What Contracts Does Your Agency Need BEFORE the Emergency?
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- Ashley Murphy
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1 What Contracts Does Your Agency Need BEFORE the Emergency? Emergencies happen when you least expect them. As the First Responders arrive on the scene, Procurement is not far behind. Do you have the right contracts in place? Do you have the list of emergency contacts on hand? If you lose power, can you still access that information easily and quickly? Based on interviews with procurement leaders who have successfully responded to emergencies, and suppliers who provide essential emergency supplies and services, NCPP has developed this list to assist your teams in compiling the right contracts to have ready for any emergency. Cooperative procurement contracts may be part of your strategy and solution start your research BEFORE the emergency occurs! Office Equipment Supplies Identification A/C Heating Equipment Refrigeration Cleaning Equipment & Hardware Cleaning Products Office Equipment and EOC Support Furniture (temporary) IT Equipment and computers Office Supplies Television, presentation and AV equipment Badges, EOC/staff vests, access cards Mail and Overnight Delivery Cooling and Heating Air Conditioner Units, Evaporative Coolers Air Movers, Dryers Heaters - Natural Gas & Propane Food and Water Coolers Refrigerators & Freezers Ice Makers Cleaning Equipment and Products Floor Cleaning Machines and Accessories Vacuums and Accessories Buckets, Feeder Pails, and Containers Brooms, Brushes, Dust Pans & Accessories Mops and Mopping Equipment Pressure Washers, Sprayers and Accessories Trash Cans and Liners Portable Laundry Equipment Bleach and Ammonia Degreasers Disinfectants Distilled Water General Purpose Cleaners and Spray Bottles Skin Cleaning and Care Sweeping Compounds Wiping Products (Cloths, Sponges) Sanitizers Towels and tissues Light bulbs Waste removal carts/trolleys Latex/vinyl cleaning gloves Laundry chemicals
2 Spill Containment Street Lighting Outages Roads Accessibility Air Quality and Confined Space Equipment Respirators Fire Detection Fire Protection First Aid and Emergency Products Medical Supplies IT and Radios Language Cameras and Recording Equipment Environmental and Industrial Oil Sorbents Spill Response Kits Storm Water Management Accessibility and Transportation Temporary directional signs, barricades, lights Salt Sand and Sand and Sand Bags Snow Removal Gravel, Asphalt and temporary road repairs Air Quality Blowers & Ventilators Ducting Dehumidifiers Fans Foggers Smoke machines Cartridges & Filters Disposable Respirators Dust Masks Gas Masks Certified Industrial Hygienist Carbon Monoxide, Gas or Radiation Dedication Fire Protection & Safety Carbon Monoxide & Smoke Alarms Fire Extinguishers and Fire Fighting Equipment Turnout coats and specialized fire protective attire and helmets First Aid and Medical Eye Wash & Drench Shower Products First Aid Instruments & Equipment First Aid Kits & Accessories Defibrillators Wheelchairs and mobility devices Syringes Vaccines and medicines Alcohol, swabs, medical supplies Body Bags Specialized & Temporary Medical Personnel Medical Equipment Rental Temporary Nursing Care Facility and Temporary Boarding for Disabled Persons Communication Two-Way Radios & Accessories Cellular Phones and back up batteries Satellite phones and back up batteries Laptops, tablets and back up batteries Translation of emergency messages and communication, sign language interpreters Police and Security Security Cameras Cabling and IT equipment Temporary and Situational Security
