Toolkit 5S - Intruder Inside Building Emergency Response Staff Staff Notify the principal or other Notify the principal or other staff [description, location, staff [description, location, activity] activity] Keep Keep the the classroom classroom / / students students secure secure Politely greet the Politely greet the intruder & identify intruder & identify yourself yourself If If visit visit is is not not legitimate legitimate ask ask the the intruder intruder to to leave leave Ask Ask the the intruder intruder the the purpose purpose of of his/her his/her visit visit If If Intruder Intruder Refuses Refuses to to Leave Leave Advise Advise intruder intruder that that the the Police Police will will be be called called Keep Keep the the classroom classroom / / students students secure secure Walk Walk away away if if intruder intruder show show potential potential for for violence violence Write Write down down the the events events as as soon soon as as you you cal cal Continue Continue to to observe observe the the intruder intruder Notify Notify the the Principal Principal Call Call the the Police Police Principal Principal Decide Decide the the level level of of response response Send Send assistance assistance Locate Locate the the intruder intruder & & assess assess the the situation situation Obtain written report Obtain written report from witness(es) from witness(es) Meet Police & direct Meet Police & direct then to location then to location Police Police Required Required Accompany to office Accompany to office Accompany Accompany to to exit exit
Close printable version Worksafe at Schools - Emergency Management Summary: Guide 2: Provides templates for developing plans for reacting to emergency situations including fire, floods, earthquakes, chemical spills, gas leaks, volcanic eruptions, bomb or arson threats, armed intruders, and missing children Last update: 13-Sep-2006 Contents Guide 2: Emergency Management Introduction Roles And Responsibilities 4 "R" Approach To Emergency Management Reduction Readiness Response Recovery Guide 2: Emergency Management Introduction An emergency is any sudden large-scale event that threatens the school, staff, students and/or visitors. There are many events, natural and man-made, accidental and malicious, that can cause harm to members of the school community and effect operations of the school. Schools must plan and teach all members of the school community how to respond and be safe in any emergency situation. Emergencies may include: Personal Emergency Serious assaults Armed offenders Bomb threat Death or serious injury Intruder Medical emergency Missing child Physical Emergency Chemical spill Earthquake Fire Flooding Gas leak Power failure Storm Volcanic eruption and ash fall Testing of emergency drills should occur at least 6-monthly. Roles And Responsibilities BOARD OF TRUSTEES
Toolkit 5A - Emergency Contacts Principal Chairperson Board of Trustees Deputy Civil Defence Warden School Caretaker First Aiders Location School Doctor Ambulance Ring 111 Police Ring 111 Fire Ring 111 Electrician Glazier Plumber CYPF Specialist Education Services EAP Power Supply Authority Gas Supply Authority Civil Defence Date last reviewed Date to be next reviewed / / / /
Toolkit 5B - Developing A Site Map The school s Emergency Plan must include site map/s for all parts of the school. The site map/s must identify: School buildings Muster points (e.g. for each classroom block). Location of: Alarms Fire extinguishers/hose reels Fire exits First aid supplies A phone, and emergency contact numbers (list must include fire wardens numbers) As appropriate, site map/s may also identify: Streets Access ways: Doorways, stairs Stairs Electrical switchboard Boiler room Gas valves See Toolkit 5C for an example site map.
