PLEASE KEEP AVAILABLE FIRE SAFETY

Transcription

1 Monaghan Fire Authority FIRE SAFETY LOG BOOK PLEASE KEEP AVAILABLE FIRE SAFETY LOG BOOK

2 THIS FIRE SAFETY REGISTER IS ONLY TO BE UTILISED AS A GUIDENCE TOOL FOR REFERENCE ONLY AND SHOULD NOT BE TAKEN TO BE A PANACEA FOR REQUIREMENTS IN ALL APPLICATIONS. Mise, le meas, For and on behalf of Monaghan Fire Authority Chief Fire Officer

3 INTRODUCTION We am pleased to offer this simplified guidance, in the form of a Fire Safety Register Log Book, and make it available to all managers in charge of premises in order to assist them in ensuring that good fire prevention practices and fire routine procedures are adopted. All too often, irrespective of the structural fire precautions, which have been provided in a building, fire has been allowed to develop and as a consequence, lives have been lost, principally because of either inadequate maintenance of existing fire safety standards and/or the failure of staff to follow the correct fire routine procedures. It is very important that everyone is aware of the correct fire safety procedures, which should be followed, and we are sure that this manual will make an invaluable contribution to that objective.

4 Fire Safety Register Name of Premises: Address:

5 CONTENTS SECTION 1 SECTION 2 SECTION 3 SECTION 4 SECTION 5 SECTION 6 SECTION 7 SECTION 8 SECTION 9 SECTION 10 SECTION 11 SECTION 12 SECTION 13 FIRE DUTIES FIRE SAFETY PROCEDURES FIRE SAFETY TRAINING WEEKLY INSPECTION OF MEANS OF ESCAPE FIREFIGHTING EQUIPMENT FIRE ALARM SYSTEMS EMERGENCY LIGHTING FIRE HYDRANTS FIRE RESISTING DOORSETS FURNITURE AND FITTINGS PORTABLE APPLIANCE TESTING RISING MAINS GENERAL

6 IRISH, BRITISH AND INTERNATIONAL STANDARDS Standards affect all areas of fire safety and are continually being developed to protect and support both consumers and professionals. With regards to fire related products, standards are created to cover new areas or are updated to encompass the latest technological advancements. As standards continue to evolve to meet Irish, British, European and International criteria, it is crucial for specifiers / proprietors to know which standards apply to fire products. Standards provide common performance levels for both products and services. This ensures that a product is fit for the purpose it is intended. There are a large number of Irish, British and European Standards applicable to fire protection equipment and systems today. At the time of going to press/publication the Irish & British Standards referred to in the fire safety register logbook were believed to be true and accurate. However they are the current standards, which may be revised from time to time, so we would ask you to use our information as a basic guide only.

7 FIRE SERVICES ACTS 1981 and 2003 Section 18 General obligations with regard to fire safety 1) This section applies to premises or any part thereof put to any of the following uses (a) use as or for any purpose involving the provision of, sleeping accommodation, excluding premises consisting of a dwelling house occupied as a single dwelling: (b) use as, or as part of, an institution providing treatment or care: (c) use for purposes of entertainment, recreation or instruction or for the purpose of any club, society or association: (d) use for purposes of teaching, training or research; (e) use for any purpose involving access to the premises by members of the public, whether on payment or otherwise: and use for any other prescribed purpose, including i. premises used as a factory within the meaning of the Safety in Industry Acts, 1955 and 1980; ii. premises used as a store and subject to licensing under regulations made under the Dangerous Substances Act, 1972; iii. a magazine, store or registered premises within the meaning of the Explosives Act, 1875; and iv. an oil jetty within the meaning of regulations under the Dangerous Substances Act, v. any workplace. 2) It shall be the duty of every person having control over premises to which this section applies to (a) Take all reasonable measures to guard against the outbreak of fire on such premises, (b) Provide reasonable fire safety measures for such premises and prepare and provide appropriate fire safety procedures for ensuring the safety of persons on such premises, (c) Ensure that the fire safety measures and procedures referred to in paragraph (b) are applied at all times, and (d) Ensure, as far as is reasonably practicable, the safety of persons on the premises in the event of an outbreak of fire whether such outbreak has occurred or not. 3) It shall be the duty of every person, being on premises to which this section applies, to conduct himself in such a way as to ensure that as far as is reasonably practicable any person on the premises is not exposed to danger from fire as a consequence of any act or omission of his. 4) A fire authority may give advice in relation to fire safety to the owner or occupier of any premises or to any person having control over any premises. 5) Advice referred to in subsection (4) (a) may include a warning that a fire safety notice may be served under section 20 or that the owner or occupier may be liable to prosecution by reason of a contravention of a provision of this Act, (b) may be given on behalf of the fire authority by an authorised person authorised for the purposes of this section by a fire authority in accordance with subsection (11) of this section, and (c) may include recommendations, orally or in writing, to such persons concerning fire safety measures and procedures.

