A to Z Guide Local List of Information Requirements (Updated January 2011)

A to Z Guide Local List of Requirements (Updated January 2011)

What is the Local List of Requirements? (or Local List) This document sets out Lincolnshire County Councils Local List of Requirements (known as the Local List). The document comprises of an A to Z Guide and series of Validation Checklists. The Local List will be used to validate planning applications submitted to Lincolnshire County Council for determination which include those for minerals and waste related developments (e.g. new quarries, landfill or waste transfer/treatment facilities) and planning applications related to the County Council s own developments (e.g. at schools, libraries and highway schemes). The A to Z Guide identifies all the national and local list criteria and information requirements that Lincolnshire County Council considers are relevant. The A to Z Guide identifies: the local list item; the policy driver identifying where/why this information is required; the types of application where this information is required; the locations or geographical area where these apply; advice and guidance on what information is expected to be contained/covered in support of the application; links where further advice and guidance can be found. The Validation Checklists have been prepared in support of the Local List and relate to different types of application. Each checklist identifies the specific local list items/information requirements that are considered necessary in support of that application type. Checklists have been prepared for the following types of application: Applications for Full/Outline Planning Permission Form A Applications for removal or variation of condition(s) following grant of planning permission Form B Application for the approval of details reserved by condition(s) Form C Application for non-material amendments to existing planning permission Form D Application for Listed Building Consent or Conservation Area Consent for demolition in a Conservation Area Form E How will the Local List be used? We will use the appropriate validation checklist when validating planning applications submitted to us for determination. Therefore applicants should refer to the appropriate checklist form when preparing to submit a planning application to the County Council and submit a completed copy of the relevant form in support of their applications. Where an application is not accompanied by information required by the relevant validation checklist the applicant should provide written justification with the application as to why it is not appropriate in the particular circumstances. Space has Page 2

been provided on the validation checklist forms for this purpose. Alternatively more details can be provided as part of the supporting information where necessary (e.g. Supporting Statement). What happens if an application is considered to be invalid? If an application lacks the necessary information specified on the validation checklist and the County Council considers that this information is necessary and has not been provided, then the application will be treated as invalid. In such circumstances we will write to the applicant to explain what needs to be done to make the application valid and either return the application as invalid for the necessary amendments/revisions or if it is only invalid due to a document/plan not being submitted at the time of submission we will keep hold of it for 28 days. After this time if we have not received the additional information to make the application valid, it will be returned to the applicant and we will arrange to repay the fee. Applicants who want to challenge a decision not to validate an application in such circumstances cannot appeal against this decision and instead must consider other procedures such as a claim for judicial review on legal grounds. If the necessary information specified on the validation checklist has been provided but the County Council decides to invalidate the application as the quality of the information provided is considered to be inadequate, the applicant may appeal to the Planning Inspectorate under Section 78 of the Town and County Planning Act 1990 on the grounds of non-determination within the 8 or 13 week determination period. For further details see Section 3 of the Guidance on Requirements and Validation. How can you be sure about what information will be required? We encourage applicants to seek pre-application advice from us to ensure that we receive sufficient information to avoid having to invalidate applications and to enable us to deal with quality planning applications in a timely manner. Requests for preapplication advice should, in the first instance, be made in writing or directed to our dedicated email address dev_planningenquiries@lincolnshire.gov.uk and include sufficient information to identify the site and brief details of the proposed development. Where pre-application advice has not been sought, the A to Z Guide contained in this document provides advice on when and where certain local list items are required as well as advice and guidance on what information is expected to be contained/covered in support of each item. Page 3

National Requirements This section identifies the mandatory information requirements that are required in support of planning applications made to Lincolnshire County Council. Ref Policy Driver Types of application that require this information N1 Completed Application Form DMPO 2010 All planning applications submitted to Lincolnshire County Council. Not required for applications for the approval of details reserved by condition(s) which relate to a mineral permission. For all planning applications (excluding mineral related development) a standard national application form should be completed (e.g. 1APP form). Copies of the relevant application forms can be accessed via the National Planning Portal. All applications for mineral-related development will need to be supported by a completed Lincolnshire County Council mineral application form. National Planning Portal Lincolnshire County Council website N2 Location Plan DMPO 2010 All planning applications (including Listed Building Consents and Conservation Area Consents) submitted to Lincolnshire County except for following types: Applications for the approval of details reserved by condition(s) attached to a mineral permission do not need to be made using a 1APP form. In such cases applications can be made by letter but this must clearly identify the permission reference number and condition(s) to which the submission relates. All applications must include copies of a location plan based on an up-to-date Ordnance Survey map. This should be at a scale of 1:1250 or 1:2500, or 1:5000 or 1:10,000 for large sites. The DMPO 2010 requires three copies of any plans, drawings and information to be submitted in support of an application (unless submitted electronically). Guidance on Requirements and Validation (CLG, 2010) Page 4

