CITY COUNCIL AGENDA NOTICE OF REGULAR MEETING

Transcription

1 CITY COUNCIL AGENDA NOTICE OF REGULAR MEETING Tuesday, March 19, :00 p.m. City Hall - Council Chamber Daniel P. Moore Community Center Complex 1900 Billy G. Webb Drive Portland, Texas A. PROCEDURAL MATTERS, HONORS AND RELATED NON-ACTION ITEMS: 1. CALL TO ORDER: MAYOR SKUROW 2. ROLL CALL: CITY SECRETARY 3. INVOCATION AND PLEDGE: MAYOR SKUROW OR DESIGNEE 4. FORMAL ANNOUNCEMENTS, RECOGNITION, PRESENTATIONS AND REPORTS THAT MAY BE DISCUSSED: SWEARING IN OF MUNICIPAL COURT JUDGE PATRICK L. BEAM CITY MANAGER AND MAYOR RECOGNITION OF SMALL THINGS MATTER WATER CONSERVATION INITIATIVE, WHICH WAS RECOGNIZED AS FINALIST IN THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY S (TCEQ) STATEWIDE ENVIRONMENTAL RECOGNITION PROGRAM DEPUTY CITY MANAGER 5. CITY COUNCIL COMMENTS CONCERNING ITEMS OF COMMUNITY INTEREST THAT MAY NOT BE DISCUSSED: Members of the City Council may present reports regarding items of community interest, provided no action is taken or discussed. Items of community interest include the following: Expressions of thanks, congratulations, or condolence Information regarding holiday schedules Honorary recognition of city officials, employees, or other citizens Reminders about upcoming events sponsored by the city or another entity that is scheduled to be attended by a city official or city employee Announcements of imminent threats to the public health and safety of the city

2 6. CITY MANAGER S REPORT: The City Manager may present announcements, comments and updates on City operations and projects. 7. PUBLIC COMMENTS: Members of the audience who wish to (1) comment on issues concerning an agenda item, (2) present questions or request assistance, (3) propose regulatory changes, must comply with the following rules of procedure: Persons who wish to speak must fill out and turn in a speaker card before the meeting is convened (The Mayor will notify you when it s your turn to speak and direct you to the podium) Persons who wish to speak must identify themselves and their places of residence All comments, requests and proposals must be presented to or through the Mayor Persons who wish to speak will be given 4 minutes to do so B. ACTION ITEMS, RESOLUTIONS AND ORDINANCES: 8. MINUTES OF PREVIOUS MEETINGS: THE CITY COUNCIL WILL CONSIDER APPROVAL OF THE MINUTES OF ITS MARCH 5, 2019 REGULAR MEETING MAYOR SKUROW AND CITY SECRETARY 9. ENGAGEMENT OF SPECIALIZED PUBLIC FINANCE INC. AS THE CITY S FINANCIAL ADVISOR: THE CITY COUNCIL WILL CONSIDER AND TAKE ACTION ON ENGAGING SPECIALIZED PUBLIC FINANCE INC. ( SPFI ) TO SERVE AS THE FINANCIAL ADVISOR TO THE CITY CITY MANAGER AND FINANCE DIRECTOR 10. PURCHASE OF MOBILE GAS MONITORING AND DETECTION KIT FOR THE FIRE DEPARTMENT: THE CITY COUNCIL WILL CONSIDER APPROVING THE PURCHASE OF A MOBILE GAS MONITORING AND DETECTION KIT FOR HAZARDOUS INCIDENTS FOR THE FIRE DEPARTMENT IN THE AMOUNT OF $53, FIRE CHIEF 11. EXECUTIVE SESSION: THE CITY COUNCIL MAY CONDUCT AN EXECUTIVE SESSION ACCORDING TO GOVERNMENT CODE AS AUTHORIZED BY TEXAS GOVERNMENT CODE SECTIONS (CONSULTATION WITH ATTORNEY), (DELIBERATION REGARDING REAL PROPERTY), (DELIBERATION REGARDING PROSPECTIVE GIFT), (PERSONNEL MATTERS), (DELIBERATION REGARDING SECURITY DEVICES) AND (DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATION). EXECUTIVE SESSION ACTION: THE CITY COUNCIL MAY TAKE ACTION AS A RESULT OF ITEMS DISCUSSED IN EXECUTIVE SESSION C. ADJOURNMENT: MAYOR SKUROW NOTICE OF ASSISTANCE If you plan to attend this public meeting and you have a disability that requires special arrangements to be made, please contact City Secretary Annette Hall (361) or

