LAKE COUNTY SCHOOLS Leading our Children to Success Procurement Services 29529 CR 561 Tavares FL 32778 (352) 253-6760 Fax: (352) 253-6761 http://lake.k12.fl.us Superintendent: School Board Members: Susan Moxley, Ed.D. District 1 Bill Mathias District 2 Rosanne Brandeburg District 3 Marc Dodd District 4 Debbie Stivender District 5 Stephanie Luke M E M O R A N D U M DATE: December 14, 2015 TO: Dr. Susan Moxley, Superintendent of Schools FROM: Carol MacLeod, Chief Financial Officer (Submitted by Pamela Hayes, Purchasing Manager) SUBJECT: Bid 4178DG Doors, Frames and Door Hardware BACKGROUND and RATIONALE: The need for doors, frames and door hardware for this District is reviewed on an annual basis. Due to the volume required, such needs are purchased from a competitively sealed bid. Public Purchase, the District s electronic notification system, emailed 94 prospective bidders and three (3) proposals were received for consideration. A legal advertisement was published in the Daily Commercial on October 28, 2015 in the Florida Bid Reporting Service during the week of October November 5, 2015; and was also posted on the Public Purchase website. If approved, these agreements will become effective beginning January 14, 2016, and will provide firm prices for a twelve-month period, expiring on January 13, 2017. These agreements may be extended for two additional twelve-month periods if mutually agreed to in writing and all terms and conditions remain the same. All of the bids received are available for review in the Purchasing Department. This item supports Focus Area 2 Efficient and Effective Operations and Performance Based Budgeting of the School Board s Strategic Plan and is beneficial to the students because it is necessary to maintain all facilities at an optimal level of operation and performance. ALTERNATIVES: 1. Approve the recommendation to award Bid 4178DG Doors, Frames and Door Hardware as shown below and on the attached tabulation sheet. All award recommendations are to the responsive and responsible bidders submitting the lowest and best bids. Lots 1, 2, & 3..., located in Lot 4... Specialist dba, located in 2. Do not award Bid 4178DG Doors, Frames and Door Hardware at this time. RECOMMENDATION: I recommend that the Board approve the recommendation to award Bid 4178DG Doors, Frames and Door Hardware as shown below and on the attached tabulation sheet. All award recommendations are to the responsive and responsible bidders submitting the lowest and best bids. Lots 1, 2, & 3..., located in Lot 4... Specialist dba, located in FISCAL IMPACT: Approval to award this bid will provide the Maintenance Department with agreements at competitively bid prices, which will enable them to supply various schools and departments with doors, frames and door hardware. Based upon the quantities estimated to fulfill these needs during the 12 month term of these agreements the total financial impact to our district will be $111,991.10 and will be funded through the Maintenance Department s Capital funds. Equal Opportunity in Education and Employment
DATA SOURCE: The bidding process for this item was prepared by Pamela Hayes, Purchasing Manager, in accordance with School Board Policy 7.70. The specifications and funding sources for this bid were submitted by Mike Corr, Director of Maintenance. Questions may be directed to Ms. Hayes at 352-253-6762 or Mr. Corr at 352-253-6736. Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.
