Page 1 of 6 Maintenance Labour Salaries, wages, and benefits personnel costs for repairs and maintenance functions, including living or accommodation allowances. Maintenance Materials & Services Building & Equipment Building Repairs a. Roof repair/re-shingle b. Roof and anchor inspections c. Walls and ceilings d. Concrete, asphalt, masonry, fences, railings e. Privacy screens f. Floor repairs and refinishing g. Locking systems h. Replacement of drapes and blinds i. Replacement of faucets j. Rectifying deficiencies from annual inspections or move outs Equipment Repair a. Appliances b. Flag poles c. Garage doors d. Laundry equipment e. Playground and recreation equipment f. Signs g. Television and antennae Contract Services a. Carpet and drapery cleaning b. Duct cleaning c. Garage cleaning d. Janitorial services e. Pest control f. Window washing
Page 2 of 6 Purchases a. Fasteners, screws, tape, clamps b. First aid kits c. Flags d. Garbage bags e. Hardware, drywall, masonry materials f. Health and safety clothing and equipment g. Keys and locks h. Light bulbs i. Lumber and carpenter s materials j. Small tools Elevators a. Contract inspections and maintenance b. Repairs c. License fees d. Dedicated telephone line charges and monitoring Electrical Systems a. Repairs and maintenance of: Interior, exterior, and emergency lights Electrical heating Parking ramp heaters Fixtures Generators Automatic door closers Wiring Inspections and testing b. Supplies of: Batteries Light fixtures Switches Fuses Outlets Cover plates Timers and photocells
Page 3 of 6 Heating, Air Conditioning, Ventilation and Plumbing Systems a. Heating systems service and repair, including service contracts Boilers Exhaust systems Fan coils Filter replacement Furnaces including cleaning Heat pumps Humidifiers Pumps Water treatment equipment Zone valves b. Ventilation system service and repairs including service contracts Duct insulation Fan belts Filter replacement Motors and controls c. Air Conditioning service and repairs including service contracts Air circulation system Motors and controls Filter replacement Chillers Fan coils Piping d. Plumbing system service and repairs including service contracts Domestic hot water heaters and circulation pumps Drains Fixtures and fittings Heat exchangers Piping insulation Pressure regulators Pumps and valves Septic systems Sprinkler systems Water treatment systems
Page 4 of 6 Grounds a. Ground maintenance services including Garden care including planting, weeding, soil enhancement Lawn care including cutting, re-sodding, aerating, thatching, fertilizing Herbicide and pesticide treatment Shrub or flowerbed care including pruning, removal, replacement and pesticide treatment Catch basin cleaning b. Grounds equipment purchases and repair including Edgers Hedge trimmers Lawn mowers (push type) Small tools shovels, rakes, trimmers Snow blowers (under $1,000) Tractors (repairs only) Watering devices c. Snow removal d. Purchase of supplies Plants and plant care products Salt, sand, top soil Fuel for equipment e. Maintenance/Repair of Fences, flags and flagpoles Playground equipment Recreational equipment Asphalt Painting All painting and related painting supplies
Page 5 of 6 Waste Removal a. Contracts for waste removal b. Rental or purchase of bulk lift containers c. Cartage costs d. Dumping (tipping) fees e. Repairs to garbage compactors, bulk lift containers, and garbage bins and chutes Security a. Contracts for security services and guards b. Purchase, maintenance and inspection of fire extinguishers and fire protection systems c. Repairs and maintenance of camera systems, intercom systems and smoke and heat detectors d. Security tenants and on-call committees Other a. Equipment rental b. Water heater rentals Utilities a. Electricity consumption b. Fuel heating and natural gas consumed for heating c. Water and sewage charges Administration a. Salaries, wages, and benefits all shelter payroll costs other than repairs and maintenance b. Management fees charges by external management companies or resource groups for project management services c. Materials and services Communications o Advertising of vacancies, personnel or tenders o Answering service o Newsletter production o Telephone equipment rentals o Telephone line charges
Page 6 of 6 Administration (Continued) Computer support o Computer equipment lease o Computer software and supplies Office and general o Bank charges and interest o Corporate membership o Courier and delivery o Equipment rental o Office equipment maintenance o Office rent/meeting room rental o Periodicals and publications o Postage o Printing o Stationary o Supplies Professional services o Accounting and bookkeeping fees o Audit fees o Collection fees o Consulting services o Legal fees Staff training Administration other o Association dues o Conference fees o Board and tenant/member education o Car allowances o Travel expenses Insurance Bad debts Municipal Taxes Amortization Transfer to Capital Reserves