3 in advance of the meeting. Reasonable accommodations will be made to facilitate your participation. City Hall is wheelchair accessible and specially marked parking spaces are located in front of its entrance. Special seating will be provided in the Council Chamber during the meeting. BRAILLE IS NOT AVAILABLE Posted: March 15, 2019 by 5:00 p.m. Portland City Hall Electronically at By: Annette Hall City Secretary

4 CITY OF PORTLAND CITY COUNCIL REGULAR MEETING MINUTES MARCH 5, :00 P.M. On this the 5 th day of March 2019, the Council of the City of Portland convened in a regular meeting session at 7:00 p.m. in the Council Chambers of City Hall, Daniel P. Moore Community Center Complex and notice of regular meeting giving the time, place and date and subject having been posted as described by Section 551 of the Government Code. COUNCIL MEMBERS PRESENT: Cathy Skurow John Green Bill T. Wilson II Gary W. Moore Tom Yardley John G. Sutton Jr. Troy Bethel Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member EXECUTIVE STAFF PRESENT: Randy Wright City Manager Brian DeLatte Deputy City Manager Annette Hall City Secretary Aldilia Martin Director of Finance Mark Cory Chief of Police Terrell Elliott IT Manager Kristin Connor Director of Parks and Recreation Ginny Moses Library Director Jonathan Besinaiz Sports Director Fred Bussman IT Technician Brandon Lemon Assistant Accountant Hal George City Attorney And with a quorum being present, the following business was transacted: A. PROCEDURAL MATTERS, HONORS AND RELATED NON-ACTION ITEMS: 1. CALL TO ORDER: MAYOR SKUROW Mayor Skurow called the meeting to order at 7:00 pm. 2. ROLL CALL: CITY SECRETARY City Secretary Annette Hall called the roll and made the following announcements:

5 A quorum is present to conduct the business of the City Council. There have been no affidavits filed for abstaining from any of the items that will be discussed this evening. 3. INVOCATION AND PLEDGE: MAYOR SKUROW OR DESIGNEE Council Member Wilson gave invocation and Mayor Skurow led the Pledge of Allegiance. 4. FORMAL ANNOUNCEMENTS, RECOGNITION, PRESENTATIONS AND REPORTS THAT MAY BE DISCUSSED: SWEARING IN OF MUNICIPAL COURT JUDGE PATRICK L. BEAM CITY MANAGER AND MAYOR Mayor Skurow announced that this item will be rescheduled for a later date. RECOGNITION OF SHERI GAGLIANO FOR RECEIVING AN INVITATION TO BE A JEFF ELLIS AND ASSOCIATE INSTRUCTOR TRAINER DIRECTOR OF PARKS AND RECREATION Director of Parks and Recreation Kristin Connor recognized Aquatics Specialist Sheri Gagliano for being invited to be a Jeff Ellis and Associate Instructor Trainer. RECOGNITION OF JOE LOPEZ FOR OBTAINING TCEQ CLASS A WATER AND WASTEWATER TREATMENT OPERATOR LICENSES DIRECTOR OF PUBLIC WORKS Director of Public Works Fred Morris recognized Distribution and Collections Supervisor Joe Lopez for obtaining TECQ Class A Water and Wastewater Treatment Operator Licenses. 5. CITY COUNCIL COMMENTS CONCERNING ITEMS OF COMMUNITY INTEREST THAT MAY NOT BE DISCUSSED: Members of the City Council may present reports regarding items of community interest, provided no action is taken or discussed. Items of community interest include the following: Expressions of thanks, congratulations, or condolence Information regarding holiday schedules Honorary recognition of city officials, employees, or other citizens Reminders about upcoming events sponsored by the city or another entity that is scheduled to be attended by a city official or city employee Announcements of imminent threats to the public health and safety of the city Council Member Bethel made the following comments:

