CONCONGELLA PRIMARY SCHOOL Emergency Management Plan 2013
INTRODUCTION In the event of any disaster, or potential disaster, the safety and welfare of the students is to be regarded as paramount in determining any action to be taken. ACTION SHEET In case of disaster occurring, threatening or involving the school : Step 1 : NOTIFY THE PRINCIPAL OR IN THEIR ABSENCE THE MOST SENIOR TEACHER. Step 2 : ACTIVATE SCHOOL S EMERGENCY MANAGEMENT PLAN. (this document) Step 3 : NOTIFY THE RELEVANT EMERGENCY SERVICES, E.G. FIRE BRIGADE, POLICE, AMBULANCE. Step 4 : Step 5 : Step 6 : NOTIFY DEECD, 24 HOUR COMMUNICATION CENTRE 24 hour emergency telephone number 03 9589 6266 NOTIFY REGIONAL OFFICE. 03 5337 8444 PROVIDE ADEQUATE SUPERVISION OF ALL STUDENTS. * Arrange manning of phones eg. mobile, cordless, to advise affected parents and for answering enquiries. Stay Calm And Reassure The Children In Your Care. BUILDINGS AND EQUIPMENT CAN BE REPLACED LIVES CANNOT Emergency Services: EMERGENCY: School Phone - 000 Mobile - 000/112, Text - 106 POLICE: Stawell - 5358-8222 AMBULANCE: School Phone - 000 Mobile - 000/112, Text - 106 STAWELL HOSPITAL: 5358-8500 STAWELL MEDICAL CENTRE: 5358-1410 DEECD, 24 hour COMMUNICATION CENTRE: 03 9589 6266 REGIONAL OFFICE: 03 5337 8444
In Case of Emergency CALL 000 Incident occurs CONTACT Schools: Contact DEECD Emergency & Security Management Unit (ESMU) on (03) 9589-6266 WHO The number and name/s of persons involved. Name of the person reporting the emergency/critical incident. Advise WHAT The nature of the emergency/critical incident. WHEN The time you became aware of the emergency/critical incident. WHERE The location of the emergency/critical incident and contact phone numbers if the emergency/critical incident is away from the school. Verify all details of reportable incidents on receipt of the IRIS incident report forwarded to the school. Report Follow EduSafe guidelines for non-student related reportable injuries: www.education.vic.gov.au/hr/ohs/edusafe. Follow WorkSafe guidelines for school-related reportable injuries. Note: Details relating to DEECD Incident Reporting Requirements can be found under Section 6.15.1 of the Victorian Government Schools Reference Guide.
DEECD Regional and Central Office numbers Group Phone Number Contact Regional Office Ballarat 5337 8444 Front office Horsham 5310 5300 Front office Regional Director 5337 8452 Malcolm Millar Emergency Management Coordinator 5337 8444/0409 433 940 5337 8423/0419 133 828 Peter Henry Leo Styles Student Services Co-ordinator 5310 5300/0419 570 928 Wayne Jackson (Horsham) Counsellors 0427 414 214 Clair Hucker 0457 561 744 Stacey James Central Office 9637 2000 General Enquiries DEECD Media Unit 9637 2871 Designated officer Emergency & Security Management Unit Vic Bushfire Information Line 9589 6266 Designated officer 1800 240 667 CFA website: www.cfa.vic. gov.au DSE website: www.dse.vic.gov.au General Enquiries Employee Health Unit 9637 3946 Health & Safety Unit Emergency Contact Information - Facility personnel Role Name Phone No. (Daytime) Phone No. (Mobile) Phone No. ( After Hours) Principal Kristie Miller 53581811 0409 466 138 0409 466 138 Expert Teacher Christine McWilliams 53581811 0409 109 935 5358 4031 School Council President Robbie Kilpatrick 0427 054 570 0427 054 570 5356 9245
Emergency numbers & Key contacts Emergency Numbers Sheet Stawell area DISPLAY A COPY NEXT TO YOUR TELEPHONE OR PROMINENTLY ON THE WALL NEARBY Group Police Life-threatening or time critical emergency Non-life threatening incident requiring Police response Phone Number 000 000 Local Police Station (Stawell) 5358 8222 Ambulance 000 Fire Services Authority MFB/CFA 000 State Emergency Service Flood & Storm emergencies Mid West Regional Headquarters 13 25 00 5339 1122 Hospital Satwell Hospital Electricity Powercor Origin Water Corporation GWM Water Department of Human Services (Regional Office) Department of Human Services- Child Protection (Regional Office) Local Government 5358 8500 13 24 12 13 24 63 1800 188 586 (Emergency & Faults) 5333 6530 13 12 78 Northern Grampians Shire 5358 8700 EPA 5226 4825 DEECD Regional Office Ballarat 5337 8444 Horsham 5310 5300 Regional Emergency Management Coordinator Emergency Management Services Unit (EMSU) Leo Styles 5337 8423/0419 133 828 9589 6266
