Introduction of session for Emergency Wardens

Introduction of session for Emergency Wardens 2

Definition from Australian Standard AS3745 2010 All Deakin Uni s Emergency Policy & Procedures are based on the requirements of the Standard Basically any event that has the potential to cause damage to property or injury to persons and requires immediate action. Our responsibility is to act in moving people safely from an un-safe to a safe situation 5

Many types of emergencies can occur that may require us to take action to protect the occupants of the buildings we are responsible for as a warden. Our prime concern is that of the safety of the people NOT the actual building and the contents contained in them. 6

The primary responsibility of member s of the ECO is to act in the preservation of life safety by moving people from an un-safe to a safe situation. The preservation of life takes precedence over asset protection in an emergency. We refer to the ECO as the Building s Wardens Indemnity of designated emergency control personnel The University will indemnify designated emergency control personnel (namely, wardens, first aiders, campus emergency co-ordinators, emergency and crisis management team leader and members) who work within their level of training against any loss or damages arising from any legal action taken against them as a result of any act or omission on their part during the course of carrying out their designated function 8

A hierarchical structure exists to ensure a command of communication occurs in the initial stages of an emergency At DU Campus Emergency Controllers become involved if it is apparent that it is a major emergency that involves more than 1 building or a campus wide event. Wardens are identified by wearing a helmet signifying their role by the colour worn. 9

CHIEF WARDEN WHITE HELMET Areas of responsibility: At the sound of the first signal: Collect: EWIS: Evacuate ALL LEVELS BUILDING Put on Helmet and proceed immediately to Main Control Panel. Open door to EWIS and turn key to manual. Change tones from Alert to Evacuate: When contacted by the Floor warden, Advise Floor Warden(s) to commence evacuation of floor and notify you when evacuation is complete. Assist: If a floor does not make contact, request either Security or a Warden(s) from an evacuated floor to evacuate the unmanned floor. Report: Report results and relevant information to the Fire Brigade or responding Emergency Service, e.g. evacuation complete, people trapped, incapacitated person requires assistance, etc. Check: Ensure when all clear is given, or exercise completed that key is returned to AUTO POSITION. Assembly area: Know your Primary Assembly Area refer www.deakin.edu.au/emergency DO NOT PLACE YOURSELF IN DANGER 11

CHIEF WARDEN WHITE HELMET Areas of responsibility: At the sound of the first signal: Collect: ALL LEVELS BUILDING Put on Helmet and proceed immediately to Alertronic. Alertronic: If required open lock to Alertronic and activate evacuation signal. Evacuate: Meet the Wardens, advise to commence evacuation of floor and notify you when evacuation is complete. Assist: If a floor does not make contact, request either Security or a Warden(s) from an evacuated floor to evacuate the unmanned floor. Report: Report results and relevant information to the Fire Brigade or responding Emergency Service, e.g. evacuation complete, people trapped, incapacitated person requires assistance, etc. Check: Ensure when all clear is given, or exercise completed that Alertronic is reset and unit is locked. If required change batteries. Assembly area: Know your Primary Assembly Area refer www.deakin.edu.au/emergency DO NOT PLACE YOURSELF IN DANGER

FLOOR WARDEN YELLOW HELMET Areas of responsibility: At the sound of the first signal: All class rooms, offices, toilets, storerooms, etc on your floor. Collect: Put on Helmet and collect post-its and report immediately to the Warden Phone (WIP). (if you see/smell smoke/fire/foreign substance, evacuate your area immediately), and advise Chief Warden. Instruct: Evacuate: Assist: WIP. Contact Chief Warden on WIP. Advise Warden(s) (red helmet) to commence evacuation. Assist with evacuation. When you are sure your floor/area is clear return to Report: Report results and relevant information to Chief Warden, Security or Fire Brigade, e.g. evacuation complete, people trapped, incapacitated person requires assistance, etc. Then proceed to assembly area Assembly area: Know your Primary Assembly Area refer www.deakin.edu.au\emergency. Continue to wear helmet at assembly area in case you are required for additional assistance. Remain at assembly area until notified it is safe to return to building or of further instructions. DO NOT PLACE YOURSELF IN DANGER 13

WARDEN RED HELMET Area of responsibility: All rooms on your floor including, class rooms, staff rooms, offices, meeting rooms, storerooms, toilets, etc. At the sound of the alarm or if notified of a fire: Collect: Instruct: Put on Helmet and report to Floor Warden at Wardens phone Direct staff to evacuate. Evacuate: Evacuate staff to nearest safe exit, check all rooms. Close doors (do not lock) and place a post-it note on doors when you have ensured it is clear. If a door is locked, knock, if nobody answers consider the room to be empty and move onto the next room. Assist: Assist anyone that may need help. Stay with injured or incapacitated. Call for help if required, do not put yourself in danger. Report: Report to Floor Warden, advise if area has been cleared, if people are trapped or require assistance. Then proceed to Assembly Area. Ensure staff members have assembled in correct area. Assembly area: Know your Primary Assembly Area refer www.deakin.edu.au\emergency. Continue to wear helmet at assembly area in case you are required for additional assistance. Remain at assembly area until notified it is safe to return to building or of further instructions. DO NOT PLACE YOURSELF IN DANGER 14

