1.0 Description of Services Required: Revised March 2015 Fire Alarm Systems Verification Schedule I(A) Services *Manditory Site visit required* Perform the annual fire alarm system and sprinkler system verifications and inspections at all UNBC buildings as detailed in the Schedules below. Specialized system verifications and tasks will include kitchen duct cleaning, kitchen hood suppression systems, CO2 suppression systems as well as a clean agent fire suppression system. Emergency lighting, Fire Extinguishers, backflow preventers, fire pumps and fire hoses are excluded from this proposal. 2.0 Project Deliverables: 1. All testing and inspection procedures must be performed as per the requirements of the B.C. fire code and CAN/ULC-S536-13 Standard for the Inspection and Testing of Fire Alarm Systems. 2. All employees who will be scheduled to work on UNBC property will be required to complete an annual UNBC contractor orientation. No work is to take place on campus until; a) work has been scheduled with the Chief Engineer or designate, and b) a work permit has been issued by the Chief Engineer or designate. 3. Annual Device Tests shall include: a. Manual pull stations b. Heat detectors c. Smoke detectors (Devices are to be cleaned after testing completed) d. Duct smoke detectors (Devices are to be cleaned after testing completed) e. Flow switches f. Tamper switches g. Pressure Switches h. Loss of power to /jockey pump i. Loss of power on heat trace j. Signaling devices (bells, strobes, Residence suite buzzers) k. Pressurization fans l. AHU shutdowns m. Smoke evacuation fans n. Fire shutter door sequences o. Confirm fire department call out for each building p. Door hold open devices q. Mag lock release devices r. Research Lab CO2 system (every 6 months) s. Kitchen Hood suppression systems (2 kitchens Agora and Conference/NUSC-every 6 months)
Page 2 t. Administration Building server room clean agent (sapphire)suppression system (every 6 months) u. Kitchen Exhaust Fan Duct Cleaning (2 kitchens Agora and Conference/NUSC- every 6 months) 4. Maintenance/Test of Wet sprinkler systems to include: a. Open inspection valve to confirm adequate water flow b. Back drain system to remove any debris c. Drain down low points d. Flush system through inspectors valve with fresh water e. Inspect system for leaks f. Confirm accuracy of pressure gauges and document. g. Water gong test h. Confirm operation of all supervisory and alarm devices at each station and record. i. Inspect fire department connection for damage, corrosion, missing caps, etc. j. Provide test reports to UNBC Maintenance/Test of Dry sprinkler System to include: a. Auxiliary dry valve system drains shall be drained b. Confirm operation of all supervisory and alarm devices at each station and record. c. Annual wet trip, drain down low points and refill drum drips with Propylene glycol. d. Confirm accuracy of pressure gauges and document. e. Confirm top dry pressure and bottom water supply pressures and record f. Check integrity of valve body g. Inspect fire department connection for damage, corrosion, missing caps, etc. h. Provide test reports to UNBC 5. A meeting with the UNBC Chief Engineer or Assistant Chief Engineer will be conducted on the first Monday of every month that the reports are due. The purpose is to review and correct any issues prior to issuance of the report as outlined in schedule I(B).The contractors management representatives will conduct a walk through prior to this meeting to confirm any issues recorded. The annual verification and inspection of the specified devices/systems work listed herein is to be completed in its entirety by the 15th of February, as outlined in Schedule I(B). Strict adherence to this schedule must be maintained. Supply UNBC with an annual fire system testing Log Book with tab separation by both building and building fire systems (ie Building; fire system, Sprinkler system, suppression system etc.). Supply complete inspection reports and comments to be entered into the supplied log book. At the end of the calendar year once all inspections and testing have been completed UNBC is to be supplied with electronic copies of the reports for the year in Excel format on a portable storage device. Test reports will be in Excel format and provide all required information as well as list every single device and output tested and shall be provided as outlined in Schedule I(B). A review of the report format shall be reviewed by both the successful vendor and UNBC Chief Engineer or designate prior to implementing.
