BANK OF BARODA BIHAR REGIONAL OFFICE, 4 TH FLOOR, ANAND VIHAR, West Boring Canal Road, Patna 800001. TENDER NOTICE NAME OF WORK : Supply of New Fire Extinguishers of ISI Mark (As and when required) & refilling of existing Fire Extinguishers in the branches of Bihar & Jharkhand Region and Offices of Bank Of Baroda, Bihar, Jharkhand & Orissa Zone. TENDER ISSUED ON : 26-04-2010 LAST DATE FOR ISSUE OF TENDER DOCUMENTS : 15-05-2010 LAST DATE OF SUBMISSION OF TENDERS : 17-05-2010 DATE OF OPENING OF TENDER : 11.00a.m. at above address. 18-05-2010 at COST OF TENDER DOCUMENT : *Rs. 100/- EARNEST MONEY DEPOSIT : *Rs 10,000/- To be remitted only through DD/Banker Cheque, in favour of Bank of Baroda, payable at Patna. ----2
// 2 // BANK OF BARODA Bihar Regional Office. 4 th floor, Anand Vihar, West Boring Canal Road, PATNA 800 001. NOTICE INVITING TENDER The Assistant General Manager, Bank of Baroda, Bihar Regional Office,4 th Floor, Anand Vihar,West Boring Canal Road, Patna -800 001. invites sealed Tenders for, Supply of New Fire Extinguishers of ISI Mark only.(as and when required) & refilling of existing Fire Extinguishers at the Branches and Offices of Bihar & Jharkhand Region in the state of Bihar & Jharkhand, from the Manufacturers / Authorized Dealers /Suppliers who fulfill the following mandatory conditions / requirements. - Must have an established office at least at a)patna,bihar & b) Ranchi/Jamshedpur,Jharkhand. At the center the firm must have either a sub office or an authorized permanently stationed Representative. (Documentary proof of the same must be submitted) -.The firm must be at least -5- years old in the same field of business. - Must have valid Sales Tax Number -. Must have PAN No - Must have Service tax No. - PF Registration if applicable. - ESI Registration if applicable. - Must have filed Income Tax Returns for last 3 years. - The firm must have a Minimum Turnover of Rs10 lacs per year for the last three years. - Must have necessary ISI certificate in case of Manufacturer and the valid Dealership certificate in case of Authorised dealer / supplier of ISI Fire Extinguishers.. - Should be in a position to give Rs.5/-lac of Bank Guarantee(Performance Guarantee) in the event of awarding the contract, if required. N.B. - The relative documentary proof in respect of above conditions / requirements must accompany the Tender without which the Tender will be summarily rejected. ----3
// 3 // The vendors fulfilling the above conditions, may apply in TWO BID SYSTEM i.e. Technical Bid & Financial Bid.Interested vendors may either collect the Tender Forms from the above address against a payment of Rs. 100/- to be remitted through DD/ Banker s Cheque in favour of Bank of Baroda, payable at Patna OR download the same from Bank s website / www.bankofbaroda.com and submit a DD / Banker cheque of Rs.100/- in favour of Bank of Baroda, payable at Patna alongwith Technical Bid towards Tender cost. Vendors may submit the Tenders only in the desired format, in two envelopes as explained further, so as to reach this office by 5.00 pm on 17-05-2010. Submission of Tenders in any other format will not be entertained & will be summarily rejected. Note : 1. The earnest money deposit of all the unsuccessful bidders will be returned within a period of -30- days from the date of opening of the financial bid. However, in case of the lowest / successful bidder backing out from the terms and conditions mentioned in his tender or refuses to honor his tender, the earnest money deposit will be forfeited. 2. Bank reserves the right to cancel one or all tenders without assigning any reason whatsoever. The envelope for Technical Bid shall be superscribed TECHNICAL BID FOR SUPPLY OF NEW EXTINGUISHERS (As and when required) AND REFILLING OF EXISTING FIRE EXTINGUISHERS and shall contain the following:- 1. Earnest money amount through DD/ Banker s Cheque for Rs.10,000/- in favour of Bank of Baroda, payable at Patna. 2. Tender cost amount of Rs.100/- through DD/ Banker s cheque in favour of Bank of Baroda, payable at Patna (to be remitted only by vendors who download the tender document from Bank s website). 3. Information as per the proforma Technical Bid -I MANDATORY TECHNICAL REQUIREMENT 4. Information as per the proforma Technical Bid -II GENERAL TECHNICAL INFORMATION. The envelope containing Financial Bid shall be superscribed FINANCIAL BID FOR SUPPLY OF NEW AND REFILLING OF THE EXISTING FIRE EXTINGUISHERS and shall contain the following. 1. Financial Bid-I, containing the General Terms and Conditions, only in the format given in the Tender Document. 2. Financial Bid II containing the Rates for supply of New Fire Extinguishers. Only in the format given in the Tender Document. ----4
