TENDER FOR EMPANELMENT OF VENDORS FOR REFILLING AND SUPPLY OF NEW FIRE EXTINGUISHERS FOR BRANCHES AND OFFICES IN JAIPUR AND JODHPUR ZONES STAR HOUSE BANK OF INDIA NATIONAL BANKING GROUP NORTH-I H-2 CONNAUGHT CIRCUS Middle/Outer Circle, Phone No. 011-23354135 Email: nbgnorth.security@bankofindia.co.in Website: www.bankofindia.co.in
GENERAL INSTRUCTIONS & PROCEDURES A. GENERAL Bank of India, NBG North-I invites sealed tender from eligible vendor /contractor /firm etc. for empanelment of vendors for refilling and new supply of fire extinguishers for zones under NBG North-I. 1) Interested eligible Bidders may obtain tender form/document from our office Star House, H-2, Connaught Circus, Middle Circle, New Delhi-110001 from 18.04.2016 to 06.05.2016 (except Sundays & holidays) during working hours between 10:00 AM to 05:00 PM upon payment of a non-refundable fee of Rs 1000/- in the form of a Demand Draft/Banker s cheque in favour of Bank of India, payable at New Delhi. The tender form/document form may also be obtained from our website - www.bankofindia.com. The price of tender form/document (non-refundable) (Rs. 1000/-) shall be payable in the form of DD/Banker s Cheque in favour of Bank of India payable at New Delhi at the time of submission of bid document. No forms downloaded through website would be accepted/considered valid without the payment of the price of Bidding Document. Document must be enclosed in a separate envelope. Part I to be filled & enclosed with technical bid and Part II to be filled & enclosed with financial bid. 2) Price of Tender Rs.1000/- Date of commencement of sale 18.04.2016 of Tender Last Date for sale of Tender 06.05.2016 Last Date and Time for receipts 07.05.2016 of Tender Address for Communication STAR HOUSE BANK OF INDIA NATIONAL BANKING GROUP NORTH-I H-2 CONNAUGHT CIRCUS Middle Circle Phone No. 011-23354135 Contact Person Mrs. Ananya Mudgal Date of opening of tender 09.05.2016 form/document Earnest Money Deposit ( EMD) Rs. 5,000/- Validity of Rate contract Three Years 3) Intending applicants are required to submit their full bio-data giving details about their organization, experience, technical personnel in their organization, competence and adequate evidence of their financial standing etc. 4) Application form without requisite fee is liable to be rejected. 5) Decision of the BANK in regard to empanelment of vendor/agencies will be final. The bank is not bound to assign any reason thereof. 6) The applicant shall submit an Earnest Money Deposit (EMD) of Rs. 5,000/- (Five Thousand only) for empanelment of vendors for refilling and supply of new fire extinguishers for branches and offices in the form of a demand draft or pay slip in favour of Bank of India, Payable at New Delhi. Such Draft/ pay slip should be in separate third cover marked as EARNEST MONEY DEPOSIT.
7) The earnest money deposit of all the unsuccessful bidders will be returned within a period of 30 days from the date of opening of the financial bid. 8) Each page of the application form shall be signed. The application shall be signed by person/persons on behalf of the organization having necessary authorization/power of attorney to do so. 9) If the space in the proforma is in sufficient for furnishing full details, such information may be supplemented on separate sheets of paper, stating therein the part of the proforma and serial number. Separate sheets can be used for each part. 10) The application form shall remain valid for 90 days from the date of submission of the bids. 11) Applicants are required to give two current references from whom Bank can seek credentials of the firm for the satisfaction of the Bank. 12) The Schedule of Hydraulic Pressure Testing of Fire Extinguishers should be as under: S. No. Type of Fire Extinguisher Hydraulic Testing Periodicity (in years) 1 Water CO2 (WCO2) Fire Extinguisher 02 2 Dry Chemical Powder (DCP) type Extinguisher 02 3 ABC Type Fire Extinguisher 02 4 CO2 Type Fire Extinguisher 05 5 Automatic Modular Type Fire Extinguisher 05 6 Clean Agent Type Fire Extinguisher 02 Signature of the application: Address: (Company Seal)
B. Eligibility Criteria:- The bidder/vendor/contractor/firm/companies, should fulfill the following eligibility criteria- a) The firm/vendor should have an office in the following locations: i. Jaipur ii. Jodhpur b) The firm/vendor should have minimum 05(Five) year experience in the field of captioned work. c) The firm/vendor must have an experience of having successfully completed i. 01 job of Rs. 8 Lac or ii. 02 jobs of Rs.6 Lac or iii. 03 jobs of Rs.4 Lac for refilling work of fire extinguishers or installation of new fire extinguishers in Govt./PSU/Nationalized Banks. d) The average financial turnover during the last three years ending as on 31 st March 2015 should be Rs. 05 (five) Lac per year. e) The firm/vendor should be an income tax assesse and should have filed income tax return for the last three assessment year (2013-14, 2014-15, 2015-16). f) The firm/vendor should be authorized dealer of a reputed brand of fire extinguishers for supply & refilling of fire extinguishers and new fire extinguishers shall be comply IS 15683:2006 only. g) Certificate of Authorized Distributorship for supply of BIS Certified Fire Extinguishers should be submitted as a part of Technical Bid. h) Copy of BIS Certificate issued to the Manufacturer also should be submitted as a part of Technical Bid. i) The firm/vendor should have proper facility for hydraulic testing etc. for all type fire extinguishers as per BIS 2190:2010. j) The short listing of vendors will be done after scrutinizing/analysis of the documents and they will be only entitled for quoting the rate of refilling and new supply of fire extinguishers as per annexure II k) Upon evaluation of financial bids, the empaneled vendors will be called for a meeting in which the rates for refilling, hydraulic testing, painting & new supply of fire extinguishers will be discussed & rationalized/standardized. h) The empanelment of vendors for refilling and supply of new fire extinguishers shall be valid for 03(three) years. The performance of empaneled vendors shall be reviewed every year and in case of unsatisfactory services, Bank will have a right to terminate from the list of empaneled vendors by giving 15 days prior notice.
