REQUEST FOR COUNCIL ACTION Date: 04/15/13 Item No.: 10.b Department Approval City Manager Approval 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 Item Description: Parks and Recreation Renewal Program Review BACKGROUND At your February 8, 2013 meeting, the implementation approach and schedule for delivering the Parks and Recreation Renewal Program (Renewal Program) was presented and discussed. Using that process to guide us, the Renewal Program is continuing to progress. The initial step leading to construction is to develop preliminary plans for all projects. With guidance from the System Master Plan, including the concepts and previous documents, we continue to gather final issues and ideas through a series of more detailed neighborhood/community workshops and meetings geared to specific parks/locations. From the preliminary plans, final construction plans and specifications will be prepared by a final design consultant and then sent out for actual construction proposals. Overall, we are on schedule to begin construction this fall and continue over the next couple of years. Preliminary plans that are and have been through the review process by the neighborhoods, community and the Parks and Recreation Commission are as follows: Harriet Alexander Nature Center (work to continue in the collaboration with Friends of Harriet Alexander Nature Center and Friends of Roseville Parks) Lexington Park Villa Park Autumn Gove Park The next sets of preliminary plans being developed are as follows: County Road B2/Victoria sidewalk project Central Park Victoria, East and West- ballfields/shelters/irrigation/playgrounds Materion Park Bruce Russell Park Howard Johnson Park Tamarack Park Skating Center As a part of the Renewal Program, the following parkland acquisitions are anticipated: The former Mounds View School District offices property located at the corner of Hamline Avenue and Lydia Avenue and adjacent to Autumn Grove Park The former Press Gym site on Fry Street and adjacent to Rosebrook Park Search for opportunities in the southwest sector of Roseville Page 1 of 2
36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 Included in your packet is Lexington Park as an example of a process and a preliminary plan set that staff will briefly review with you at the meeting to provide you with an idea of the actual process and input we are gathering from the neighborhoods and community. Michael Schroeder, LHB will be at both your meetings in May to review all d preliminary plan sets to date. The next step then will be to the detailed construction plans and specifications for the projects and begin work in the fall. There is an extensive playground and natural resource emphasis to the Renewal Program. Specifically there will be a $1.6M investment in the replacement of playgrounds and a $1.5M investment in natural resource attention system wide. Most preliminary plans mentioned above will include a component of each where they are either existing and/or practical. Using the Best Value Business Model, with City Attorney and Arizona State University (ASU) guidance, request for proposals (RFP s) were issued for playground vendors and for natural resource project consultants on January 18 th, 2013. The RFP s were advertised online and in all known locations. There were seven playground vendors that responded to the RFP. The evaluation team consisted of six individuals, including city staff and a member from the Parks and Recreation Commission. Through the process, a Best Value Vendor has been identified. City staff, City Attorney and ASU are working through the clarification phase and plan to bring a contract for you to consider on April 22, 2013. There were two natural resource vendors that responded to the RFP. The evaluation team consisted of six individuals, including city staff and a member from the Parks and Recreation Commission. Through the process, a Best Value Vendor has been identified. City staff, City Attorney and ASU are working through the clarification phase and plan to bring a contract for you to consider on April 22, 2013. The next Best Value process is to select a consultant for final design, plans and specifications for the remainder of the Renewal Program. Requests for Proposals were released on April 8, 2013 with a deadline for submission on April 30, 2013. This is the largest design portion of the planning and management budget that was originally outlined for the entire program. The budget for this portion is $790,000. This is for detailed plans, specifications and final design only; construction management services will be required. All Parks and Recreation Renewal related information is on the city website at www.cityofroseville.com, and then click on the Parks and Recreation Renewal tab on the left side of the screen. You can go into each project by location and view the meeting agendas, summary of the meetings and the preliminary plans. Information is also available at City Hall; feel free to contact staff for a review. Staff will be prepared to review status of the Park and Recreation Renewal Program with you at your meeting. REQUESTED COUNCIL ACTION Discussion, questions and guidance Prepared by: Lonnie Brokke, Parks and Recreation Director Attachment: a. Lexington Park process and preliminary plans Page 2 of 2
Implementation Planning Session One 12 February 2013 19 Attendees signed in Meeting input Following an overview of the Parks and Recreation Renewal Program and its application to Lexington Park, work session participants were asked to respond to questions about the evolution of the park under the renewal program. Responses are included in this summary. At the end of the session, participants were asked to prioritize ideas discussed during the work session as individuals. Exercise One Issues As a large group, participants were asked to share their thoughts about issues that needed to be resolved at Lexington Park. Responses included: Eldridge and Lexington riding bikes on the street no circuit through the park safe Works better with two soccer fields, three soccer balls in neighbors yards Not enough picnic tables More things for older kids and younger adults and families Make better use of the inside of the rink Warming house open longer more hours No drinking fountains Not enough bike racks or trash receptacles Dog waste Last quarter of the play area as a water play area would bring a lot more people to the park Keep trees! Exercise Two Complete/ Work session participants worked in small groups to assess the priority for items identified in the master plan for Lexington Park that had been d. Responses included: Park component Priority Group 1 Group 2 Play structure shelter Low Medium (more trees) Interior walks High High
