BOARD OF EDUCATION VESTAL CENTRAL SCHOOL DISTRICT Vestal, New York Board Conference Room Tuesday, June 12, 2018 Administration Building I. Meeting Call to Order and Pledge of Allegiance 7:00PM REGULAR MEETING AGENDA II. III. Student Recognition Odyssey of the Mind Motion to adjourn into anticipated Executive Session: --Review the recommendations from the Committee on Special Education and the Committee on Pre-School Special Education s IV. Approval of Minutes from the Meeting of May 22, 2018 V. Public Comment on Agenda Items VI. VII. Reports A. Student Government Representative Passing of the Gavel B. Board President 1. Liaisons 2. End of Year Activities: Honor s Night, Retirement Dinner, District Council Dinner, Vestal Voices Senior Night, Academic Dinner 3. C. Superintendent 1. Instructional update: Summer Professional Development opportunities, testing update, substitute program with Binghamton University 2. Fiscal update New Business A. Acceptance of Schedules s 1. Schedule E Enrollment May 2018 2. Schedule F Travel & Conference 3. Schedule I Transfers (408-416) B. Approval of Schedules 1. Schedule P - Personnel C. Other Matters of New Business 1. RESOLUTION RE: Contract for Athletic Trainer Services Our Lady of Lourdes RESOLVED, that the President or Vice-President of the Board of Education be authorized to sign the First Amendment to Athletic Training Services Agreement (School Year 2018-19) with Our Lady of Lourdes Memorial Hospital, Inc to provide certain athletic services to students participating in interscholastic athletics, in accordance with terms outlined in the attached agreement, from June 13, 2018 to June 12, 2019. 2. RESOLUTION RE: Contract with Pupil Benefits Plan, Inc. RESOLVED, that the Board of Education authorizes a renewal of the agreement with Pupil Benefits Plan, Inc. for Student Accident Coverage, Coverage R at $8.97 per pupil, beginning July 1, 2018 through June 30, 2019. 3. RESOLUTION RE: Initial Purchase of BOCES Services 2018-19 WHEREAS, on April 10, 2018 the Board of Education of the Vestal Central School District agreed to participate in BOCES services for the 2018-19 fiscal year, therefore BE IT RESOLVED that the President or Vice President of the Board of Education is authorized to sign the initial contract for purchases. 1
4. RESOLUTION RE: Contract with UHSH Inc.; EAP Service RESOLVED, that the President or Vice President of the Board of Education be authorized to sign a contract with United Health Services Hospitals, Inc., d.b.a. UHS Occupational Medicine, to utilize its Employee Assistance Program for eligible Vestal Central School District employees in accordance with the attached agreement for an amount of $18 per covered employee per year, from July 1, 2018 through June 30, 2019. 5. RESOLUTION RE: Memorandum of Understanding Binghamton University RESOLVED, that the Board of Education approves the Memorandum of Understanding between the District and Binghamton University Department for Teaching, Learning and Educational Leadership (TLEL) for the Substitute Teacher Program for the 2018-19 school year and authorizes the Superintendent to sign said agreement. 6. RESOLUTION RE: 2018-19 Lunch and Breakfast Prices RESOLVED, that the Board of Education approve the following prices for the 2018-19 year: Elementary Breakfast $1.60 Secondary Breakfast $1.60 Elementary Lunch $2.50 Secondary Lunch $2.70 7. RESOLUTION RE: Acceptance of Grant- VH PTA RESOLVED, that the Board of Education accept the grant in the amount of $609.22 from the Vestal Hills PTA, for Square One for the Art Department at Vestal Hills. 8. RESOLUTION RE: Acceptance of Grant - VSF RESOLVED, that the Board of Education accept a grant of $2,034.57 from the Vestal School Foundation, Inc., to fund expenditures for 2017-18. 9. RESOLUTION RE: SH Musical License Agreement Music Theatre International RESOLVED, that the Board of Education approves the license agreement with Music Theatre International for the rights for the musical production during the 2018-19 school year. 10. RESOLUTION RE: Extended Field Trip Golf Championship RESOLVED, that the Board of Education give permission for approximately two (2) students for a trip to Ithaca, NY to compete in the New York State Golf Championship competition, June 2, 2018 through June 4, 2018. This approval is retroactive. 