EMERGENCY ACTION PLAN HOUSING CONFERENCE SERVICES 1
INTRODUCTION The Housing Conference Services Emergency Plan addresses preparedness measures and emergency response. The EAP is a way to plan for potential emergencies; large and small. Advanced planning will help reduce confusion during an emergency situation. It is important that all Chaperones and Person in Charge read and understand campus emergency procedures. IN CASE OF EMERGENCY SITE STAFF/PERSON IN CHARGE California State University, Sacramento and Housing Conference Services requires that you have at least one on site Emergency Contact who can implement emergency procedures as deemed necessary. Your Emergency Contact should be accessible via cell phone on a 24/7 basis during the programs stay on campus. Your Emergency Contact should be trained to handle a variety of emergencies, such as medical emergencies, or should carry a copy of your emergency plans at all times. We also recommend you designate a second on site staff member to serve as back up in the event your primary on site Emergency Contact becomes ill, injured or otherwise unable to perform the responsibilities expected during an emergency. Emergency Coordinators should: Function as the primary emergency contact for the organization Coordinate the organizations emergency planning efforts Establish an Emergency Contact List and/or Recall list that will provide information updates and emergency instructions to parents if needed. Maintain up-to-date attendee (campers) list at all times, this is to ensure that all attendees (campers) can be accounted for in case of emergency. Inform attendees and parents of the evacuation procedures, zones and reunification sites. Encourage individuals with permanent or temporary disabilities that might require special assistance in an emergency, to self-identify. Assign a buddy to provide assistance during an emergency situation. Develop emergency notification, reporting, and call-back procedures for attendees and parents. Copies of the Emergency Contact List, health/medical information and Attendees list should be made available to University Police or emergency personnel upon request. NOTE: During an emergency it may be easier to send text messages or email as cell phone towers could become congested during emergency situations. 2
EMERGENCY INFORMATION / PERSON IN CHARGE FOR GROUP: Name of Supervisor/Person in Charge: Name of Organization: Address: City: State: Zip: Telephone: Email: Hall: Room Assignment: ADDITIONAL COUNSELOR(S)/PERSON(S) IN CHARGE: Name Cell Phone: Email: Name Cell Phone: Email: Name Cell Phone: Email: REVIEW WITH YOUR STAFF BE PREPARED! Familiarize yourself with the floor plans Stairwells Emergency Exits Fire Extinguishers Nearest Fire Alarm Pull Station 3
Important Phone Numbers & Resources: Housing Conference Services Emergency Preparedness Housing Conference Services: (916) 278-4982 24/7 7 days a week Emergency Public Safety, Fire & Medical: From a University Land Line Phone x86000 From a Cell Phone 916-278-6000 911 Notice to all Summer Conference Groups/Coordinators/Leaders and Summer School Residents. Emergency procedures are posted in each building. We encourage each guest to familiarize themselves with these instructions Group coordinators/leaders: You will be responsible for letting your staff and chaperones know of the procedures for exiting the building in an emergency and evacuating your participants. If the alarm is sounding in your building: 1. Call 86000 from hallway phones or (916) 278-6000 from cell. Identify self, and location. 2. Please evacuate building to designated area: (Our designated location is the Housing Quad/Lawn area in front of the Dining Commons). Assist the evacuation of any injured or persons with disabilities (if applicable). Evacuate well away from building (20 yards if possible) 3. Notify Housing Conference Services staff of emergency AS SOON AS POSSIBLE - (916) 278-4982. 4. Have your group roster with you. 5. Have a designated coordinator/leader complete a roll call of all of your participants once evacuated to the designated area. 6. Notify appropriate emergency personnel of missing participants. 7. Do not return back to the building until instructed by the Fire Department/Police or Designated Housing Conference Services/Housing Personnel. Fire detection systems are located in each building. If an alarm sounds, please utilize the closest outside exit and retreat to the grassy Housing Quad area in the middle of the Residence Hall Complex. Keep side walk, walkways clear for emergency vehicles. This will insure a clear thoroughfare for emergency vehicles arriving at the building. Evacuation Location Housing Quad/Lawn area in front of Dining Commons (DC) 4