Implementation Planning Session One 12 February 2013 Page 2 Perimeter walks High High Age 10+ play structure High Low Splash pad Low Low (too much traffic) Removal of existing building Medium Medium Park shelter building High High (open plan, multiuse) Park amenities High High Neighborhood entrance Low Low Concrete surface at rink High High (pickle ball) Tree planting and landscaping High High Scattered berms No priority offered Low Volleyball court (in rink area) Low Low Other: picnic tables (maybe by the new building) High Other: water fountains High Exercise Three Ideas Working in small groups, participants were asked about ideas they might suggest as improvements to general park improvements, building and shelter, special features, and park programs, especially ideas that would address issues ed in Exercise One. Group One General park improvements New building ideas (water access, handicap accessible, real bathrooms, open space or open floor plan is essential) Concrete surface at rink (incorporating a multi-use system pickle ball, tennis ball, etc. Irrigation (either a functional water spout at the Northeast Rain Garden or adding irrigation to the garden area; adding irrigation to northeast of ballfield (very dry in summer) Dog-friendly amenities (signs to pick-up after your pet, doggie waste bag dispenser at park entrances, water fountain attachment for pets) Water fountains (water fountain throughout the park for kids/adults/birthday parties/dogs/etc) Adult exercise equipment ( participation circuit similar to on the corner of Cleveland and Roselawn) Benches (more sitting/viewing benches) Picnic tables/bbq grills (more tables around the existing areas, as well as some around the new building addition) Building and shelter No ideas offered Special features No ideas offered
Implementation Planning Session One 12 February 2013 Page 3 Park programs No ideas offered Other Bike racks (bike racks around the park mostly where kids go, ballfield, playground, basketball court, new building structure) Group Two General park improvements More walking paths such as safe walking along Victoria from County Road B to water works entrance Concerns about location of new park shelter for handicapped visitors to reach/walk/roll from parking lot Safe crosswalk at Lexington to Eldridge or Parker, need sidewalks both sides of Lexington Building and shelter No ideas offered Special features Informal picnic spots under mature trees Name tiles (utilize entrance or tile walkway to display tiles with donator names who contributed money to the park; donators may choose where they want their family name tile in a designated area; this would add to the monies spend on our neighborhood park and make families feel good about their contribution) Park programs No ideas offered Other Sidewalk along County Road B d, sidewalk on both sides of Hamline from County Road B to Roselawn Prioritizing After sharing ideas and recording them on lists, individuals were asked to indicate their priorities among ideas for the site, building, exhibits, programs, and other ideas by placing a 3 next to their highest priority, a 2 for their second highest priority, and a 1 for their third highest priority. They were also asked to place a star next to their overall favorite ideas. Responses were as follows: Priority points Favorite idea Idea description General park improvements 11 0 Picnic tables and bbq grills 9 0 Benches for sitting/viewing 0 0 Bike racks 2 0 Adult exercise equipment 7 1 Water fountains with dog bowls 2 0 Dog-friendly amenities, waste receptacles for dog waste
Implementation Planning Session One 12 February 2013 Page 4 19 3 Walking paths safe! 0 0 Handicap access to building 17 3 Safe crosswalks and walks on both sides of Lexington 8 0 Sidewalks on nearby streets Building and shelter 23 3 Water access 29 0 Real bathrooms 1 0 Handicap accessible 20 0 Nice open floor plan Special features 2 0 Name tiles for donors 10 0 Informal picnic under mature trees 26 1 Trees 0 0 Trees instead of structure 28 2 Perimeter walks 10 0 Irrigation NE of ballfield and at NE garden Park programs --- --- No ideas offered Other 0 1 Outfield fence and warning track at baseball field 0 1 Use hockey concrete for hockey in the summer
ideas This idea relates to: general park improvements [give your idea a name] [draw, describe, or otherwise communicate your idea] [check all that apply] building and shelter special features park programs other This idea is: [check only one] realis c... generally, it s pre y safe maybe a li le risky, but s ll possible this one is way out there [group number] [check all that apply] Obstacles might include: money ming constructability poli cal will lack of incen ves insufficient building or site area other
issues [issues will be recorded in the boxes below during a large group discussion] [group number]
big list
parking area for those items that are, please mark its high medium low age 10+ play structure high medium low concrete surface at rink County Road B/Lexington Avenue entry splash pad tree plan ng and landscaping play structures par ally removal of exis ng building sca ered berms play structure shelter park shelter building volleyball court (in rink area) interior walks park ameni es other [group number] perimeter walks neighborhood entrance other
master plan County Road B walk parking area three of four play structures bocce, croquet, lawn bowling Lexington/B entry (scaled back) [group number] feature of Lexington Park master plan feature of Lexington Park master plan shelter (founda ons in place) splash pad walkways in park and along surrounding streets except as ed ballfield (remove exis ng shelter building, se corner of field area) Eldridge Avenue walk removal of exis ng building walks park ameni es shelter building Age 10+ play structure basketball court rink (reconstruct boards, install concrete surface) bocce, croquet, lawn bowling Lexington Avenue walk Lexington Park master plan prepared October 23, 2000 by Brauer and Assoicates, Ltd.