ASIAN DEVELOPMENT BANK 6 ADB Avenue, Mandaluyong City 550 Metro Manila, Philippines Tel: 632-4298; Fax: 636-2577 or 63-6899 Email: malbano@adb.org and sdiano@adb.org INVITATION TO BID SUPPLY OF VARIOUS PORTABLE FIRE EXTINGUISHERS. The Asian Development Bank (ADB), a multilateral development finance institution headquartered in Manila, Philippines, invites interested parties for the supply of various portable fire extinguishers. 2. Interested Bidders must send their complete contact details (i.e. name of firm, address, contact person and position, email address, telephone number) to sdiano@adb.org and malbano@adb.org for future correspondences related to this bidding. Bid Bulletins will only be shared to Bidders who have provided their contact details. 3. The Request for Quotation included in this invitation is available until 20 May 206. 4. The Goods to be supplied under the Purchase Order (PO) shall have their origin in, and be supplied from, eligible source countries, as listed in http://www.adb.org/about/members. Origin means place where the Goods are produced. The Goods are deemed as produced in a country when, through manufacturing, processing or substantial and major assembling of components, a commercially recognized product acquires a substantial difference in basic characteristics or in purpose or utility from its components. 5. To be qualified for the Bidding, the Bidder must: (i) (ii) Have the nationality of eligible country in accordance with the List of ADB Member Countries. A Bidder will be deemed to have the nationality of a Country if he/she is a citizen, or is constituted, or incorporated, and operates in conformity with the provisions of the laws of that country; Have not been under a declaration or record of ineligibility for corrupt and/or fraudulent practices issued or kept by ADB. 5. The Bid, including the Bid Securing Declaration, should reach ADB by hand carry/mail/courier in a sealed envelope by 4:00 PM on 20 May 206 (local time in Manila, Philippines). 6 ADB reserves the right to accept or reject any Bid, and to annul the Bidding process and reject all Bids at any time prior to award of Purchase Order, without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidders of the grounds of ADB s action. 7. This Invitation does not entail any commitment on the part of ADB, either financial or otherwise. All costs associated with the preparation and submission of Bid shall be borne solely by the Bidder. OLIVIER LEONARD Unit Head Procurement and Contracts Administration Office of Administrative Services
ASIAN DEVELOPMENT BANK 6 ADB Avenue, Mandaluyong City, Metro Manila, Philippines Tel : + 63 2 632 4444 Fax : + 63 2 63 6899 From: E-mail: Olivier J. Leonard Unit Head, OAPC iprocurement@adb.org Date: Ref Code: 6-APR-206 SD:RP-6-2732 SUBJECT: RFQ 6054 REQUEST FOR QUOTATION (SUPPLY OF VARIOUS PORTABLE FIRE EXTINGUISHERS). The Asian Development Bank (ADB) invites you to quote for the supply of the following:. 2. 3. 4. 5. 762 UNITS 27 UNITS 4 UNITS UNIT UNIT HFC 236FA PORTABLE FIRE EXTINGUISHERS, CAPACITY: 0 LBS WHEEL/TROLLEY TYPE FIRE EXTINGUISHER STAND, STAINLESS STEEL FRAME & PLATE DRY CHEMICAL PORTABLE FIRE EXTINGUISHERS, CAPACITY: 0 LBS WHEEL/TROLLEY TYPE FIRE EXTINGUISHER STAND, STAINLESS STEEL FRAME & PLATE AFFF PORTABLE FIRE EXTINGUISHERS (STAINLESS STEEL CYLINDER), CAPACITY: 0 LBS WHEEL/TROLLEY TYPE FIRE EXTINGUISHER STAND, STAINLESS STEEL FRAME & PLATE DRY CHEMICAL WHEELED TYPE FIRE EXTINGUISHERS, CAPACITY: 00 LBS CARBON DIOXIDE PORTABLE FIRE EXTINGUISHERS, CAPACITY: 0 LBS WHEEL/TROLLEY TYPE FIRE EXTINGUISHER STAND, STAINLESS STEEL FRAME & PLATE 2. The Goods to be supplied under the Purchase Order (PO) shall have their origin in, and be supplied from, eligible source countries, as listed in http://www.adb.org/about/members. Origin means place where the Goods are produced. The Goods are deemed as produced in a country when, through manufacturing, processing or substantial and major assembling of components, a commercially recognized product acquires a substantial difference in basic characteristics or in purpose or utility from its components.