Melbourne: Michael O'Donoghue, Peter Archdall, Neil Humby, Michelle Lewis, Craig McClelland Yvonne Yip - AH Emergency Coordinator Geelong: Rick Lloyd, Spiro Fatouros, Shane Emond, Ian Alford, Danny O Toole, Dean Mahoney, Steve Price, Andrew Crowley Rick Lloyd - AH Emergency Coordinator Waterfront: Craig Warren, Simon Plant, Juliana Ryan. Merrin McCracken Rick Lloyd - AH Emergency Coordinator Warrnambool Gerry Quinn, Leigh Moncrieff, Craig Gibbs, Leigh Henry, Gabrielle Tobin Gerry Quinn - AH Emergency Coordinator 15

Red BGA activates building alarm and sends signal to emergency services and security control centre. White BGA activates building alarm only. A follow-up phone call needs to be made to emergency services (000) and Security (222) to ensure attendance by fire brigade. 17

Alert Alarm - Beep Beep Beep, is operated from buildings emergency warning system. Alerts wardens in specific area or throughout the building of a possible emergency. Evacuation Alarm - Whoop Whoop Whoop, notifies all occupants on a specific floor/area throughout the building that an evacuation is required. Fire Alarm Bell s - Ring Ring Ring, mounted outside building to alert Fire Brigade to FIP and to warn persons in vicinity. There are only a very few buildings still operating a bell system. 18

It is important for wardens to wear their helmet so that they can be recognised as someone who is acting in an official capacity. It is also important that wardens continue to wear their helmets when at the assembly area, so that they can be readily recognised should their further assistance be required. 20

Throughout offices, labs. corridors, aisle-ways, walkways etc. access to emergency exits, fire stairs must be kept free of obstructions. Check exit doors regularly. Check the tags of emergency equipment Chief wardens can test PA and WIP s Test doors / use back of hand ^ high, ν low 22

Knowledge of the location of all emergency exits available for use in the building and on the floor that staff and students occupy or work in is extremely important, given that the closest exit may not be available due to the emergency preventing access. Wardens should orientate themselves to the location of emergency equipment, particularly Break Glass Alarms and emergency exits in the areas they are responsible for. 30

Fire Alarm Bell - Ring Ring Ring, mounted outside building to alert FB to FIP and to warn persons in vicinity. There are very few buildings solely operating a bell only system. Alert Alarm - Beep Beep Beep, is operated from buildings emergency warning system. Alerts wardens in specific area or throughout the building of a possible emergency. Evacuation Alarm - Whoop Whoop Whoop, notifies all occupants on a specific floor/area throughout the building that an evacuation is required. 32

Throughout offices, labs. corridors, aisleways, walkways etc. access to emergency exits, fire stairs must be kept free of obstructions. Check exit doors regularly. Check the tags of emergency equipment Chief wardens can test PA and WIP s Test doors / use back of hand ^ high, ν low 34

Get down low and go go go Test doors / use back of hand ^ high, ν low Know your building and its exits in dark smoke filled rooms/corridors it is easy to become disorientated Compartmentalise the room/area to minimise the spread of fire, smoke and fumes Don t be a hero personal safety over property is the highest priority. Never be complacent treat every alarm as a real event! 36

People with a mobility impairment require a designated person/s to remain with them the following is from the Warden Prompt published on the Emergency Website: http://www.deakin.edu.au/emergency/warden/index.php 7. Evacuation Procedures for Persons with a Mobility-Impairment 7.1 The procedure below is current MFB/CFA policy. 7.2 Lifts must not be used for emergency evacuations. 7.3 Where a person who cannot use stairs needs to move to a different level for egress from a building, the Floor Warden must assign a capable and responsible person to wait with the person concerned. Similarly where a person has a visual or hearing impairment, the Floor Warden must assign a capable and responsible person to accompany the person during the evacuation. The Floor Warden must not leave a floor until the mobility impaired person has been evacuated or relocated unless instructed by the Chief Warden or Emergency Authorities. 7.4 Unless informed otherwise by the Floor Warden, the mobility impaired person should wait at the door or fire-isolated stairs until most stair traffic has passed that level, and then be assisted inside the fireisolated stairwell, on the landing, to wait there in the company of an able person. 38