8 FIRE SERVICES ACTS 1981 and 2003 Section 18contd. General obligations with regard to fire safety 6) An authorised person may require a person having control over premises to which this section applies or to an owner or occupier of such premises (a) to carry out a fire safety assessment of such premises and to notify the fire authority of such assessment, and (b) to carry out works specified under subsection (9) to such premises within a period of time so specified. 7) An authorised person may issue a warning, in writing, concerning any matter arising out of fire safety procedures and measures on such premises. 8) An authorised person may enter and inspect a premises to which this section or section 24 applies at all reasonable times for the purposes of this section. 9) An authorised person may specify works to be carried out at a premises to which this section applies and may specify a period of time within which such works are to be carried out.

9 FIRE SERVICES ACTS 1981 and 2003 Section 5 Penalties 1) A person who is guilty of an offence by reason of a contravention of section 18(2), section 20 or section 20A or regulations made under section 37 shall be liable (a) on summary conviction, to a fine not exceeding 3,000 or to imprisonment for a term not exceeding 6 months, or to both, or (b) on conviction on indictment, to a fine not exceeding 130,000 or to imprisonment for a term not exceeding 2 years, or to both. 2) Where a person is convicted of an offence referred to in subsection (1) and there is a continuation by the person of the offence after the conviction, the person shall be guilty of a further offence on every day on which the contravention continues and for each such offence shall be liable (a) on summary conviction, to a fine not exceeding 500 for each day on which the offence is so continued or to imprisonment for a term not exceeding 6 months, or to both, but if a person is convicted in the same proceedings of 2 or more such further offences, the aggregate term of imprisonment to which the person shall be liable shall not exceed 6 months, or (b) on conviction on indictment, to a fine not exceeding 130,000 for each day on which the offence is so continued, or to imprisonment for a term not exceeding 2 years, or to both, but if a person is convicted in the same proceedings of 2 or more such further offences, the aggregate term of imprisonment to which he or she shall be liable shall not exceed 2 years. 3) A person who is guilty of an offence under this Act, other than an offence referred to in subsection (1) or (2), shall be liable, on summary conviction, to a fine not exceeding 3,000 or to imprisonment for a term not exceeding 6 months, or to both. 4) Where an offence under this Act is committed by a body corporate or by a person acting on behalf of a body corporate and is proved to have been so committed with the consent, connivance or approval of, or to have been facilitated by any neglect on the part of a person, being a director, manager, secretary or other officer of that body or a person who was purporting to act in any such capacity, that person shall also be guilty of an offence and shall be liable to be proceeded against and punished as if he or she were guilty of the first-mentioned offence. 5) Where the affairs of a body corporate are managed by its members, subsection (4) shall apply in relation to the acts and defaults of a member in connection with his or her functions of management as if he or she were a director of the body corporate.

10 USEFUL TELEPHONE CONTACTS Fire and Rescue Service Headquarters Local Fire and Rescue Service Fire Prevention Officer In an Emergency Dial 112 Fire Extinguisher - Maintenance Fire Alarms - Maintenance Emergency Lighting - Maintenance General Building Maintenance L:ifts - Maintenance Boilers - Maintenance Medical Gases - Maintenance Other Gases - Maintenance USEFUL DETAILS ADDRESS OF PREMISES FIRE SAFETY CERTIFICATE NO. (where applicable) LOCATION OF THIS FIRE SAFETY REGISTER LOG BOOK

11 NOTES ON TEST PROCEDURES AND FREQUENCIES, ETC. If a fire safety certificate is in force for the premises it should be checked, as the following procedures and frequencies may differ. *Indicates where an entry should be made in the fire safety register logbook. It is strongly recommended that a maintenance contract is taken out with a reputable company in respect of each of the installations below, if provided. FIRE EXTINGUISHERS (for further information see IS 291: 2002), or equivalent EU standard. *Monthly inspection to ensure that they are in their proper position and have not been discharged, or lost pressure (those fitted with pressure indicator), or suffered obvious damage. *Annual inspection - No guidance is given as this should be done preferably by a representative of the manufacturer, or at least by a competent person following the manufacturers recommended procedures and using the tools, etc, specified therein. *At intervals not exceeding those given below test discharge the extinguishers. (a)every 3 years - Water (Stored pressure), Foam (Stored pressure). (b)every 4 years - Foam (Gas cartridge). (c)every 5 years - Water (Gas cartridge), Powder (Gas Cartridge), Powder (Stored pressure valve operated), Carbon Dioxide CO2.