Toolkit 5C - Site Map Assembly Area Block A Assembly Area Office Block A Office Assembly Area Block B Block Your site plan will contain a lot more information than is shown here [e.g.] 1. Streets 2. Doorways 3. Fire points 4. Stairs 5. Fire exits 6. Electrical Date last reviewed Date to be next reviewed / / / /
Toolkit 5D - Assisting Person/s With Disabilities During An Emergency Assistance Register For Persons With Disabilities Date Likely location of persons requiring assistance Person requiring assistance Person assigned to assist Register Of Staff Members Assigned To Assist Person With Disability Visiting The School Staff Member Date appointed Person/s assigned to assist Date last reviewed Date to be next reviewed / / / /
Toolkit 5E - First Aid LOCATION OF FIRST AID KITS Further information is contained in the Ministry of Education Health and Safety Code of Practice. Kit 1 Kit 2 Kit 3 Kit 4 Location: Location: Location: Location: TRAINED FIRST AIDERS Position Room / Location FIRST AID SUPPLIES [MINIMUM REQUIRED FOR 75 PERSONS] Number Item 4 Triangular bandages 9 Roller bandages [incl crepe bandages 50mm and 75 mm sizes] 10 Sterile dressings [75x75mm packets] 2 Adhesive wound dressing strip [100mm packets] 1 Waterproof adhesive plaster [50mm reel] 5 Sterile non-adhesive pads [100 x 100mm packets] 4 Sterile eye pads 1 Container for pouring water over eye [plastic squeeze bottle] 1 Receptacle for soiled dressings [bucket with foot operated lid] 1 250 ml antiseptic liquid approved by Medical Officer of Health 1 Safety pins [card] 1 Scissors surgical or equivalent stainless steel [pair] 1 Splinter forceps, fine point stainless steel 1 Injury register and pen or pencil 1 First Aid Booklet [issued by Departments of Labour and Health or Red Cross / Order of St John 1 Card listing local emergency numbers 8 Disposable gloves large size or multi fitting [pairs]
Toolkit 5 - Emergency Management Checklist Does your school have Yes No 1. A list of emergency wardens? 2. An up-to-date printed list of all staff and student names? 3. A training schedule for staff, students and wardens? 4. A record of emergency drills and their testing frequency? 5. A process to ensure all fire alarms are working, fire extinguishers are current, and all fire exits are kept free of obstructions? 6. A list of emergency contacts held in the office? 7. A site map held in the office (and possibly at the local police station)? 8. A plan for assisting persons with disabilities? 9. A first aid room if more than 100 staff and students? 10. At least one trained first aid person if more than 50 staff and students? 11. A first aid cabinet with the appropriate level of supplies? 12. Prominent emergency signs in all areas? 13. Detailed responses to potential types of emergency situations? 14. Evidence that emergency responses have been communicated to all staff? Where necessary link any major initiatives back into your Health and Safety Plan. Refer to Guide 3, Toolkit 6A. Signed Dated / /
Toolkit 5F - Emergency Information For Visitors ( of School) In the Event of: FIRE EARTHQUAKE BOMB / ARSON THREAT MEDICAL EMERGENCY VIOLENCE / PERSONAL THREAT Please follow the instructions of our Receptionist/Floor Warden Or the person you are visiting If you wish to view more detailed instructions please refer to the Emergency Response Guide held at Reception
Toolkit 5J - Earthquake Emergency Response Immediate Immediate by by Staff Staff & Students Students STAY STAY CALM CALM Quickly shut down any Quickly shut down any equipment if it is safe to do so equipment if it is safe to do so Take shelter under safe Take shelter under safe structures structures Beware of any falling items, Beware of any falling items, shelving, unsecured equipment shelving, unsecured equipment or or glass glass windows windows then When When the the shaking shaking stops stops Check for injured persons Check for injured persons Provide First Aid Provide First Aid Put out any fires Put out any fires Turn off equipment Turn off equipment Wait for instructions Wait for instructions Outside Outside hazards hazards may may be be worse worse Check Check for for injured injured persons persons Provide First Aid Provide First Aid Stay Stay alert alert for for after-shocks after-shocks Post Post Event Event Damage Damage Assessment Assessment Team Team Turn Turn off off external external power, power, gas gas and and water supplies if it is safe to do so water supplies if it is safe to do so Carry Carry out out an an external external check of the building check of the building Reoccupy building Reoccupy building Initiate repairs Initiate repairs Assess reports Assess reports Make decision to reoccupy Make decision to reoccupy building building or or not not Carry out an internal Carry out an internal check check of of the the building building if i it it is is safe safe to to do do so so Any Any doubts? doubts? Get expert advice Get expert advice