Policy Driver Types of application that require this information Applications for removal or variation of condition(s) following grant of planning permission (Section 73) Applications for approval of details reserved by condition(s); Applications for nonmaterial amendments following the grant of planning permission (Section 96A). Plans should identify sufficient roads and/or buildings on land adjoining the site to ensure the exact location of the application is clear. The application site should be clearly edged with a red line. It should include all land necessary to carry out the proposed development - e.g. landscaping, car parking and open areas around buildings, and land required for access to the site from the public highway (including visibility splays) where a new access is proposed. In circumstances where there is an existing access road leading to the public highway is already in place and no development or works are proposed to this access then this should be identified on plans using a red dotted line. N3 Site Plan DMPO 2010 All planning applications submitted to Lincolnshire County for Full or Outline permission and Listed Building or Conservation Area Consent. A blue line should be drawn around any other land owned by the applicant, close to or adjoining the application site. A site plan should be drawn at an identified metric scale (e.g. 1:200 or 1:500, or such scale as appropriate) and should accurately show: (a) the direction of North; (b) the proposed development in relation to the site boundaries, with written dimensions including those to the boundaries; (c) all buildings, roads and footpaths on land adjoining the site including access arrangements; (d) all public rights of way crossing or adjoining the site (e.g. footpath, bridleway, restricted Guidance on Requirements and Validation (CLG, 2010) Page 5

Policy Driver Types of application that require this information byway or byway open to all traffic); (e) the position of all trees on the site and those on adjacent land that could influence or be affected by the development (also see Tree Survey for more advice/details); (f) the extent and type of any hard surfacing; (g) boundary treatment including walls or fencing where this is proposed; (h) identify a suitable water connection point for fire fighting or existing hydrant (if known); (i) identify connection points for foul and surface waters and any culverted watercourses present within the development site (where known). s (c) to (i) are only required to be shown where they influence or could be affected by the proposed development. N4 Ownership Certificates & Notices DMPO 2010 All planning applications submitted to Lincolnshire County Council. The DMPO 2010 requires three copies of any plans, drawings and information to be submitted in support of an application (unless submitted electronically). To be valid, all planning applications must include a completed and signed ownership certificate (e.g. A, B, C or D as applicable). Where the applicant is not the sole owner of the land (or part thereof) to which the application relates then a notice must also be served on those persons with an interest in the land. Guidance on Requirements and Validation (CLG, 2010) The ownership certificates and notices are Page 6

N5 Agricultural Holdings Certificate Policy Driver DMPO 2010 Types of application that require this information All planning applications submitted to Lincolnshire County Council. Not required for the following types of application: Approval of reserved matters Renewal of temporary planning permission Discharge or variation of conditions Conservation Area Consent for demolition Listed Building Consent Lawful Development Certificate Non-material amendment to an existing planning permission. incorporated into the standard national application forms. To be valid, all planning applications must include a completed agricultural holdings certificate whether or not the site includes an agricultural holding. The certificate is incorporated into the standard national planning application form. Guidance on Requirements and Validation (CLG, 2010) N6 Application Fee DMPO 2010 All planning applications submitted to Lincolnshire County Council (where a fee is payable). Planning applications incur a fee and the fee applicable is dependant upon the type/category of the development for which permission is being sought. A detailed explanation of planning related fees is set out in Circular 04/2008. National Planning Portal The Planning Portal includes a fee calculator for applicants. Alternatively please contact the Page 7

Policy Driver Types of application that require this information Development Management Team for advice. N7 Design and Access Statement (DAS) DMPO 2010 A DAS is required for all planning applications, except where the development is: engineering or mining operations; a material change in the use of land or buildings, unless it also involves operational development; extensions to time limits for implementing existing planning permissions the extension of an existing building used for nondomestic purposes where the floorspace created by the development does not exceed 100 square metres and where no part of the building of the development is within a World Heritage Site or Conservation Area; the erection, construction, improvement or alteration of a gate, fence, wall or other means of enclosure, up to 2m high of the height of the existing means of enclosure, whichever is A DAS is a short report accompanying and supporting a planning application that should seek to explain and justify the proposal in a structured way. The level of detail required in a DAS will depend on the scale and complexity of the application, and the length of the statement will vary accordingly. The DAS should cover both the design principles and concepts that have been applied to the proposed development and how issues relating to access to the development have been dealt with. The DAS should be one statement containing a design element and an access element. The design element should describe the design principles and concepts relating to the following aspects: Amount; Layout; Scale; Landscaping; Appearance. The access element should describe the means of access to the development and should demonstrate how all users will have equal and convenient access to buildings and spaces and the public transport network, the adaptability of the development to changing needs, what access policies, including those in Local Development Documents, have been taken into account, and access for the emergency services. Applications for listed building consent will also be required to be accompanied by a DAS. In Guidance on Requirements and Validation (CLG, 2010) More advice about Design and Access Statements, including guidance published by CABE about how to write, read and use a DAS Page 8

