PART 3 REQUIREMENTS FOR SPRINKLER SYSTEMS and SPRINKLER INSTALLERS

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1 Page 1 of 42 CONTENTS Schedule of amendments for this part of the scheme document 3.0 Introduction 3.1 Business Licensing Requirements 3.2 Insurance 3.3 Language 3.4 Quality System 3.5 Safety System 3.6 LPS 1233 Inspection Procedures As 3.7 Temporary Recognised Sprinkler Installer (TRSI*) 3.8 Procedure to become an Approved Sprinkler Installer* 3.9 Resources (qualified staff*) 3.10 Competence and Training 3.11 System Design* 3.12 Document and Data Control 3.13 System Components 3.14 Process Control (installation*) 3.15 Control of Inspection, Measuring and Test Equipment 3.16 Contract Records* 3.17 Emergency Response 3.18 Service* and Maintenance 3.19 LPS 1233 Surveillances Audits 3.20 Returns to LPCB 3.21 Branch Offices 3.22 Sub-contracting* Appendix A Inspection Procedures As Appendix B Approved components*, Sprinkler Products Appendix C Flow scheme for the monitoring process of Temporary Recognised Sprinkler Installers (TRSI*) based on Inspection Procedures As Appendix D Definitions for Part 3 of LPS 1233 scheme document. Appendix E Hybrid Systems Appendix F Pre-Assessment Programme An * after a term means that a definition for that term can be found in Appendix D. Some expressions may be defined in other parts of this scheme document

2 Page 2 of 42 Schedule of amendments for this part of the scheme document Amendment reference Scheme document issue no. Clause Implementation date Details and August 2006 Requisite number of contracts completed by TRSI Chapters amended August 2006 LPS 1233 Surveillance Audits New paragraph with note added at the end of chapter A.7 1 August 2006 Issue of LPS 1233 Fire Protection System Certificates August 2006 Permanent Staff New paragraph inserted at A.7.1. Existing chapter A.7.1 re-numbered as A.7.2. Subsequent chapters re-numbered from A.7.3 onwards. Sentence added at the end of the first paragraph of chapter August 2006 Chapter deleted and subsequent chapters from to re-numbered. Appendix D 1 August 2006 Definition of Employment Agreement in Appendix D revised Appendix B 1 August 2006 Direct Reading Flow Meters Reference to Induction Flow Meters added August 2006 Paragraph wording revised. Reference to NCP deleted, involvement of CCV added August 2006 Reference to NCP web site deleted, reference to LPCB web site added. June COMPLETE REVISION OF SCHEME DOCUMENT July July 2009 Revised part 3, 3-O and 4. Clause is changed, text of Amendment No. 1 is included. February Criteria for temporary recognised companies rewritten. February , , , Additional training requirements for special products or systems.

3 Page 3 of February Appendix D Changing the definition of Certified components. February 2011 February 2011 February 2011 February 2011 February 2011 February 2011 February 2011 February 2011 February 2011 February Modification to the criteria of non-compliance and observation reports New paragraph added relating to satellite branches Background added of allowance to sub-contract. 3.2 Appendix B Vortex inhibitor removed from list Appendix C Completely re-written. 3.2 Appendix D NEN 1073 added to sprinkler rules. 3.2 Appendix E Reference to inspection bodies removed. 3.2 Appendix E BdB replaced by CS. 3.2 Appendix E Additional requirements for Extended Coverage Sprinklers plus some small changes. 3.2 Appendix F Small modification to audit programme. Changes will be marked with a vertical bar in the right hand margin.

4 Page 4 of Introduction The LPS 1233 scheme is operated by The Loss Prevention Certification Board (LPCB), a division of BRE Global Limited based in the United Kingdom, in collaboration with CCV (The Dutch Centre for Crime Prevention and Safety) under a Memorandum of Understanding signed between CCV and BRE Certification Limited on 16 February 2006 and has the support of insurers, the fire service and trade organisations in Holland. The day-to-day operation of this scheme is carried out by LPCB Nederland B.V. This part of the LPS 1233 scheme document covers the requirements for new, modified* or extended sprinkler systems*, which includes the requirements for Sprinkler Installers and inspection activities and should be read in conjunction with: - Part 1 LPS 1233 Scheme Details and General Requirements, - Part 2 Inspection Requirements. - Part 3-O Requirements for Maintenance and Supervision of Sprinkler Systems 3.1 Business Licensing Requirements For a sprinkler installing company to be eligible for entry into the LPS 1233 scheme, they shall have an entry in the register of business names in the country of origin for the activity concerned. 3.2 Insurance For a sprinkler installing company to be eligible for entry into the LPS 1233 scheme, they shall have a company liability insurance (AVB or equivalent) of at least 2,000, Language All documentation of the Temporary Recognised* or Approved Installer* shall be available either in Dutch or English. The technical staff (those listed in Table 3.1) of the Temporary Recognised* or Approved Installer*, shall be able to communicate verbally and in writing in either Dutch or English. 3.4 Quality System On initial entry into the LPS 1233 scheme as a Temporary Recognised Sprinkler Installer*, the sprinkler installing company, shall operate a quality management system complying with the requirements of NEN-EN-ISO 9001 covering the design*, supply, installation* and servicing* of fire sprinkler systems* or fire protection systems. The quality management procedures shall be supplemented with procedures and work instructions of the relevant parts of this scheme document (see appendix F). Within 12 months from the date of temporary recognition and before the sprinkler installing company can become an Approved Sprinkler Installer*, they shall hold a valid certificate for the quality management system to NEN-EN-ISO 9001, issued by an accredited certification body, with a specific scope for the design*, supply, installation* and servicing* of fire sprinkler systems* or fire protection systems. 3.5 Safety System On initial entry into the LPS 1233 scheme as a Temporary Recognised Sprinkler Installer*, the sprinkler installing company shall operate a safety management system according to VCA (or equivalent) covering the installation* and maintenance of fire sprinkler systems* or fire protection systems. Within 12 months from the date of temporary recognition, and before the sprinkler installing