RESOURCES FOR CONFERENCE AND EVENT PLANNERS In the interest of maintaining a safe environment for all visitors and guests to Sacramento State Housing Conference Services, it is important for your program staff and participants to know the procedures to follow in the unlikely event of a campus emergency. Careful, proactive planning is a critical component of a successful summer event. Although not required, we highly encourage Group Leaders/Coordinators to develop an Emergency Preparedness Plan (EPP) specific to your program s needs. This guide will provide Group Leaders/Coordinators with helpful resources and information that will aid in the development of the EPP. Sac State has a 24/7 Public Safety Department who works in collaboration with Housing Conference Services/Housing and Residential Life Programs staff, to respond to all campus emergencies. All will work closely with Group Leaders/Coordinators and/or designated Emergency Contacts in the event of an emergency. What you do during and within the first 30 minutes following an emergency will have the greatest impact on the outcome! KEY ASSIGNMENTS Evaluate your personnel resources. Assign personnel specific duties, during and immediately following a disaster or emergency. Identify staff with special expertise or training, who could offer assistance when necessary, e.g., First Aid, CPR. Assign buddies to assist disabled during an emergency evacuation. 1. 2. 3. EMERGENCY NUMBERS Important Phone Numbers & Resources: Housing Conference Services: (916) 278-4982 24/7 7 days a week Emergency Public Safety, Fire & Medical: From a University Land Line Phone x86000 From a Cell Phone 916-278-6000 911 When calling: Identify self, and location. Public Safety Non-Emergency: From a University Land-Line Phone x86000 From a Cell Phone 916-278-6000 911 5
EMERGENCIES ON CAMPUS In the event of a major emergency or natural disaster that threatens the well-being of participants (e.g., fire, flood, terrorist act, etc.) the following should be followed: EMERGENCY MEETING PLACE: At the time of arrival, the Housing Conference Services staff will instruct you on the designated meeting space within the complex where participants will gather in the event of an emergency. The Emergency Contact should make this location known to all guests and be prepared to account for all participants and staff. Often during an emergency, emergency response officials will request information about participants (i.e. who is unaccounted for, etc.) Conference and University Staff will collaborate with the emergency contact and emergency response officials to respond to conference needs. At the time of arrival, the Emergency Contact should identify a Common meeting Space on Campus where participants will gather in the event of an emergency. The Emergency Contact should make this location known to all guests and be prepared to account for All participants and staff. Often during an emergency, emergency response officials will request information about participants (i.e. who is unaccounted for, etc.) University Staff will collaborate with the emergency contact and emergency response officials to respond to conference needs. ROSTERS: Your on site Emergency Contact should carry a current roster of all participants/staff at all times. This step is essential in accounting for participants/staff. If multiple staff members will be charged with accounting for participants/staff, each should carry a set of updated rosters. For youth programs specifically, your rosters should include names, housing assignments, ages, special needs, and parent/guardian information. Sac State Housing Conference Services recommends having an accessible way for minors to contact parents or guardians regarding their safety. 6
EMERGENCY NOTIFICATION SYSTEM (ENS): Sacramento State s Emergency Notification System automates delivery of urgent announcements to faculty, students and staff. The system sends out text messages, phone calls and email in the event of a critical situation that may cause harm or imminent danger. The alerts would be used only in the event of an emergency that threatened the safety of students, faculty, staff and visitors. It may provide protective action recommendations. Examples of such events would be a campus shooting, bomb threat, hazardous materials spill, flood or fire. In the event of an emergency, Public Safety may send a notification message. A follow-up notification can be sent shortly thereafter, with more specific details of the event and safety procedures, or an all-clear message sent when the threat has ended. The community may also be alerted to visit the campus homepage, www.csus.edu, for more information. Students, faculty and staff are strongly encouraged to provide accurate contact information. Sacramento State is committed to keep our campus safe. Signing up takes only a few seconds. We can t reach you through ENS unless you ve signed up! COST COVERAGE: It is the responsibility of your program to cover all costs for participants and staff during health emergencies including, but not limited to, medical transports. Please note that in the event of a health emergency, call Public Safety/Campus Police (916) 278-6000 or 911. EMERGENCY MAINTENANCE ISSUES To report a maintenance emergency in your building, contact the Housing Conference Services Front Desk at (916) 278-4982. Do not place emergency requests online. EMERGENCY PROCEDURES Emergency procedures Group/guests must establish and follow a procedure for the notification of the Participant s emergency contact (Minor s parent/legal guardian) in case of an emergency, including medical or behavioral problem, natural disasters, or other significant Program disruptions. Adults, as well as Participants and their parents/legal guardians, must be advised of this procedure by Person In Charge in writing prior to the Program. 7