3 Signage & Fencing Head and Face Protection Hearing Protection Protective Garments Hand Protection Fall Protection Water Protection Temporary Lighting Power Sources Hydration Products Food & Ice Food Service Supplies Temporary Housing Animals & Household Pets Command trailers and temporary on-site office locations (tent, canopies, camping equipment) Safety & Security Signs Fencing (Perimeter, safety, silt) Flares and temporary directional lighting Personal Protection Bump Caps Face Shields and Head Gear Hard Hats Safety Eyewear and goggles Ear Muffs and plugs Chemical Resistant Garments Coveralls High Visibility Garments Chemical Resistant Gloves Coated and Dipped Gloves Cotton and String Knit Gloves Cut Resistant Gloves Disposable Gloves Leather Palm and Drivers Gloves Fall Protection Kits Harnesses Lanyards Self-Retracting Lifelines Rain Wear Flotation vests or devices Waterproof clothing / shoes Power, Electricity and Lighting Batteries Flashlights Head Lamps Portable Power Packs Hand Held Work Lights Job Site Lighting Generators (rental / purchase) (mobile and trailer pulled) Fuel - gasoline, diesel, biodiesel Fuel - Propane Life Sustaining & Shelter Bottled Water, Coolers, Sports Drinks. Tanker Water Ready to Eat Meals Restaurant, Catering & Delivery Grocery Stores & Discount Stores Cups, paper goods, utensils, cooking or warming equipment Serving/catering supplies Bags/food containers Cots, Bedding, Blankets & Pillows Toiletries and overnight supplies Modular buildings and trailers Storage Units Animal Food Pet Supplies - crates, leashes, litter
4 Feed Stores, Live Animal Contracts Boarding Facilities for Animals Counseling Portable Toilets Transportation and Buses Debris Removal & Minor Construction Chain saws, saws, trimmers, blowers Landscaping Tools & Outdoor Equipment Landscaping Hand Tools Equipment Rental Water Extraction Hazard Mitigation Demolition Dumpsters & Dumpster Removal Debris Removal, Trucking, & Monitoring Restoration Job Order Contracting Construction (small repair carpentry, electrical, mechanical, structural, roofing) Disaster Recovery and Transportation Relocation Plumbing Pumps & Equipment Hose Products Corded/Cordless Power Tools & Accessories Moving Equipment Pumps and Equipment Diaphragm Pumps Discharge & Suction Hoses Gas Engine Water & Trash Pumps Fluid Transfer Products Sewage Ejectors, Submersible & Sump Pumps Water Pumps Tubing and Hoses Hose Storage Hose Reels & Assemblies Tools and Equipment Air Compressors Grinders & Hammer Drills Saws Cordless Drills & Drivers Cordless Saws Insulated Hand Tools Hole Making Accessories Power Tool Batteries and Chargers Saw Blades Welding and Cutting Machines Pallet Jacks Lifts & Carts Furniture Rollers Ladders Tarps and Plastic Sheeting
5 Hand Tools Adhesives Electrical Measuring, Leveling, Testing, and Inspection Paints and Markings Bolt Cutters Chisels, Punches, and Sets Hammers & Accessories Hand Saws & Blades Knives, Razors, Multi-Tools & Accessories Nut Drivers and Sets Pliers, Pliers Sets & Accessories Prying Tools & Bars Scissors, Snips, Shears & Accessories Scrapers and Putty Knives Screwdrivers, Sets & Accessories Socket Products & Sets Staplers & Staples Tool Sets Hoists, Lever Tools, and Cable Pullers Duct, Electrical and Masking Tape Adhesives & Glues General Purpose and Silicone Lubricants Terminals and Wire Connectors Tape Measures Air Quality Testers Radiation Testing Equipment Meter Testers Moisture Meters Voltage Detectors Marking Paints Paint Markers Painting Accessories Spray Paints Towing & Cargo Control Automotive Parts Auto Traffic Control Products Vehicle Damage and Accident Removal Binder Chain Assemblies Cargo Tie Downs Load Binder Ratchets Tow Straps Trailers Auto Parts De-Icers Engine Oil, Lubricants, and Starting Fluids Jumper Cables Tires All purpose, Snow, Heavy-Duty Jacks and lifts Auto Body Shop Repair Emergency Towing Surplus Property Auction Snow Chains and Cold weather accessories Barricades & Accessories Channelizers and Accessories Flags & Accessories Safety Tape Traffic Cones
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