12 CONTD. NOTES ON TEST PROCEDURES AND FREQUENCIES, ETC. HOSE REELS (for further information see BS 5306: Part 1: 2006 & BS 9990: 2006), or equivalent EU standard. Regular inspections for leaks and correct operation. *Annual test when the hose should be completely run out and subjected to operational water pressure to ensure that the hose is in good condition and that all couplings are water tight. A flow test should be carried out to ensure that a discharge is not less than 24 litres/minute (0.4 l/s) and produce a sustained jet of water at least 6 metres in distance. FIRE ALARM (for further information see IS 3218: 2013 or equivalent EU standard). It is important that the operation or testing do not result in a false signal of fire, appropriate signage indicating fire tests should be displayed and / or all testing should be carried out at the same time and day on a weekly. Inspect, daily, the panel for normal operation of the system. Where provided, check that the connection to the remote manned centre is functioning correctly. *Weekly test and examination to ensure that the system is capable of operating under alarm conditions, namely: (a) Operate trigger device (Manual call point or detector) or end of line switch on a zone circuit. Zones should be tested in strict rotation, each zone being tested at least quarterly for a monitored system and weekly for an un-monitored system. Each time a zone is tested a different trigger device should be used. (b) Examination of batteries and connections including electrolyte level. *Quarterly and annual inspection and test. No guidance is given as these should be done by the installer, or by an employee who has received special training by the installer.

13 CONTD. NOTES ON TEST PROCEDURES AND FREQUENCIES, ETC. FIRE DETECTORS (for further information see IS 3218: 2013), or equivalent EU standard. Regular visual inspection of detectors for damage, unusual accumulations of dirt, heavy coats of paint and other conditions likely to interfere with the correct operation of the detector. *Annual test of at least 2% of installed heat detectors by application of a heat source as a check on reliability. Detectors other than heat should be checked for correct operation and sensitivity in accordance with the manufacturer s instruction. AUTOMATIC DOOR RELEASES CONNECTED TO FIRE ALARM SYSTEM *Weekly, in conjunction with the fire alarm test, check that all doors are being released and closing fully onto the door rebates. EMERGENCY LIGHTING (for further information see IS 3217: 2013), or equivalent EU standard. Because of possible failure all tests should be undertaken at times of least risk. Regularly inspect the system for cleanliness, particularly luminaires. Battery banks and generators should be checked following the manufacturer s instructions. *Monthly test of self contained luminaires, by simulation of a failure of the normal lighting supply, for sufficient time to allow all luminaires to be checked for proper function. *Six monthly test of self contained and central battery systems, by simulation of a failure of the normal lighting supply, for a continuous period of one hour. During the test check all luminaires for proper function. *Three yearly test for full duration of self contained and central battery systems, which have a specified duration category in excess of one hour. During the test check all luminaires for proper function.

14 FIRE INSTRUCTIONS *The legislation applicable to these premises requires that instructions should be given in respect of the action, purpose, etc, of the following; discovering a fire, hearing the fire alarm, the assembly point, calling the fire brigade, making safe power supplies, etc, use of fire alarms and fire extinguishers, and the means of escape routes. FIRE DRILLS *The legislation applicable to these premises requires that drills should be conducted to simulate fire conditions i.e. one escape route obstructed, no advance warning given other than to specific staff for the purposes of safety, the fire alarm should be operated on instructions of management. Do not call the fire brigade for the purposes of a drill, it is an offence. For details of fire instruction and drills in different categories of premises see Appendix A.

15 VISITS BY LOCAL FIRE BRIGADE AND/OR SENIOR FIRE OFFICER DATE INSPECTING OFFICER (CAPITALS) OFFICER S SIGNATURE COMMENTS

16 1. FIRE DUTIES ASSIGNED TO PARTICULAR STAFF MEMBERS Owner Details Name of Owner: Telephone: Fire Duties: Overall responsible person with regards to minimising the risk of an outbreak of fire and the risk to staff and occupants should a fire occur Fire Safety Manager Name: Position: Fire Duties: Minimise the risk of fire through good fire prevention practice and ensure that all staff are aware and carry out the relevant fire safety actions as per those detailed in section 2 of this document, should a fire occur. Deputy Fire Safety Manager(s) Name: Position: Fire Duties: Minimise the risk of fire through good fire prevention practice and carry out the relevant fire safety actions as per those detailed in section 2 of this document, should a fire occur.