5 Page 5 of 42 company can become an Approved Sprinkler Installer*, they shall hold a valid certificate for the safety management system according to VCA (or equivalent), issued by an accredited certification body, with a specific scope for the installation* and maintenance of fire sprinkler systems* or fire protection systems. 3.6 LPS 1233 Inspection Procedures As The Temporary Recognised* or Approved Sprinkler Installer* shall reference the LPS 1233 Inspection Procedures As in the appropriate places in their quality management control documentation and records. For sprinkler contracts* carried out under the LPS 1233 scheme, the Temporary Recognised* or Approved Sprinkler Installer* shall follow the Inspection Procedures As detailed in Appendix A. 3.7 Temporary Recognised Sprinkler Installer* (TRSI*) Before a candidate sprinkler installer will be granted temporary recognition the recognition process as described in chapter 1.3 of Part 1 of this scheme document shall be followed. The pre-assessment by LPCB consists of two steps and will last at least two days.: Step 1 : Review of documents. The candidate sprinkler installer needs to demonstrate that all requirements as detailed in Appendix F are fulfilled. For this purpose the candidate sprinkler installer shall submit her quality manuals along with the filled out Appendix F to LPCB. In this Appendix F the candidate sprinkler installer shall reference which document(s) relate to each item of the pre-assessment program (Appendix F). LPCB will review the documents submitted in her own office Step 2 : Assessment on the location of the candidate sprinkler installer. When all requirements of step 1 are fulfilled and all non-conformity reports have been closed out LPCB will set a date for an assessment in the office of the candidate sprinkler installer. This assessment on location shall take place within two months after step 1 has successfully been finalised. During the assessment on location remaining observation of step one (if any) will be dealt with as well as the sampling of a completely finished sprinkler contract*. When the review of the sample contract* concludes that the contract* has not been carried out satisfactorily a second sample of a finished contract* shall be carried out. If a second contract* is not available the procedure as described in will become in force If the candidate sprinkler installer has not carried out any contract* or only one contract* of which the conclusion of the review by LPCB was not satisfactorily a temporary recognition will not be granted. In that case the candidate sprinkler installer can receive a letter from LPCB in which LPCB declares that the candidate sprinkler installer is allowed to design and install sprinkler systems which could lead to a LPCB product certificate, however under the full supervision of LPCB. This supervision by LPCB shall consist of: a) Review of the CS* beforehand. b) Review of all correspondence with the Inspection Organisation (IO)* relating to design review. c) Review of all correspondence with the IO* relating to interim inspections. d) Review of all correspondence with the IO* relating to the final inspection(s).

6 Page 6 of 42 e) Review of all documents as rerquired by described in Appendix A.7. f) When the results of a) e) are satisfactorily, LPCB will carry out a visit at the site of the client of the candidate sprinkler installer. g) Depending on the results of the first project supervised by LPCB temporary recognition can either be granted or the supervision of a second contract* is required. h) The correspondence and documents as mentioned in a) e) shall be submitted to LPCB during the course of the contract* by the candidate sprinkler installer. i) LPCB will charge the cost for the supervision to the candidate sprinkler installer. Subject to at least meeting the requirements of clauses 3.1 to 3.6 and and having undergone a successful preliminary assessment audit and closed out any resulting reports, the candidate sprinkler installer will be given temporary recognition until such time as they meet the requirements for approval During the period of temporary recognition LPCB shall monitor the contract* of the TRSI* and the TRSI* shall follow the procedure detailed in Appendix C To allow continuation of temporary recognition, the TRSI* shall satisfactorily carry out a number of contracts as follows : - at least 2 sprinkler contracts* (not including fire work storage risks <10,000 kg) within one year of being given temporary recognition, - at least 5 sprinkler contracts* (not including fire work storage risks <10,000 kg) within two years of being given temporary recognition, - between 6 to10 sprinkler contracts* with various hazard classification* within 3 years of being given temporary recognition, and - by the end of the third year of being given temporary recognition, be installing at least 3,000 sprinklers per year. Note : In case of a TRSI* a contract* is also understood as follows : - A complete new sprinkler system including water supply ; - A complete new sprinkler system connected to an existing water supply ; - An alteration or modification to an existing sprinkler system whereby the alteration or modification includes at least 150 new sprinkler heads to be installed. - The TRSI* is not allowed to sub-contract design and/or installation work during temporary recognition. The TRSI* is allowed to hire (CAD) draughtsman and/or fitters under the restriction of permanent supervision of qualified staff of the VES during the work Between the preliminary and the full assessment audit, the TRSI* shall be subject to six-monthly one-day surveillance audits which will focus on the technical content of contracts* The T.R.S.I. will also undergo Service Programme surveillance audits (see part 3- O.12) which normally will last half a day. 3.8 Procedure to become an Approved Sprinkler Installer* For a TRSI* to be eligible for assessment to become an Approved Sprinkler Installer*, they must first have satisfied the criteria of