EMERGENCY EVACUATION Whenever a building's general fire alarm sounds, you should immediately evacuate that building in accordance with established evacuation procedures. Refer to the emergency egress policy for specific evacuation instructions and be sure to consult your group coordinator/chaperone if you think you will have difficulty responding to a fire alarm or evacuating quickly. Keep in mind that the local fire department and the University Police respond to all building alarms. State law requires occupants to evacuate the building when the fire alarm sounds, or when ordered to do so by emergency response personnel or emergency notification. Building evacuation will occur via one of the following mechanisms: When a building fire alarm is sounded When a building or campus evacuation order is given via the campus emergency notification system Upon notification by University Police, emergency personnel or a building marshal. When an alarm or notice to evacuate the building is sounded, walk quickly to the nearest marked exit and ask others to do the same. Use stairs and stay to the right to leave a clear path for emergency personnel. Direct attendees to the closest stairwell for prompt evacuation to the nearest evacuation zone. Chaperones will assist with the evacuation, complete accountability report or role call and report any missing persons to University Police or emergency responders. If you know of anyone that may have remained in the building due to disability, injury or just refuses to leave pass that information to emergency personnel immediately. If possible, assist persons with disabilities in exiting the building. Once outside the building, move to your designated evacuation zone. Stay at least 100 feet away from any affected buildings or structures. (Do not gather at the building entrance) Keep streets and walkways clear for emergency vehicles and personnel. DO NOT return to an evacuated building unless directed to do so by University Police, Fire Official or emergency personnel. Under no circumstances should persons unilaterally decide to ignore a fire alarm, fire drill or a request for evacuation in order to continue activities. LOCKDOWN/SHELTER IN PLACE If the event of an Active Shooter on campus, University Police will activate lockdown/shelter in place procedures until the situation is secure. It is important to identify Safe Rooms in advance for attendees and chaperones, if you are in the apartment s lockdown and barricade in your room. If you or your group are on campus majority of the classrooms are capable of locking, so lockdown and barricade. 8
ACTIVE SHOOTER Dial 911 or Public Safety/University Police (916) 278-6851. If an active shooter is inside or outside a residence hall building, you should shelter in place immediately. Do the following: Remain calm. Proceed immediately to a room that can be locked or barricaded. Lock and barricade the door or windows. Turn off the lights and close the blinds. Turn off radios or any other devices that produce sound. Keep yourself out of sight and take adequate cover or protection, e.g., behind concrete walls, thick desks, filing cabinets (get down on the floor and away from the windows). Silence cell phones. Notify police of the situation and give them your location. Do not leave your location until you have been given an all clear by the Police or University Administrator. BOMB THREAT OR SUSPICIOUS OBJECT: What to do in case of Bomb Threat You and anyone you hear of receiving a bomb threat, should REPORT ANY BOMB THREAT by dialing 911. If you receive a bomb threat yourself via phone, you should try to keep the caller on the phone as long as possible. Though you are in a difficult position receiving a call like this, listen carefully and try to determine and record the following: Date and time of the call Exact words of the caller Speech pattern or accent Emotional state Age and gender of the caller Background noises (e.g., traffic) 9
EARTHQUAKE There is possibility for a serious earthquake in all California counties. Therefore, it is important that you familiarize yourself with the following earthquake evacuation procedures: DURING THE TREMORS If you are inside: Stay indoors and take cover under a table, desk, or within a door frame. Stay away from glass. If you are OUTSIDE: DO NOT enter buildings. Stay clear of buildings, trees and power lines. AFTER SHOCK SUBSIDES: Remain calm and exit building quickly to clear area. Go to Central QUAD (take your keys, wallet, etc.). DO NOT ignite matches or lighters or turn on electrical switches. DO NOT re-enter building until directive is given by University staff. Emergency evacuation procedures are posted near each residence hall room that is adjacent to emergency exits. The signs are bright orange, 8-1/2 x 14. These procedures must be visible at all times. It is a violation of Housing policy for any resident to tamper with, deface or remove evacuation procedure signs. ELEVATOR INCIDENT ELEVATOR PROCEDURE Anytime an elevator stops working the Conference Assistant CA staff on