Toolkit 5K - Flood In Building Emergency Response Staff Staff Identify Identify the the source source of of the the flooding flooding if if possible possible Notify Notify Main Main Office Office Prepare Prepare to to evacuate evacuate to to the the assembly assembly area area Await Await further further instructions instructions Report Report any any missing missing students students Assemble Assemble students students at at assembly assembly area area & & take take roll roll Reoccupy Reoccupy when when All All Clear Clear given given Principal Principal Turn Turn off off water water main main If If necessary necessary signal signal evacuation evacuation by by sounding sounding alarm alarm Assist Assist in in building building evacuation evacuation Decision Decision to to reoccupy reoccupy the the building building Evaluate Evaluate the the situation situation Secure Secure the the area area No Yes Reoccupy Reoccupy when when All All Clear Clear given given Supervise Supervise release release procedures procedures
Toolkit 5L - Flooding Emergency Response Many areas in New Zealand are subject to flooding. Flooding may be caused by heavy rain, overflowing creeks and rivers and high tides or tsunamis in coastal and low-lying areas. Flooding may happen very quickly in some areas. Schools in flood prone areas must be alert to the possibility of a flooding emergency that will require staff and students to take immediate action. Staff Staff Monitor Monitor the the situation situation Ensure Ensure students students are are accounted accounted for for Evacuate Evacuate when when given given instructions instructions If able Move vital records and equipment to Move vital records and equipment to highest accessible point highest accessible point Principal Principal Monitor situation Monitor situation [TV [TV & radio] radio] Decision to evacuate students to Decision to evacuate students to home home in in accordance accordance with with policy policy Notify parents/guardians Notify parents/guardians by by telephone telephone If able Move Move vital vital records records and and equipment to highest equipment to highest accessible point accessible point Close Close school school Yes Uplift Uplift students students No Keep Keep students students at at school school or or transport transport to to other other evacuation evacuation point point Notify Notify bus bus drivers drivers for for emergency emergency transport transport Shut Shut off off to to prevent prevent contamination contamination Notify Notify emergency emergency services services if if required required Check Check emergency emergency supplies supplies
Toolkit 5M - Gas Leak Emergency Response Staff Staff Activate Activate the the Fire Fire Alarm Alarm Follow Follow the the fire fire drill drill procedures procedures Turn Turn off off any any gas gas valves valves Notify Main Office of Notify Main Office of location location of of leak leak Evacuate to an area away Evacuate to an area away from from the the suspected suspected gas gas leak leak DO NOT operate DO NOT operate electrical electrical switches switches Assemble Assemble students students & & take roll take roll Await further Await further instructions instructions Reoccupy when All Reoccupy when All Clear Clear given given Principal Principal Signal evacuation by Signal evacuation by sounding sounding alarm alarm Call 111 [Fire] and give Call 111 [Fire] and give specific specific location location if if known known Assist in building Assist in building evacuation evacuation Notify Notify school school maintenance maintenance / / custodian custodian Notify Notify the the Gas Gas Company Company emergency emergency contact contact Evacuate to an Evacuate to an UPWIND location UPWIND location Consult with Fire Service about Consult with Fire Service about reoccupation reoccupation of of building building Reoccupy Reoccupy when when All All Clear Clear given given School School Caretaker Caretaker Shut Shut off off main main gas gas valve valve DO NOT operate any DO NOT operate any electrical switches electrical switches Assist Emergency Services / Assist Emergency Services / Gas Company Gas Company Keep Keep Principal Principal advised advised of of situation situation Ventilate affected Ventilate affected area area