// 4 // 3. Financial Bid III containing the Rates for refilling of Fire Extinguishers. Only in the format given in the Tender Document. TECHNICAL BID - I MANDATORY TECHNICAL REQUIREMENT ( Non compliance of any of the following requirement / condition will make the Tender technically disqualified) Details of Main Office / Sub Office / Permanent Representative Address and telephone no.of Main / Sub Office Name, Address and Telephone no.of Permanent Representative OR sub office. PATNA Ranchi/Jamshedpur 1. Date of Establishment 2. PF Registration No.(If applicable) 3. ESI Registration No. (If applicable) 4. Sales Tax No. 5. PAN No. 6. Service Tax No. 7. Income Tax Returns Filed during last 3 years 8. Acceptance to give Rs.5/- lac as Bank Guarantee(Performance Guarantee) in the event of awarding the contract, if required. 9. Details of ISI certificate in case of manufacturer / Dealership certificate from the Manufacturer in case of the Authorised Dealer,with ISI certificate.. 10. Details of Turn over of 10 lacs per year for last -3- years A self attested xerox copy of all the above documents is enclosed. Seal : ----5
// 5 // TECHNICAL BID - II GENERAL TECHNICAL INFORMATION Name of the Firm : Type of Firm : Sole proprietorship/ Partnership / Ltd., Co./ others. Year of Establishment : Whether ISO : Yes / No If Yes, details : Address of Main Office : Telephone No. Address of Office / Sub Office In Patna & Ranchi/Jamshedpur Telephone Nos : No. of Technical Staff : No. of Administrative Staff : Brand/s of ISI Fire Extinfuishers being offered for supply. Guarantee Period Minimum 1- year Whether on the approved panel of any Govt. Deptt./ PSU / Bank s (enclose respective proof) Whether any of the family members working with Bank of Baroda (give details) Seal Date : ----6
// 6 // FINANCIAL BID -I GENERAL CONDITIONS : The Rates Quoted whether for supply of New Extinguishers OR for Refilling of the Existing Extinguishers must be for ISI Products only. The cylinder, the cartridge, the ABC /DCP powder must all be of ISI mark. The Rates quoted whether for supply of new extinguishers or refilling of the existing extinguishers, must be Net Rates inclusive of all the levies i.e Excise Duty, Sales Tax, Turnover Tax,, cost of material (Powder etc) including cost of cartridge (if any), labour charges, transportation, servicing charges etc. However, the service tax, for the refilling and servicing work, if charged will be paid extra. The rates for supply of New Fire Extinguishers must also include the cost of installation including the cost of brackets, screws and any other fixing material. The successful bidder will have to give a security deposit of Rs. 10,000/- in the form of FDR, with the Bank, The security amount will be released after the expiry of successful and satisfactory completion of Rate contract for supply of new extinguishers /AMC for refilling of existing extinguishers.. The rates quoted shall be binding for 12- months from the date of awarding of the Rate Contract / AMC and no increase what so ever shall be considered. In the event of any breach of contract, the security amount will be forfeited. No conditional Tender / conditional discount will be considered. The Tender with any conditions /conditional discount will not be entertained and will be summarily rejected. Payment will be made by the Branches/offices within -10- days of the satisfactory supply & installation / refilling of Fire Extinguishers and submission of original bill thereof. Bank may ask for the Cost Benefit Analysis for any item, it may deem fit. I have read and understood the above terms & conditions and accordingly quoted the Rates. Seal Date : ----7
//7// FINANCIAL BID -II FINANCIAL BID FOR SUPPLY OF NEW EXTINGUISHERS ONLY ISI MARK Brand Name -------------------------------------- (only ISI) Sr. No. Type Of Fire Extinguisher Net Rates (Per Unit) 01 Water / Co2 (9 ltrs) 02 ABC (2 Kg.) Store Pressure Type 03 ABC (5 Kg) Store pressure Type 04 DCP (2 KG) 05 DCP (5Kg) 06 DCP (10 Kg) 07 Co2 (2Kg) 08 Co2 (3.2 Kg) 09 Co2 (4.5 Kg) 10 Co2 (6.8 Kg) We confirm that the rates quoted above are Net Rates inclusive of Excise Duty, Sales Tax, and all the other levies.the rates are also inclusive of installation charges, cost of material i.e. brackets, screws and any other material.. Seal Date : ----8
//8// FINANCIAL BID -III FINANCIAL BID FOR REFILLING OF EXISTING FIRE EXTINGUISHERS Sr. No. Type Of Fire Extinguisher Net Rates (Per Unit) 01 Water / Co2 (9 ltrs) 02 ABC (2 Kg.) Store Pressure Type 03 ABC (5 Kg) Store pressure Type 04 DCP (2 KG) 05 DCP (5Kg) 06 DCP (10 Kg) 07 Co2 (2Kg) 08 Co2 (3.2 Kg) 09 Co2 (4.5 Kg) 10 Co2 (6.8 Kg) We confirm that the rates quoted above are Net Rates inclusive of ISI Brand Chemical / Powder, ISI Cartridges, Cost of Transportation, labour and other related expenses. No other charges what so ever will be levied / charged for refilling of existing fire extinguishers at the Branches / Offices situated in the state of Bihar & Jharkhand. We further confirm that the refilling of CO2 type fire extinguishers will be got carried out from the manufacturer having necessary permission / certificate from Department of explosives, Ministry Of Commerce and Industry. Seal Date : --- xxx ---