Facility Profile FACILITY PROFILE SUMMARY Name of Facility: Concongella Primary School Hours of Operation: 8am 5pm weekdays Facility Address: Numbers 61 Concongella School Rd, via Stawell Children: 27 Children with disabilities: 0 Facility Phone: 5358 1811 Staff: 6 Facility Fax: 5358 4319 Floors: fill this in only if required After Hours emergency Contact: Name: Kristie Miller Phone: 0409 466 138 Classrooms: 2 Portables: 2 PERSONNEL INFORMATION Position Name Office Phone Mobile Phone Principal Kristie Miller 5358 1811 0409 466 138 Expert Teacher Christine McWilliams 5358 1811 0409 109 935 Teacher Jessica Martin 5358 1811 0408 361 273 Telephones Location Every classroom Office Type NEC Corded NEC Corded Utilities Type Location Shut off Instructions Water Tank Electricity Powercor
Priority Risks Schedule The estimated levels of risk are prioritised into a list of the risks requiring further action. Insert each of the hazards into the appropriate coloured Priority Box. Refer to the Risk Assessment Matrix (Appendix A). Priority Very High Hazard specific risks Bush / grass fire High Moderate Low Snake Bite Pandemic Incident Management Team Incident Controller: Principal Kristie Miller Operations & Planning: All Staff Logistics & Communication: Jessica Martin
IMT Members and Tasks IMT Member Tasks Name of staff member and contact details Name of Back up staff member and contact details Incident Controller In charge of overall management of emergency situation Kristie Miller 0409 466 138 Jessica Martin 0408 361 273 Communication Officer All media/internal & external information management/ will be supported by regions/deecd media unit Kristie Miller 0409 466 138 Jessica Martin 0408 361 273 Operations Officer Student care/ensuring adherence to school protocols, procedures Kristie Miller 0409 466 138 Jessica Martin 0408 361 273 Logistics Officer Responsible for securing materials, resources, services, additional staff Kristie Miller 0409 466 138 Jessica Martin 0408 361 273 Planning Officer Collects and evaluates information related to development of incident/status of resources Kristie Miller 0409 466 138 Jessica Martin 0408 361 273 Child Monitor Student care/ensuring adherence to school protocols, procedures Kristie Miller 0409 466 138 Jessica Martin 0408 361 273 Information Person All media/internal & external information management Kristie Miller 0409 466 138 Jessica Martin 0408 361 273
Area Maps and Site Plans Area Map
Site Plans
9. Evacuation plan Recommended Steps for Evacuation 1. Senior person on site takes charge and decides who does what (activate your ICS); 2. Call 000; 3. Inform Emergency Services of the nature of the emergency (i.e. There is smoke in the building ); 4. Seek advice from ESMU, your Regional Office, Local Government Area or local Diocese. 5. If the decision to evacuate is made, using all available staff/volunteers calmly move/carry/walk the children out of the building; to your pre-determined outdoor assembly area if this is the evacuation option; 6. Take the children s attendance list, staff roster and your Emergency Kit/First Aid kit; 7. Once at assembly area, check all children and staff are accounted for; 8. Call 000 and inform them of your location at the outdoor assembly area; 9. Focus on safety and well-being of staff and children; & 10. Wait for Emergency Services to arrive or for further information.
10. Facility emergency drills / training schedule Months Training Event Person Responsible Date(s) completed January February March April May June July Aug September October November December Lock Down Lock Out Evacuate Lock Down Kristie Miller Principal Kristie Miller Kristie Miller
11. Children and staff with special needs list Child Staff Name First name Last Name Room / Area Condition Assistance Needed During an Emergency / Evacuation Who Will be responsible?