Policy Driver Types of application that require this information higher, where no part of the building or development is within a World Heritage Site or Conservation Area or curtlidge of a Listed Building; development on operational land consisting of the erection of a building or structure up to 100m in volume and 15m in height and where no part of the development is within a World Heritage Site or Conservation Area; the alteration of an existing building where the alterations does not increase the size of the building and where no part of the building or the development is within a World Heritage Site or Conservation Area; the erection, alteration or replacement of plant or machinery where, as a result of the development, the height of the plant and machinery would not exceed the greater of 15m above ground level, or the height of the original plant particular, such a statement should address the impact on: i).the special architectural or historic interest of the building; ii).the particular physical features of the building that justify its designation as a listed building; and iii).the building s setting. Page 9

Policy Driver Types of application that require this information or machinery, and where no part of the development is within a World Heritage Site or Conservation Area; application for removal or variation of a condition following grant of planning permission (Section 73 of the Town and Country Planning Act 1990); applications for prior approval for proposed development or nonmaterial amendments to existing planning permissions. Page 10

Local Requirements This section identifies the local information requirements that may be required in support of planning applications made to Lincolnshire County Council. The items/requirements listed have been identified following a review of national and local plan policies (see Appendix 1) and explains when/where applicants will be required to supply the items in support of their applications. Ref Policy Driver Types of application that require this information L1 Air Quality Assessment L2 Biodiversity / Ecological Surveys PPS23 Waste Local Plan Policy WLP21(xi) 1APP Form PPS9 Waste Local Plan Policy All proposals inside or adjacent to a designated Air Quality Management Area (AQMA) where the development could itself result in the designation of an AQMA or where the grant of planning permission would conflict with the objectives and aims of the AQMA. Examples of such developments include those which involve the release of pollutants/emissions to the atmosphere and any development which would generate significant traffic movements - e.g. energy from waste facilities, new educational facilities or developments (including changes of use) which would give rise significant traffic movements. All applications which directly affect designated sites of international, national and local importance; protected species; and to biodiversity and geological interests (e.g. where these are known to exist Designated AQMA s in the following areas: Boston Boston AQMA Bargate Bridge AQMA Lincoln Lincoln AQMA Lincoln PM10 AQMA South Kesteven Wharf Rd, Grantham Meres Rd, Grantham Welwyn Close, Grantham St. Paul s Street, Stamford Applications should be supported by such information as is necessary to allow a full consideration of the impact of the proposal on the air quality of the area (e.g. air quality assessments including details on proposed emissions and measures to minimise pollutants). Applications will need to include surveys and assessments of any potential impacts arising from the development and include proposals for their mitigation and (where relevant) their long-term PPS23: Planning & Pollution Control on where the AQMA exist can be found via the DEFRA website or by contacting the relevant District Council s Environmental Health Department, websites and/or Local Plans PPS9: Biodiversity & Geological The Lincolnshire Biodiversity Action Plan along with Page 11

Policy Driver WLP21 (vii) Mineral Local Plan Policy M8 Types of application that require this information or the 1APP form has been completed indicating their presence). Surveys and assessments will be required for: Any development within and/or adjacent to Sites of Special Scientific Interest (SSSI); Regionally Important Geological Site s (RIG); Local Nature Reserves (LNR); Local Wildlife Sites (LWS); Ancient Woodlands and trees subject to Tree Preservation Orders (TPOs), and; Any small-scale development, proposals or works that involve the demolition of buildings or alteration of roof spaces; require the removal of trees, scrub, hedgerows or other habitats, and/or which require alterations to water courses, ponds and other water features. Not required where evidence is provided to confirm the site is not a designated site of international, national or local importance and confirmation that the site is not suitable to support a legally protected species or has any maintenance and management. Proposals for appropriate biodiversity enhancements should also be included which reflect the objectives of the Lincolnshire Biodiversity Action Plan. All surveys and assessments must be carried out by appropriately qualified persons and comply with recognised guidance and standards Surveys, assessment and mitigation proposals might form part of an Environmental Statement (where one is necessary). Where surveys and assessments are not considered necessary planning applications should be supported with evidence or correspondence to demonstrate why this is the case (e.g. copies of data searches and/or confirmation from conservation groups or bodies such as the RSPB or Lincolnshire Wildlife Trust that such surveys are not necessary). information and data can be obtained by consulting the Lincolnshire Environmental Records Centre held by the Lincolnshire Biodiversity Partnership. Further advice can be obtained from Lincolnshire Wildlife Trust, Natural England, RSPB and local and specialist conservation groups. For guidance on the information requirements for species surveys can be found at Natural England Advisory leaflets Page 12

