How to Herd Cats: Coordinating City Departments and Private Partnerships to Transform the Downtown Riverfront Your Presenters Mark Kelsey, Esq., Director, City of Columbus, Department of Public Service Ann Aubry, P.E., Deputy Director, City of Columbus, Department t of Public Utilities Bud Braughton, P.E., City of Columbus, Downtown Projects Coordinator Dan Weis, H.R. Gray Transforming the Downtown Riverfront 1
Introduction and Background Mayor Michael B. Coleman and City of Columbus leadership presented a strategic business plan for downtown in 2002. Existing infrastructure: One-way streets, two major downtown bridges and utilities in critical condition Deadline for completion: 2012, the City s bicentennial Multiple projects and the need for coordination Herding Cats Multiple stakeholders and projects Integrating project owners and managers into a team effort Downtown Project Coordinator Infrastructure Scheduling Coordinator (ISC) Cost: $15,000 to $20,000 per month Monthly coordination meetings Bridge Replacements Former Main Street Bridge Built: 1935-1937 Former Town Street Bridge Built: 1917-1921 2
Main Street Bridge Construction and inspection of bridge and West Bank Park (current contract amount): $56,003,013 Completion expected in June 2010 Rich Street Bridge Replaces old Town Street Bridge Rich Street Bridge (Part 1): $28,154,342 West Bank Park (Part 1): $1,669,905 Second Street/Scioto Mile (Part 2): 3,078,319 Total: $32,902,567 Completion expected in summer 2011 One-Way Street Conversions RiverSouth District Over 6,000 feet of downtown one-way streets aligned with parking lots: - Town Street, Front Street, Main Street, Rich Street, Ludlow Street, Wall Street Total Cost: RiverSouth Phase 1, $9,686,063 RiverSouth Phase 2, $14,901,277 (est.) 3
Development Initiatives Development Initial residential development in RiverSouth includes 76 condos and 137 apartments. Development The Scioto Mile is a green corridor that connects downtown Columbus with the Scioto River. Total Cost: $43,941,000 Two-way conversion of Civic Center Drive Phase 2 includes the Riverfront Park scheduled for completion by summer 2011 in time for city s 2012 Bicentennial 4
Public Utilities Proposed Roadway Work Leading to Utility Evaluation Combined sewer system 100-year-old waterline system Capital Improvement Projects Inflow Redirect Replace/upgrade waterline network Rehabilitate sanitary sewer Add green infrastructure where possible 5
Rich Street Bridge Project Required removal of combined sewer regulator Infrastructure Schedule Coordinator identified critical path item Inflow Redirect project must be completed prior to bridge construction Split from larger RiverSouth Roadway Project Construction began September 2009 Scioto Mile Park Enhance existing park Bury wall and expand park creating a river edge Olentangy-Scioto Intercepting Sewer 6
Olentangy-Scioto Intercepting Sewer Constructed 1920s 10 x 12 Timber piers Actual condition of sewer unknown Potentially affected by loading changes Stabilize and Monitor Complete before filling Floodwall Civic Center Drive Bioretention Cells Town Street 7
Town Street Transformation Town Street Transformation Town Street Transformation 8
Front Street Improvements One-Way Street Conversions RiverSouth District Scope: Two-way traffic conversion Utility upgrades: water, sewer, electric Roadway mostly full-depth reconstruction Recycled bricks and cobbles on Town and Wall Streets Brick center turn lanes Street lights and signal poles Street signs and striping Granite curb Landscaping, trees/planters Off-peak parking Brick and concrete sidewalks Brick crosswalks Bike racks and street furniturere Initial Program 8 Core Projects Main Street Bridge Town Street Improvements Front Street Traffic Change Scioto Mile Promenade Scioto Mile Riverwalk Rich Street Bridge Project Olentangy/Scioto Interceptor Sewer Augmentation and Relief Sewer Project (OARS) RiverSouth Development 9
Infrastructure Schedule Coordinator Coordinate between multiple projects and owners involved in program Compile and monitor schedules from all projects in RiverSouth area Complete program by 2012 Infrastructure Schedule Coordinator Scope 1. Project Mobilization Foster partnerships Establish procedures Develop program strategy 10
2. Schedule Management Schedule development Develop and monitor program schedules Design schedules Construction schedules Master schedule Identify conflicts or coordination issues before they affect time or budget Identify critical milestones and events 3. Program Scheduling System Scheduling system implementation Website services Project summaries Project schematics Project schedules www.pavingtheway.org 4. Contract Administration Interacts with all city consultants/contractors Recommends contract types and timing Reviews project scope and front-end documents for program specific items 11
5. Public Outreach Communicate with public Paving the Way Public Web site Columbus Service Center - 311 6. Design Coordination Design process schedule monitoring Project coordination Constructability reviews Drawing preparation Traffic maintenance Project sequencing Project limits 7. Construction Phase Services Review order of construction Recommend required adjustments Prepare critical issue reports Prepare schedule status reports Resolve issues resulting from unknown conditions 12
8. Performance Tracking & Evaluation Prepare monthly progress reports Develop and implement feedback system Monitor and report schedule compliance 9. Meetings Attend weekly progress meetings Other affected parties Ohio Dept. of Transportation, American Electric Power, et al PowerPoint presentations Public meetings Benefits of Using an ISC RiverSouth projects began in early 2008. No delay claims or serious scheduling issues have resulted as a significant amount of planning and work has been performed to date, such as: Town Street Streetscape 100% Complete Town Street Bridge Demo 100% Complete Scioto Mile Phase 1 100% Complete AEP utility relocations 70% Complete RiverSouth Phase 1 95% Complete Residential development 90% Complete Main Street Bridge 80% Complete 13