7 Page 7 of Before becoming an Approved Installer* the T.R.S.I shall at least have one Service Programme Contract reviewed by LPCB On the basis of the information and results as described in and and the results of the supervision as described in Appendix C, LPCB will decide if the two-day assessment audit can go ahead If the TRSI* has not met the requirements as described above within the maximum period of three years LPCB will carry out a special visit to the TRSI* within 30 days after this period, as described in chapter 1.11 of Part 1 of this scheme document. If, as a result of this special visit, the TRSI* has not met the requirements the TRSI* will be suspended as described in chapter 1.11 of Part 1 of this scheme document. The period of suspension is maximum three months. If the TRSI* still does not meet the requirements after this period the temporary recognition and the certificate will be withdrawn. 3.9 Resources (qualified staff*) Design* Department For each office in the LPS 1233 scheme, the Temporary Recognised* or Approved Sprinkler Installer* shall have an in-house design* department with the minimum number of Sprinkler Technicians* with an employment agreement* specified in Table Minimum Number of Qualified Staff* in Each Office For each office in the LPS 1233 scheme, the Temporary Recognised* or Approved Sprinkler Installer* shall have an employment agreement* with a sufficient number of qualified staff* as specified in Table 3.1. All employees mentioned in Table 3.1 shall be permanent staff*. The number of qualified staff* required is related to the number of sprinklers installed* in a given year. When assessing the number of sprinkler heads installed* each year, and thereby the minimum number of qualified staff* required, the average number of the three previous years shall be used. Table 3.1 Resources Number of Sprinkler Heads installed* per year Project Manager* Sprinkler Technician* Draughtsman* Head Fitter* Up to 5,000 1 (1) 1 (1) Up to 10, Up to 20, Up to 30, Up to 40, Fitter* For each extra 20, Maintenance Engineer* See Note 2

8 Page 8 of 42 Note 1 For less than 5,000 sprinklers installed* per year in the above table, the Project Manager* and Sprinkler Technician* roles can be combined. But for over 5,000 sprinklers installed* per year, the roles in the above table cannot be combined. Note 2 For Temporary Recognised* or Approved Sprinkler Installer* that install* up to 5,000 sprinklers per year, it is acceptable for a Maintenance Engineer* to also be considered as a Head Fitter* (for details on service and maintenance see Part 3-O). Should an Approved Sprinkler Installer* not install* a minimum of 3,000 sprinklers per year, for two consecutive years, their status will be changed to that of a TRSI* and will be subject to the criteria for TRSI*. Details of installed* sprinklers will be taken from the Approved Sprinkler Installer s* Contract Logs*. Explanation: The rational behind the decision to require an Approved Sprinkler Installer* to install* at least 3,000 sprinkler heads per year is to ensure that they retain the capability and experience to design*, procure, install*, test, commission and service* sprinkler systems* Competence and Training The Temporary Recognised* or Approved Sprinkler Installer* shall determine the knowledge and experience requirements for the qualified staff* listed in Table 3.1 above taking into account the requirements of clauses through to The competency of qualified staff* shall be evaluated periodically and always at the start of their employment or contract. The Temporary Recognised* or Approved Sprinkler Installer* shall also determine how qualified staff* can obtain the required training. The qualification and experience requirements for each of the positions listed in Table 3.1 are set out below Project Manager* A Project Manager* shall: - hold NCP/Certoplan Sprinkler Technology I and II diplomas, or equivalent. - have a minimum of 5 years experience in the sprinkler industry, of which at least 2 years has been at the level of a Sprinkler Technician* or hold an HBO diploma in an engineering subject. - demonstrable being educated or trained by manufacturers, or their representatives, of specific products or systems (to be applied in the sprinkler system) of which the manufacturer declares that such an education or training is of vital importance Sprinkler Technician* A Sprinkler Technician* shall: - hold NCP/Certoplan Sprinkler Technology I and II diplomas, or equivalent. - have a minimum of 3 years experience in the sprinkler industry or hold an MBO diploma in an engineering subject. - demonstrable being educated or trained by manufacturers, or their representatives, of specific products or systems (to be applied in the sprinkler system) of which the manufacturer declares that such an education or training is of vital importance Draughtsman*