Toolkit 5N - Volcanic Eruption And Ashfall Emergency Response New Zealand has several active volcanic zones, all of them in the North Island. Civil Defence will warn of impending life-threatening eruptions. Be prepared to respond rapidly. Staff Staff Keep Keep doors doors & windows windows closed closed Listen Listen for for the the Civil Civil Defence Defence Warning Warning Keep Keep students students together together When When outside outside wear wear face face mask mask & goggles goggles Stay Stay indoors indoors as as much much as as possible possible Follow Follow instructions instructions properly properly Keep Keep gutters gutters & roof roof clear clear of of ash ash if if safe safe to to do do so so Make Make sure sure you you have have sufficient sufficient water water supplies supplies Disconnect Disconnect down down pipes pipes from from water water tanks tanks Principal Principal Listen Listen to to the the radio radio for for the the Civil Civil Defence Defence Warning Warning Keep Keep staff staff and and students students informed informed Be Be ready ready to to evacuate evacuate at at SHORT SHORT NOTICE NOTICE
Toolkit 5O - Bomb/Arson Threat Emergency Response Keep Keep calm calm don t don t panic panic Keep Keep the the person person talking talking DON T DON T INTERRUPT INTERRUPT Let Let them them feel feel in in charge charge Attract Attract the the attention attention of of a a student student or or teacher teacher Student or teacher Student or teacher notifies Principal notifies Principal Ask Ask check check list list questions questions and and record record responses responses asap asap Principal Principal raises alarm raises alarm Principal arranges Principal arranges evacuation if required evacuation if required
Toolkit 5P - Bomb Threat Questions WHERE DID YOU PUT THE BOMB? WHAT DOES THE BOMB LOOK LIKE? WHAT WILL MAKE THE BOMB EXPLODE? WHEN IS THE BOMB GOING TO EXPLODE? WHAT IS YOUR NAME? WHERE ARE YOU? EXACT WORDING OF THREAT? REPORT CALL IMMEDIATELY TO 111 OTHER, E.G. ANY DISTINGUISHING BACKGROUND NOISES? OTHER SEX OF CALLER/ESTIMATED AGE CALL TAKEN (DATE/DURATION OF CALL/TIME/NUMBER CALLED) RECIPIENT (NAME/TELEPHONE) REMEMBER KEEP CALM AND DON T HANG UP
Toolkit 5T - Intruder Outside Building Emergency Response Staff Staff Determine Determine degree degree of threat of threat Send Send responsible responsible person person to to Main Main Office Office [description, [description, location, location, activity] activity] Assess Assess measures measures for for student safety student safety Continue Continue to to observe observe if if safe safe to to do do so so Move Move students students to to safety safety Take Take control control and and give give direction direction if if safe safe to to do do so so If If Intruder Intruder Refuses Refuses to to Leave Leave Advise Advise intruder intruder that that the the Police Police will will be be called called Move Move the the students students to to safety safety Walk Walk away away if if intruder intruder show show potential potential for for violence violence Write Write down down the the events events as as soon soon as as you you cal cal Continue Continue to to observe observe the the intruder intruder Notify Notify the the Principal Principal Call Call the the Police Police Principal Principal Decide Decide the the level level of of response response Send assistance Send assistance Locate Locate the the intruder intruder & assess assess the the situation situation Obtain Obtain written written report report from from witness(es) witness(es) Meet Meet Police Police & direct direct then then to to location location Police Police Required Required Accompany Accompany to to office office Accompany Accompany to to exit exit
Toolkit 5V - Death Emergency Response Death Death Occurs Occurs at at School School Call Emergency Call Emergency Services Services Yes No Notify Notify School School management team management team Call First Aider Call First Aider Isolate affected Isolate affected persons if possible persons if possible Notify Notify Principal Principal Notify Notify staff staff before before normal school normal school hours hours Determine method Determine method to notify other to notify other students, staff and students, staff and parents parents Determine Determine method method to notify other to notify other students, staff and students, staff and parents parents Advise Advise availability of availability of counselling counselling services if services if required required Principal Principal Post Post Crisis Crisis Meet with Meet with counselling staff and counselling staff and other professionals other professionals to determine level of to determine level of intervention intervention required required Designate Designate counselling counselling areas/rooms areas/rooms Accompany Accompany affected affected individuals individuals to to counselors counselors Monitor Monitor adequacy adequacy of of counselling counselling Follow up with Follow up with staff & students staff students where required where required Allow for Allow for changes in changes in school routines school routine Designate Designate staff staff to to attend attend funerals (if any) funerals (if any)