17 Fire Safety Manager Name: Position: Fire Duties: Deputy Fire Safety Manager(s) Name: Position: Fire Duties: Deputy Fire Safety Manager(s) Name: Position: Fire Duties:

18 Deputy Fire Safety Manager(s) Name: Position: Fire Duties: Deputy Fire Safety Manager(s) Name: Position: Fire Duties: Deputy Fire Safety Manager(s) Name: Position: Fire Duties:

19 2. FIRE SAFETY PROCEDURES This section lays down the procedures to be followed by staff in the event of a fire. Each member of staff should be familiar with his/her role in the overall fire safety plan for the building. Please note in particular the simple rules of fire prevention to be observed in all areas. 2.1 Fire Plan 1. Fire Alarm System The main fire alarm panel that controls the system is located at. The building has full level of automatic coverage with detectors in corridors, stairway, individual rooms, stores, kitchen etc., with numerous manual call points. On activation of a detector or manual call point, the bells will sound continuously in all areas. 2. Fire Assembly Point The main fire assembly point is. 3. On Discovering a Fire (a) RAISE THE ALARM by breaking the glass at the nearest manual call point and dial 112 to call the fire brigade. (b) MOVE THE OCCUPANTS that may be in immediate danger. (c) PREVENT THE FIRE FROM SPREADING by closing doors and using fire fighting equipment, only if it is safe to do so. 4. On Hearing the Fire Alarm (a) Go to the fire alarm panel and identify the area in alarm. (b) Proceed to the area in alarm and investigate. (c) (i) In case of fire, proceed with 3 above. (ii) In case of false alarm, silence bells and reset system. (iii) Complete entry into fire safety register log book. 5. Raising the General Alarm To sound bells continuously in all areas of the building, press the button at the main fire alarm panel and/or break the glass at the nearest manual call point. 6. General Responsibilities Staff are obliged to familiarise themselves with: - (a) this fire plan, (b) how to reduce the risk of fire, (c) the position and safe use of fire fighting equipment, (d) the position and use of fire alarm equipment i.e. fire alarm panel/manual call points

20 2.2 Fire Alarm System It is assumed that the building is covered with automatic detection, incorporating manual call points adjacent to exits and at intermediate points on corridors. On activation of a detector or manual call point, bells will sound continuously in all areas. On hearing the alarm staff should proceed immediately to the fire alarm panel for information. Normal Condition Under normal conditions the green indicators should only be illuminated. Fault Condition Under abnormal conditions the orange Fault indicates on panel. Press the to silence the panel buzzer and contact the alarm company immediately, investigate the fault area for possible inappropriate tampering of fire alarm life safety system. ON ACTIVATION OF THE FIRE ALARM Go to the fire alarm panel and investigate the area indicated. ON DISCOVERING A FALSE ALARM (a) (b) (c) Silence bells by pressing button. Reset system by pressing. Record details and cause of the incident in the fire register. ON DISCOVERING A FIRE (a) Call the fire brigade by dialling 999/ 112. (b) Undertake the evacuation plan as required. Notes The system will not reset until the smoke has cleared or the glass at the manual call point is replaced. Once a detector or manual call point has been activated, the light on the device will illuminate. To sound the bells continuously in all areas, please press button on the panel.

21 2.3 FIRE INSTRUCTIONS ON DISCOVERY OF FIRE 1. RAISE THE ALARM by breaking the glass at the nearest manual call point and dial 112 to call the fire brigade. 2. MOVE THE OCCUPANTS that may be in immediate danger. 3. PREVENT THE FIRE FROM SPREADING by closing doors and using fire fighting equipment, if it is safe to do so. 4. Undertake the EVACUATION PLAN, as required. ON HEARING THE FIRE ALARM 1. Go to the fire alarm panel and identify the area in alarm. 2. Proceed to the area in alarm and investigate. 3. (i) In case of fire proceed with 2-4 above. (ii) In case of false alarm, silence sounders and reset system. All Staff must know: (a) How to reduce the risk of fire. (b) The position and safe use of fire fighting equipment. (c) The position and use of fire alarm and life safety equipment i.e. o Fire alarm panel(s), o Manual call points, o Electrical isolation(s), o Gas Isolations(s), o Automated External Defibrillator(s) (AEDs). The Person in Charge must ensure: (a) Escape routes are kept clear at all times. (b) Final exits are available and easily openable. (c) All staff must know the building specific fire procedures.

22 2.4 EVACUATION PLAN The immediate and total evacuation of the building in the event of a fire may be neither desirable, necessary nor possible. Staff should to be trained to assist all building occupants in evacuation situations. The principle of progressive horizontal evacuation is that in the event of a fire in an area, the occupants are evacuated to an adjoining area (i.e. beyond the nearest closed fire-resisting doorset). If the danger increases, then further movement becomes necessary to other areas and eventually to the outside of the building. If the evacuation is undertaken on a phased basis, then the evacuation should take place as follows: Phase I Phase II Phase III Move occupants outside the room of origin and close the fire door. Move occupants horizontally to a neighbouring compartment i.e. at least beyond the corridor subdividing fire resisting doorset. Move occupants through a storey exit or final exit. WHEN EVACUATING: - 1. Doors must be closed as you proceed. Check all rooms. 2. DO NOT use general lifts. 3. Roll call should be taken upon evacuation of the danger area. If any occupant is unaccounted for, the Fire Brigade Incident Commander should be notified immediately. When evacuating in an emergency particular care must be taken in the methods of evacuation: - (a) Direct occupants who are mobile and do not need help towards the exit. (b) Use various emergency methods for persons with limited mobility. This will require possibly lifting, and/or in some cases carrying/dragging persons to safety e.g. using available wheelchairs, blanket drags, evacuation sheets etc. Please remember to move people NOT beds. Under no circumstances should an individual be allowed to return to the scene of the fire until the "All Clear" is issued by the Fire Brigade Incident Commander.

