Office of the Superintendent of Schools MONTGOMERY COUNTY PUBLIC SCHOOLS Rockville, Maryland ACTION 4.1.1 January 12, 2010 MEMORANDUM To: From: Subject: Members of the Board of Education Jerry D. Weast, Superintendent of Schools Procurement Contracts of $25,000 or More WHEREAS, Funds have been budgeted for the purchase of equipment, supplies, and contractual services; now therefore be it Resolved, That having been duly advertised, the following contracts will be awarded to the low bidders meeting specifications as shown below: 93620 Reproduction and Copying of Engineering Drawings Extension 00033 American Reprographics, Inc. $200,000 RQ06-8 15751-21 Heating Oil Extension Petroleum Traders Corporation $161,072 1139.2 Actuarial Consulting Services for Preparation of Tax-deferred Annuity RFP 1142.4 Scan Forms Extension Mercer Human Resources $ 53,000 s Data Management Corporation $ 17,785
Members of the Board of Education 2 January 12, 2010 Formost Graphic Communications 24,301 Forms Xpress, Inc. 8,596 Total $ 50,682 4005.6 Woodwind and Brass Instrument Repairs Extension s (see note on page 4) L & L Music Windshop, Inc. Music & Arts Center Washington Music Sales Center, Inc.* Total $ 65,000 4026.4 Paint and Paint Sundries Extension s Duron, Inc. $132,607 Metco 617 Total $133,224 4053.5 Scanner Forms and Scanning Machines Extension 4088.9 Media Center Supplies Scantron Corporation $ 90,000 s 4107.3 Fire Alarm Monitoring Brodart Company $ 6,307 Demco, Inc. 18,213 Gaylord Brothers, Inc. 3,918 Interstate Office Supply Company* 67,010 On Time Label 10,150 Pyramid School Products 3,140 Standard Stationery Supply Company 6,012 Total $114,750 Ark Systems, Inc. $ 38,849
Members of the Board of Education 3 January 12, 2010 4115.4 Microscopes Extension s 3z s Instruments, LLC $ 12,776 Benz Microscope Optics Center 5,200 Cynmar Corporation* 12,138 Fisher Science Education 27,388 Science Kit, Inc. 4,242 Total $ 61,744 4282.1 Support for Security Activities Gompers $125,000 7120.5 Elementary Mathematics Supplies Extension s Center Enterprises $ 350 Childcraft Education Corporation 318 EAI Education 10,878 ETA/Cuisenaire* 18,215 Nasco 4,880 School Specialty 4,033 Total $ 38,674 9053.4 Playground Systems and Individual Pieces s (See note on page 4) Arbor Recreation, Inc. Playground Specialists, Inc. Southern Playground West Recreation, Inc. Total $800,000 9116.4 Detergents and Cleaners, Laundry and Kitchen Use Extension Acme Paper & Supply Company, Inc. $ 51,109
Members of the Board of Education 4 January 12, 2010 9201.3 Diploma and Certificate Covers Extension Jostens, Inc. $ 26,950 9422.1 Energy Management System Upgrade at Montrose Center Engineered Services, Inc. $ 67,654 9618.1 Restroom Renovations at Various Locations Extension** s Smith & Haines, Inc. $ 150,000 9685.1 Reroofing at Bannockburn Elementary School** J.E. Wood & Sons $ 516,877 9705.1 Complete Playground Installation at Various Schools s (See note on page 4) Playground Specialists, Inc. West Recreation, Inc. Total $ 400,000 TOTAL PROCUREMENT CONTRACTS OVER $25,000 $3,144,585 * Denotes Minority-, Female-, or Disabled-owned Business ** Planned Life-cycle Asset Replacement Bid (PLAR) Note: Contract amounts will be based on individual requirements. Formal bids and RFPs were obtained and evaluated by the Department of Materials Management, Division of Procurement, in consultation with the users. The tabulations, cost comparisons, and budget account verifications are available in Procurement s files. JDW:LAB:GRB:PJM:sah Attachment
Bid Activity Report January 12, 2010 BID BID NAME No. No. MFD Total No. Total No. MFD NO. Vendors Vendors MFD Bids Bids Contract Mailed Mailed Awards 9362000033 Reproduction and Copying of Engineering Drawings Extension N/A Montgomery County Contract BM 10-01 Biodiesel Fuel Extension N/A Kent County Contract RQ06-815751-21 Heating Oil Extension N/A Fairfax County Contract Actuarial Consulting Services for Preparation of Tax-deferred 1139.2 Annuity RFP 14 0 0 7 0 1142.4 Scan Forms Extension 20 4 1 6 0 4005.6 Woodwind and Brass Instrument Repairs Extension 10 3 1 3 1 4026.4 Paint and Paint Sundries Extension 19 4 0 3 0 4053.5 Scanner Forms and Scanning Machines Extension 19 1 0 1 0 4088.9 Media Center Supplies 16 3 2 11 1 4107.3 Fire Alarm Monitoring 27 6 2 4 0 4115.4 Microscopes Extension 38 9 3 15 1 4282.1 Support for Security Activities 1 0 0 2 0 7120.5 Elementary Mathematics Supplies Extension 9 1 1 8 1 7195.1 Computer Supplies Printer Cartridges and Toners 64 27 13 26 3 9053.4 Playground Systems and Individual Pieces 21 4 0 7 0 9109.6 Snack Cakes, A La Carte Extension 11 1 1 3 0
Bid Activity Report January 12, 2010 BID BID NAME No. No. MFD Total No. Total No. MFD NO. Vendors Vendors MFD Bids Bids Contract Mailed Mailed Awards 9116.4 Detergents and Cleaners, Laundry and Kitchen Use Extension 21 1 0 4 0 9201.3 Diploma and Certificate Covers Extension 20 5 1 4 0 9422.1 Energy Management System Upgrade at Montrose Center 4 1 1 3 0 9618.1 Restroom Renovations at Various Locations Extension 2 1 1 2 0 9685.1 Reroofing at Bannockburn Elementary School 12 1 1 5 0 9689.1 Reroofing at Sherwood High School 12 1 1 4 1 9705.1 Complete Playground Equipment Installation at Various Schools 2 0 0 2 0