14.2 TO: FROM: SUBJECT: Kent Studebaker, Mayor Members of the City Council David Morris Assistant Fire Chief Authorization to Purchase one Pierce Velocity PUC Pumper NH657 Fire Engine DATE: August 10, 2017 MEETING DATE: September 5, 2017 ACTION/SUGGESTED MOTION The Council is requested to authorize the purchase of one new Pierce Velocity PUC Pumper NH657 Fire Engine from Pierce Manufacturing, Inc., by means of FireRescue GPO, a program of NPPGov. INTRODUCTION/BACKGROUND The Lake Oswego Fire Department responds to fire and medical emergencies from four strategically located fire stations. Within these four fire stations, the Department staffs three Pierce Pumper Fire Engines and one 105 Pierce Aerial Ladder Truck. The 2001 Pierce Fire Engine is scheduled and budgeted for replacement in Fiscal Year 2017-18. The Fire Department has an apparatus replacement schedule that was developed using recommendations outlined in the National Fire Protection Association s (NFPA) Standard 1901 Standard for Automotive Fire Apparatus. The NFPA Standard 1901 recommends that apparatus greater than fifteen-years of age that have been properly maintained be sent into reserve status. In addition to the recommendations outlined in NFPA Standard 1901, the Department takes into consideration the condition and maintenance history of the apparatus when developing the replacement schedule. If the purchased is authorized, a 1994 reserve fire engine will be sold. DISCUSSION The Lake Oswego Fire Department began developing general specifications for replacement of the 2001 Pierce Pumper Fire Engine in March 2017. An internal committee was established to review the service needs and design features that were to be included in the apparatus 503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
Page 2 specifications. The committee identified a Pierce Velocity PUC Pumper NH657 Fire Engine with specifications that meets the City s needs through the Permissive Cooperative Procurement. Pursuant to LOPCR 46-131(1)(b), OAR 137-046-0400 et seq., and ORS 279A.215, notice was given that the City of Lake Oswego intends to enter into a contract for the purchase of a fire engine from Pierce Manufacturing, Inc., by means of FireRescue GPO, program of NPPGov. FISCAL IMPACT The funds to purchase the new Pierce Velocity Pumper NH657 Fire Engine are already covered and approved in the Fire Department budget. RECOMMENDATION Authorize the purchase of one new Pierce Velocity Pumper NH657 Fire Engine from Pierce Manufacturing, Inc. in the amount of $663,913.00. ATTACHMENTS 1. Purchase Agreement 2. Copy of Public Notice of Intent to Establish Contract through Permissive Cooperative Procurement. 503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
ATTACHMENT 1
ATTACHMENT 2 City of Lake Oswego, Oregon Public Notice of Intent to Establish Contract Through Permissive Cooperative Procurement Velocity PUC Pumper NH657, with options Pursuant to LOPCR 46-131(1)(b), OAR 137-046-0400 et seq., and ORS 279A.215, notice is given that the City of Lake Oswego, Oregon, intends to enter into a contract for the purchase of a fire engine from Pierce Manufacturing, Inc. by means of FireRescue GPO, program of NPPGov. Description of Procurement: One (1) Velocity PUC Pumper (NH657). The FireRescue GPO ID#32744 was utilized for this sale. Estimated Amount of the Procurement: $663,913.00 Administering Contracting Agency: Public Procurement Authority (PPA) Comment Deadline: August 25, 2017 Submission of Comments: Any comment or protest should be received by the Contact Person below, no later than the respective date and time specified (see* and ** below): Contact Person: Troy Bany Lake Oswego Fire Department Physical Address: 300 B Avenue Mailing Address: PO Box 369 Lake Oswego, OR 97034 Email: tbany@ci.oswego.or.us * Submitter assumes risk of late delivery to the post office box. The City collects the mail from the PO Box at approx. 8 am. If the comment is not deposited into the PO Box at the time of City s collection, it shall be deemed not received by the deadline. ** Submission of comments by email shall not be considered delivered until confirmation of email receipt is issued by the City. The City endeavors to confirm email receipt within 2 business hours following receipt. It is incumbent upon the submitter to verify receipt prior to the deadline for submission of comments. Publish: The Oregonian, August 18, 2017