C. BASIC INFORMATION Form I (To be filled) Sr. Particulars Details Name of the applicant and address of the registered office:- Phone No:- Fax No:- 01 E-mail:- Mobile No:- Website, if any:- 02 Date and year of establishment (enclose documentary evidence) 03 Type of the organization (whether sole proprietorship, partnership, private ltd. or Co-operative body etc.) 04 Name of the proprietor/partners/directors of application with address and phone no. (in case) a. b. c. 05 Details of registration- whether partnership firm, company etc. Name of registering authority, Date and Registration number. (enclose documentary evidence) 06 Whether authorized dealer of fire extinguishers for Cease fire/minimax/safex (Document to be enclosed) 07 Whether the firm has worked for the Government/Semigovernment or any other Public Sector Banks etc. if so, give details. (enclose documentary evidence) 08 No. of years of experience in the relevant field. (enclose work completion certificate) 09 Address of representative office and technical staff who will carry out the service/maintenance work. 10 Whether having proper facility for hydraulic testing of fire extinguishers 11 Adequate and satisfactory evidence to indicate financial capacity of the applicant to undertake the said works with names of bankers and their full addresses. (solvency certificate from a bank & income tax clearance certificate has to be attached) 12 Yearly turnover of the organization during last three years(year wise)- as certified by the chartered accounted (enclose copy of balance sheet of last 03 years) 13 PAN no (enclose document) 14 Enclose performance certificates from clients during last 5 years 15 Whether any civil suit/litigation/arbitration arisen with Govt./Semi Govt./PSU/Banks etc. during the last 5 Rs. for 2012-13 Rs. for 2013-14 Rs. for 2014-15
years/being executed now. If yes please furnish the full details. 16 Give reference of two respectable officers with designations from Govt./Semi Govt./Public Sector with address and phone numbers, who may be directly contacted by the Bank, so as to enquire about your ability, competence, capability of your organization in confidence Sr. Name of the project/wor k and employer Nature of work Work order No. & date Present stage of work Value contract (Rs.) of Brief details of the dispute (if any) (Signature of Applicant with seal of Firm)
RATE FOR REFILLING, HYDRAULIC TESTING, PAINTING AND NEW FIRE EXTINGUISHER ETC. (Applicable for short listed vendor only) Annexure-II Name of firm- Address A. REFILLING- Sr. Type of fire extinguisher Capacity (Volume/weight) 01 Water CO2 a. 09 Lt- conventional 02 Dry Chemical Power Type (DCP) b. 09 Lit- Stored Pressure a. 05 Kg- conventional b. 10 Kg- conventional c. 04 Kg- Stored Pressure d. 06 Kg Stored Pressure 03 ABC Type a. 04 Kg- Stored Pressure b. 06 Kg- Stored Pressure Rate 04 CO2 Type a. 02 Kg- Stored Pressure b. 4.5 Kg-Stored Pressure 05 Automatic modular type Fire extinguisher 06 Clean Agent Fire Extinguishers a. 05 Kg- Stored Pressure (ABC) b. 05 Kg- Stored (Clean agent) a. 04 Kg- Stored Pressure b. 06 Kg- Stored Pressure B. NEW SUPPLY- Sr. Type of fire extinguisher (Make- SAFEX, Capacity (Volume/weight) 01 Water CO2 a. 09 Lt- Stored Pressure 03 ABC Type a. 02 Kg- Stored Pressure b. 04 Kg- Stored Pressure c. 06 Kg- Stored Pressure Rate 04 CO2 Type a. 02 Kg- Stored Pressure b. 4.5 Kg- Stored Pressure 05 Automatic modular type Fire extinguisher a. 02 Kg- Stored Pressure (ABC) b. 05 Kg- Stored Pressure (ABC )
06 Clean Agent Fire Extinguishers c. 02 Kg- Stored Pressure (Clean agent) d. 05 Kg- Stored Pressure (Clean agent) a. 02 Kg- Stored Pressure b. 04 Kg- Stored Pressure c. 06 Kg- Stored Pressure C. OTHERS WORKS Sr Work Rate 01 Painting ( Any type fire extinguisher) 02 Hydraulic pressure testing a. WCO2 type b. Powder Based ( ABC/DCP) type c. CO2 type d. Modular fire extinguisher e. Clean agent fire extinguisher 03 Transportation Charge 04 Demonstration of types of Fire Extinguishers at the time of refilling or called otherwise by Bank. Free of Cost D. SPARE PARTS- Sr. Item Unit rate 01 Cap assembly 02 Siphon tube 03 Hose pipe 04 Safety pin/clip 05 Pressure gauge 06 Discharge horn 07 CO2 opening valve 08 DCP/ABC powder ( BIS marked only) 09 Squeeze grip handle 10 Cap washer 11 Wall bracket 12 Fire stand (For at least three extinguisher) (All rates are exclusive from sale tax, service tax, octroi etc.) Date:- Place:- (Signature and Seal)