6 Congratulated Aquatics Specialist Sheri Gagliano and Distribution and Collections Supervisor Joe Lopez on their achievements. Council Member Moore made the following comments: Congratulated Aquatics Specialist Sheri Gagliano and Distribution and Collections Supervisor Joe Lopez on their accomplishments and going above and beyond. Council Member Wilson made the following comments: Congratulated Aquatics Specialist Sheri Gagliano and Distribution and Collections Supervisor Joe Lopez on their hard work. Council Member Yardley made the following comments: Commended Aquatics Specialist Sheri Gagliano and Distribution and Collections Supervisor Joe Lopez for their great achievements. Attended grand opening of AEP s new maintenance facility, Fast Sports and Bloom Coffee. Attended the City s Farmers Market and added that he would like to see the event grow in attendance as well as vendors. Council Member Sutton made the following comments: Congratulated Aquatics Specialist Sheri Gagliano and Distribution and Collections Supervisor Joe Lopez on their achievements. Attended the career 2019 Stemposium at GPHS. Mayor Pro Tem Green made the following comments: Attended the grand opening of Fast Sports Cycle Shop. Attended the career 2019 Stemposium at GPHS. Congratulated Aquatics Specialist Sheri Gagliano and Distribution and Collections Supervisor Joe Lopez on their accomplishments. Mayor Skurow made the following comments: Commended Aquatics Specialist Sheri Gagliano and Distribution and Collections Supervisor Joe Lopez on their accomplishments. Announced that tomorrow is San Pat Day in Austin and encourage San Patricio County residents to attend. 6. CITY MANAGER S REPORT: The City Manager may present announcements, comments and updates on City operations and projects.

7 There were none. 7. PUBLIC COMMENTS: Members of the audience who wish to (1) comment on issues concerning an agenda item, (2) present questions or request assistance, (3) propose regulatory changes, must comply with the following rules of procedure: Persons who wish to speak must fill out and turn in a speaker card before the meeting is convened (The Mayor will notify you when it s your turn to speak and direct you to the podium) Persons who wish to speak must identify themselves and their places of residence All comments, requests and proposals must be presented to or through the Mayor Persons who wish to speak will be given 4 minutes to do so There were none. B. ACTION ITEMS, RESOLUTIONS AND ORDINANCES: 8. MINUTES OF PREVIOUS MEETINGS: THE CITY COUNCIL WILL CONSIDER APPROVAL OF THE MINUTES OF ITS FEBRUARY 19, 2019 WORKSHOP AND REGULAR MEETING AND THE FEBRUARY 26, 2019 JOINT WORKSHOP OF THE CITY COUNCIL AND THE PLANNING AND ZONING COMMISSION MAYOR SKUROW AND CITY SECRETARY Mayor Pro Tem Green made the motion to approve the minutes of its February 19, 2019 workshop and regular meeting and the February 26, 2019 Joint Workshop of the City Council and the Planning and Zoning Commission, seconded by Council Member Wilson. The motion passed with the following vote: For: 7 Mayor Skurow, Mayor Pro Tem Green, Council Member Wilson, Council Member Moore, Council Member Sutton, Council Yardley And Council Member Bethel Against: 0 Absent: 0 Abstained: 0 9. RESOLUTION NO. 762 ADOPTING A LEGISLATIVE AGENDA FOR 2019: THE CITY COUNCIL WILL CONSIDER APPROVAL OF RESOLUTION NO. 762 ADOPTING A LEGISLATIVE AGENDA FOR THE CITY OF PORTLAND CITY MANAGER City Manager Randy Wright presented the following information: It is good practice for a city to adopt policies that give direction to its legislators. Each session, thousands of bills are filed. Many have a direct or indirect effect on the City of Portland and its citizens and can result in additional costs to the City or losses of revenues. Bills adopting new regulations can have a detrimental effect on City operations

8 and the ability of the City to provide for its citizens. The City can support new legislation and governmental policies that benefit the City. If approved, the City Council s Legislative Agenda will be forwarded to appropriate legislators, the Texas Municipal League (TML), and will be available for download from our website. Revisions have been made to Section 3. (a) of the resolution to include legislation that would add one or more commissioners from San Patricio County to the Port of Corpus Christi Authority, and other measures to improve the efficiency and effectiveness of the Port and to Section 4 opposing to legislation that effectively ends annexation in Texas by requiring that property owners in those annexed areas alone approve the annexation. Mayor Skurow added that State Representative JM Lozano and Senator Judith Zaffirini have filed several bills related to the Port Governance in an effort to ensure dialogue between the entities on all matters of Port Governance, representation, and the future of economic and industrial development in the region. Council Member Wilson made the motion to approve the Resolution No. 762 adopting a Legislative Agenda for the City of Portland as modified, seconded by Mayor Pro Tem Green. The motion passed with the following vote: For: 7 Mayor Skurow, Mayor Pro Tem Green, Council Member Wilson, Council Member Moore, Council Member Sutton, Council Yardley And Council Member Bethel Against: 0 Absent: 0 Abstained: EXECUTIVE SESSION: THE CITY COUNCIL WILL CONDUCT AN EXECUTIVE SESSION ACCORDING TO GOVERNMENT CODE AS AUTHORIZED BY TEXAS GOVERNMENT CODE SECTIONS (CONSULTATION WITH ATTORNEY), (DELIBERATIONS ABOUT REAL PROPERTY), (DELIBERATIONS ABOUT GIFTS AND DONATIONS), (PERSONNEL MATTERS), (DELIBERATIONS ABOUT SECURITY DEVICES) AND (ECONOMIC DEVELOPMENT). At 7:30 pm Mayor Skurow announced that the City Council will conduct an Executive Session according to Government Code: (CONSULTATION WITH ATTORNEY), (DELIBERATIONS ABOUT REAL PROPERTY), (DELIBERATIONS ABOUT GIFTS AND DONATIONS), (PERSONNEL MATTERS), (DELIBERATIONS ABOUT SECURITY DEVICES) AND (ECONOMIC DEVELOPMENT).