duty should report to the elevator and determine if anyone is trapped inside. This may mean going to each floor and knocking on the elevator door and asking is anyone trapped in the elevator. ELEVATOR OUT OF SERVICE ENTRAPMENT This is an Emergency RA contacts RLC (duty or otherwise) and reports the elevators are not working and passengers are trapped. RLC or RA should immediately contact the police and relay specifics Passengers are trapped in elevator North A state location and any other specifics. Police will contact the elevator company and get an estimated time of arrival. RLC (duty or otherwise) should contact housing facilities from 7:30am 10:45 pm; after hours and weekends call the AD of Housing Facilities. RLC contacts the Senior Associate Director during regular business hours 10
Note: While the elevator company is in route, the RLC On-Duty should ensure that a staff member remains in contact with the passengers until released. The staff member should inform passengers to remain calm and insure them that personnel are on the way (give estimated time of arrival). Once passengers are released staff should make contact with the passengers to make sure they are okay. Staff should take the names of passengers entrapped and ask if they know what happened. The RLC should make sure the RA completes an IR and completes a customer request into the AIM work order system. DROPPED ITEM DOWN ELEVATOR RA contacts the RLC on duty RLC contacts housing facilities Monday Friday between the hours of 7:30 a.m. 10:45 pm. After 10:45 pm and on weekends the RLC should determine if the incident can wait until the next business day. Can retrieval wait? If yes, the RLC will leave a message for Housing Facilities Customer Service. RLC enters a Customer Request is entered the AIM work order system. Can retrieval wait? If no, the RLC should contact the housing facilities Monday Friday between the hours of 7:30 a.m. 10:45 pm. If after 10:45pm RLC will contact AD of Housing Facilities. A cost of $100 will be incurred for retrieving items from the elevator shaft if the elevator company is called after the following business hours 7am 3:30pm or weekends. ELEVATOR OUT OF SERVICE NO ONE TRAPPED One Elevator Out of Service Monday Sunday CA contacts RLC (duty or otherwise) and reports the elevator is not working. CA closes the outside elevator panels covering up the elevator doors. CA places Out of Order signs on the outside elevator panel on all floors (not directly on the elevator). RLC (duty or otherwise) contacts Housing Facilities M-F between the hours of 7:30 a.m. 10:45 p.m. RLC (duty or otherwise) sends email notification to Housing Facilities. RLC (duty or otherwise) ensures a Customer Request has been entered into the AIM work order system. Two Elevators Out of Service Monday Sunday CA contacts RLC (duty or otherwise) and reports the elevators are not working. CA closes the outside elevator panels covering up the elevator doors. CA places Out of Order sign on the outside elevator panels on all floors (not directly on the elevator). RLC (duty or otherwise) contacts Housing Facilities M-F between the hours of 7:30 a.m. 10:45 p.m. On weekends RLC (duty or otherwise) should contact the Assistant Director of Housing Facilities and Grounds. The AD will notify the elevator service company. RLC (duty or otherwise) ensures a Customer Request has been entered into the AIM work order system. 11
FIRE For a fire INSIDE RESIDENT ROOMS Dial 911 or Public Safety/University Police (916) 278-6851. Communicate exact room location. Describe what is burning. If residents cannot safely extinguish the fire EVACUATE THE AREA. Close windows (if possible) CLOSE AND LOCK DOOR AND TAKE ROOM KEY. ACTIVATE THE FIRE ALARM AFTER EXITING. For a fire OUTSIDE RESIDENT ROOMS, (when you are inside your room, or another indoor residence hall area) you should: Carefully feel the exit door if it is hot, DO NOT OPEN IT. If door is cool, OPEN CAUTIOUSLY AND EVACUATE. Dial 911 or Public Safety/University Police (916) 278-6851. Seal the bottom of your door with a towel or other material to keep out smoke. ACTIVATE THE FIRE ALARM AS YOU EXIT. Close as many doors as possible between you and the fire. IF SMOKE IS PRESENT, STAY LOW TO FLOOR heat and smoke rises. Evacuate building to the designated area, the HOUSING QUAD. Report your name to staff and await directions. Fire Extinguisher Usage and Operation Each fire extinguisher contains operating instructions, warnings and maintenance instructions. Read instructions carefully and understand them thoroughly before a fire occurs. To use a fire extinguisher correctly, experts say that one should remember the acronym P.A.S.S. -- P: Pull the pin. A: Aim at the base of the fire. S: Squeeze the trigger. S: Sweep side to side. 12