FIRE PLAN Alarm a continuous ringing of the school bell messenger (A) FIRE IN BUILDINGS 1 Alarm sounds 2 Keep calm. DO NOT PANIC. Keep children quiet. 3 Close windows, switch off lights, power and gas, only if safe to do so. 4 PICK UP THE ATTENDANCE ROLL. 5 Evacuate the building from safest possible exit of classroom door or window. 6 Have the children proceed in a quiet and orderly fashion to the designated safe area, which is on the Evacuation Map to Asphalt Basketball Court. 7 Principal/Deputy to check all other buildings, only if safe to do so. 8 At the designated safe area CHECK THE ASSEMBLED CHILDREN AGAINST THE ATTENDANCE ROLL. 9 Report to Principal or in their absence the most Senior Teacher. 10 Children remain assembled and supervised. 11 Principal/Deputy contact emergency services. * Arrange manning of phones eg. mobile, cordless, to advise affected parents and for answering enquiries. Stay Calm And Reassure The Children In Your Care. BUILDINGS AND EQUIPMENT CAN BE REPLACED LIVES CANNOT N.B. STUDENTS ARE YOUR FIRST RESPONSIBILITY.
(B) EXTERNAL FIRE Alarm a continuous ringing of the school bell messenger 1 Alarm sounds 2 Keep calm. DO NOT PANIC. Keep children quiet. 3 Close windows, switch off lights, power and gas, only if safe to do so. 4 PICK UP THE ATTENDANCE ROLL. 5 Have the children proceed in a quiet and orderly fashion to the designated safe area which is the on the Evacuation Map to Administration building/staffroom 6 Principal/Deputy to activate fire procedures in Admin building and check all other buildings, only if safe to do so. 7 At the designated safe area CHECK THE ASSEMBLED CHILDREN AGAINST THE ATTENDANCE ROLL. 8 Report to Principal or in their absence the most Senior Teacher. 9 Children remain assembled and supervised. 10 Principal/Deputy contact emergency services. ** If safe to do so : - try to ensure students have clothing which covers all body areas - have ample drinking water available - have buckets of water and hoses handy. Extinguish any fires which occur within designated safe area * Arrange manning of phones eg. mobile, cordless, to advise affected parents and for answering enquiries. Stay Calm And Reassure The Children In Your Care. BUILDINGS AND EQUIPMENT CAN BE REPLACED LIVES CANNOT N.B. STUDENTS ARE YOUR FIRST RESPONSIBILITY.
TOXIC EMISSIONS (GAS, FUELS OR CHEMICALS) 1 Alarm sounds - check the source of the disaster. 2 Evacuate well away from the disaster (not downwind). 3 Keep calm. DO NOT PANIC. Keep children quiet. 4 Switch off lights, power and gas, only if safe to do so. 5 PICK UP THE ATTENDANCE ROLL. 6 Evacuate the building from safest possible exit of classroom door or window. 7 Have the children proceed in a quiet and orderly fashion to the designated safe area, such as the asphalt basketball court or Admin building according to Evacuation Map. 8 Principal/Deputy to check all other buildings, only if safe to do so. 9 At the designated safe area CHECK THE ASSEMBLED CHILDREN AGAINST THE ATTENDANCE ROLL. 10 Report to Principal or in their absence the most Senior Teacher. 11 Children remain assembled and supervised. 12 Principal/Deputy contact emergency services. 13 Call the police (Telephone number - 5358-8222) 14 Await instructions of the 0fficer in Charge. 15 Notify DEET, 24 hour COMMUNICATION CENTRE : 03 9589 6266 16 Notify Regional 0ffice - 03 5337-8444 * Arrange manning of phones eg. mobile, cordless, to advise affected parents and for answering enquiries. Stay Calm And Reassure The Children In Your Care. BUILDINGS AND EQUIPMENT CAN BE REPLACED LIVES CANNOT N.B. STUDENTS ARE YOUR FIRST RESPONSIBILITY.