23 2.5 FIRE PREVENTION In the designated smoking area, a plentiful supply of non-combustible ashtrays or receptacles should be provided for the safe disposal of cigarettes and other smokers' materials. Portable gas and liquid fuel heaters should not be used in the building at any time. If portable heating is required, use the safer convector type heaters. Rubbish and waste materials should not be allowed to accumulate; such materials should be removed from the building at regular intervals, and stored in suitable designated areas, pending disposal. Flammable liquids, gases and other potentially dangerous substances should be limited to small quantities, handled with extreme care, and stored in suitably labeled containers in designated storage areas. Upholstered seating, particularly in the designated smoking area should be inspected regularly and any item which has its infill material exposed should be repaired or removed. Cookers, extractor fans, filters, air ducts and machinery should be regularly cleared of oil, grease and dust. Servicing should be carried out regularly by a competent person Electrical and gas appliances and associated fittings should be checked on a regular basis and any problems identified remedied as soon as possible. Defective items should be rendered safe until repairs are carried out. See section 11. Fire resisting doors and smoke stop doors should not be propped or wedged open. Building and plant maintenance involving the use of equipment such as oxy-acetylene cylinders, welding equipment, liquefied gas appliances and flammable liquid containers should be restricted, as much as practicable. Fires spread with startling rapidity and to illustrate this it is often said that to extinguish a fire requires: One glass of water in the first minute, One bucket of water in the second minute, One tonne of water in the third minute.

24 FIRE PREVENTION CHECKLIST The majority of fires resulting in death or injuries can be traced to human factors. The responsibility for the prevention of fire rests on every member of staff. Please ensure that you know the fire procedures for this building. Every day/night, the nominated fire safety personnel should check the following - Smoking (a) No smoking in sleeping areas, preferably. Smoking to be permitted in the designated area only, which should have an adequate supply of suitable ashtrays. (b) The smoking area should be checked within 30 minutes of people vacating it for signs of smouldering. Electricity (a) Electrical items are plugged out/switched off. (b) Any faults, defects should be immediately reported and remedied. All fire resisting doors are closed, particularly to any communal/public/day areas, smoking area, kitchen, laundry and storage areas. Corridors/stairway areas to be kept clear and unobstructed at all times. Do not allow items to accumulate in any area. Exit doors are easily available, with either (a) thumb-turn locking mechanism, or (b) push bar mechanism to open the door is operational. (At all material times the occupants of the building can evacuate without the use of a key). Green power light on the fire alarm panel is "On". Any fault should be immediately reported. All first-aid fire fighting equipment and extinguishers are in place and available for use.

25 3. FIRE SAFETY TRAINING Staff to whom specific duties have been assigned should be given appropriate instruction and training on the duties assigned. Particulars of all fire safety training should be entered in the Fire Safety Register. All staff (including seasonal, temporary and/or part-time staff) should receive training and/or instruction in relation to the: - (a) fire prevention measures in place. (b) emergency procedures, and fire and evacuation drills devised for the premises, in accordance with the provisions of Section 2. (c) evacuation of occupants, paying special attention to the limited physical and psychological capacities of the some occupants. (d) arrangements for ensuring that escape routes and exit doors are unobstructed and available at all material times. (e) the arrangements for the provision of assistance to the fire brigade. (f) the use of Automated External Defibrillator(s) (AEDs), where available. (g) fire control techniques including: - the use of fire extinguishers, fire blankets, and (where installed) hose reels, closing fire doors and windows to inhibit fire spread, and shutting-off of gas, electricity, fuel supplies, and ventilation systems where applicable. All staff should be familiar with the: layout of the building including escape routes. location of fire alarm panel and alarm call points. location of fire fighting equipment. the location of assembly point(s).