HAZARDOUS MATERIAL SPILLS, LEAK, FIRE OR EXPLOSION SHELTER IN PLACE. Stay in your room or a location designated by Emergency Response personnel (fire, police or Housing staff). Tightly close all windows and doors. Place a wet towel at the base of the door. If possible, use tape to seal any cracks. In Desmond, Draper and Jenkins Halls, turn off your Heater/AC. DO NOT LEAVE until instructed to do so by fire, police or Housing staff. NEVER walk or drive through a released product in any form SOLID, LIQUID, OR GAS. POWER FAILURE / BLACKOUT / OUTAGE SITUATION: A non-scheduled power outage. In case of a power outage or blackout in the residence halls, be in contact with the Housing Conference Services Overnight Staff assigned to your hall, or contact our Housing Conference Services Front Desk for information and instructions. (916) 278-4982 or from silver phones in hallways 84982. RESPONSE: Maintenance has been called and they are working on resolving the situation. Emergency Lights are on every floor Keep an eye out for candles and other flammable sources of illumination Carry around a flashlight and wear bright colors for easy identification. Building/Area Coordinator will post signs on the elevator-requesting people not to use the elevator. SMOKE ODOR For minor fires such as smoke in a waste basket, locate the nearest fire extinguisher. For large fires, pull a fire alarm and evacuate the building. If you are the last person out of a room, try to close the door behind you DO NOT LOCK THE DOOR. If you become trapped inside a building during a fire: Call University Police (911) - Tell them your location and that you need Fire Department assistance to get out. Stay near a window and close to the floor. If possible, signal for help. NOTIFICATION OF PARENTS IN CASE OF EMERGENCY In the event of a campus emergency, group leads will work together to notify parents of any emergency situation affecting the campus. Emergency contact information should include full name, age, home and work phone numbers and addresses of parents, guardians, or other family members that may need to be notified. 13
EMERGENCY PHONES An emergency phone is located in each wing of the residence halls, including the front desk areas. These phones are for emergency purposes only and should not be used for any other purpose. Problems with emergency phones should be directo Housing Conference Services. Dial 86000 for on campus call, dial 911 for emergencies. CAMPUS EVACUATION ZONES Rally Point #1: Housing Quad Lawn Area keep walkways clear Rally Point #2: Residence Halls (behind each hall) keep walkways clear Campus: Various locations on campus 14
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EVACUATION CHAIRS (AMERICAN RIVER COURTYARD) There are three (3) evacuation chairs one located on each floor. 16
EVACUATION CHAIR In the event of a fire or earthquake, elevators should not be used for the emergency evacuation of a building. In this situation, people with limited mobility may be trapped or have to wait for a prolonged period of time in an area of refuge. Does your emergency evacuation plan include an evacuation chair for someone with a mobilityrelated disability? Evacuation Chair Facts Evacuation Chair (Video) FIRE ALARM AND EMERGENCY SYSTEMS AND EQUIPMENT Residents/guests are strictly prohibited from tampering with any equipment related to emergency systems and the fire alarm system (pull stations, extinguishers, hoses, smoke detectors, sprinklers, emergency exit door alarms, exit signs). Tampering with, removal of, or misuse of fire extinguishers, fire alarms, smoke detectors (including batteries), emergency evacuation instructions, or unauthorized use of any fire equipment, or door, is a violation of state law, University and Housing regulations and could endanger the life and safety of you and other residents. Sprinklers associated with residence hall fire safety systems may not be tampered with in any way, including by hanging decorations or other objects from them. If a sprinkler is set off accidentally or intentionally, the resident(s) involved will be responsible for all costs associated with the incident including any damage caused as a result and may be subject to disciplinary action. Persons found to have intentionally tampered with fire protection equipment could be subject to imprisonment or a fine (CPC 148.4), including charges for damaged equipment or battery replacement. Any resident involved in a fire safety violation, including setting off a false fire alarm, will face severe University conduct action, up to and including suspension from the University. 17
PARTICIPANTS/STAFF WITH DISABILITIES: During a campus emergency, participants/staff with disabilities may require specific accommodations/needs. Your on site Emergency Contact should be aware of the names and room assignments of participants/staff who have disabilities requiring specific needs. A. Evacuation of people with disabilities will be given the highest priority in all emergencies. In an emergency situation, it is important that students are familiar with their needs during evacuation. You are encouraged to convey these needs to your instructor at the beginning of each semester. While attending class, try to position yourself near a doorway for an easier exit. Become familiar with the building and its exits. Follow signs to exits. The following guidelines are important to follow: 1. Establish a buddy system and alternate for each class. People with disabilities should prepare for an emergency ahead of time by instructing a classmate, instructor, supervisor, or co-worker on how to assist in the event of any emergency. 