9 Mayor Skurow reconvened the meeting at 9:16 p.m. EXECUTIVE SESSION ACTION: THE CITY COUNCIL MAY TAKE ACTION AS A RESULT OF ITEMS DISCUSSED IN EXECUTIVE SESSION No action was taken. C. ADJOURNMENT: MAYOR SKUROW Mayor Skurow adjourned the meeting at 9:17 p.m. NOTICE OF ASSISTANCE If you plan to attend this public meeting and you have a disability that requires special arrangements to be made, please contact City Secretary Annette Hall (361) or annette.hall@portlandtx.com in advance of the meeting. Reasonable accommodations will be made to facilitate your participation. The City Hall is wheelchair accessible and specially marked parking spaces are located in front of its entrance. Special seating will be provided in the Council Chamber during the meeting. BRAILLE IS NOT AVAILABLE Approved: Cathy Skurow, Mayor Attest: City Secretary

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11 CITY COUNCIL ACTION ITEM AGENDA TITLE ENGAGEMENT OF SPECIALIZED PUBLIC FINANCE INC. AS THE CITY S FINANCIAL ADVISOR THE CITY COUNCIL WILL CONSIDER AND TAKE ACTION ON ENGAGING SPECIALIZED PUBLIC FINANCE INC. ( SPFI ) TO SERVE AS THE FINANCIAL ADVISOR TO THE CITY. MEETING DATE 3/19/2019 DEPARTMENT SUBMITTED BY Finance Aldilia Martin, Director of Finance EXECUTIVE SUMMARY The City of Portland has worked with Victor Quiroga as financial advisor for eighteen (18) years, in which he has consistently provided excellent advisory services. Mr. Quiroga and his executive assistant, Rachel Reyes, have recently joined the firm of Specialized Public Finance Inc. (SPFI). The City of Portland seeks to continue the established relationship with Mr. Quiroga by engaging SPFI as the City s Financial Advisor. PRIOR ACTIONS OR REVIEWS The City Council first engaged Mr. Victor Quiroga s firm in 2001 when he was with Southwest Securities Inc. In 2014, the City Council engaged Frost Bank as the City s financial advisor in order to maintain an advisory relationship with Mr. Quiroga who had joined Frost. DETAILS / STAFF ANALYSIS Like most governmental entities, the City of Portland uses debt (most often municipal bonds) to fund public infrastructure such as buildings, roads, and many other capital projects. The role of the Financial Advisor is to represent the Issuer (the City) in the sale of bonds and other debt issuances. The Financial Advisor works closely with the Bond Counsel and the Issuer to assist in structuring and marketing the financing in the most economical way. The Financial Advisor assists in determining if the method of sale should be through a competitive or negotiated sale. They will further assist by managing the sale and assisting the issuer through the closing process. During his time as Financial Advisor with the City, Mr. Quiroga has fulfilled this role in an exemplary manner, successfully guiding the City through numerous bond sales and other debt issuance financing. Unlike other professionals involved in a bond sale, the Financial Advisor has an explicit fiduciary duty to the issuer per the Dodd-Frank Act. Additionally, municipal advisors must register with Page 1 of 2

