ADDENDUM NO. 1 PROJECT TITLE: LOCATION: COPPER COMMUNICATIONS CABLE AND VOICE AND DATA EQUIPMENT MONITORING, TESTING, AND REPAIR CALIFORNIA AQUEDUCT SPECIFICATION NO.: 09-02 CONTRACT NO.: ISSUED BY: C51387 STATE OF CALIFORNIA DEPARTMENT OF WATER RESOURCES The following changes are hereby made by this addendum: 1. New and revised specification page numbers: 00410-1, 00410-2, 01110-6, 01110-7, 01330-14, 16707-6, 16707-6a, 16707-12, 16707-21, 16709-1, 16709-1a, 16709-4, 16709-4a, 16709-8, 16712-1, and 16712-3. BIDDER'S SIGNATURE This addendum shall be signed below in the same manner as the bid is signed. Bidder: By (Authorized Officer): Business Address: Dated:, 2009. THIS ADDENDUM COMPRISES 17 PAGES. THIS COVER PAGE MUST BE SIGNED AND RETURNED WITH THE BID. (Addn. No. 1, Pg. 1) F-08
Bid Schedule DOCUMENT 00410 BID SCHEDULE CONTRACT TITLE: Copper Communications Cable and Voice and Data Equipment Monitoring, Testing, and Repair, California Aqueduct DWR CONTRACT NO.: C51387 DWR SPECIFICATION NO.: 09-02 BIDDER S NAME: (Name style as recorded on CA Contractor s License) COMMUNICATIONS CABLE Item No. Section* Item Estimated Quantity Unit Unit Price (In Figures) Total (In Figures) 1 16707 Cable Monitoring and Testing DFD 2 16707 Cable Monitoring and Testing SLFD 3 16707 Cable Monitoring and Testing SJFD 4 16707 Cable Monitoring and Testing SFD 5 16707 Bi-Annual Compressor Refurbishment DFD 6 16707 Bi-Annual Compressor Refurbishment SLFD 7 16707 Bi-Annual Compressor Refurbishment SJFD 8 16707 Bi-Annual Compressor Refurbishment SFD 9 16707 Replace Defective Compressor at Existing Location 10 16707 Compressor at New Location 2 EA 2 EA 11 16707 Leak Detection 16 EA 12 16707 Routine Cable Repair 16 EA *Section where contract item is defined 00410-1 (Addn. No. 1, Pg. 2) F-08
Bid Schedule ELECTRONIC EQUIPMENT Item No. Section* Item Estimated Quantity Unit Unit Price (In Figures) Total (In Figures) 13 16709 Voice and Data Equipment Monitoring and Testing DFD 14 16709 Voice and Data Equipment Monitoring and Testing SLFD 15 16709 Voice and Data Equipment Monitoring and Testing SJFD 16 16709 Voice and Data Equipment Monitoring and Testing SFD 17 16709 Spare Parts 1 JOB LUMP SUM 18 16711 Training Programs 4 DAY 19 16712 Emergency Repair Services 1,000 PERSON -HOUR TOTAL END OF DOCUMENT *Section where contract item is defined 00410-2 (Addn. No. 1, Pg. 3) F-08
Summary of Work F. Complete Routine Cable Repair at each location as specified in construction orders before the expiration of 15 days after receipt of each order to proceed. G. Complete bi-annual Voice and Data Equipment Monitoring Testing and Repair (Contract Items Nos. 13, 14, 15, and 16) at locations specified in Section 16709 Voice and Data Communications Equipment Monitoring and Testing according to the following schedule: Field Division Delta Field Division San Luis Field Division San Joaquin Field Division Southern Field Division Bi-Annual Schedule Before the expiration of the first Friday of the second month following receipt of notice to begin work and then before the expiration of the first Friday six months later. Before the expiration of the fourth Friday of the second month following receipt of notice to begin work and then before the expiration of the fourth Friday six months later. Before the expiration of the fourth Friday of the fifth month following receipt of notice to begin work and then before the expiration of the fourth Friday six months later. Before the expiration of the second Friday of the seventh month following receipt of notice to begin work and then before the expiration of the second Friday six months later. 1.05 LIQUIDATED DAMAGES A. Pursuant to Document 00705 Prosecution of Work, Paragraph 2: 1. Liquidated damages for failure to complete the work specified in Paragraph 1.04 B within the time specified will be $325 per day per field division per bi-annual schedule. 2. Liquidated damages for failure to complete the work specified in Paragraph 1.04 C within the time specified will be $325 per day per location. 01110-6 (Addn. No. 1, Pg. 4) F-08
Summary of Work 3. Liquidated damages for failure to complete the work specified in Paragraph 1.04 D within the time specified will be $325 per day per location. 4. Liquidated damages for failure to complete the work specified in Paragraph 1.04 E within the time specified will be $625 per day. 5. Liquidated damages for failure to complete the work specified in Paragraph 1.04 F within the time specified will be $325 per day per location. 6. Liquidated damages for failure to complete the work specified in Paragraph 1.04 G within the time specified will be $325 per day per field division per bi-annual schedule. 7. The maximum sum per day for liquidated damages for which the Contractor will be liable will be $2,600 per day. 1.06 VERIFICATION OF EXISTING FACILITIES A. The Contractor shall verify the applicable structural dimensions, the location, elevations, and dimensions of existing facilities, and other dimensions and data required to complete the project. 1.07 COORDINATION WITH FIELD DIVISION REPRESENTATIVES FOR PROJECT ACTIVITIES A. Engineer s Field Representative: Brian DePuy, Chief Sacramento Project Headquarters Construction Engineering Branch Division of Engineering 3500 Industrial Boulevard West Sacramento, California 95691 Phone: 916-376-9898 B. Delta Field Division Representative: Gregory Brown, (209) 833-2065. C. San Luis Field Division Representative: Ken Zaas, (209) 827-5305. D. San Joaquin Field Division (Including Coastal Branch) Representative: Shaun Freiburg, (661) 858-5550. E. Southern Field Division (West and East Branches) Representative: Steve Horrall, (661) 944-8605. PART 2 PRODUCTS Not Used 01110-7 (Addn. No. 1, Pg. 5) F-08
Submittals SUBMITTAL REGISTER TYPE OF SUBMITTAL CONTRACTOR SCHEDULED DATES SPEC PARA. NO. DESCRIPTION OF SUBMITTAL WORKING DRAWINGS SAMPLE MFR S DATA CERT. TEST REPORT OTHER AS SPECIFIED SUBMIT BY 01330, 1.04 C or No. of days (1) REMARKS 01323 CONTRACTOR S SCHEDULES 1.01 C Schedule X 15 01330 SUBMITTALS 1.02 Certified Small Business/Micro Business (SB/MB) Participation X 15 1.03 Injury and Illness Prevention Program X 1.04 C Schedule X 1.05 Operations and Maintenance Instructions X 1.06 Final Working Drawings and Data X 1.07 Quality Control Program X 1.08 Photographs X 1.09 Emergency Fire Plan X 16707 COMMUNICATIONS CABLE MONITORING, TESTING AND REPAIR 1.04 Submittals X X X X 16709 VOICE AND DATA COMMUNICATIONS EQUIPMENT MONITORING AND TESTING 1.04 Submittals X X X 16711 TRAINING PROGRAMS 1.03 Submittals X 16712 EMERGENCY REPAIR SERVICES 1.04 Submittals X (1) Number of days from receipt of Notice to Begin Work or time scheduled by Contractor in 01330, 1.04 C, Schedule. 01330-14 (Addn. No. 1, Pg. 6) F-08
3. Leak Detection Record Communications Cable Monitoring, Testing, and Repair a. Provide pressure profile chart showing each detected cable leak identified by aqueduct mile post location, along with summary of steps taken to detect each leak. b. Provide repair recommendation for repair of each detected cable leak. 4. Invoice document to be submitted to the Department indicating materials, equipment, personnel, date, and time work performed and explanation of work. 1.05 DEFINITIONS A. The terms referenced herein are as follows: 1. Cycle: One cycle of Cable Monitoring and Testing includes monitoring, testing, and test reporting for all locations in a particular field division. The amount of work for one cycle of monitoring, testing, and, test reporting in one field division varies greatly between each of the field divisions. One cycle of work per field division for Bid Item Nos. 1 through 4 is completed approximately once every six months. Likewise, one cycle of Bi-annual Compressor Refurbishment includes completing the defined work on all identified compressor locations in a particular field division. (See Paragraph 3.09 B for locations.) The amount of work in one cycle of Bi-annual Compressor Refurbishment in a particular field division varies greatly between each of the field divisions. One cycle of work per field division for Bid Item Nos. 5 through 8 is completed approximately once every six months. 2. Refurbishment: Recording, maintenance, and restoration of equipment for the contract period, to meet the designed requirement and to perform its original function without compromising its efficiency. 3. Refurbishment Limits: Refurbishment qualifying expenditures properly attributed to equipment, notwithstanding any other provision of this contract, as proposed by the Contractor and approved by the Engineer. 4. Qualifying Expenditure: Expenditures not exceeding 20 percent of Replacement Value of equipment under Section 16707 Communications Cable Monitoring, Testing, and Repair. 16707-6 (Addn. No. 1, Pg. 7) F-08
Communications Cable Monitoring, Testing, and Repair 1.06 DESCRIPTION OF EXISTING COMMUNICATIONS CABLE SYSTEM A. The communications cable and related equipment are the backbone of a communications system which is utilized in controlling the aqueduct check structure gates and other communications circuits critical to the State Water Project. The Contractor shall provide monitoring, testing, and repairs on approximately 450 miles of California Aqueduct communication cable, for the Department of Water Resources. B. Communications Cable and Appurtenances: 1. The cable is a 50 pair, pressurized, direct burial communications cable. Cable pairs are No. 19 AWG copper conductors, which are protected via a ruggedly constructed cable employing three separate thick neoprene sheaths and two heavy metal armor sheaths that are alternately wrapped around the 50 pairs. 16707-6a (Addn. No. 1, Pg. 8) F-08
Communications Cable Monitoring, Testing, and Repair 8) Check ventilation fan. 9) Replace compressor intake filters. 10) Replace damaged or bent fans. 11) Add or replace missing or damaged motor mounts. 12) Clean pre-coolers. 13) Clean ventilation fan and filter. 14) Install new compressor/dryer maintenance kit per manufacturer s recommended schedule. 15) Inspect dryer. 2. In addition to the items 1 through 15 in Paragraph 3.03 A.1.a of this section, Contractor shall maintain each compressor/dryer in accordance with the manufacturer s specifications. 3. Detailed records shall be kept and submitted to the Department for all the refurbishment work. 4. There are 32 compressors on the cable located within the four field divisions. The Contractor shall maintain each compressor to the manufacturer s specifications for proper operation. 3.04 REPLACEMENT OF DEFECTIVE COMPRESSORS AND APPURTENANCES AT EXISTING LOCATION A. Work to replace defective compressors used to pressurize the communications cable at specified existing locations shall include: 1. The Contractor shall provide and install **** replacement compressor units. 2. Each compressor shall be installed at the location selected by the Department. 3. Each installed compressor unit shall be operationally tested and function within the manufacturer s requirements. 4. The Contractor shall remove the defective compressor unit and dispose of the unit as the Contractor s property. Parts from the defective compressor may be utilized as spare compressor parts at the Contractor s discretion. 16707-12 (Addn. No. 1, Pg. 9) F-08
PART 4 MEASUREMENT AND PAYMENT 4.01 MEASUREMENT Communications Cable Monitoring, Testing, and Repair A. Measurement for payment for the contract items Cable Monitoring and Testing DFD, Cable Monitoring and Testing SLFD, Cable Monitoring and Testing SJFD, Cable Monitoring and Testing SFD, Bi-Annual Compressor Refurbishment DFD, Bi-Annual Compressor Refurbishment SLFD, Bi-Annual Compressor Refurbishment SJFD, Bi-Annual Compressor Refurbishment SFD will be number of cycles completed per field division. Measurement for payment for the contract items Replace Defective Compressor at Existing Location, Compressor at New Location, Leak Detection, and Routine Cable Repair will be the number of each item placed in the work. 4.02 PAYMENT A. The contract prices will be paid for CABLE MONITORING AND TESTING DFD; CABLE MONITORING AND TESTING SLFD; CABLE MONITORING AND TESTING SJFD; CABLE MONITORING AND TESTING SFD; BI-ANNUAL COMPRESSOR REFURBISHMENT DFD; BI-ANNUAL COMPRESSOR REFURBISHMENT SLFD; BI-ANNUAL COMPRESSOR REFURBISHMENT SJFD; BI-ANNUAL COMPRESSOR REFURBISHMENT SFD; REPLACE DEFECTIVE COMPRESSOR AT EXISTING LOCATION; COMPRESSOR AT NEW LOCATION; LEAK DETECTION; and ROUTINE CABLE REPAIR; which prices shall include full compensation for all costs incurred under this section. END OF SECTION 16707-21 (Addn. No. 1, Pg. 10) F-08
Voice and Data Communications Equipment Monitoring and Testing SECTION 16709 VOICE AND DATA COMMUNICATIONS EQUIPMENT MONITORING AND TESTING PART 1 GENERAL 1.01 DESCRIPTION A. This section covers the work to provide monitoring and testing the voice and data communications equipment over a period of one year and includes the following: 1. Perform bi-annual level adjustments to the line amplifiers and adjustments of bridges and equalizers. 2. Perform bi-annual adjustments to the sealing current levels. 3. Replace defective gas surge protectors in the cable terminal blocks. 4. Perform bi-annual measurements and document circuit parameters, to include noise, attenuation distortion, Peak-to-Average Ratio (P/AR), bit error rate (BER), and document the results. 5. Deliver the spare parts specified in Paragraph 2.02 to: Brian DePuy, Chief Sacramento Project Headquarters Construction Engineering Branch Division of Engineering 3500 Industrial Boulevard West Sacramento, California 95691 Phone: 916-376-9898 B. Tasks and the frequency of the expected tasks are identified in Paragraph 3.01 B, Table 1. 1.02 RELATED SECTIONS A. Supplementary General Conditions, General Conditions, Division 1 sections, and Drawings apply to this section. This section may require direct correlation with the following sections of the contract: 1. Section 16707 Communications Cable Monitoring, Testing, and Repair. 16709-1 (Addn. No. 1, Pg. 11) F-08
Voice and Data Communications Equipment Monitoring and Testing 1.03 REFERENCES A. The following publications form a part of this specification to the extent referenced. Application of these publications shall conform to Document 00702 Interpretation of the Contract, Paragraph 2: 1. American National Standards Institute (ANSI). 2. Electronic Industries Association/Telecommunication Industry Association (EIA/TIA). 16709-1a (Addn. No. 1, Pg. 12) F-08
Voice and Data Communications Equipment Monitoring and Testing E. Monitoring and testing locations and the related voice and data communications equipment are shown in Appendix IV. 1.06 DEFINITIONS A. Definition of Cycle - One cycle of Voice and Data Equipment Monitoring and Testing per field division includes all the tasks specified for the locations in the particular field division. The amount of work for one cycle of Voice and Data Equipment Monitoring and Testing in one O&M Field Division varies greatly between each of the Field Divisions. Once cycle of work per field division for Bid Items Nos. 13 through 16 is completed approximately once every six months. Locations are identified in Paragraph 1.05 Scope of Work and Location. PART 2 PRODUCTS 2.01 EXISTING VOICE AND DATA EQUIPMENT COMPONENTS A. Line amplifiers, Model 4001, manufactured by Tellabs. B. Active bridge, Model 4445/49, manufactured by Tellabs. C. Voice conference bridge, Model 4462B, manufactured by Tellabs. D. Station KTU s, Model 4406, manufactured by Tellabs. E. Terminal Gas Surge Protectors: 1. Manufacturer: Reliable Electric Company, Model No. BEPC50C. 2. Manufacturer: Graybar BEPT, Model No. BEPT50t. 3. Manufacturer: Reliable Electric, Model No. R3C18. 4. Or equal. F. 48 Volt DC Power Supplies: 1. Fuse module assembled and wired in a mounting shelf. 2. Wescom 420 passive bridge. 16709-4 (Addn. No. 1, Pg. 13) F-08
Voice and Data Communications Equipment Monitoring and Testing G. Voice Hardware: 1. Model 2500 desk telephones are located at the powerplants and area control centers, and they are converted to 4-wire operation. 2. Model 2554 wall telephone sets and voice system are located at the check sites and sub-sites (turnouts) and converted to 4-wire operation. 2.02 SPARE PARTS A. The contract item Spare Parts includes delivering various spare parts required for repairing and testing under this contract. B. Each spare part shall be interchangeable, and compatible with the existing components and system resulting in flawless function, and be of the same material and workmanship. Spare parts shall be complete to replace the corresponding part. Spare parts shall be boxed and 16709-4a (Addn. No. 1, Pg. 14) F-08
PART 4 MEASUREMENT AND PAYMENT 4.01 MEASUREMENT Voice and Data Communications Equipment Monitoring and Testing A. Measurement for payment for the contract items Voice and Data Equipment Monitoring and Testing DFD; Voice and Data Equipment Monitoring and Testing SLFD; Voice and Data Equipment Monitoring and Testing SJFD; and Voice and Data Equipment Monitoring and Testing SFD will be by the number of cycles completed per each field division. 4.02 PAYMENT A. The contract prices will be paid for VOICE AND DATA EQUIPMENT MONITORING AND TESTING DFD; VOICE AND DATA EQUIPMENT MONITORING AND TESTING SLFD; VOICE AND DATA EQUIPMENT MONITORING AND TESTING SJFD; VOICE AND DATA EQUIPMENT MONITORING AND TESTING SFD; and SPARE PARTS; which prices shall include full compensation for all costs incurred under this section. END OF SECTION 16709-8 (Addn. No. 1, Pg. 15) F-08
Emergency Repair Services SECTION 16712 EMERGENCY REPAIR SERVICES PART 1 GENERAL 1.01 DESCRIPTION A. This section covers technical requirements for emergency repair services. B. The emergency repair(s) include troubleshooting, furnishing and installing voice and data equipment at the specified locations within any of the Department s field division locations as directed for the term of the contract, as shown and as specified. C. The emergency repair(s) include repair or replacement of damaged or missing pressure taps, repair or replacement of damaged or missing valve stems and repair or replacement of damaged or missing posts and markers. D. The Contractor shall repair on as-needed basis, initiated by the Department. E. Emergency repair equipment shall be provided by the Contractor at all the specified locations. 1.02 RELATED SECTIONS A. Supplementary General Conditions, General Conditions, Division 1 sections and Drawings apply to this section. This section may require direct correlation with the following sections of the contract: 1. **** 2. Section 16707 Communication Cable Monitoring, Testing, and Repair. 3. Section 16709 Voice and Data Communication Equipment Monitoring and Testing. 4. Section 16711 Training Programs. 16712-1 (Addn. No. 1, Pg. 16) F-08
Emergency Repair Services 4. Or equal. F. 48 Volt DC Power Supplies: 1. Fuse module assembled and wired in a mounting shelf. 2. Wescom 420 passive bridge. G. Voice Hardware: 1. Model 2500 desk telephones are located at the power plants and area control centers, and they are converted to 4-wire operation. 2. Model 2554 wall telephone sets and voice system are located at the check sites and sub-sites (turnouts) and converted to 4-wire operation. PART 3 EXECUTION 3.01 INSTALLATION A. Test, troubleshoot and identify defective voice and data equipment per Section 16709 Voice and Data Communications Equipment Monitoring and Testing. 1. While performing Voice and Data Communications Equipment Monitoring and Testing per Section 16709, the Contractor shall notify the Department of any defects and problems identified in the voice and data system. The system consist of conditioned full duplex data multi-drop circuits, non-loaded cable and cables using H44 (data) and H88 (voice) loading and 4-wire private line, multipoint, bridged voice circuits. a. Review and interpret test results obtained in Section 16709 Voice and Data Communications Equipment Monitoring and Testing, Paragraph 1.04 A.1.b. Notify the Department of any defects. 2. Prepare and submit to the Department, repair recommendation(s) to cure the defective voice and data equipment identified in Paragraph 3.01.A.1. If a notice to proceed with the repair is given from the Department to the Contractor, then the Contractor shall proceed with repair. The cost of repair **** shall not be exceeded without further approval by the Engineer. B. Repair defective voice and data equipment as identified per Section 16709 Voice and Data Communications Equipment Monitoring and Testing. 16712-3 (Addn. No. 1, Pg. 17) F-08