26 DETAILS OF FIRE SAFETY TRAINING/DRILLS Date: Duration: Instructor Name: Qualifications/Experience : Nature of Training: No. of staff: List of attendees: Signed:

27 3.1 IN CASE OF EMERGENCY (ICE) In Case of Emergency (ICE), can give emergency responders answers - FAST. If necessary, we inform your family and friends - FAST. It can assist the Emergency Responders to get relevant information - FAST. In case of emergency (ICE) is an initiative that enables first responders, such as paramedics, firefighters, and police officers, to identify victims and contact their next of kin to obtain important medical information. It encourages people to enter emergency contacts in their mobile phone address book under the name "ICE". Alternately, a person can list multiple emergency contacts as "ICE1", "ICE2", etc. The popularity of this iniative is spreading throughout Ireland and across Europe. We suggest that you put up to three contact names and numbers, and give your loved ones peace of mind - we're on call for you 24 hours a day, 365 days a year. What is ICE? ICE (In Case of Emergency) has been devised in response to research that shows 80% of people do not carry any emergency contact details with them at all times. A similar proportion now carries a mobile phone, correct use of which can speed up notification of next of kin or designated contacts following an accident. Other benefits include helping with identification, and gaining details of the patient s medical history, including medical conditions, allergies, blood type etc. The role of the public People who carry a mobile phone are being encouraged to prefix an existing contact in their phone s address book with the acronym ICE (In Case of Emergency). The ICE contact should be someone who can be reached if a patient becomes sick or injured to such an extent that they are unable to communicate. The contact should be made fully aware that they have been designated as such. Does ICE work for everyone? The mobile phone system can work for all phone owners, but has limitations in some circumstances, such as: Where the phone is protected with a password, Where it is damaged or the battery is flat, Where the responder cannot be sure it belongs to the casualty. Putting ICE into your mobile phone Putting the acronym ICE in front of your designated emergency contact. Follow these hints to get the best out of ICE: Make sure the person whose name and number you are giving has agreed to be your ICE contact. Make sure your ICE contact has a list of people they should contact on your behalf - including your place of work. Make sure your ICE person's number is one that's easy to contact, for example a home number could be useless in an emergency if the person works full time. Make sure your ICE contact knows about any medical conditions that could affect your emergency treatment - for example allergies or current medication. Make sure if you are under 18, your ICE contact is a parent or guardian authorised to make decision on your behalf - for example if you need a life or death operation. Should your preferred contact be deaf, then type ICETEXT then the name of your contact before saving the number. My phone doesn't show the callers name any more This will be because your ICE contact number is a duplicate entry of another contact in your phone book. If you have two numbers the same, your phone will not know which one to display so it will show just the number. To get round this, simply type a * after the number under your ICE contact. It will still work and will cure the caller-id problem.

28 4. WEEKLY INSPECTION OF MEANS OF ESCAPE ROUTES Weekly inspection should include checking that all doors forming part of the means of escape are easily and immediately available and that all means of escape routes are free from obstruction at all material times. Escape routes DATE INSPECTED BY FAULTS FOUND ACTION

29 WEEKLY INSPECTION OF MEANS OF ESCAPE ROUTES Weekly inspection should include checking that all doors forming part of the means of escape are easily and immediately available and that all means of escape routes are free from obstruction at all material times. Escape routes DATE INSPECTED BY FAULTS FOUND ACTION

30 5. FIREFIGHTING EQUIPMENT Fire extinguishers should comply with I.S. E.N. 3 and be inspected and maintained in accordance with I.S. 291: Inventory of Equipment No. of water extinguishers No. of foam extinguishers No. of CO2 extinguishers No. of powder extinguishers Number of Hose Reels Number of Fire Blankets Location of Equipment Number Type Size Location FE1 FE2 FE3

31 FIRST AID FIRE FIGHTING EQUIPMENT Location of Equipment Number Type Size Location

32 INSPECTION OF FIRST AID FIRE FIGHTING EQUIPMENT MONTHLY All extinguishers should be inspected weekly/monthly to ensure that they: are in their proper positions; are available for use; have not been discharged; have not had their seals or tabs broken; have not lost pressure (indicator gauge); have the maintenance label properly attached; have not suffered obvious damage. Date No. of appliances inspected Inspected by Details of faults and action taken Note: The annual inspection of the firefighting equipment must be carried out by a competent service organisation and the certificate of test submitted in accordance with the recommendations of I.S. 291: 2002 (certificate attached)

33 INSPECTION OF FIRST AID FIRE FIGHTING EQUIPMENT MONTHLY Date No. of appliances inspected Inspected by Details of faults and action taken Note: The annual inspection of the firefighting equipment must be carried out by a competent service organisation and the certificate of test submitted in accordance with the recommendations of I.S. 291: 2002 (certificate attached)