12 the Securities and Exchange Commission (SEC) and Municipal Securities Rulemaking Board (MSRB) and meet professional and testing standards. Mr. Quiroga fills these requirements and has also ensured that the City is in compliance with SEC Rule 15c2-12, involving new disclosure requirements. The City of Portland seeks to continue the trusted relationship built with Mr. Quiroga by engaging with Specialized Public Finance Inc. SPFI was ranked as #1 independent financial advisor in Texas and #2 overall financial advisor in Texas for the last five (5) years. The firm represents over 400 Texas government entities, with 110 being Texas cities. The reputation of Mr. Quiroga and SPFI will undoubtedly provide the trust and security that the City depends on with its financial dealings. ALTERNATIVES CONSIDERED No alternatives have been considered. FINANCIAL IMPACT It is essential the City have a Financial Advisor on its team that shares its financially prudent and conservative philosophy. In February, Mr. Quiroga saved the City over $50,000 in interest costs by structuring a tax note financing for the purchase of City equipment. Mr. Quiroga has assisted in conducting several competitive bid bond sales for the City which consistently secures the lowest interest costs to the City. His financing methodology has historically produced favorable results and helped to avoid unnecessary risks and negative consequences. The fee schedule for his services will remain the same as his previous contract so there will be no adverse financial impact to the City by engaging SPFI. ATTACHMENTS Financial Advisory Services contract between Specialized Public Finance Inc. and the City of Portland RECOMMENDED ACTION Motion to engage Specialized Public Finance Inc. as the City s Financial Advisor with a term of three (3) years. Page 2 of 2

13 FINANCIAL ADVISORY SERVICES AGREEMENT This Financial Advisory Services Agreement (the Agreement ) is made and entered into by and between the City of Portland, Texas ( Issuer ) and Specialized Public Finance Inc. ( SPFI ) effective as of the date executed by the Issuer as set forth on the signature page hereof. WITNESSETH: WHEREAS, the Issuer will have under consideration from time to time the authorization and issuance of indebtedness in amounts and forms which cannot presently be determined and, in connection with the authorization, sale, issuance and delivery of such indebtedness, Issuer desires to retain an independent financial advisor; and WHEREAS, the Issuer desires to obtain the professional services of SPFI to advise the Issuer regarding the issuance and sale of certain evidences of indebtedness or debt obligations that may be authorized and issued or otherwise created or assumed by the Issuer (hereafter referred to collectively as Debt ) from time to time during the period in which this Agreement shall be effective; and WHEREAS, SPFI is willing to provide its professional services and its facilities as financial advisor in connection with all programs of financing as may be considered and authorized by Issuer during the period in which this Agreement shall be effective. NOW, THEREFORE, the Issuer and SPFI, in consideration of the mutual covenants and agreements herein contained and other good and valuable consideration, do hereby agree as follows: SECTION I DESCRIPTION OF SERVICES Upon the request of the Issuer, SPFI agrees to perform the financial advisory services stated in the following provisions of this Section I; and for having rendered such services, the Issuer agrees to pay to SPFI the compensation as provided in Section VI hereof. 1. Financial Planning. Provide financial planning services related to Debt plans and programs. 2. Debt Elements. Provide recommendations regarding Debt under consideration, including such elements as timing, structure, security provisions, and such other provisions as may be appropriate. 3. Method of Sale. Make a recommendation as to an appropriate method of sale, including but not limited to competitive sale, negotiated sale or private/limited offering. 4. Price Fairness. Advise the Issuer as to the fairness of the price offered by the underwriters.

14 5. Offering Documents. Participate in and direct, as appropriate, the preparation of the offering documents and/or assist bond counsel with same. 6. Auditors. Coordinate verification by an independent auditor of any calculation incidents to the Debt, as required. 7. Printing. Coordinate all work incident to printing of the offering documents and other documents required by Issuer. 8. Closing. Provide the Issuer a post sale/closing booklet or update for the Debt and other outstanding debt, as needed. SECTION II OTHER AVAILABLE SERVICES In addition to the services set forth and described in Section I herein above, SPFI agrees to make available to the Issuer the following services, when so requested by the Issuer and subject to the agreement by Issuer and SPFI regarding the compensation, if any, to be paid for such services, it being understood and agreed that the services set forth in this Section II may require further agreement as to the compensation to be received by SPFI for such services: 1. Call Defeasance and Refunding. Evaluate and advise on exercising any call defeasance and/or refunding of any outstanding Debt. 2. Capital Program Modeling. Evaluate and advise on the development of any capital improvements programs. SECTION III CONTINUING DISCLOSURE It is understood and agreed that the Issuer, in connection with the sale and delivery of Debt, will be required to comply with certain continuing disclosure undertakings, including preparation and submission of annual reports (the annual reports ) and reporting of certain specified material events (the material events ) pursuant written undertakings of the Issuer and in accordance with the provisions of Securities and Exchange Commission Rule 15c2-12, as amended (the Rule). SPFI shall provide continuing disclosure services on the terms and conditions, for the time period and for the compensation set forth herein.