Toolkit 5W - Missing Child Emergency Response Staff Staff Confirm Confirm student student has has been been present during school hours present during school hours Student is Student is missing missing Notify Main Notify Main Office Office Advise Advise parents parents Complete Complete Incident Report Incident Report Student returns Student returns or is found or is found Search Search School School Student not Student not found found Report to Police Report to Police immediately immediately Advise Advise parents/whanau/guardians parents/whanau/guardians immediately immediately Student Student Found Found Complete Complete Incident Report Incident Report
Toolkit 5I - Fire Emergency Response Staff Staff Activate the Fire Activate the Fire Alarm Alarm Follow the fire drill Follow the fire drill procedures procedures Use the fire extinguisher Use the fire extinguisher if safe to do so if safe to do so Assemble students at Assemble students at assembly assembly area area and and take take roll roll Close door and turn off Close door and turn off lights lights when when leaving leaving room room Notify Principal of Notify Principal of fire fire location location Report any missing Report any missing students students Await further Await further instructions instructions Reoccupy when All Reoccupy when All Clear Clear given given Principal Principal Signal evacuation by Signal evacuation by sounding alarm sounding alarm Call 111 & give specific Call 111 give specific location if known location if known Assist in building Assist in building evacuation evacuation Control students/staff in Control students/staff in assembly assembly area area Assist in locating missing Assist in locating missing students/staff students/staff If fire is extinguished If fire is extinguished advise advise Fire Fire Service Service Consult with Fire Service Consult with Fire Service about about reoccupation reoccupation of of building building Reoccupy Reoccupy when when All Clear given All Clear given Notify Notify caretaker caretaker to to recharge recharge fire extinguishers fire extinguishers If no reoccupation supervise If no reoccupation supervise release procedures release procedures
Toolkit 5Q - Violence/Personal Threat Emergency Response Try Try to to keep keep calm calm don t don t panic panic and and do do as as you you are are told told Acknowledge Acknowledge the the person s person s problems problems and/or and/or feelings. feelings. Speak Speak quietly, quietly, slowly slowly and and calmly calmly Move Move carefully carefully and and explain explain your your actions actions as as you you move move AVOID AVOID SUDDEN SUDDEN MOVEMENTS MOVEMENTS Avoid Avoid provocation provocation by by careful careful use use of of words words or or body body language language (attempt (attempt to to understand understand the the person's person's problem) problem) If If safe safe to to do do so: so: Ring Ring call call bell bell loudly loudly Attract Attract the the attention attention of of others others Telephone/use Telephone/use alarm alarm or or follow follow established established procedures procedures in in your your area area Dial Dial 111 111 Wait Wait for for help help to to arrive arrive Complete Complete Incident Incident Form Form when when situation situation resolved resolved
Toolkit 5R - Armed Intruders Incident Emergency Response Shots Shots are are heard heard or or armed armed offender offender seem seem CALL CALL 111 111 [POLICE] [POLICE] Give Give specific specific location, location, description description if if possible possible Get Get all all students students and and staff staff under under cover cover Reassure Reassure students students Ask Ask students students to to stay stay calm calm Initiate Initiate lock-down lock-down if if intruder intruder outside outside Isolate Isolate / / evacuate evacuate if if offender offender inside inside Try Try and and identify identify source source and and location location if if safe safe to to do do so so Follow Follow Police Police Directions Directions Keep everyone in a safe Keep everyone in a safe location location until until All All Clear Clear Determine Determine what what follow-up follow-up / / intervention intervention is is necessary necessary Document Document the the incident incident