34 6. FIRE ALARM SYSTEM The fire detection and alarm system should be inspected and maintained in accordance with I.S. 3218: INVENTORY OF EQUIPMENT No. of zones No. of detectors No. of manual call points Zone No. Zone No. Zone No. Zone No. Zone No. Zone No. Zone No. Zone No. Area of coverage Area of coverage Area of coverage Area of coverage Area of coverage Area of coverage Area of coverage Area of coverage Note: A zonal plan should be attached and provided at the main fire alarm panel. DAILY A check should be made every day to ascertain that the panel indicates normal operation - if not, that any fault indicated is recorded in the Fire Safety Register and is receiving urgent attention. WEEKLY At least one trigger device on a zone circuit should be operated to test the ability of the control and indicating equipment to receive a signal and to sound the alarm. A visual examination of the battery and connections should be made to ensure that they are in good condition. Any defect should be recorded in the Fire Safety Register and reported to the responsible person, and action should be taken to correct it. QUARTERLY The quarterly inspection and test procedures as described in I.S. 3218: 2013 should be carried out by the manufacturer, supplier or installer or by an employee who has received special training with the manufacturer, supplier or installer.

35 Fire Alarm Installation LOG BOOK Any "event" affecting the fire alarm installation should be recorded. An "event" should include fire alarms, false alarms, failure, inspections, tests, disconnections, dates of service and outstanding work. WEEKLY Date Time Zone Event Action Completion date Signature Note: The annual inspection of the fire alarm system must be carried out by a competent service organisation and the certificate of test submitted in accordance with the recommendations of I.S. 3218: 2013 (certificate attached)

36 Fire Alarm Installation LOG BOOK Any "event" affecting the fire alarm installation should be recorded. An "event" should include fire alarms, false alarms, failure, inspections, tests, disconnections, dates of service and outstanding work. WEEKLY Date Time Zone Event Action Completion date Signature Note: The annual inspection of the fire alarm system must be carried out by a competent service organisation and the certificate of test submitted in accordance with the recommendations of I.S. 3218: 2013 (certificate attached)

37 7. EMERGENCY LIGHTING The emergency lighting installation should be inspected and maintained in accordance with I.S. 3217:2013. INVENTORY OF EQUIPMENT No. of emergency lights No. of emergency exit lights Location of Equipment Number Type Location EL1 EL2 EL3

38 INVENTORY OF EQUIPMENT No. of emergency lights No. of emergency exit lights Location of Equipment Number Type Location

39 INSPECTION OF EMERGENCY LIGHTING SYSTEM MONTHLY An inspection should be made once every week/month to ascertain that: A fault recorded in the Fire Safety Register has been given attention and action noted; Every lamp in a maintained system is lighting i.e. exit/running man lights; LED in each luminaire on the charging circuit is illuminated; Any fault found is recorded in the Fire Safety Register and the action taken, noted. QUARTERLY In addition to the monthly check the exterior of luminaries and signs; Check operation of luminaries and internally exit signs by operating the test facility for at least 30 minutes. Date Inspected by Details of faults and action taken Note: The annual inspection of the emergency lighting must be carried out by a competent service organisation and the certificate of test submitted in accordance with the recommendations of I.S. 3217: 2013 (certificate attached)

40 INSPECTION OF EMERGENCY LIGHTING SYSTEM MONTHLY Date Inspected by Details of faults and action taken Note: The annual inspection of the emergency lighting must be carried out by a competent service organisation and the certificate of test submitted in accordance with the recommendations of I.S. 3217: 2013 (certificate attached)

41 8. FIRE HYDRANTS Fire hydrants should be inspected and maintained in accordance with BS 5306: Part 1: 2006 (Note 5306: Part 1: 1976 is superseded since May 2006); BS 9990: 2006; BS 750: 1984 & BS 3251: Total Number of Fire Hydrants Location of Fire Hydrants Number FH1 FH2 FH3 Location Inspections of Fire Hydrants (monthly) Fire Hydrants should be inspected on a monthly basis to ensure that there are no obstructions impeding access, that hydrant indicator plates are in position, and that all hydrants/valves are operational. Date No. of hydrants inspected Inspected by Details of faults and action taken Note: The annual inspection of the fire hydrants must be carried out in accordance with B.S. 5306: Part 1: 2006 & BS

42 FIRE HYDRANTS Fire hydrants should be inspected and maintained in accordance with BS 5306: Part 1: 2006 (Note 5306: Part 1: 1976 is superseded since May 2006); BS 9990: 2006; BS 750: 1984 & BS 3251: Total Number of Fire Hydrants Location of Fire Hydrants Number Location Inspections of Fire Hydrants (monthly) Fire Hydrants should be inspected on a monthly basis to ensure that there are no obstructions impeding access, that hydrant indicator plates are in position, and that all hydrants/valves are operational. Date No. of hydrants inspected Inspected by Details of faults and action taken Note: The annual inspection of the fire hydrants must be carried out in accordance with B.S. 5306: Part 1: 2006 & BS