11. RESOLUTION RE: Contract with Children s Home of Wyoming Conference RESOLVED, that the President or Vice-President of the Board of Education be authorized to sign a contract with Children s Home of Wyoming Conference to provide educational services for handicapped students attending the Day Treatment Program through June 30, 2019 in accordance with terms outlined in the attached agreement. 12. RESOLUTION RE: Professional Services Agreement Interpreter Services s RESOLVED, that the President or Vice-President of the Board of Education is authorized to sign agreements with the listed individuals to provide interpretation services through June 30, 2019 as per attached agreement. Brandon Franza Marie Louise-Jeune Marisol Marcin David Munoz 13. RESOLUTION RE: Inspection Agreement Davis-Ulmer Sprinkler Company inspection agreement with Davis-Ulmer Sprinkler Company Inc. to provide quarterly inspections of the 2
systems at the African Road complex from July 1, 2018 through June 30, 2019, in accordance with terms outlined in the attached agreement. 14. RESOLUTION RE: Service Agreement with ThyssenKrupp Elevator Corporation RESOLVED, that the President or Vice-President of the Board of Education be authorized to sign a service agreement with ThyssenKrupp Elevator Corporation to provide preventative maintenance of all District elevator equipment from July 1, 2018 through June 30, 2019, in accordance with terms outlined in the attached agreement. 15. RESOLUTION RE: Bid Award - Contract Busing for Extra Trips RESOLVED, that the Board of Education of the Vestal Central School District accepts the results of Bid #2018-2019-13 Contract Busing and awards the bid to Southern Tier Stages for larger buses (56 and 47 passenger) and the lowest bidder per category for smaller buses (35, 30, 20, 10 passenger) for the 2018-19 fiscal year. 16. RESOLUTION RE: Bid Award - Garbage and Recycling Collection RESOLVED, that the Board of Education of the Vestal Central School District accepts the results of Bid #2018-2019-11 Garbage Recycling Collection Bid and awards the bid to Bert Adams Disposal for garbage and recyclable collection for the 2018-19 fiscal year. 17. RESOLUTION RE: Contract with Hillside Children s Center agreement with Hillside Children s Center for education and/or rehabilitation services, speech, language, occupational therapy, counseling and consultative services for Vestal students placed in that facility for the 2018-19 academic year, per the attached agreement. 18. RESOLUTION RE: Extended Field Trip State Track Meet RESOLVED, that the Board of Education give permission for approximately twelve (12) students for a trip to Syracuse, NY to compete in the New York State Track and Field Championships from June 7, 2018 through June 9, 2018. This approval is retroactive. 19. RESOLUTION RE: Declaration of Obsolete Equipment (2) RESOLVED that the Board of Education, upon recommendation of the Director of Facilities & Operations, declare the equipment from Senior High School and the Central Junior High Building listed on the attachments as obsolete and authorize the disposition of these items in accordance with Board Policy 5250. 20. RESOLUTION RE: STANDARDIZATION OF FACILITIES EQUIPMENT; FACILITIES BOILERS boilers manufactured by Weil McLain: SlimFit High Efficiency Gas Fired Boilers with cast aluminum heat exchangers in its present facilities and for a boiler manufactured by Weil McLain: SlimFit High Efficiency Gas Fired Boilers with cast aluminum heat exchangers and that no substitution shall be made for the specified system or supplier. 21. RESOLUTION RE: STANDARDIZATION OF FACILITIES EQUIPMENT; FACILITIES DOOR HARDWARE door hardware manufactured by Best Access Solutions, Inc.: Cylindrical and Mortised Locks, and Cores. Precision Hardware: Panic Devices. Stanley: Door Closers in its present facilities and 3