L3 Contaminated Land Assessment Policy Driver 1APP Form PPS23 Types of application that require this information biodiversity or geological interest. All applications for new development where contaminated land is known or suspected to exist and/or the 1APP form has been completed indicating as such. Where contamination is known or suspected to exist or the proposed use would be particularly vulnerable, planning applications will need to be supported with an appropriate contaminated land assessment. Such assessments should provide sufficient information to determine the existence or otherwise of contamination, its nature and the risks it may pose and whether these can be satisfactorily reduced to an acceptable level. PPS23: Planning and Pollution Control Annex 2 of PPS23 Table 2.1 of PPS23 identifies the types of development/previous uses which historically may have resulted in contaminated land. If new development is proposed on a site which has previously been used for one of the types of development /uses identified in Table 2.1 then a preliminary risk assessment will be required. The minimum requirement to be provided is a land contamination assessment that reports the findings of a desk study and site reconnaissance (walk over). When preparing a preliminary risk assessment a developer should Page 13

Ref Policy Driver Types of application that require this information take into account the advice in paragraphs 2.42 to 2.45 of Annex 2 of PPS23 as well as the opportunity to consult the bodies identified in paragraph 2.34. L4 Drawings / Plans / Photographs All plans should be drawn at an identified standard metric scale and named/titled in a logical manner which reflects their content. i Block Plans All development proposals Guidance on Requirements and Validation (CLG, 2010) To show all site boundaries The type and height of boundary treatment (e.g. walls, fences) where a changed is proposed; The position of any building or structure on the other side of such boundaries, where these could influence or be affected by the proposed development; Identify connection points for foul and surface waters and any culverted watercourses present within the development site (where known). Guidance on Requirements and Validation (CLG, 2010) ii Elevation Plans All applications for new buildings, structures, plant or machinery etc where an elevation would be created or altered by the development. Not required where there would be no change to an existing elevation Details of proposed building materials and including their type specification and colour/finish; The materials and finish of any windows and/or doors; Where a proposed elevation adjoins another building or is in close proximity to it the drawings Page 14

Policy Driver Types of application that require this information as a result of a development (e.g. applications which seek to change the use of an existing building without changes to the external faces of the building). iii Floor Plans All applications for new buildings and/or where existing buildings are to be extended or altered by the development and would create additional floor space. should show the relationship between the two buildings and detail the positions of the openings. To highlight any existing walls or buildings that are to be demolished All windows/door openings should correspond with those shown on the elevation plans iv Site crosssections / site levels All applications where changes to existing site/ground levels are proposed as part of the development. Examples of such applications include proposals for landfill/landraising or where new buildings or structures would be sunken below existing ground levels or raised above them (e.g. constructed on raised or made ground ). v Roof Plans All proposals where any roof would be created or altered by the development. To show how the proposed development relates to existing site levels and adjacent development (with levels related to a fixed datum point off site); Details of existing and proposed foundations and eaves, where a change is proposed; Details to show the shape of the roof, its location and details of the specification and type of roofing materials to be used. Page 15

vi Photographs / Photomontage Policy Driver Types of application that require this information All applications for Listed Building Consent and/or Conservation Area Consent. In any other case, photographs / photomontages are not necessary but are desirable. Photographs/photomontages can provide usual background information and help show how development proposals may be integrated into the existing landscape/street scene. Photographs should be provided for applications which require Listed Building Consent and/or Conservation Area Consent. L5 Dust Mitigation / Management Scheme MPS2 Waste Local Plan Policy WLP21(xi) All applications for surface mineral extraction, including waste disposal and recycling operations that form an integral part of a mineral working operation (e.g. new mineral working operations, new landfill sites, crushing and recycling operations taking place within an existing quarry, etc). All applications involving the open air storage of wastes or operations involving the processing, treatment, disposal, storage and/or recycling of For building projects of significant size or complexity, or which are of an innovative design/nature, or in a sensitive location, photomontages or computergenerated visualisations may also be useful. A Dust Management Scheme should set out the possible sources of dust, identify sensitive receptors to the site, include details of mitigation measures to prevent or minimise the effects of dust and include monitoring arrangements. Examples of possible methods to reduce or control dust are set out in Appendix 1B of MPS2 (Annex 1- Dust) and where appropriate such measures should be MPS2: Controlling & mitigating the environmental effects of mineral extraction. Annex 1: Dust Page 16

