Bank Of India Zonal Office, 1st Floor, Surya Kiran Complex Phase-II, The Mall, Near Rakh Bagh Ludhiana 141 001 Ph : 0161-2410775 Fax: 0161-2408161 Ref. No.:ZO/CS/ADMN/845 Date: 02.03.2013 INVITATION OF TENDER FOR HOUSEKEEPING WORK FOR OUR ZONAL OFFICE Bank of India invites tenders for Housekeeping work for our Zonal Office Premises for the period of 01.04.2013 to 31.03.2014 from reputed Housekeeping agencies. Application for the same to be submitted along with Pay Order/Demand Draft of Rs.200/- (non-refundable) favouring Bank of India on or before 16.03.2013. Envelope containing the application form should be in Sealed Cover and to be submitted to Zonal Office, Corporate Service Department. The envelope containing the application should specifically superscripted Tender for Housekeeping Work. Last date for submission of bid is 16.03.2013 up to 3.00 P.M. Your tender shall be accompanied by brochures and earnest money deposit of Rs.5,000/- in the form of DD/Pay Order in favour of BANK OF INDIA, Ludhiana Zone. The Bio-data, Scope of Works for various activities related to House Keeping and others & Detail of Work are attached herewith. The Bank reserves the right to reject any/all bids without assigning any reason thereof. ZONAL MANAGER LUDHIANA ZONE
BIO-DATA FOR HOUSE-KEEPING WORK AT ZONAL OFFICE, LUDHIANA PREMISES 1. Experience: The bidder must have executed similar work in any Government office/ PSU and other similar organization during last One year. 2. Financial Status: The firm in this regard should submit the following documents - (a) PAN Number (b) Telephone number (landline & mobile) 3. Scope of work: - Including labor & Materials as per Annexure-A 4. Price The Housekeeping work which will be applicable from 01.04.2013 to 31.03.2014 and not subject to variation on any account during the fulfillment of the order. The price quoted shall also be including all taxes and duties e.g. Service Tax etc. and any other Govt. levy as applicable, cartage, labour and nothing shall be payable extra on this account. Escalation in price will not be payable for whatsoever reasons. Housekeeping work for the Zonal Office Premises Rate Quoted for One (1) Month in INR Rate Quoted for Twelve(12) Month in INR 5. Terms of Payment: Monthly Billing will be paid on satisfactory work of Housekeeping & within 7 working days after Bill submitted by Agency.
SCOPE OF WORKS FOR VARIOUS ACTIVITIES RELATED TO HOUSE KEEPING AND OTHERS & JOB DETAILS For our Premises of Zonal Office (more than 8000 Sq. ft area), we require House Keeping Agency for the period of 01.04.2013 to 31.03.2014 (12 months). a) Activates and frequency of cleaning/sweeping at Rooms, Toilets, Stairs, Passage area & Pantry etc. b) Other activities like Removal of garbage, Dusting etc. c) List of Premium Quality Materials to be used for cleaning d) Scope of horticulture services. JOB DETAILS The details of scope work for various activities related to house keeping and other are as under: (a) Activities and frequency of cleaning / sweeping: 1 Cleaning of the doors Once in a day 2 Removal of the Cobwebs Once in a week 3 Dusting of the verticals Once in a week 4 Cleaning of Electrical Switches Once in a week 5 Spot cleaning of the walls As required 6 Dusting of Windows Once in a day 7 Cleaning of windows Once in a week 8 Scrubbing of the skirting Once in a week 9 Dusting of other article in the room Once in a day 10 Wet mopping of the Floor As required 11 Dry mopping of the Floor As required 12 Dusting of the Furniture s & Fixtures Once in a day 13 Telephone and Computer Cleaning Once in a day 14 Fax and Photostat Machine Cleaning Once in a day 15 Fax and Photostat Machine Deep Once in a week Rooms 1 Cleaning Twice in a day 2 Telephone and Computer Deep Cleaning Once in a week 3 Trash Removals As required 4 Emptying of Dustbins Twice in a day 5 Vacuum Cleaning of Carpets Once in a day 6 Spotting of Carpet As required 7 Cleaning of the Doormat Once in a day 8 Electrical Equipment cleaning Once in a week