The Chief Warden, who will be at the Main Emergency Control Point or Fire Board, must be informed by messenger or WIP of any persons requiring assistance to evacuate the building. 7.5 Unless there is obvious danger at that location, the person should wait on the stair landing for assistance from emergency personnel. Fire-isolated stairs are rated at two hours' fire and smoke protection. Fire doors are rated at two hours' fire protection. In the event of a fire this location should be quite safe until assistance arrives to carry the mobility-impaired person down the stairs. 7.6 Fire-isolated stairs can be identified by (i) entry and exit via solid selfclosing fire doors; (ii) fire separation (solid self- closing doors) from the rest of the building; i.e., not open stairways. 7.7 Persons with visual impairments or depending upon mobility aids (for example a wheelchair) should make themselves aware of locations of fireisolated stairwells in buildings where they spend a lot of time. As part of the induction process, managers should ensure persons with a visual, auditory or mobility impairment are physically shown places of refuge, assembly areas and evacuation routes. 7.8 Undue risks must not be taken when evacuating mobility-impaired persons. During an emergency, a fall down crowded stairs, or a stuck lift, would be of such consequence that all reasonable steps must be taken to avoid such events. If practicable, the person concerned should be consulted about their specific needs such as ways to be lifted. A person must not be carried downstairs unless sufficient people with sufficient strength and knowledge are present. Persons with a mobility impairment should have a Personal Emergency Evacuation Plan (PEEP) completed If you are aware of any staff who have a permanent disability that requires them to be assisted to leave the building a PEEP should be completed. This should be done in consultation with the person concerned, Chief Warden &/or Floor Warden and well as the assistant/s. It is recommended that 2 people, that the subject of the PEEP will be comfortable and confident with in an emergency situation, be assigned as designated assistants to provide back-up and assistance as required, e.g. one to stay with the person and the other one to liaise and communicate with the Chief Warden. It may not be necessary to evacuate the person but alternatively he/she could remain in or near the fire stairway where a WIP is located, thereby ensuring ease of communication with the Chief Warden. Depending on the progression of the emergency, would determine if the person needed to evacuate or not. Refusal of Wardens direction 38

If anyone disregards any direction by a warden to evacuate the building in an emergency, to ensure you discharge any duty of care owed to that person/s you must give specific direction to the person at least two times. It is critical that the Chief Warden is made aware of any refusals (details of person/s, location/s etc.) so that the attending Emergency Services can be notified. If possible obtain the person s details (staff/student #) as disciplinary action can be taken by the University (notify Fire Safety Officer &/or Manager HWS). Use of Lifts It is extremely dangerous to use a lift during an emergency. If there is a power failure persons may become trapped until such time as power is restored. 38

Refer Emergency Website - Emergency Arrangements: What to do if... Bomb Threat: Complete the Bomb Threat Checklist. Assemble more than 300 metres and with a major building between the assembly area and the threat. Do not assemble in a carpark. The AH Campus Emergency Co-ordinator is the responsible person in charge of a Bomb Threat emergency. In the absence of the AH CEC Security take control until emergency services are on-site. 42

Refer Emergency Website - Emergency Arrangements: ATTACHMENT 2: Bomb Threat Assessment ATTACHMENT 3: Bomb Threat Procedure - Flow Chart ATTACHMENT 4: Bomb Search Guidelines Assemble more than 300 metres and with a major building between the assembly area and the threat. Do not assemble in a carpark. The Campus Emergency Co-ordinator is the responsible person in charge of a Bomb Threat emergency. 43

Applies also to Dangerous and threatening person/s Assess situation Contact Security / Police Best advice: Don t engage in an argument, avoid confrontation Do not try to restrain person or prevent them from leaving 44

Assess situation Contact Security / Police Best advice (guidance): Do not place yourself at risk Obey the offender s instructions Don t engage in an argument try to de-escalate the situation Avoid confrontation Keep distance a physical barrier or if not possible at least an arms distance If in a meeting room position yourself so you are close to a door to enable a safe exit Do not try to restrain offender or prevent them from leaving Observe offender, write down detailed physical description of offender, things they handle or touch, what was said as soon as possible and give information to security/police If you observe a dangerous or threatening situation Do not put yourself at risk Do not escalate the situation Discretely contact security (Tel.222 on internal phone) / police (Tel. 0 000) as soon as possible. An e-mail to another staff member may be an option. If a duress system is installed activate it Observe offender from a distance, write down detailed physical description of offender, things they handle or touch, what was said as soon as possible and give information to security/police 45

Unless you have been trained you should not attempt to extinguish a fire. A fire can escalate quickly and in the time it takes to find a fire extinguisher of the correct type, time is being wasted on commencing an evacuation... Follow the Standard Fire Procedures. 47

Posters can be provided by HWS 49

When an activity is being carried out in a building that could activate the fire detection system the area or building may have the detection system turned off (isolated) so as not to cause a false alarm. It is costly to have the fire services attend both monetary and time wise. When the fire detection system is isolated Facilities Services Division notify the Health Wellbeing and Safety Unit. We in turn forward the advice to wardens so they can advise other building occupants. If an occupant notices smoke or fire they should follow the Fire Procedures: 1. Assist any person in immediate danger and call for help 2. Close doors as you leave 3. Report the fire - raise the alarm (activate a Break Glass Alarm) and ring 000 Emergency &/or 222 Deakin Security 4. Evacuate to assembly area and wait until instructed to return or otherwise 50