Page 3 UNBC staff will assist in locating difficult to find devices. It is expected that the reports submitted by the successful contractor, be edited to provide more accurate descriptions of these locations for future reference. All deficiencies shall be reported to UNBC for immediate repair. During the annual test UNBC forces will repair/replace any non-functioning devices and they will be retested at no extra charge. 6. The contractor will be familiar with the Edwards EST-3 fire alarm systems as well as the EST FireWorks Graphical interface software version 1.41. The contractor shall be responsible for having an Edwards service technician on site for one day (8 hrs) at the conclusion of the annual test. This time will be used to make any programs sequence / point description changes as required. 7. All main fire alarm system cabinets (15) will: a. be cleaned / vacuumed as required b. have all screw terminals checked for tightness c. have appropriate voltage checks and battery tests performed and recorded 8. Semi-Annual Inspection of Carbon Dioxide (CO2) Extinguishing Systems (As Per-NFPA12-2015 Edition) Protected Areas - Research Lab Room 224 Flammable Solvents Room 225 Explosive Chemicals Room 226 Flammable Gases Inspection to be done using CO2 gas to confirm all components operate as per design. (NFPA 12-1-7.4) Visual Inspection: protected area's to be inspected for; i) Correct signage for each hazard in area (NFPA 12-1-6.1) ii) Unobstructed and clearly posted means of evacuation (NFPA 12-1-6.1.3) iii) Correct warnings about entry into hazard area after discharge. (NFPA12 1-5.1.2) iv) Correct warning signs in place about CO2 system in use. At every entrance into protected space, at every manual actuation station and in every protected space
Page 4 v) a) All discharge piping for proper bracing, damage free and corrosion free. (NFPA12-1.8) As well as corrosion resistant coating is intact and complete. b) All detection tubing and cabling for proper bracing damage free and correct operation of all corner pulleys. (NFPA 12-1.8) vi) All cylinders (master & slave) for current Hydrostatic Test date, correct weight and proper bracing for manifold mounted high pressure cylinders. (NFPA 12-1-9.5.3) vii) Safety outlets (pressure reliefs) for proper operation and components based on pre engineered system design (NFPA 12-1-9.5.2) (operates at 166-193 Bar) viii) High pressure flexible loops - for current hydrostatic test date and stamp as well as damage free and correct connections (NFPA 12-1-11.2) ix) Discharge heads and cylinder valves for correct operation, connection and settings. x) Each protected space for proper size, placement and orientation of multijet nozzles, based on size of space and type of hazard(s) contained. Also each (nozzle) is free of obstructions and foreign matter. Physical Tests Discharge sequence to be confirmed (NFPA 12-1.8) i) Initiation, either manual or automatic. ii) The siren, supplied by CO2, starts immediately. (20.4lbs/min required) iii) The CO2 discharge is held outside the protected space for a minimum of 30 seconds, by the time delay accumulator iv) Pressure switch contacts transfer immediately causing 1) Fire alarm signal to main control panel (NFPA 12-A-1-8.5.2) 2) Damper actuation if utilized. v) After 30 seconds, the mechanical time delay operates, discharging gas into the protected space. vi) If for any reason the time delay fails to operate and discharge does not occur, the lever control for each accumulator, can be manually activated allowing immediate bypass discharge.
Page 5 Functional Tests "Manual discharge" operational test Activate manual pull station and it's cabling system, to initiate discharge sequence (simulated). *Most important is the 30 second time delay being true and accurate, in order to allow evacuation of personnel who initiate the discharge. This is simulated using secondary source CO2 gas, and the actual pressure operated switch and cylinder valves from the existing system. "Automatic discharge" operational test i) Confirm correct, heat activated, operation of each pneumatic heat detector, in the system to start sequence. ii) Test each, lever operated control head, attached to time delay accumulator, to override time delay for immediate discharge. 9. All work affecting air delivery systems must be directly approved by UNBC Chief Engineer or designate. All work that will be disruptive to the Universities staff, faculty or students must be performed from 10:00 pm to 7:00 am. This includes operational test of bells and strobes and use of the man lift in public areas. Residences will be from 10:00 AM until 4:00 pm. During the annual verifications, it will be the responsibility of the successful vender to provide enough employees to facilitate any and all required verifications as well as provide their own form of communication. When working on UNBC fire systems, the successful vendor will follow UNBC procedures in order to prevent incidental alarms causing building evacuation and fire department response. In the event that an incident occurs at the fault of the successful vendor, any charges that are invoiced to UNBC as a result, will be the responsibility of the vendor. 10. Cleaning of the Kitchen hood and vent systems shall be completed as per NFPA96 on a semi-annual basis as per Schedule 1(B). UNBC will be provided a certificate of inspection and cleaning as per NFPA 96. Campus Systems 11. A fire system device list for each UNBC building covered under this RFP is attached. Also attached is an example of a report that will be included with the device list for each building system. Reports will also be provided to UNBC for the various suppression and sprinkler systems on campus as outlined below. It will be the responsibility of the successful vendor to create and supply UNBC with an excel copy of these reports.
Page 6 Campus Suppression/Sprinkler systems Building 2-Power Plant 1 Wet System Building 3-Administration 1 Wet system with 7 zones 1 Server room Sapphire system Building 4-Research Laboratory 1 Wet system with 10 zones 1 Hazardous storage area CO2 system Building 5-Library 1 Wet system with 7 zones Building 6-Conference Centre 1 Wet system with 5 zones 1 Pub kitchen suppression system Building 7-Agora 2 wet systems with total of 3 zones 4 Main Kitchen suppression systems Building 8-Teaching Laboratory 1 Wet system with 10 zones Building 9-Donald Rix Northern Health Sciences (Medical) Building 1 wet system 4 zones 1 Dry system 1 zone Building 10-Teaching and Learning Building 1 wet system with 10 zones Building 14-Northern Sports Centre 1 wet system with 4 zones Building 16-Daycare 1 Wet system with 1 zone Building 17-Residence #1 1 Wet system with 8 zones Building 18-Residence #2 1 Wet system with 7 Zones Building 19-Bio Energy Plant