Toilets 1 Cleaning of doors and windows Once in a day 2 Scrubbing of the Urinals Twice in a day 3 Scrubbing of the sinks Twice in a day 4 Washing of Toilet walls and floor Once in a day 5 Washing of W/C Twice in a day 6 Washing of W/b Twice in a day 7 Changing of the Urinal Cubes As required 8 Changing of the Odonil cubes As required 9 Cleaning of the Doormat Once in a day 10 Trash Removals As required 11 Refilling of the Soup dispenser As required 12 Refilling of the Toilet paper rolls As required 13 Refilling of the face tissues As required 14 Cleaning of Toilet Fittings Once in a day 15 Cleaning of Washbasin Once in a day 16 Cleaning of Mirrors Once in a day Stairs 1 Wet Mopping of stairs Twice in a day (morning/evening) 2 Dry Mopping of Stairs Four times in a day 3 Scrubbing of Stairs Once in a day Passage area 1 Wet Mopping Twice in a day 2 Dry Mopping As required 3 Scrubbing of front entrance tiles Twice in a week 4 Washing of the Floors As required Pantry 1 Dusting Once in a day 2 Wet Mopping Twice in a day 3 Dry Mopping Four times a day 4 Washing of the Floor As required 5 Trash Removal As required
(b) Other activities: 1) Removal of paper, litter, garbage and packing material from all floors/rooms/pantry etc. and to be dumped in a dumpyard of the Institute. 2) Vacuum cleaning of carpeted floors on a daily basis. 3) Dusting of furniture, telephones, etc., firstly with dry cloth and then with good quality liquid detergent. 4) Cleaning and scrubbing of toilets on regular interval/ as & when required. 5) Cleaning of washbasins, sanitary fittings and toilets floors with dry & wet mops. 6) Cleaning of window glass panes/ panels both sides, frames & air conditioning grills 7) Dry & wet mopping of staircases,. Pantry & lobby area. 8) Cleaning of planters. 9) Reception and lobbies to be mopped twice/thrice in a shift or as and when required. 10) Cleaning of Reception door and main entrance glass door and frames on both sides. 11) Dry & wet mopping of main lobby area on regular intervals. 12) Dry & wet dusting of glass partitions with glass cleaner. 13) Dusting and cleaning of conference tables and chairs. 14) Spot cleaning of carpets on regular basis as per prescribed maintenance instructions. 15) Cleaning of panel posters, painting, light fittings, furniture & fixtures etc. 16) Scrubbing of staircase, lobbies and outside areas. 17) Removal of cobwebs. 18) Brasso polishing of brass/copper fixtures 19) Cleaning of open lawns, foot path area on daily basis twice a day. 20) Cleaning of Glass panes from Outside Once in a month. 21) Cleaning and maintenance of artificial plants. (c) List of Premium Quality Materials to be used for cleaning: Name of the Items 1. Liquid Soap 2. Odonil Cubes (Sandal Wood Balsara Brand) 3. Naphthalene Balls 4. Toilet Roll of Premium quality 5. C Fold tissues of Premium Quality 6. Face Tissues of Premium Quality 7. Cotton Dusters 8. Glass Dusters 9. Dust Mop With blue acrylic cloth and hand le 10. Flat Wet Mop with cotton mop head and handle 11. Dust Mop head acrylic 12. Flat Wet Mop Head 13. Floor cleaner with marble floor 14. Toilet cleaner 15. Spiral-Floor Cleaner for other Floors 16. Cotton Duster 17. Housekeeping caddy for each Housekeeping personnel 18. Blue plastic floor squeeze with white color double blade (55Cm) with handle 35 (cm) 19. Manual scrubbing tool for skirting and corner with handle green pad 20. Hand scrubbing tool for vertical area with green pat & white pad 21. Glass cleaning set complete 22. Cobweb brush round 23. Cobweb brush curved 24. Vertical Dust Pan clip with broom 25. Red Duster with handle
(d) Scope of horticulture services: 1) Watering the plants and flower pots. 2) Maintenance of Indoor plants. 3) Cleaning of dust on plants 4) Seeding of flowering plants. 5) Beautification of Garden. 6) Improvement of ambiance / greenery in the Institute premises.