3. The Bid, including the Bid Securing Declaration, should reach ADB by hand carry/mail/courier in a sealed envelope by 4:00 PM on 20 May 206 (local time in Manila, Philippines). Bids received after the deadline will be rejected. Bids in sealed envelope should be addressed and marked as follows: ASIAN DEVELOPMENT BANK 6 ADB Avenue, Mandaluyong City Room 4503S Attention: Unit Head, Procurement and Contracts Administration Office of Administrative Services SEALED BID FOR SUPPLY OF VARIOUS PORTABLE FIRE EXTINGUISHERS DO NOT OPEN BEFORE 4:00 PM, 20 May 206 4. The bid shall indicate/include the following: a) Best delivered price per unit, VAT EXCLUSIVE; b) Firm delivery date/period; c) Bid validity period of sixty (60) calendar days after the closing date of receipt of bids; d) BID SECURING DECLARATION (Appendix ). Any bid that is not accompanied with a Bid Securing Declaration will be considered as non-responsive and will be rejected; e) Completed FINANCIAL BID FORM (Appendix 2). f) Valid license/certification from Department of Trade and Industry Bureau of Product Standards (or equivalent international certification); g) Material Safety Data Sheets (MSDS) of chemical substance used for fire extinguisher certified by Philippine Institute of Pure & Applied Chemistry (or equivalent international certification); h) Certificate of manufacture and integrity of cylinder including valves/accessories which have a direct safety function certified by Philippine Institute of Pure & Applied Chemistry (or equivalent international certification); i) Certificate of cylinder testing by reputable testing center/company certified by International Standards Certification Philippines, Inc. (or equivalent international certification); j) Coverage of warranty against factory and chemical defects; and k) Expiration dates of chemicals especially for Dry Chemical and Aqueous Film Forming Foam (AFFF).
5. Any bid submitted through facsimile or email will be considered as non-complying and will be rejected. 6. ADB reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids at any time prior to award of PO (Appendix 3), without thereby incurring any liability to the affected bidder or bidders, or any obligation to inform the affected bidder or bidders of the grounds for ADB's action. 7. Bidder's special attention is drawn to the special character of ADB as an international financial institution with status privileges and immunities as established under the Charter and the Headquarters Agreement. The bidder is advised to study these documents which may be accessed in ADB's website: www.adb.org. 8. ADB's Anticorruption Policy require borrowers (including beneficiaries of ADB-financed activity), as well as bidders, suppliers and contractors under ADB financed contracts, to observe and will require to observe the highest standard of ethics during the procurement and execution of contracts. For a complete description of the ADB's Anticorruption Policy, please visit http://www.adb.org/documents/policies/anticorruption. 9. Please note that issuance of Purchase Order is subject to successful registration to ADB s Supplier Management System (SMS). If you are not yet registered in ADB s SMS, please access it online through: http://www.adb.org/site/businessopportunities/institutional-procurement 0. Should you have any questions regarding this RFQ, please contact us through email: sdiano@adb.org and malbano@adb.org. NOTES: a. ADB is exempt from all taxes and duties on its official procurements from its member countries. Please quote VAT EXCLUSIVE. b. ADB's mode of payment is only through electronic fund transfer within 5 days after full delivery and acceptance of the goods and original invoice. In your bid, please indicate your bank name and address, fund transfer code, account name, and account number. c. The successful bidder is required to enter into and execute a PO. Please see the following terms and conditions of the PO. d. ADB will arrange insurance cover for all shipments under ADB PO.