Policy Driver Types of application that require this information wastes (utilising plant and machinery or otherwise) taking place in the open air (e.g. construction and demolition recycling facilities, waste transfer stations, materials recovery facilities, etc). adopted. Not required where the above operations would be taking place entirely within an enclosed building. L6 Flood Risk Assessment PPS25 Waste Local Plan Policy WLP21(v) A Flood Risk Assessment is required for the following type of development/application: All development proposals of 1 hectare or greater in Flood Zone 1; All proposals for new development located in Flood Zones 2 and 3; All applications where the proposed development (or change of use to a higher vulnerability classification of development) may be subject to sources of flooding other than rivers or sea (Annex C of PPS25 lists such possibilities as: flooding from land, from groundwater, from sewers and from reservoirs, canals and other artificial sources); Flood Risk Assessments are required to demonstrate compliance with the specific requirements as identified and set out in Table D1 and Annex E of PPS25. Where necessary, this will include consideration of the Sequential and Exception Tests. The Sequential and Exception Tests need not be applied for minor development which, for the purposes of PPS25, are defined as non residential extensions with a footprint of less than 250m 2 and development that does not increase the size of buildings. Such proposals still require an FRA and this must meet the identified requirements set out in Table D1 and Annex E of PPS25. PPS25: Development & Flood Risk PPS25: Development & Flood Risk Practice Guide Annex B Environment Agency Page 17

Policy Driver Types of application that require this information All applications where the proposed development is in an area where the Environment Agency, Internal Drainage Board or other body has indicated that there may be drainage problems in the area. L7 Foul and Surface Water Drainage Details 1APP Form PPS25 Waste Local Plan Policy WLP21(v) A Flood Risk Assessment is not required for development proposals not falling within the categories above. All applications for new development (e.g. new buildings, extensions to buildings, new hard surfaced areas such as car parks, playgrounds, etc) If an application proposes to connect a development to the existing drainage system then details of the existing system should be shown on the application drawing(s). This includes connections for both foul and surface waters. All applications will be supported with sufficient information to demonstrate how surface and foul waters arising from the development will be managed. If developments propose not to connect to an existing mains system (eg. soakaway or SUD) then justification should be given as to why this is necessary along with details of the type/nature of system to be used as well as details of its design, specification and location. Not required where there are existing services/drainage infrastructure in place and the development would not result in an intensification or increase in the use of these (e.g. developments Page 18

L8 Heritage Statement / Assessment Policy Driver PPS5 Waste Local Plan Policy WLP21(viii) Minerals Local Plan Policy M8 and M9 Types of application that require this information involving the changes in the use of an existing building will not require details to be provided). All applications for development proposals that physically affect a designated heritage asset or affect its setting and/or which would, or has the potential to impact upon features of archaeological interest. A designated heritage asset is defined by PPS5 as being a World Heritage Site; Scheduled Monument; Listed Building; Protected wreck site; Conservation Areas; Registered Parks or Gardens, and; Registered Battlefields. Examples of when a Heritage Statement/Assessment will be required include: - applications for Listed Building Consent; - all applications for Conservation Area Consent; - all development proposals that involve intrusive ground disturbance works such as new building foundations, excavations, new drainage channels, piling, etc. The scope and degree of detail necessary in a Heritage Statement/Assessment will vary according to the particular circumstances of each application. As a guide, a Heritage Statement/Assessment should include the following information for the following types of application/development: Applications for Listed Building Consent A written statement that includes a schedule of works to the listed building(s); an analysis of the significance of the archaeology; history and character of the building/structure; the principles of, and justification for, the proposed works and their impact on the special character of the listed building or structure its setting and the setting of adjacent listed buildings may be required. Where the proposed development requires the demolition or loss of the building then a structural survey (including appropriate supporting plans) will also be PPS5: Planning for the Historic Environment PPS5: Planning for the Historic Environment Practice Guide Mineral Extraction and Archaeology: a Practice Guide (2008) Heritage Gateway For further information on identifying heritage assets and advice on whether or not a Heritage Statement/Assess ment is required it is recommended that applicants contact Lincolnshire County Council s Historic Environment Team Page 19