9 Page 9 of 42 A Draughtsman* shall: - hold an NCP/Certoplan Sprinkler Technology I diploma, or equivalent. - have a minimum of 2 years experience in the sprinkler industry or hold an MBO diploma in an engineering subject. - demonstrable being educated or trained by manufacturers, or their representatives, of specific products or systems (to be applied in the sprinkler system) of which the manufacturer declares that such an education or training is of vital importance Head Fitter* Fitter* A Head Fitter* shall: - hold a VSI-A diploma, or equivalent. - have at least 5 years experience in the installation* of sprinkler systems*, or hold an VMBO diploma in an engineering subject with at least 2 years experience in the installation* of sprinkler systems*. - demonstrable being educated or trained by manufacturers, or their representatives, of specific products or systems (to be applied in the sprinkler system) of which the manufacturer declares that such an education or training is of vital importance. A Fitter* shall: - have undergone suitable training Maintenance Engineer* 3.11 System Design* For requirements see part 3-O General The Temporary Recognised* or Approved Sprinkler Installer* shall be directly responsible for the design*, the installation*, the testing and the commissioning of the sprinkler system Design* Standard All sprinkler systems* shall be designed in accordance with Sprinkler Standards* acceptable under the LPS 1233 scheme (see Appendix D) and specified in the Contract Specification (CS)*. Any incomplete, ambiguous or conflicting requirements shall be resolved with the LPCB All minor deviations*, not detailed in the CS*, shall be the subject of a written agreement between the Temporary Recognised* or Approved Sprinkler Installer* and LPCB All major deviations*, not detailed in the CS*, shall be the subject of a written agreement between the Temporary Recognised* or Approved Sprinkler Installer*, the CS* writer, LPCB and other interested parties such as the authority, client, insurer and fire department Design* Verification The sprinkler system* design* shall be verified by an in-house Sprinkler Technician* or Project Manager* who has not been directly involved in

10 Page 10 of 42 the design* of the contract* The verification of the design* by the Temporary Recognised* or Approved Sprinkler Installer* shall be carried out before the design* is submitted for external review Design* verifications are to be carried out in accordance with the Temporary Recognised* or Approved Sprinkler Installer* control documentation and records and shall be systematic and thorough. Design* output (aid memoir) checklists (containing a sufficient number of items) shall be used to ensure that the design* is thoroughly checked. Any deviations*, errors or omissions to the Sprinklers Standards* and the CS* must be satisfactorily addressed prior to the design* being issued. Design* verifications shall be fully documented and records kept for review by LPCB Design* Validation Internal site inspections are to be carried out by the Temporary Recognised* or Approved Sprinkler Installer* in accordance with their ISO 9001 control procedures and shall be systematic and thorough to ensure that the sprinkler system* has been installed* in accordance with the approved design*. Internal site inspection checklists (containing a sufficient number of items) shall be used to ensure that the sprinkler system* is thoroughly inspected. Any deviations*, errors or omissions identified against the Sprinkler Standards* and the CS* shall be rectified. Internal site inspections shall be fully documented and records kept for review by LPCB. The records shall also include the re-inspection/signoff of any defects found during internal inspection Testing and commissioning shall be carried out by the Temporary Recognised* or Approved Sprinkler Installer* in accordance with their ISO 9001 control documentation and records and the Sprinkler Standards*. Records shall be kept of all flow test results and functional testing of equipment and alarms. Test results shall be compared against system requirements for adequacy. Records shall be available detailing the set values of all instruments and the operational sequences of equipment and alarms The validation process shall include the review of all final documentation such as pressure test and completion certificates, as-built drawings, inspection records, flow test results, functional test results of devices, commissioning reports and Maintenance and Supervision specification*, including the set values of components and equipment Internal site inspection, including the rectification of any defects found, testing and commissioning shall be carried out before the sprinkler system* is offered for external inspection Document and Data Control Temporary Recognised* or Approved Sprinkler Installer* shall: have access to current technical data, including specifications, Sprinkler Standards*, commissioning and service*/maintenance instructions from all

11 Page 11 of 42 manufacturers of specialist fire protection equipment or sub-systems installed* or serviced* and make this information readily available to all necessary personnel, especially installation* and maintenance engineers*; maintain any computer software packages for hydraulic calculations to the version compliant with the current revision of the Sprinkler Standards* in use; carry out periodic checks on any hydraulic calculation package in use for consistency of results System Components The Temporary Recognised* or Approved Sprinkler Installer* shall undertake to use only approved components* for sprinkler and sprinkler servicing contracts* carried out under the LPS 1233 scheme. Components which shall be approved are listed in Appendix B of this part of the LPS 1233 scheme document The Temporary Recognised* or Approved Sprinkler Installer* shall produce a P&ID (Process and Instrumentation Diagram) of each contract*. With the P&ID a detailed component legend of all components installed shall be included, at least detailing the following information of each component: - Reference number; - Manufacturer; - Type; - Diameter; - Total number of each component Process Control (installation) The installation* of the sprinkler system* shall be controlled by the Temporary Recognised* or Approved Sprinkler Installer* to ensure that the quality of workmanship is to a good standard and is in compliance with the Sprinkler Standards* and the CS*. The installation* process shall be defined and documented in the installers ISO 9001 control documentation and records. The installation process shall also detail the material take off, including pipe prefabrication lists, the purchase procedures and the communication between the design department, the purchase department and the responsible head fitter on the job All design* changes required during installation* shall be authorised by the Project Manager* before being implemented and shall be fully documented Before installation*, a check shall be carried out to ensure that the correct materials are being used as specified on the design* drawings and other related contract* documents and that the materials are not damaged or faulty The Temporary Recognised* or Approved Sprinkler* shall ensure that immediately prior to fitting all sprinkler pipework, it is internally inspected for freedom of blockage and debris Control of Inspection, Measuring and Test Equipment Pressure gauges used for hydraulic pressure testing of the sprinkler system* shall

