing 19418, custodial staff will perform monthly rooftop cleaning during the months of May through November. A special rooftop cleaning will be performed when a hurricane warning is issued. Loose objects and debris must be secured. The custodial staff will follow the Rooftop Cleaning Procedures outlined in page 346 of the District s Emergency Operations Plan.
Division of Safety and Emergency Management Questions And Answers
Miami-Dade County Public Schools Division of Safety and Emergency Management THE END