Tabulation Sheet Bid : 4178DG Bid Name: Doors, Frames and Door Hardware Bid Opening: October 21, 2015 Vendor Name: Qty. U/M Description Unit Price Lot 1 -Wood Doors Wood Doors, 1¾ Stave Solid Core Birch Slab (NO PARTICLE BOARD) 1 30 ea. 3/0 x 6/8 $269.04 $8,071.20 2 30 ea. 3/0 x 7/0 $272.08 $8,162.40 3 20 ea. Additional cost for prep for hinges in CECO or Steelcraft hinge locations in door purchased at same time $30.00 $600.00 4 6 ea. Additional cost for prep for lock in CECO or Steelcraft lock locations in door purchased at same time $30.00 $180.00 Metal Vision Lites with ¼ Clear Tempered Glass. National Guard LFRA-100 or equal. 5 20 ea. 8 wide x 42 high $93.85 $1,877.00 6 6 ea. same time $33.00 $198.00 A Lot 2 - Metal Doors with Ceco Hinge and Lock Locations Blank. CECO or equal. (Alternate product MUST have CECO hinge locations.) Hand and/or Left Hand Total Lot 1 $0.00 $0.00 $19,088.60 7 20 ea. 3/0 x 6/8 $300.17 $6,003.40 8 20 ea. 3/0 x 7/0 $309.29 $6,185.80 B Standard Lock Prep, 2-1/8 X 2¾ Backset. CECO or equal. (Alternate product MUST have CECO hinge and lock locations.) Hand and/or Left Hand 9 30 ea. 3/0 x 6/8 $292.57 $8,777.10 10 30 ea. 3/0 x 7/0 $301.82 $9,054.60
Vendor Name: Qty. U/M Description Unit Price Metal Doors Frames, Knock Down, Right Hand and/or Left Hand, Standard 5¾ Frame, 2 Head. CECO or equal. (Alternate product MUST have CECO hinge locations.) 11 20 ea. 3/0 x 6/8 $114.75 $2,295.00 12 20 ea. 3/0 x 7/0 $117.50 $2,350.00 Metal Doors Frames, Drywall Knock Down, Right Hand and/or Left Hand, Standard 5¾ Frame, 2 Head. CECO or equal. (Alternate product MUST have CECO hinge locations.) 13 20 ea. 3/0 x 6/8 $101.35 $2,027.00 14 20 ea. 3/0 x 7/0 $104.10 $2,082.00 Metal Vision Lites with ¼ Clear Tempered Glass. National Guard LFRA-100 or equal. 15 20 ea. 8 wide x 42 high $93.85 $1,877.00 16 20 ea. same time Door Vents, Louver National Guard L700 RX or equal. 17 10 ea. 12 x 12 $34.00 $35.70 $357.00 $57.46 $574.60 18 10 ea. 16 X 16 $52.00 $54.60 $546.00 $81.40 $814.00 19 10 ea. 24" x 24" $66.50 $69.83 $698.25 $136.40 $1,364.00 20 20 ea. A same time $0.00 $0.00 LOT 3: METAL DOORS WITH STEELCRAFT HINGE AND LOCK LOCATIONS Blank. Steelcraft or equal. (Alternate product MUST have Steelcraft hinge locations.) Total Lot 2 $1,601.25 $0.00 $44,724.50 Metal Doors, 1¾, 16 Gauge, Galvanized, Right Hand and/or Left Hand 21 20 ea. 3/0 x 6/8 $300.17 $6,003.40 22 20 ea. 3/0 x 7/0 $309.29 $6,185.80 Standard Lock Prep, 2-1/8 X 2¾ Backset. Steelcraft or equal. (Alternate product MUST have B Steelcraft hinge and lock locations.) Metal Doors, 1¾, 16 Gauge, Galvanized, Right Hand and/or Left Hand 23 30 ea. 3/0 x 6/8 $292.57 $8,777.10 24 30 ea. 3/0 x 7/0 $301.82 $9,054.60
Vendor Name: Qty. U/M Description Unit Price Metal Doors Frames, Knock Down, Right Hand and/or Left Hand, Standard 5¾ Frame, 2 Head. Steelcraft or equal. (Alternate product MUST have Steelcraft hinge locations.) 25 20 ea. 3/0 x 6/8 $114.75 $2,295.00 26 20 ea. 3/0 x 7/0 $117.50 $2,350.00 Metal Doors Frames, Drywall Knock Down, Right Hand and/or Left Hand, Standard 5¾ Frame, 2 Head. Steelcraft or equal. (Alternate product MUST have Steelcraft hinge locations.) 27 20 ea. 3/0 x 6/8 $101.35 $2,027.00 28 20 ea. 3/0 x 7/0 $104.10 $2,082.00 Metal Vision Lites with ¼ Clear Tempered Glass. National Guard LFRA-100 or equal. 29 20 ea. 8 wide x 42 high $93.85 $1,877.00 30 20 ea. same time Door Vents, Louver National Guard L700 RX 31 10 ea. 12" x 12" $34.00 $35.70 $340.00 $57.46 $574.60 32 10 ea. 16" x 16" $52.00 $54.60 $520.00 $81.40 $814.00 33 10 ea. 24" x 24" $66.50 $69.83 $665.00 $136.46 $1,364.60 34 20 ea. 35 50 ea. 36 30 ea. 37 30 ea. same time $0.00 $0.00 Lot 4 Architectural Hardware Total Lot 3 $1,525.00 $0.00 $44,725.10 Hinge, ball bearing, stainless steel finish, 4.5 x 4.5, Hagar ECBB 1101 (US32D) or equal. $12.20 $12.81 $156.28 $8.95 $447.50 $11.53 $576.50 Threshold, National Guard 896V36 36 x 6 or equal. $19.70 $20.69 $407.49 $14.52 $435.60 $24.06 $721.80 Threshold, National Guard 896V72 72 x 6 or equal. $39.40 $41.37 $1,629.98 $29.04 $871.20 $48.12 $1,443.60 38 30 ea. Door Shoe National Guard 36VA36 or equal. $9.50 $9.98 $94.76 $8.39 $251.70 $9.61 $288.30 39 30 ea. Door Weather Seals 3 0 /7 0 National Guard 152SA-3684 or equal $30.00 $31.50 $945.00 $26.65 $799.50 $17.99 $539.70 40 30 ea. Door Sweep 48 National Guard 199NA or equal. $13.25 $13.91 $184.34 $12.33 $369.90 $15.16 $454.80
Vendor Name: Qty. U/M Description Unit Price 41 30 ea. Door Sweep 36 National Guard 199NA or equal. $9.95 $10.45 $103.95 $9.25 $277.50 $9.77 $293.10 Total Lot 4 $3,521.81 $3,452.90 $4,317.80 Read By: Date:10/21/2015 Recorded By: Date:10/21/2015