SEIGE / HOSTAGE 1 Confirm available facts by personal observation or by a second information source. 2 Contact Police (Telephone No. 5358-8222) 3 Alarm sounds 4 Remain in classrooms and stay below window height. 5 Keep calm. DO NOT PANIC. Keep children quiet. 6 Close windows, switch off lights, power. 7 PICK UP THE ATTENDANCE ROLL. 8 Evacuate if possible the building from safest possible exit of classroom door or window. 9 Have the children proceed in a quiet and orderly fashion to the designated safe area, which is the Administration Building. 10 Principal/ Deputy to activate shutters. 11 At the designated safe area CHECK THE ASSEMBLED CHILDREN AGAINST THE ATTENDANCE ROLL. 12 Report to Principal or in their absence the most Senior Teacher. 13 Children remain assembled and supervised. 14 Principal/Deputy contact emergency services. 15 Assemble personnel with a direct knowledge of : Events Interior layout/topography The hostage(s) OR The assailant(s). 16 Co-operate and assist police as necessary. 17 Complete Siege/Hostage Questionnaire whilst facts are still fresh in your mind. (see Appendix 1) 18 Notify DEET, 24 hour COMMUNICATION CENTRE : 03 9589 6266 19 Notify CH/WIMMERA REGIONAL OFFICE : 03 5337-8444 * Arrange manning of phones eg. mobile, cordless, to advise affected parents and for answering enquiries. Stay Calm And Reassure The Children In Your Care.
BUILDINGS AND EQUIPMENT CAN BE REPLACED LIVES CANNOT N.B. STUDENTS ARE YOUR FIRST RESPONSIBILITY. BOMB THREAT 1 Call the police (Telephone Number 5358-8222) 2 Alarm sounds 3 Keep calm. DO NOT PANIC. Keep children quiet. 4 Close windows, switch off lights, power and gas. 5 PICK UP THE ATTENDANCE ROLL. 6 Evacuate the building from safest possible exit of classroom door or window. 7 Have the children proceed in a quiet and orderly fashion to the designated safe area, such as the asphalt basketball court. 8 Principal/Deputy check all other buildings. 9 At the designated safe area CHECK THE ASSEMBLED CHILDREN AGAINST THE ATTENDANCE ROLL. 10 Report to Principal or in their absence the most Senior Teacher. 11 Children remain assembled and supervised. 12 Principal/Deputy contact emergency services. 13 Wait for instruction from police. 14 Notify DEET, 24 hour COMMUNICATION CENTRE : 03 9589 6266 15 Notify CH/WIMMERA REGIONAL OFFICE : 03 5337-8444 16 Use Bomb Threat Check List DURING and after conversation with caller making the threat. (see Appendix 2) * Arrange manning of phones eg. mobile, cordless, to advise affected parents and for answering enquiries. Stay Calm And Reassure The Children In Your Care. BUILDINGS AND EQUIPMENT CAN BE REPLACED LIVES CANNOT N.B. STUDENTS ARE YOUR FIRST RESPONSIBILITY.
FLOOD 1. At first warning, tune to your radio or television. 2. Be aware of previous flood heights. 3. If sufficient warning, send students home, provided it is safe and transport is available - confer with school bus operator/parents/emergency contact personnel. 4. Decide if school will be held next day. 5. Organise buddy system for pupils stranded by flood for accommodation during emergency. 6. Activate pre-arranged plan for release of staff with homes or property in flood prone areas. 7. Arrange for removal of all floatable articles from school grounds. 8. Arrange for removal or stacking of desks, cupboards, audio visual equipment to a safe area, if possible. 9. Arrange manning of phones eg. mobile, cordless, to advise affected parents and for answering enquiries. 10. Remain tuned to your radio or television until the flood threat has passed and follow any emergency instructions. 11. Notify DEET, 24 hour COMMUNICATION CENTRE : 03 9589 6266 12. Notify CH/WIMMERA REGIONAL OFFICE : 03 5337-8444 Stay Calm And Reassure The Children In Your Care. BUILDINGS AND EQUIPMENT CAN BE REPLACED LIVES CANNOT N.B. STUDENTS ARE YOUR FIRST RESPONSIBILITY.