Policy Driver Types of application that require this information - new mineral workings. Not required for proposals which do not physically affect a heritage asset or affect its setting and/or which do not involve intrusive ground disturbance works or excavations. required. Applications for Conservation Area Consent A written statement that includes a structural survey (including appropriate supporting plans), an analysis of the character and appearance of the building/structure, the principles of, and justification for, the proposed demolition and its impact on the special character of the area may be required. and consult the Lincolnshire Historic Environment Record (HER) at the pre-application stage. Applications for development directly affecting a designated heritage asset or its setting A written statement that includes plans showing where the designated heritage asset(s) exist on or adjacent to the application site, an analysis of its significance, the principles of and justification for the proposed works and their impact on the special character of the heritage asset. As a minimum the Lincolnshire Historic Environment Record (HER) should be consulted and the heritage assets themselves should be assessed using appropriate Page 20

Policy Driver Types of application that require this information expertise (where necessary) given the proposed developments impact. Applications within or adjacent to a conservation area, A written statement/assessment of the impact the development may have on the character and appearance of the area. All applications for development which involve intrusive ground disturbance works and excavations An appropriate desk-based assessment will be required to be submitted as part of the planning application. Where desk-based research is insufficient to properly assess the interest, an on-site field evaluation will be required (e.g. field walking, test-pitting, trial trenching, borehole investigation, etc). The results of any such assessments shall be submitted as part of the planning application. Where applicants consider such assessments are not required, then as a minimum, planning applications should be supported with evidence or correspondence Page 21

L9 Landscaping Schemes / Details Policy Driver DMPO 2010 Waste Local Plan Policy WLP21 Minerals Local Plan Policies M9 M13 Types of application that require this information All proposals where new or replacement landscaping is proposed as part of the development. to demonstrate why this is the case (e.g. copies of letters/email correspondence from Lincolnshire County Council s Historic Environment Team that such surveys/assessments are not necessary). Details should include a plan detailing the location of any new soft and hard landscaping proposed as part of a development. In addition to plans illustrating the locations of such works in some cases a statement may be required which identifies the species, numbers and sizes of all new plantings as well as details for their long term maintenance and after-care for a period of at least 5 years (for mineral related developments this will be extended to 10 years). Such statements should expand upon the design concept for the landscaping as detailed in the Design & Access Statement (where one is required). Waste Local Plan Minerals Local Plan Details should also be provided of the measures to protect exist features during the course of the development (See Tree Survey /Protection Plan for more details). Page 22

L10 Landscape & Visual Impact Assessment (LVIA) Policy Driver PPS7 Waste Local Plan Policy WLP21(iii) Types of application that require this information All developments for surface mineral extraction or large-scale mineral or waste related development including landfill sites and new buildings. For example, for building projects of significant size or complexity, or which are of an innovative design/nature, or in a sensitive location. All proposals falling within the Lincolnshire Wolds AONB and/or which are Environmental Impact Assessment development. A Landscape and Visual Impact Assessment should include an assessment of the existing character of the landscape, a description of the development, identify potential visual receptors and take into account the effects of any proposed landscaping/screening on minimising the visual impact of the development. For further guidance refer to Guidelines for Landscape and Visual Assessment LVIA s should also take into account any Landscape Character Assessments which may have been produced by the relevant District Council within which the development is proposed. L11 Lighting Assessment Waste Local Plan Policy WLP21(xi) All development proposals where external lighting is proposed or made necessary as part of the development Details should be provided of any external lighting and the proposed hours of operation including details of their location, size, numbers as well as a layout plan with beam orientation and a schedule of the type of equipment proposed. Lighting in the Countryside - Towards Good Practice L12 Noise Impact Assessment / Survey MPS2 All developments for surface mineral extraction, including waste disposal and recycling operations that form an integral part of a mineral working operation. A Noise Impact Assessment should set out the possible sources of noise, details of sound power levels of all mechanical plant and equipment, identify MPS2: Controlling & mitigating the environmental effects of mineral extraction. Annex Page 23