12 Page 12 of 42 be calibrated and their serial number recorded on the pressure test certificate Grooving tapes or callipers shall be used to check the correct dimensions of grooves against the manufacture s specification Contract Records* Contract records* shall be maintained for the period stated in the Temporary Recognised* or Approved Sprinkler Installer* ISO 9001 quality management system, but in no case less than 10 years Emergency Response This chapter has been transferred to Part 3-O Maintenance and Supervision Specification* The Temporary Recognized* or Approved* shall submit a detailed Maintenance and Supervision Specification* based on the CS*, the applicable sprinkler (maintenance) standards (see Appendix D) as well as all relevant contractual documents. The Maintenance and Supervision Specification* shall be part of the delivery of the sprinkler system* product by the Temporary Recognized* or Approved Installer*. The Maintenance and Supervision Specification* shall be sent to LPCB for approval (see Appendix As) Any incomplete, ambiguous or conflicting requirements shall be resolved with the author of the CS* and/or other interesting parties All minor deviations*, not detailed in the CS*, shall be the subject of a written agreement between the Temporary Recognized* or Approved Installer*and the author of the CS* All major deviations*, not detailed in the CS*, shall be the subject of a written agreement between the Temporary Recognized* or Approved Installer*, the author of the CS*, LPCB and other interested parties such as the authority, client, insurer and fire department Operation and Maintenance Manual The operation and maintenance manual shall at least comprise the following: - Manufacturers data sheet of all the components and sub-systems used in the sprinkler system*. - Description of the operation of the sprinkler system*. - All approved drawings, calculations and relevant documents. - Detailed instructions of the sprinkler system* shutdown. - Detailed instructions to prepare the sprinkler system* for cold weather. - Component certificates where required. - Instructions how to handle when there is a fire or a leakage Detailed Customized Periodic Test Programme. All sprinkler standards* require periodic tests (daily, weekly, monthly etc.) of the sprinkler system*. The Temporary Recognised* or Approved Installer* shall provide forms for each test activity including instructions to carry out the test and where

13 Page 13 of 42 required to record the set values of components and the measured values during testing. The set values shall be taken from the commissioning report of the sprinkler system*. The forms shall also indicate pass/fail criteria, where applicable. In such a way it will be clear for the owner, if the owner carries out the test him/herself, when to call in the Temporary Recognized* or Approved Installer*to bring the system back in its normal state condition*. The forms shall be retained in the logbook of the sprinkler system. The forms shall be made available to LPCB, when requested during an audit Detailed Customized Inspection Programme (in principle to be carried out by the owner of the system) Sprinkler systems* can only perform as expected when the conditions of the use of the buildings or processes on the premises are as described in the CS* and/or the applicable sprinkler standards*. These conditions are no part of the sprinkler systems hardware and software, but should be managed by the owner of the system. In order for the owner to carry out this management, the Temporary Recognized* or Approved Installer* shall include a customized inspection programme (user manual) as part of the Maintenance and Supervision Specification*. The conditions as described above depend on the specific parameters of the premises, but shall at least include the following: - Categorization of commodities; - Storage heights per commodity; - Condition of fire separations; - Clearance between storage and sprinkler heads; - Temperature conditions in buildings Detailed Customized Maintenance Programme The Temporary Recognized* or Approved Installer* shall provide a detailed customized maintenance programme for all the components and sub-systems in the sprinkler system*. Per component at least the following shall be detailed : - Component description; - Activities to be carried out per component according to the applicable sprinkler standard* and /or the recommendation of the component or subsystem manufacturer, including the frequencies of maintenance; - Set values of components (when applicable); - Possibility to record the measured values of components (when applicable); - Possibility to record repairs or revisions including the required spare parts LPS 1233 Surveillance Audits Surveillance audit frequency - acceptable performance LPCB will carry out a two-day surveillance audit to each office of the Approved Sprinkler Installer* every 12 months or a one-day surveillance audit every 6 month, to ensure continuing compliance with the LPS 1233 scheme requirements. The Approved Sprinkler Installer* can choose for a two-day or one-day audit. LPCB will audit the Approved Sprinkler Installer* for their: compliance with the relevant clauses of Parts 1 and 3 of the LPS 1233 scheme document;