2. If assistance is not immediately available, people with disabilities should remain near the stairwell landing or in the elevator lobby. Rescue personnel will first check all exit corridors and stairwells for those trapped. S/he should continue to call for help until rescued. 3. People who cannot speak loudly, or with voice / speech impairments, should carry a whistle or have other means of attracting attention of others. 4. Be familiar with alarm signals. 5. Leave school materials in the room to avoid wasting time. 6. Wait for rescue & remain calm. 7. DO NOT re-enter a building until permitted by emergency personnel. B. If you suspect a fire is behind a door; cover your hand to provide protection, first and then test the door by touching it. If it is hot then do NOT use the door as an exit. Try to find an alternate route for an exit. C. Elevators: Do NOT use elevators unless authorized to do so by police or fire personnel. Elevators could fail during a fire, earthquake or flood. D. Planning Resources: Emergency Evacuation Planning Guide for People with Disabilities E. IN ALL EMERGENCIES, AFTER AN EVACUATION HAS BEEN ORDERED: 1. Evacuation of people with disabilities will be given the highest priority in all emergencies and will be evacuated if possible. 2. Attempt a rescue evacuation ONLY if you have had rescue training. 3. Check on people with disabilities during an evacuation, determine if they have established a "buddy system," and ensure their safe evacuation. 4. Always ASK someone with a disability how you can help BEFORE attempting any rescue technique or giving assistance. Ask whether there are any special considerations or items that need to come with the person. 5. If the situation is life threatening, call 911. 6. Do NOT use elevators, unless authorized to do so by police or fire personnel. Elevators could fail during a fire, earthquake or flood. F. EMERGENCY RESPONSES BY DISABILITY 18
BLINDNESS OR VISUAL IMPAIRMENT A. Most persons with visual impairments will be familiar with the immediate area they are in and may have learned locations of exits and fire alarms in advance. B. Tell the person the nature of the emergency and offer to guide him/her by offering your left/right elbow (this is the preferred method when acting as a "Sighted Guide"). Do NOT grasp a visually impaired person s arm. C. Give verbal instructions to advise about the safest route or direction using compass directions, estimated distances, and directional terms or information (i.e., elevators cannot be used or if there is debris or a crowd.) D. As you walk, tell the person where you are and advise of any obstacles, e.g. stairs, overhanging objects, uneven pavement, curbs, and narrow passageways. E. When you have reached the designated Emergency Assembly Point, orient the person to where he/she is and ask if any further assistance is needed. F. Some individuals may have dog guides that may be disoriented during the emergency, and may require additional assistance. G. White canes and other mobility aids should NOT be left behind. DEAFNESS OR HEARING LOSS H. Most structures are not equipped with visual (flashing light) evacuation alarms and persons with impaired hearing may not perceive an emergency exists. An alternative warning technique is required. Two (2) methods of warning are: A. Write a note stating what the emergency is and what the evacuation route is -i.e. "Fire - go out the rear door to Parking Lot". B. Turn the room lights on and off to gain attention - then indicate through hand gestures or writing (i.e. on a whiteboard) what is happening and where to go. I. Offer visual instructions to advise of safest route or directions by pointing toward exits or evacuation map. J. People who cannot speak loudly, or with voice/speech impairments, may be carrying a whistle or have other means of attracting attention of others. MOBILITY IMPAIRMENTS K. People with mobility-impairments should NOT be evacuated by untrained personnel unless the situation is life-threatening. It may be necessary to help clear the exit route of debris (if possible) so that the person with a disability can move out or to a safer area. L. If people with mobility impairments cannot exit, they should move to a safer area, e.g., the designated Emergency Assembly Point, most enclosed stairwells, or an office with the door shut which is a good distance from the hazard (and away from falling debris in the case of earthquakes.) M. Notify police or fire personnel immediately about any people remaining in the building and their locations. N. Police or fire personnel will decide whether people are safe where they are, and will evacuate them as necessary. 19