for a boiler manufactured by Best Access Solutions, Inc.: Cylindrical and Mortised Locks, and Cores. Precision Hardware: Panic Devices. Stanley: Door Closers and that no substitution shall be made for the specified system or supplier. 22. RESOLUTION RE: STANDARDIZATION OF FACILITIES EQUIPMENT; FACILITIES ENERGY MANAGEMENT SYSTEM n Energy Management System with the Energy Management Controls Qualifications: EMS Controls System basis of design is Niagara 4 framework with Tridium Honeywell WEBS N4 Open Software Platform and BACnet Open Communication Protocol. Proprietary software platforms and network protocols will not be approved as equal. All system components must be Open Protocol Honeywell Devices including but not limited to the following: Server Workstation, Global Controller JACE Devices, Ethernet Networking, Field Controller Networking, and Terminal Unit Controllers in its present facilities and for an Energy Management System with the Energy Management Controls Qualifications: EMS Controls System basis of design is Niagara 4 framework with Tridium Honeywell WEBS N4 Open Software Platform and BACnet Open Communication Protocol. Proprietary software platforms and network protocols will not be approved as equal. All system components must be Open Protocol Honeywell Devices including but not limited to the following: Server Workstation, Global Controller JACE Devices, Ethernet Networking, Field Controller Networking, and Terminal Unit Controllers and that no substitution shall be made for the specified system or supplier. 23. RESOLUTION RE: STANDARDIZATION OF FACILITIES EQUIPMENT, FACILITIES FIRE ALARM SYSTEM Distributed Networked Fire Alarm System shall be: Gamewell FCI E3 Series Expandable Emergency Evacuation Fire Alarm System in its present facilities and for a Distributed Networked Fire Alarm System shall be: Gamewell FCI E3 Series Expandable Emergency Evacuation Fire Alarm System and that no substitution shall be made for the specified system or supplier. 24. RESOLUTION RE: STANDARDIZATION OF FACILITIES EQUIPMENT; FACILITIES PAINT n Interior Wall Primer: Benjamin Moore & Co INSL X STIX Waterborne Bonding Primer. Interior Wall Finish: Benjamin Moore & Co ULTRA SPEC SCUFF X in its present facilities and for an Interior Wall Primer: Benjamin Moore & Co INSL X STIX Waterborne Bonding Primer. Interior 4
Wall Finish: Benjamin Moore & Co ULTRA SPEC SCUFF X System and that no substitution shall be made for the specified system or supplier. 25. RESOLUTION RE: Contractual Agreements with Binghamton University s Children s Unit agreement with the Binghamton University Children s Unit to provide educational services (tuition) for the 2-month (July-August) portion of the 12-month program of the 2018-19 school year for four (4) students, as approved by the Committee on Special Education, in accordance with terms outlined in the agreements. 26. RESOLUTION RE: Extension of Superintendent s Contract RESOLVED that the President or Vice-President of the Board is authorized to sign a contract extension with Jeffrey J. Ahearn, Superintendent of Schools, extending the term of the Superintendent s contract through June 30, 2022. 27. RESOLUTION RE: SEQRA 2018 Small Capital Project (SH Roof Top Units) RESOLVED that the Vestal Central School District Board of Education, declares the Vestal Central School District as the Lead Agency for purposes of the State Environmental Quality Review Act and regulations (SEQRA), associated with the 2018 Small Capital Project. 28. RESOLUTION RE: SEQRA 2016 Small Capital Project (SH Roof Top Units) WHEREAS, the Vestal Central School District Board of Education (the Board ) has considered the effect upon the environment of the 2018 Small Capital Project listed in the State Environmental Quality Review Act Process Record Sheet submitted at this meeting, and WHEREAS, the Board has received and reviewed the State Environmental Quality Review Act Process Record Sheet prepared and submitted in connection with the Project, now therefore BE IT RESOLVED, that the Vestal Central School District Board of Education, acting as Lead Agency for purposes of the State Environmental Quality Review Act and regulations (SEQRA), determines that the Project is a Type II action which will not have a significant impact on the environment and is not subject to review under SEQRA. VIII. IX. Voice of the Public Future Board Meetings Tuesday, June, 26, 2018; 7:00PM Regular Meeting Tuesday, July 10, 2018; 6:00pm RE-ORGANIZATIONAL MEETING Tuesday, July 24, 2018; 7:00pm Regular Meeting Monday, August 6, 2018 Board Retreat SAVE THE DATE TIME TO BE DETERMINED X. Adjournment 5