14 Page 14 of 42 compliance with the LPS 1233 Inspection Procedures As for LPS 1233 certificated systems; continuing technical competence. The LPCB surveillance audit programmes will at least sample the following in a repeating three year cycle: a contract* in the process of installation*; a completed contract*; several servicing* contracts. Audits may include site visits. Every three year LPCB will review the installers quality management procedures for compliance with the requirements of this scheme document. However, the audit frequency and duration shall be increased to a maximum of two two-day audits per year to take extra sample contracts in each of the following situations: In the previous year 50% or less of the sprinkler or servicing contracts carried out by the Temporary Recognised* or Approved Sprinkler Installer* have been carried out according to this scheme document; In the previous year not more than 4 sprinkler or servicing contracts have been carried out by the Temporary Recognised* or Approved Sprinkler Installer* according to this scheme document. For the purpose of setting the surveillance regime, contract details will be taken from Temporary Recognised* or Approved Sprinkler Installer* Contract Log*. The approval or recognition of sprinkler installers gives the assurance that fire protection systems* will be designed, installed and serviced* according to the CS* and applicable technical standards. The proof of this assurance is the issue of a product certificate on new installed systems* or on the service and maintenance of existing systems as a result of compliance with the inspection and certification procedures. For this reason, product certification of systems and service and maintenance cannot be voluntary within this scheme document. This means that sprinklers installers can only be recognised or approved when the systems* they install or service are initially intended to become certificated. When systems or services are not carried out according to this scheme document, which is sometimes inevitable when compliance with sprinkler standards is not possible, this must be agreed with the client and clearly stated in the contract. The sprinkler installer is not allowed to use the LPCB Certification mark on any document related to a system or service that is not carried out under LPS 1233 procedures. Any contract, not carried out according to the requirements of this scheme document will not have any scheme benefits, such as following up any related third party complaint and will not be dealt with by LPCB or the CvD. The approval of the Temporary Recognised* or Approved Sprinkler Installer* only applies to contracts which are carried out fully in accordance with the LPS 1233 scheme documents, which includes the inspection activities Surveillance audit frequency - unacceptable performance Where the LPCB technical surveillance audit reveals significant non-compliances, the audit frequency and duration may be increased until the Temporary Recognised* or Approved Sprinkler Installer* performance returns to a satisfactory standard.

15 Page 15 of 42 Some examples of the areas that may cause an increase in the frequency of audits would be: - design* standards falling below acceptable levels; - installer not following LPS 1233 procedures; - breaches of management systems and ISO procedures; - poor execution of site work Non-compliance and observation reports At the end of each surveillance audit any non-compliance or observation identified by the LPCB assessor during the audit will be presented to the Temporary Recognised* or Approved Sprinkler Installer* for acceptance and agreement of the required date for completion. In principle for non-compliances this period is 60 days and for observation the required action shall be taken before the next audit. Temporary Recognised* or Approved Sprinkler Installer* are required to return the report to the LPCB by the due date, unless otherwise agreed by the LPCB, with supporting documentation. Statements of intent are not acceptable for noncompliances, corrective actions must be completed and implemented Closing out site based non-compliances or observations 3.20 Returns to LPCB In order to close out a non-compliance or observation that require site work, objective evidence is required that the work has been carried out. LPCB cannot accept verbal or written statements without supporting objective evidence. There are a number of different forms of objective evidence that are acceptable, for example: - A copy of a site instruction (a document issued to the installation* department or sub-contractor to request work to be carried out on site) detailing the work required in sufficient detail (with where appropriate a marked up drawing) with a signature by the Head Fitter* or Fitter* confirming that the work has been completed and counter-signed by the Project Manager*. - A photograph (hard copy or digital) of the site showing the completed work. Note - From the image it should be possible to identify the particular location on site and see that the work has been carried out. The Temporary Recognised* or Approved Sprinkler Installer* shall provide annually to LPCB when requested details of the number of sprinkler heads and alarm valves it has installed* during a given year. The Temporary Recognised* or Approved Sprinkler Installer* shall maintain a completed Contract Log* which shall include details of all sprinkler contracts* carried out. The Contract Log* shall list all sprinkler contracts* carried out regardless of whether an LPS 1233 Fire Protection System Product Certificate has been issued. The Contract Log* can be obtained from Branch Offices A Branch Office is a Approved Sprinkler Installer s* office which is not entirely selfsufficient and relies on the support of another office, in the same group of companies, for activities such as design*, procurement, installation*,