L13 Odour Impact Assessment / Management Plan Policy Driver PPS10 PPG24 Waste Local Plan Policy WLP21(xi) Waste Local Plan Policies: WLP9 WLP10 WLP11 WLP21(xi) Types of application that require this information Waste disposal and development proposals involving the mechanical processing, recovery, treatment and/or recycling of waste materials, including such activities that are being carried out in the open air. All applications for new or extended landfill operations which would involve the disposal of wastes. All applications for composting operations including outdoor (windrow and compost heaps) and indoor (in-building and in-vessel) facilities. All applications for proposals/developments involving anaerobic digestion and mechanical sensitive receptors to the site, include details of mitigation measures to prevent or minimise the effects of noise and include monitoring arrangements. Examples of possible methods to reduce or control noise are set out in Appendix 2B of MPS2 (Annex 2- Noise) and where appropriate such measures should be adopted for all development proposals. Noise surveys and assessments should also take into account the advice and guidance contained in British Standard 4142 (BS4142) Method for rating noise affecting mixed residential and industrial areas. A site specific Odour Impact Assessment / Management Plan should clearly demonstrate that odours arising as a result of a development can be adequately controlled so as not to give rise to any adverse impacts on the amenities of nearby land-uses or properties (specifically those falling within the 250m of the development site). An assessment should include 2: Noise PPS10: Planning for Sustainable Waste Management. PPG24: Planning & Noise Lincolnshire Waste Local Plan 2006 (Saved Policies) BS4142 Method for rating noise affecting mixed residential and industrial areas. Lincolnshire Waste Local Plan 2006 (Saved Policies) Environment Agency Draft Guidance H4: Odour Management Guidance. Page 24

Policy Driver Types of application that require this information biological treatment. information such as the potential sources of odour, identify any potential sensitive receptors, include details of the measures and practices to be adopted to minimise/mitigate odours and details of any monitoring arrangements. Examples of methods that can be employed to minimise or mitigate against odours include: - control over waste types and waste handling arrangements; - daily covering of wastes and/or minimising the working area and quantities of wastes exposed at any one time; - locating wastes away from sensitive receptors or within buildings fitted with ventilation systems; - deodoriser spray masts and gas and leachate management systems, etc. The Environment Agency has published draft guidelines on odour regulation, assessment and control (H4: Odour Management Guidance). This document has no statutory function but it is recommended that applicants Page 25

L14 L15 Open Space Assessment Supporting Statement / Summary of Application Policy Driver PPG17 DMPO 2010 Development Management Policy Statement Annex Guidance on Requirements and Validation Types of application that require this information Any application involving the loss, or provision of, open spaces or sports and recreation facilities (including playing fields). All applications where the supporting documentation exceeds 100 pages. Not required for development that is subject to Environmental Impact Assessment (EIA) as a nontechnical summary is required. refer to this document when preparing Odour Impact Assessments/Management Plans. Planning consent is not normally given for development which would result in the permanent loss of existing open spaces or sports and recreation facilities which local communities need. If a development involves the permanent loss of an existing area of public open space, sport or recreation facilities (including playing fields) then planning applications will need to be supported with an assessment/evidence that demonstrates that the land or buildings are surplus to local requirements. Whilst information and particulars regarding a proposed development are contained on the application form, often there is need to expand upon this basic information in order that the full understanding and explanation of a proposal can be given. A Supporting Statement may therefore be helpful which provides more details about the size, scale, and nature of the development (e.g. overview of the PPG17: Planning for Open Space, Sport & Recreation Development Management Policy Annex: requirements and validation for planning applications Page 26

Policy Driver Minerals Local Plan Policies M9 and M22 Types of application that require this information site activities and operations, explanation of the need and purpose for the development, etc). For large or complex applications where the supporting documentation exceeds 100 pages such statements should provide an overview of the proposal and a clear description of its key impacts. This summary should be no more than 20 pages long. In some cases applicants may combine a Supporting Statement with a Design & Access Statement (where one is required). L16 Tree Survey / Protection Plan 1APP Form All applications where there are existing trees or hedges within or adjacent to the development site and which would be removed or lost as a result of the development and/or involve the carrying out of works or operations in close proximity to such trees and/or hedges which could impact upon their root systems and/or future health. Not required where existing trees or hedges would not be affected either A Tree Survey / Protection Plan will require all trees and hedges to be numbered on the site plan, with details of their species, age, condition, and details of the means of protecting them during any works (where they are to be retained). If trees or hedges are required to be removed as a result of the development details of any replacement/compensatory planting shall be provided within the application (see Landscaping Proposals for more details). BS5837 - Trees in Relation to Construction. Page 27

Policy Driver Types of application that require this information directly or indirectly by the development. There may also be a need for ecological surveys to be carried out to ensure that such features do not support protected species e.g. bats (see Biodiversity/Ecological Surveys for more details) Page 28