43 9. FIRE RESISTING DOORS INSPECTIONS OF FIRE DOORS EVERY 6 MONTHS An inspection should be made every six months to ascertain that: A fault recorded in the Fire Safety Register has been dealt with and the action noted; Every fire door closes properly, and receiver engages; There are gaps no larger than 4mm between the frame and doors or between meeting door leaves; The combined intumescent strip/cold smoke seal is fully intact on the top, sides and at meeting door leaves. Number Date Inspected by Details of faults Action taken FD1 FD2 FD3

44 INSPECTIONS OF FIRE DOORS EVERY 6 MONTHS An inspection should be made every six months to ascertain that: A fault recorded in the Fire Safety Register has been dealt with and the action noted; Every fire door closes properly, and receiver engages; There are gaps no larger than 4mm between the frame and doors or between meeting door leaves; The combined intumescent strip/cold smoke seal is fully intact on the top, sides and at meeting door leaves; The correct signage is on all doors and both sides; The correct ironmongery is on the fire doors NOTE You must be able to egress from the premises without the use of a key. Number Date Inspected by Details of faults Action taken

45 FIRE DOOR COMPONENTS

46 10. FURNITURE AND FITTINGS Inventory, suppliers, specifications and test specifications should be included in this section for bedding, upholstered furniture, curtains, drapes, blinds and floor covering. Inspection of upholstered furniture Upholstered furniture, particularly in the designated smoking area should be inspected regularly and any item which has its infill material exposed should be repaired or removed. Date Inspected by Details of faults Action taken

47 11. PORTABLE APPLIANCE TESTING Electrical Equipment Testing (PAT Testing) is now a legal requirement for all employers in Ireland. Various policies cover this requirement including the Safety, Health & Welfare at Work Act General Application Regulation Legislation that came into law on May 2nd, 2001 (SI 188 of 2001) states: "...in the case of work equipment which is exposed to conditions causing deterioration liable to result in a danger to safety or health (i) Periodic inspections and, where appropriate testing is carried out. " The Safety, Health & Welfare at Work Act (General Application) Regulations places an obligation that due diligence be shown in ensuring safety of equipment in the following circumstances: 1. Where electrical equipment or tools are used by employees. 2. Where the public may use appliances in premises such as schools, hotels, shops, B&Bs etc. 3. Where appliances are supplied or hired. 4. Where appliances are repaired or serviced. The inspection and testing requirements will depend upon the risk of the appliance becoming faulty. This is governed by the type of appliance, the nature of its use and the environment in which it is used. Name of equipment Date Inspected by Details of faults Action taken

48 PORTABLE APPLIANCE TESTING Name of equipment Date Inspected by Details of faults Action taken

49 12. RISING MAINS EVERY MONTH An inspection should be made every month to ascertain that: A fault recorded in the Fire Safety Register has been dealt with and the action noted; Inspections by the fire authority, Compliance certificate; Details of routine inspections & testing; Details of any alterations, Inlets, landing valves, drain valves, door hinges and locking arrangements to the inlet and landing valve boxes should be inspected every six months. Wet tests should be carried out annually when the main can be checked for leaks. Section of BS 9990: 2006 states Dry fire mains should have an operating pressure of 10 bar. Total Number of Dry Riser/Faller Outlets Total Number of Wet Riser/Faller Outlets Table 12.1 Date Inspected by Outlet Number Location Table 12.2 Date Inspected by Outlet Number Location Details of faults Action taken

50 13. GENERAL Inspections or service reports including the details should be attached and recorded for the following: Any internal fire inspections, audits and reports, Inspections by the fire authority, For any gas, oil or electrical installation - Compliance certificate, Details of routine inspections & testing, Details of any alterations, Details of servicing of appliances. Date Inspected by Details of faults Action taken

51 APPENDIX A GUIDANCE FREQUENCY OF FIRE DRILLS AND STAFF TRAINING AND INSTRUCTION FIRE DRILLS STAFF TRAINING AND INSTRUCTION 1) Bingo Halls 1 per month Once per annum 2) Casinos 1 per month Once per annum 3) Guest House Boarding House 2 per annum Once per annum 4) Hotels Large Hotels Small 2 per annum Once per annum 5) Hospitals In accordance with Health Technical Memorandum 81 In accordance with Health Technical Memorandum 81 6) Nursing Homes 2 per annum Once per annum 7) Place of Work: a) Office b) Shop c) Factory 2 per annum Once per annum 8) Residential Home 2 per annum Once per annum 9) Schools 1 per term Once per annum 10) Theatres Cinemas 1 per month Once per annum STAFF TRAINING AND INSTRUCTION SESSIONS SHOULD NOT BE LESS THAN 45 MINS AND SHOULD BE SITE SPECIFIC.