EARTHQUAKE INDOORS 1. Get everybody under desks and tables or a door frame. 2. Ensure nobody leaves the building. When tremor has subsided - 3. Evacuate everybody clear of buildings, trees and power lines. 4. Tune into radio and follow any emergency instructions. 5. Ensure building is safe before allowing students to re-enter. 6. Notify DEET, 24 hour COMMUNICATION CENTRE : 03 9589 6266 7. Notify CH/WIMMERA REGIONAL OFFICE : 03 5337-8444 * Arrange manning of phones eg. mobile, cordless, to advise affected parents and for answering enquiries. OUTDOORS 1. Move everybody away from buildings, trees and power lines. When tremor has subsided - 2. Tune into radio and follow any emergency instructions. 3. Ensure building is safe before allowing students to re-enter. 4. Notify DEET, 24 hour COMMUNICATION CENTRE : 03 95896266 5. Notify CH/WIMMERA REGIONAL OFFICE : 03 5337-8444 * Arrange manning of phones eg. mobile, cordless, to advise affected parents and for answering enquiries. Stay Calm And Reassure The Children In Your Care. BUILDINGS AND EQUIPMENT CAN BE REPLACED LIVES CANNOT N.B. STUDENTS ARE YOUR FIRST RESPONSIBILITY.
STORM/CYCLONE 1. At first warnings tune in your radio or television. 2. Ensure everybody remains indoors. 3. Secure doors, board or tape windows, store loose articles inside. 4. Remain tuned in to your radio or television until the cyclone has passed and follow any emergency instructions. 5. Do not allow anybody to venture outside unless the area is free from debris and fallen power lines. 6. Notify DEET, 24 hour COMMUNICATION CENTRE : 95896266 7. Notify CH/WIMMERA REGIONAL OFFICE : 5337-8444 If dangerous weather conditions arise with little warning, students must be kept at the school and all possible measures taken for their safety. * Arrange manning of phones eg. mobile, cordless, to advise affected parents and for answering enquiries. Stay Calm And Reassure The Children In Your Care. BUILDINGS AND EQUIPMENT CAN BE REPLACED LIVES CANNOT N.B. STUDENTS ARE YOUR FIRST RESPONSIBILITY.
APPENDIX I SEIGE/HOSTAGE QUESTIONNAIRE 1. TIME REPORTED... BY WHOM?... 2. EXACT LOCATION OF HOSTAGE INCIDENT...... 3. NUMBER OF HOSTAGES... 4. NAME OF HOSTAGES...... 5. IF NAMES UNKNOWN : HEIGHT... SEX... AGE... COLOURING... 6. NUMBER OF ASSAILANTS... 7. NOTABLE CHARACTERISTICS OF ASSAILANT(S)......... 8. NUMBER OF WEAPONS... 9. DESCRIPTION OF WEAPONS...... 10. MOOD OF ASSAILANT(S), E.G. COOL, IRRATIONAL, NERVOUS... 11. OTHER INFORMATION............
APPENDIX 2 BOMB THREAT CHECKLIST GENERAL : 1. Keep calm. 2. Record the following information. 3. Attempt to obtain all answers in sequence. 4. Ask all questions as this may enable you to complete other information required after the call is completed. TIME RECEIVED... EXACT WORDS OF CALLER......... (When message is complete, ask caller to repeat important details) - Ask what time is the bomb set to explode Ask where it is located Ask what it looks like Ask why he/she is doing this Ask what his/her name is Record time phone call terminated Don't hang up, leave line open and alert Telecom security on another line. TO BE COMPLETED AFTER TELEPHONE CALL IS FINISHED AND CHIEF OF POLICE ADVISED.
FIRE EXTINGUISHERS ARE SITUATED In all buildings close to exit door. AVAILABLE RESOURCES HOSES (CONNECTED TO TAPS) ARE SITUATED In boy s and girl s toilet. Pump pressure from large water tank, near classroom building. FIRST AID KITS ARE SITUATED Office building First cupboard inside office door TELEPHONE IS SITUATED There is a phone in each classroom while there are two in the office BUS OPERATORS CAN NORMALLY BE CONTACTED DURING WORKING HOURS (AND A.H.) AS FOLLOWS Sandlants, A.H. 0408 503149 School Hours - 03 5358-2848 N.B. Any bus action will be taken by the Stawell Secondary College which is the bus coordinating school. Telephone 5358-1700. If buses cannot be obtained, the school will supply emergency accommodation until students can be handed over to PARENTS. A.M. RADIOS ARE SITUATED In all classrooms. ATTENDANCE ROLLS ARE KEPT _ In each room on teacher s desk. LIST OF STUDENTS WITH PARTICULAR MEDICAL NEEDS AND OTHER DETAILS IS KEPT In this document.