Appendix BID SECURING DECLARATION Date: To: We, the undersigned, declare that: We understand that, according to your conditions, bids must be supported by a Bid Securing Declaration. We accept that we will automatically be suspended from being eligible for bidding in any contract with the Asian Development Bank (ADB) starting on the date that we receive a notification from ADB, if we are in breach of our obligation(s) under the bid conditions, because we: (a) (b) have withdrawn our Bid during the period of bid validity specified in the RFQ; or having been notified of the acceptance of our Bid by the ADB during the period of bid validity, and fail or refuse to execute the Purchase Order, if required We understand this Bid Securing Declaration shall expire if we are not the successful Bidder, upon the earlier of (i) our receipt of your notification to us of the name of the successful Bidder; or (ii) twenty-eight days after the expiration of our Bid. Signed: In the capacity of Name: Duly authorized to sign the bid for and on behalf of: [insert complete name of Bidder] Dated on day of, Corporate Seal [where appropriate] -- Note -- In case of a Joint Venture, the Bid-Securing Declaration must be in the name of all partners to the Joint Venture that submits the bid.
Appendix 2 FINANCIAL BID FORM (Date) To: Asian Development Bank 6 ADB Avenue, Mandaluyong City 550 Metro Manila, Philippines Attention: Unit Head, Procurement and Contracts Administration Office of Administrative Services Gentlemen and/or Ladies:. Having examined the Bid Documents for the above requirement, I/we, the undersigned, offer to provide the Supply of Various Portable Fire Extinguishers as described in the Bid Documents at the following prices: DESCRIPTION Unit Price Qty. Extended Price. HFC 236FA PORTABLE FIRE EXTINGUISHERS, CAPACITY: 0 LBS WHEEL/TROLLEY TYPE FIRE EXTINGUISHER STAND, STAINLESS STEEL FRAME & PLATE (* quantity subject to change) 762 762* 2. DRY CHEMICAL PORTABLE FIRE EXTINGUISHERS, CAPACITY: 0 LBS WHEEL/TROLLEY TYPE FIRE EXTINGUISHER STAND, STAINLESS STEEL FRAME & PLATE (* quantity subject to change) 27 27* 3. AFFF PORTABLE FIRE EXTINGUISHERS (STAINLESS STEEL CYLINDER), CAPACITY: 0 LBS WHEEL/TROLLEY TYPE FIRE EXTINGUISHER STAND, STAINLESS STEEL FRAME & PLATE (* quantity subject to change) 4 4* 4. DRY CHEMICAL WHEELED TYPE FIRE EXTINGUISHERS, CAPACITY: 00 LBS 5. CARBON DIOXIDE PORTABLE FIRE EXTINGUISHERS, CAPACITY: 0 LBS WHEEL/TROLLEY TYPE FIRE EXTINGUISHER STAND, STAINLESS STEEL FRAME & PLATE Total Price (VAT EXCLUSIVE) 2. I/We undertake, if my/our Bid is accepted, to supply the goods based on the schedule that will be submitted by ADB, and to complete and deliver the whole of the goods in accordance with the Purchase Order.
Appendix 2 3. I/We agree to abide by this Bid for the period of sixty (60) calendar days from the final date fixed for receiving the same, and it shall remain binding upon myself/us and may be accepted at any time before the expiration of that period. 4. If my/our Bid is accepted, I/we confirm that the rates submitted by myself/us in my/our Bid will be fixed and binding upon myself/us for the whole duration of the Purchase Order in accordance with the said conditions. 6. Unless and until a formal Purchase Order is prepared and executed, this Bid, together with your written acceptance thereof, shall constitute a binding Purchase Order between myself/us. 7. I/We understand that you are not bound to accept this Bid or any other Bid, which you may receive. 8. Commissions or gratuities, if any, paid or to be paid by myself/us to agents relating to this Bid, and to Purchase Order execution if I/we am/are awarded the Purchase Order, is/are listed below: Name and Address of Agent (if none, state none ) Amount and Currency Yours truly, Purpose of Commission or Gratuities (Name and Signature of Authorized Officer) (Designation of Authorized Officer) (Name of Vendor/Company) (Business Address) (Telephone Number/Facsimile Number/Email)