16 Page 16 of 42 commissioning and servicing* Conditions An office can only be considered a Branch Office if its main office is listed as an LPS 1233 Approved Sprinkler Installer* The application for a Branch Office may be coordinated through the main office responsible for the Branch Office The Branch Office shall have NEN-EN-ISO-9001 certification from a accredited Certification Body for the following scope: Design*, supply, installation* and servicing* of fire sprinkler systems* or fire protection systems. Note It is acceptable for the Branch Office to be listed on the ISO 9001 certificate of the main office or on a group company certificate The Branch Office shall have a current VCA (or equivalent) certificate. Note It is acceptable for the Branch Office to be listed on the VCA (or equivalent) certificate of the main office or on a group company certificate The Branch Office shall at least have the requisite number of qualified staff in accordance with Table 3.1 for an installer that installs* up to 5000 sprinklers per year. The total required number of qualified staff* for the main office plus the Branch Office(s) shall comply with Table 3.1 and shall be based on the total number of sprinklers installed* by the main office plus the Branch Office(s) The Branch Office shall undergo a one-day assessment audit by LPCB to confirm their eligibility to be recognised as a Branch Office and to confirm their compliance with the LPS 1233 scheme requirements Where the Branch Office installs* less than 3000 sprinklers per year, all designs* carried out by the Branch Office shall be verified by qualified staff* working at the main office. If the Branch Office installs* more than 3000 sprinkler heads per year, designs* may be verified by qualified staff* based at the Branch Office. Designs* shall be verified in accordance with clause Records shall be kept both at the Branch Office and the main office where less than 3000 sprinklers per year are installed* by the Branch Office Where the Branch Office installs* less than 3000 sprinkler heads per year, all work installed* by the Branch Office shall be inspected by qualified staff* working at the main office. If the Branch Office installs* more than 3000 sprinkler heads per year, inspections may be carried out by qualified staff* based at the Branch Office. Designs* shall be validated in accordance with clause Records shall be kept both at the Branch Office and the main office where less than 3000 sprinklers per year are installed* by the Branch Office The Branch Office shall maintain its own Contract Log* of installed*

17 Page 17 of 42 contracts* Branch Offices shall be subject to a one-day surveillance audit by LPCB each year to confirm their continued suitability to be recognised as a Branch Office and to confirm that they continue to meet the requirements of the LPS 1233 scheme Details of the Branch Office will be listed on the LPS 1233 approval certificate of the main office. The Branch Office will also be listed on the LPCB web site alongside that of the main office The Branch Office will pay an annual fee in accordance with the current LPS 1233 fee schedule The LPS 1233 approval status of each office (branch or main office) of the Approved Sprinkler Installer* shall be clear on contracts* and tenders, letterheads and publicity literature Should the level of work of a Branch Office exceed 3,000 sprinklers per year for two consecutive years, the Branch Office shall be subject to the same number of surveillance audits as a stand alone office (either temporary recognized or approved) and shall meet the full requirements of the LPS 1233 scheme The Branch Office may at any time choose to operate independently and not have its work reviewed or inspected by engineers from the main office provided it has sufficient resources of its own to carry out independent design* reviews and site inspections. It would however, be subject to full surveillance visits as a stand alone office and shall meet the full requirements of the LPS 1233 scheme Special organisational structures may be acceptable for approval, full details are to be submitted to the CvD for consideration and acceptance Branch Offices, other than the type described above, shall not carry out any sprinkler activity under the LPS 1233 scheme Beside branch offices it is possible that temporary recognised or approved sprinkler installers carry out work from several locations, so called Satellite Branches. For satellite branches the same requirements apply as for Branch Offices with the restriction that Satellite Branches will not be printed on the certificate nor on the LPCB website. The only difference between a Satellite Branch and the office of the temporary recognised or approved sprinkler installer is a physical distance. The (semi) annual assessment audits will one year take place in the Satellite Branch and the other year at the main office of the temporary recognised or approved sprinkler installer Sub-contracting* In principle a temporary recognised or approved sprinkler installer shall have a number of qualified staff according to table 3.1 to be able to carry out an annual average number of contracts*. However, if peaks occur in the number of contracts* there is the possibility to sub-contract certain activities, including the core activities design* and installation*. Sub-contracting* of the following activities is allowable under the LPS 1233

18 Page 18 of 42 scheme: - Underground piping works - Supply of pumping sets, complete with control equipment - Supply, and erection of (approved) water storage tanks - Supply of fire and sprinkler alarm systems - Supply and installation of cabling for fire and sprinkler alarm systems - Supply and installation of fire and alarm systems, according to NCP Fire and Alarm scheme, in case of pre-action and deluge systems - Supply of pre-fabricated piping - Sprinkler system* design* work - Sprinkler system* installation* works - Constructional aspects of the contract* The criteria for the selection and evaluation of sub-contractors shall be carried out by the Temporary Recognised* or Approved Sprinkler Installer* in compliance with their ISO 9001 quality procedures The Temporary Recognised* or Approved Sprinkler Installer* shall keep the overall responsibility for the contract* The Temporary Recognised* or Approved Sprinkler Installer* shall provide to their sub-contractor documented technical requirements to ensure full compliance to the Sprinkler Standards* and the CS* including where appropriate reference to the use of certified components* and qualified staff* as required by this scheme The Temporary Recognised* or Approved Sprinkler Installer* is responsible for ensuring that their sub-contractors comply fully with all relevant clauses of this LPS 1233 scheme document. Especially for subcontracted design and installation work a subcontractor shall comply to the same criteria as the Temporary Recognised* or Approved Sprinkler Installer*; evidence shall be made available to LPCB on request The Temporary Recognised* or Approved Sprinkler Installer* shall provide the subcontractor for design or installation work with all their LPS 1233 procedures and work instructions related to the subcontracted work The Temporary Recognised* or Approved Sprinkler Installer* shall adequately monitor the performance of their sub-contractor to ensure that the standard of workmanship and compliance to the Sprinkler Standards* and the CS* is satisfactory The Temporary Recognised* or Approved Sprinkler Installer* shall carry out the verification (where the work includes design*) and validation (witnessing of testing) of the activities being sub-contracted and keep records for review by LPCB.