From Eight to Twenty-Eight: The RiverSouth Program Main Street Bridge Town Street Improvements RiverSouth Roadways Phase 1 RiverSouth Roadways Phase 2 RiverSouth Phase 2 Inflow Redirection Scioto Mile Phase 1 Scioto Mile Phase 2 Rich St. Bridge/Town St. Bridge Demo OARS Sewer RiverSouth Development Front and Rich Parking Garage Fourth and Elm Parking Garage Combine Area Sewers Renovation Downtown Event Coordination Franklin County Courthouse AEP Improvement Projects Columbia Gas Services Projects 120 W. Gay Street River District East Improvements MCI Cable Relocation SkyBridge Demolition High Street Crosswalk Repairs 25 South Front Window Replacement Ohio Dept. of Jobs and Family Services I-70 / I-71 Broad Street Bridge Resurfacing Franklin Main Rehabilitation City Center Mall Demolition RiverSouth Program Area Building Teams Multiple owners with diverse interests City of Columbus Franklin County State of Ohio Private, non-profit development organizations Private developers Private utility companies 14
Specific Program Issues Multiple projects in a small area Numerous designers and contractors constructing interfacing and interdependent projects Maintaining the City s relationship with the public Addressing the Program Issues 1. Master Program Schedule 2. Communication and Report Systems 3. Coordination and Issue Resolution Addressing the Program Issues 1. Master Program Schedule Included the Design, Bid & Award, and Construction phases of all projects Applied logic between projects Recognized interdependent activities Identified potential schedule issues Determined Program Critical Path 2. Communication and Report Systems 3. Coordination and Issue Resolution 15
Master Summary Program Schedule Program Issues Addressing the Program Issues 1. Master program schedule 2. Communication and report systems External communication and public relations Internal communication Bi-monthly meetings with stakeholders Web site Program issue reports 3. Coordination and issue resolution 16
External Communication and Public Relations Maintained access to local businesses and limited inconveniences to the public Public meetings Developed public Web site Internal Communication Developed internal Web site to be accessed by Contractors, Owners, Designers and ISC personnel Individual project schedules Critical Program and Project issues Maintenance of Traffic information Master schedule Discussion board Program Issue Reports Employed as a tracking method Includes issue descriptions and possible resolutions Distributed to relevant personnel of affected projects 17
Specific Issue Analysis Addressing the Program Issues 1. Master program schedule 2. Communication and report systems 3. Coordination and issue resolution Work area timelines Maintenance of Traffic Coordination with downtown events As-Built Information and Project Coordination Street Improvement & Development Coordination 18
Maintenance of Traffic Issues Limit inconveniences to motorists Provide accessible and safe walking paths If not technically feasible, install a signed, pedestrian detour Provide entry ypoints to each project site for construction traffic Maintain access to adjacent properties Solutions to MOT Issues City standards were set for each roadway on a per-street basis Developed diagrams to help forecast potential issues Identified possible solutions through scheduling and phasing Construction Influence on Maintenance of Traffic 19
Construction Influence on Maintenance of Traffic Construction Influence on Maintenance of Traffic Coordination with Downtown Events Red, White & Boom Fourth of July celebration Jazz & Rib Fest Race for the Cure Other parades and festivals 20
Project Specific Issues Olentangy-Scioto Intercepting Sewer (OSIS) Stabilization Project Town Street Bridge demolition Changes in funding sources RiverSouth Phase 2 Rich Street Regulator Abandonment Olentangy-Scioto Intercepting Sewer Stabilization Project Minimize impact to the Scioto Mile Park work and the Rich Street Bridge Town Street Bridge Demolition Bridge removed from service in 2008 as a safety precaution Demolition contractor had to be clear of the east bank by 6/30/09 for Scioto Mile work to proceed March 2009 June 2009 21
Changes in Funding Sources Timing was shifted for the project Coordination with City approval process Unforeseen circumstances (i.e. stimulus funding) Work constructed as two independent projects. Program Challenges Diversity of Owners Number of projects Timely and accurate information Schedule updates As-Built information Communication Program Successes Minimized inconveniences to pedestrians, motorists and downtown events Helped the multiple project owners minimize delays and meet project goals Identified cost savings opportunities 22
Project Funding Main Street Bridge Funding sources State Infrastructure Bank loan Ohio Department of Transportation Mid-Ohio Regional Planning Commission Ohio Public Works Commission Federal Earmark Project Funding The Scioto Mile Public funding sources City of Columbus, Recreation & Parks Department Franklin County State of Ohio Federal Department of Transportation Federal Department of Interior Ohio Cultural Facilities Grant Project Funding The Scioto Mile Private funding sources American Electric Power Huntington Bancshares, Nationwide Insurance, Robert F. Wolfe & Edgar T. Wolfe Foundation, Battelle, Scotts Miracle-Gro, Limited Brands, Columbia Gas, The Columbus Foundation, JP Morgan Chase, Grange Insurance, NetJets, Ingram White Castle Foundation, Crane Family Foundation, Cardinal Health, Joseph A. Jeffrey Fund of the Columbus Foundation, Industrial Contractors, New Albany Company, Abbott Laboratories, Sun Technical, Bowen Engineering 23
Project Funding RiverSouth Funding sources City of Columbus, Department of Public Service City of Columbus, Department of Public Utilities Columbus Downtown Development Corporation Ohio Public Works Commission American Recovery and Reinvestment Act Franklin County Courthouse Federal Dept. of Transportation How to Herd Cats: How to Herd Cats: Coordinating City Departments and Private Partnerships to Transform the Downtown Riverfront 24