L17 Transport Assessment / Statement Policy Driver PPG13 Waste Local Plan Policy WLP21(xii) & (xiii) Types of application that require this information Transport Assessment (TA): All applications where the proposed development would have significant transport implications. Examples of when a Transport Assessment is required include: Any development generating 30 or more two-way vehicle movements in any hour; Any development generating 100 or more two-way vehicle movements per day; Any development proposing 100 or more parking spaces; Any development generating significant freight or HGV movements per day; Any development proposed in a location within or adjacent to an Air Quality Management Area (AQMA). New or expanded non-residential institutions (e.g. schools, colleges, training centres) where the total gross floor area is 1000 sqm or greater. Any new development where the total gross floor area is 4000 sqm or greater. Transport Assessments should reflect the scale of development and the extent of the transport implications of the proposal. The TA should illustrate accessibility to the site by all modes and the likely modal split of journeys to and from the site. It should also give details of proposed measures to improve access by public transport, walking and cycling, to reduce the need for parking associated with the proposal, and to mitigate transport impacts. A Travel Plan should also be included as part of the TA (see Travel Plan for more details). PPG13: Transport Guidance on Transport Assessment (DfT & DCLG, 2007) Page 29

Policy Driver Types of application that require this information Transport Statement (TS): All applications for proposals/developments which create new or additional traffic movements and which fall below the above thresholds should, as a minimum, be supported by a Transport Statement. A Transport Statement should simply outline the transport issues relating to a proposed development site and details of the development proposals. Details should include all aspects of the development including existing and proposed vehicle movements, size and type of vehicles, means of access, hours of operation, parking provision, etc). L18 Travel Plan PPG13 Waste Local Plan Policy WLP21(xii) & (xiii) All planning applications which are supported by a Transport Assessment (see Transport Assessment for more information). Any development which would generate significant amounts of travel in, or near to, Air Quality Management Areas (AQMA) or is proposed in other locations where there are opportunities to promote the use of public transport, walking and cycling. All applications for new buildings/extensions to existing A Transport Statement (or similar) could be incorporated as part of an applications wider Supporting Statement. There is no standard format or content for a Travel Plan but they should aim to promote and deliver sustainable transport objectives. A Travel Plan should include measurable outputs and set out the arrangements for monitoring the progress of the plan, as well as the arrangements for enforcement, in the event that agreed objectives are not met. The types of information a Travel Plan should include are: - measures to encourage and PPG13: Transport Guidance on Transport Assessment (DfT & DCLG, 2007) Good Practice Guidelines: Delivering Travel Plans Through The Planning System (DfT, 2009) Page 30

L19 Validation Checklist Form (A, B, C, D or E) Policy Driver Development Management Policy Statement: Annex Types of application that require this information buildings or changes in use which would increase the number of visitors/users accessing the development (e.g. new educational facilities or extensions to existing facilities which would increase pupil/staff numbers and/or increase the use of the school outside of normal school hours). All applications submitted to Lincolnshire County Council promote; - reductions in car usage (particularly single occupancy journeys); - the use of public transport as an alternative to private car use; - promote safe walking and cycling routes; - restrict parking and car access; - provide on-site facilities to encourage alternative modes of transport use (e.g. changing rooms, cycle storage facilities, etc). All planning applications will need to be supported with a completed local list checklist relevant to the type of application being made. The completed checklist shall set out where the supporting information required by the items on the local list can be found within the application and/or explain why such information is not considered appropriate in the particular circumstances. Development Management Policy Annex: requirements and validation for planning applications Failure to provide a completed local list checklist would result in the invalidation of an application. Page 31

Appendix 1: Policy Driver / Evidence base for Local List of Requirements The following is a review of national and local plan policies which identifies the policy driver/evidence for the items to be included on the Local List. Source General Requirement(s) Legislation / Statutory Requirements The Town and Country Planning (Development Management Procedure) (England) Order 2010 (DMPO 2010) National Planning Policy / Guidance Guidance Development Management Policy Annex: requirements and validation for planning applications The Town and Country Planning (Development Management Procedure) (England) Order 2010 replaces the Town & Country Planning (General Development Procedure) Order 1995and sets out the mandatory national information requirements that are required in support of all planning applications. This includes information such as the need to complete an application form, ownership certificates and notices, plans, application fee and a Design & Access Statement (where required). This statement sets out the Government s policy on the information which must be provided in support of planning applications. Local Planning Authorities should prepare Local Lists in accordance with the principles and advice set out in this guidance. Guidance on Requirements and Validation Planning Policy Guidance (PPG) PPG13: Transport PPG17: Planning for Open Space, Sport & Recreation This guidance provides further information on the preparation, review and updating of Local Lists and supports the Development Management Policy Annex. Transport Statement/Assessments Travel Plans Applications which have the potential to result in the loss or adversely affect open space, sports and recreational facilities will need to be supported with assessments/evidence that demonstrates that the land or facilities are surplus to local requirements and/or that replacement facilities of equivalent or better quality can be provided in a suitable location (e.g. either within the site or off-site). Page 32