O. If people are in immediate danger and cannot be moved to a safer area to wait for assistance, it may be necessary, only if you have had rescue training, to evacuate them using an evacuation chair. Check with the BUILDING COORDINATOR for the availability of an evacuation chair if needed. PEOPLE USING CRUTCHES, CANES OR WALKERS The same procedure outlined for Mobility Impairments should be used. Crutches, canes and walkers should not be left behind. NON-AMBULATORY P. Most people who are non-ambulatory will be able to exit safely without assistance out of single story buildings. Q. All 2+ story buildings will require persons to be carried out. It may be necessary, only if you have had rescue training, to evacuate them using an evacuation chair. Some people have no upper trunk or neck strength to assist in being carried out. Some people have minimal ability to move and lifting them may be dangerous to their well-being. R. Notify police or fire personnel immediately about any people remaining in the building and their locations. S. Police or fire personnel will decide whether people are safe where they are, and will evacuate them as necessary. T. If a wheelchair is left behind, do NOT leave it in an exit path or doorway to become an obstacle. Wheelchairs have many movable weak parts which were not constructed to withstand the stress of lifting (e.g., the seat bar, footplates, wheels, movable armrests). U. Frequently, persons who are non-ambulatory have respiratory complications or rely on electric artificial respirators. They should be given priority assistance if there is smoke or fumes, as their ability to breathe is seriously in danger. V. Power wheelchairs may have heavy batteries, which are difficult to remove. In this situation, the best response may be to ask the person to transfer to an evacuation chair, if one is available, so that they can be moved immediately. If it is not possible for the person to be removed from the chair (i.e., if the person uses respiratory equipment that is attached to the chair), wait for assistance. If attempting to move a power wheelchair, remove the batteries. Make sure the footrests are locked, the motor is off, and it is in neutral gear. Some power wheelchairs and scooters may not have heavy battery packs, and may be moved with little difficulty. W. If the person prefers to be removed from their wheelchair, their needs and preferences will vary. Always consult the person as to his/her preference with regard to: A. Ways of being removed from a wheelchair B. The number of people needed for assistance C. If a seat cushion or pad should be brought along with him/her if he/she is removed from the wheelchair D. After-care. If a person is removed from the wheelchair (i.e. a stretcher, chair with cushion pad, or car seat) perhaps paramedic assistance might be needed X. The person will want their wheelchair retrieved as soon as possible. The wheelchair is essential to the person's mobility and should be given a high priority to be retrieved as soon as possible. Inform Public Safety of the location of wheelchairs to be retrieved. 20
G. POWER OUTAGES: 1. If an outage occurs during the day and people with disabilities choose to wait in the building for electricity to be restored, they can move near a window where there is natural light and access to a working telephone. During regular building hours, BUILDING COORDINATORS should be notified so they can advise emergency personnel. 2. If people would like to leave and an evacuation has been ordered, or if the outage occurs at night, call Public Safety at 911 from a campus telephone or 278-6851 from a cell phone to request evacuation assistance. SPECIFIC NEEDS: In the event of an emergency, it will be important for your on site Emergency Contact to be aware of any special needs of participants/staff/ Special needs may include, but are not limited to, special dietary needs, prescription medications, and comfort/care items. MEDICAL EMERGENCIES Injury and illness are the most common of all campus -related emergencies. If a serious injury or illness occurs, remain calm and proceed as follows: Immediately contact University Police for all medical emergencies or injury - 86000 from any campus phone or (916) 278-6000 from your cell phone or 911. University Police will evaluate and initiate emergency services as appropriate. Give your name. Describe the nature and severity of the medical problem. Give the campus location of the victim. Provide an estimated age and gender of the victim. Describe whether or not the victim is conscious and breathing. Look for emergency medical ID and give all information to the Police. Administer first aid to the extent possible based on your level of training. PARENTAL CONSENT TO TREAT While on campus attendees could sustain an injury or suffer an illness that requires prompt action to be taken at the site of occurrence. All parents and legal guardians should sign a statement/form providing in the event of the emergency and the group is unable to contact or locate promptly a person designated to be notified in case of emergency, group authorities may take such emergency measures as they deem appropriate and shall notify the parent or legal guardian as soon as possible. 21
TRANSPORTATION: Your program must have the ability to provide transportation to medical facilities off campus. Sac State Housing Conference Services staff cannot transport guests for any purpose, including medical attention. The Sacramento Fire Department, however, will provide emergency medical treatment and transport to local hospitals. A list of local health care facilities is included at the end of this document. Please note, Sac State Student Health Center is reserved for enrolled students only. 22
DIRECTIONS TO HOSPITALS 23