19 Page 19 of 42 APPENDIX A - INSPECTION PROCEDURES As A.0 General This appendix describes the procedure to be followed to allow the sprinkler system* to be issued with an LPS 1233 Fire Protection System Product Certificate. The flow diagram below shows the whole procedure, after which each step in the process is explained. Finally, a set of guidelines is included regarding the procedures in relation to modifications* to sprinkler systems*. A.0.1 For each sprinkler contract* subject to LPS 1233 product certification, the Temporary Recognised* or Approved Sprinkler Installer* (hereafter abbreviated as IN) shall allocate a unique project number. This number shall be used on all correspondence relating to the contract*. A.0.2 The points of departure for product certification in accordance with the LPS 1233 scheme shall be laid down in the CS*. A.0.3 A.0.4 A.0.5 The realisation of the complete sprinkler contract* shall be carried out by an IN. Inspection activities shall be carried out by an Inspection Organization (hereafter abbreviated as IO) who has a licence agreement with LPCB. The procedures that must be followed to achieve a product certificate on a sprinkler system* is shown in the LPS 1233 Inspection Procedures As Flow diagram.

20 Page 20 of 42 LPS 1233 Inspection Procedures As Flow Diagram

21 Page 21 of 42 A.1 ACCEPTATION OF CONTRACT SPECIFICATION (CS)* BY LPCB A.1.1 The IN shall submit to LPCB the CS* for acceptation prior to the start of the sprinkler contract*. A.1.2 LPCB will review the CS* on the basis of the applicable sprinkler standards* and this scheme document. A.1.3 LPCB will notice the IN in writing whether a Product Certificate can or cannot be issued by LPCB. A.1.4 If the specified product does not comply, LPCB will notice the IN in writing about the reasons for not being able to issue a Product Certificate on the basis of the CS*. A.2 DESIGN* OF THE SPRINKLER SYSTEM* A.2.1 The IN will produce the design* of the system based on the specification as laid down in the CS* as well as all relevant contractual documents. A.2.2 A.2.3 As part of the design* the IN produces the necessary hydraulic calculations and determines the final installation* of the system based on the design* and the CS*. Amongst others this will include the water supply, choice of materials and components, system monitoring details, etc. For systems eligible for product certification the IN shall send to the IO two copies of the design* drawings, including the hydraulic calculations, water supply data and all relevant information for example choice of materials and components. A.3 DESIGN* REVIEW A.3.1 First the IO needs to determine whether the documents sent for approval by the IN are sufficient to carry out a review. When a review is not possible the IO will notify the IN in writing and the IN must resubmit the appropriate documents. Next the IO reviews all documents against the requirements as laid down in the CS* and the appropriate Sprinkler Standards*. A way for the IO to prove that all elements of the design* review has been carried out is the use of check lists. The IO takes into account all deviations* agreed and recorded. A A A A All errors and deviations* from the CS* and/or appropriate Sprinkler Standards* will be marked up on one set of the drawings, hydraulic calculations and/or other documents. All documents shall be stamped with the approval status (see clause A.4). All remarks regarding the design* will be sent to the IN in writing, together with one set of stamped drawings (without marks). The period in which the IO needs to review or reply to the documents, received for approval, is ten working days at the most.

22 Page 22 of 42 A The marked up drawings, hydraulic calculations and other documents together with a copy of the letter with remarks, sent to the IN, shall be retained in the project file of the IO. A.4 APPROVAL STATUS A.4.1 C - Status: This is a rejection of the design*/installation* and may be due to a number of minor deviations*, one or more major deviations*, insufficient information, incorrect calculations or lack of written evidence of agreement for any deviations*. A The IN will need to effect the necessary corrective measures and re-submit the design* and/or other documents to the IO prior to commencement of the work on site. A.4.2 B - Status: This is a qualified approval of the design*/installation* and can be due to one or more minor deviations*. A A A This qualified approval should not normally prevent the IN from continuing with the works on site. The IN shall inform the IO in writing which corrective measures will be carried out prior to installation* of the system. The IN will need to effect the necessary corrective measures and re-submit the design* to the IO prior to completion of the contract*. A.4.3 A.4.4 A Status: This is an unqualified approval of the design*/installation*. LPS 1233 Document approval stamps: INSPECTION ORGANISATION S NAME A APPROVED DATE: NAME: SIGNED: INSPECTION ORGANISATION S NAME B APPROVED SUBJECT TO NOTED COMMENTS SEE LETTER: DATE: NAME: SIGNED: