Evaluating a Feast Hall Contributed by HL Selene Trioros The following is a basic checklist for a site tour for a feast or indoor event. It is by no means complete, but it should give you a good idea of the major points you will need to look for and consider in deciding on a site for your event. Good luck and have a wonderful event! Feast/Main Hall Will you have exclusive use of entire building Are there multiple floors How many How many rooms Is there a good area to set up gate Where Is there access to building that does not require people to go past gate Maximum capacity for hall Seating capacity for hall Number of table in hall Type of tables Number seats in hall Type of seating Wet, discretely wet or dry site Are there drinking fountains Are there stairs to access the hall Number of stairs Number of landings Is the hall handicap accessible Elevator(s) Ramp(s) Lift(s) Weight capacity What time does access to the hall start What time does access to the hall end Clean-up requirements Decorations requirements Trash/Recycling Bin setup Special considerations (no food/drink areas, no children areas, etc) Number and types of lighting How many switches Where are the light switches located Number of doors to outside Type of doors Number of doors to other areas Type of doors Are bathrooms accessible directly from the hall How many Is there a janitorial closet in the hall Is it accessible by event staff Are there Ready rooms adjacent to the hall How many Page 1 of 5
Kitchen Are there food restrictions (Kosher, no fish, no peanuts, etc.) Is alcohol permitted Are there additional deposits or fees for alcohol being on site Is there direct access to outside Does outside access to the kitchen have stairs Are there stairs between the hall and kitchen How many stairs Distance to hall Floor surface type Size of food prep areas Surface type of food prep areas Island Counter space Tables Number of doors to hall Type of doors Number of doors to other areas Type of doors Bathrooms Janitorial Closet Number of sinks Type of sinks Do the sinks have hot water Is there in sink disposal (garbage disposal) Switch location Is there a dishwasher Dishwasher Type Number of windows Type of windows How many of the windows open Number of lights Type of lighting How many switches Switch Locations Number of stove elements Type of stove elements Number of ovens Size of ovens Is there a ventilation hood(s) Does it need to be turned on Switch location Are there warmer drawers Number of warmer drawers Are there broilers Number of Broilers Are there deep fryers Number of deep fryers Deep fryer volume Type of freezers Size of freezer(s) Will the freezers contain non-event food Type of refrigerator(s) Size of refrigerators Will the refrigerators contain non-event food Number microwave(s) Size of microwaves Number of outlets Outlet locations How many circuits are the outlets on What equipment is available for use (mixer, coffee urn, etc.) Will any equipment be present that should not be used Are there cooking utensils/pans/serving dishes in the kitchen Are the cooking utensils/pans/serving dishes available for use Storage/Pantry available Pantry size Will the pantry contain non-event food Page 2 of 5
Safety equipment Are first aid kit(s) accessible How many Where are they located Are there smoke detector(s) What is the procedure if one goes off unnecessarily (burned food) Are there phone(s) How many Where are they located Site Emergency Contact Phone Number Power Panel Location Water Shutoff Location Gas Shutoff Location Are Fire extinguisher(s) accessible How many Where are they located Is there an extinguisher system Notes Is there Exit signage Where are the nearest emergency services Hospital Fire Police Bathrooms Are the bathrooms separate genders or general use Level/Floor M/F/General Handicapped Accessible Stall Count Notes Page 3 of 5
Outdoor area for grilling Distance to kitchen/feast hall Are there stairs between outdoor area and feast hall How many stairs Is there a BBQ Pit BBQ Pit size Is there a ground oven Is the outdoor grilling area covered Square feet of coverage Are there fuel restrictions Is there lighting for the grilling area Type of light What is the floor surface Janitorial Closet Access and use rules Are cleaning supplies available for use(soap, pine sol, etc.) Are brooms, mops, dust pans, etc. available for use Are trash bins and bags available for use Trash/recycling arrangements Outdoor Space Size of area Restrictions Hours of use Distance to parking Distance to hall Description of area Page 4 of 5
Parking How many spaces How many disabled parking spaces Disabled parking spaces arrangements Can trailers park How many trailers Distance to hall Parking area surface Is parking covered What is the maximum vehicle height Is the walk from parking to the hall covered Will parking area use be shared with non-event vehicles Approximate number of unavailable spaces Is the traffic flow one way Parking Notes _ Other Is anything broken Are there upgrade, replacement or restoration plans in the works for the space If so, when Will a certificate of insurance be necessary When must it be received by Are Deposits required Deposit amount Deposit Date Are any Fees required Fee amount Date Fee must be paid by Are there any Contingency Charges charge amount Date charge must be paid by What is the damage deposit policy What are the Cancellation Policies Are there any Special considerations Has the Contract been signed by the Seneschal Date Page 5 of 5