15 1. This Agreement shall apply to all Debt delivered subsequent to the effective date of the continuing disclosure undertakings of Issuer and as specified in the Rule, to the extent that any particular issue of Debt does not qualify for exceptions to the continuing disclosure requirements of the Rule. 2. SPFI agrees to perform annual reporting and material event notification duties required by the undertakings of Issuer and the Rule at a flat rate of $ per material event filing. 3. The fees of SPFI for providing the foregoing continuing disclosure services shall be negotiated annually (not to exceed $2,500 per similarly-secured type of Debt). The fees of SPFI for providing material event notification services shall be negotiated separately at the time such notifications may be required. SECTION IV TERM OF AGREEMENT This Agreement shall become effective as of the date executed by the Issuer as set forth on the signature page hereof and, unless terminated by either party pursuant to Section V of this Agreement, shall remain in effect thereafter for a period of three (3) years from such date. Unless SPFI or Issuer shall notify the other party in writing at least thirty (30) days in advance of the applicable anniversary date that this Agreement will not be renewed, this Agreement will automatically renew on the third anniversary of the date hereof for an additional one (1) year period and thereafter will automatically renew on each anniversary date for successive one (1) year periods under the same terms as the initial 3 year period. SECTION V TERMINATION This Agreement may be terminated with or without cause by the Issuer or SPFI upon the giving of at least thirty (30) days prior written notice to the other party of its intention to terminate. In the event of such termination, it is understood and agreed that only the amounts due SPFI for services provided and expenses incurred to the date of termination will be due and payable. No penalty will be assessed for termination of this Agreement. SECTION VI COMPENSATION AND EXPENSE REIMBURSEMENT The fees due to SPFI for the services set forth and described in Section I of this Agreement with respect to each issuance of Debt during the term of this Agreement shall be calculated in accordance with the schedule set forth on Appendix A attached hereto. Unless specifically provided otherwise on Appendix A or in a separate written agreement between Issuer and SPFI, such fees, together with any other fees as may have been mutually agreed upon and all expenses for which SPFI is entitled to reimbursement, shall become due and payable concurrently with the delivery of the Debt to the purchaser.

16 SECTION VII MISCELLANEOUS 1. Choice of Law; Form ADV. This Agreement shall be construed and given effect in accordance with the laws of the State of Texas. Proper venue for any legal action arising out of this Agreement shall be San Patricio County, Texas. Issuer acknowledges receipt of SPFI Form ADV. 2. Binding Effect; Assignment. This Agreement shall be binding upon and inure to the benefit of the Issuer and SPFI, their respective heirs, executors, personal representatives, successors and assigns; provided however, neither party hereto may assign or transfer any of its rights or obligations hereunder without the prior written consent of the other party. 3. Anti-Boycott Verification. Pursuant to Texas Government Code Section , the SPFI certifies that it does not boycott Israel and will not boycott Israel during the term of the contract. 4. Entire Agreement. This instrument contains the entire agreement between the parties relating to the rights herein granted and obligations herein assumed. Any oral or written representations or modifications concerning this Agreement shall be of no force or effect except for a subsequent modification in writing signed by all parties hereto. Specialized Public Finance Inc. By: Victor Quiroga, Jr. Managing Director ATTEST: Title City of Portland, Texas By: Title: Date:

17 APPENDIX A Fee Schedule: Base Fee - Any Issue $3,750 Plus $12.50 per $1,000 up to $250,000 or $6,875 for $250,000 Bonds Plus $11.50 per $1,000 next $250,000 or $9,750 for $500,000 Bonds Plus $7.00 per $1,000 next $500,000 or $13,250 for $1,000,000 Bonds Plus $4.75 per $1,000 next $1,500,000 or $20,375 for $2,500,000 Bonds Plus $2.75 per $1,000 over $2,500,000 or $27,250 for $5,000,000 Bonds Plus $1.50 per $1,000 over $5,000,000 or $34,750 for $10,000,000 Bonds Plus $1.00 per $1,000 over $10,000,000 The above charges shall be multiplied by 1.25 times for the completion of an application to a federal or state government agency or for the issuance of revenue bonds or refunding bonds, reflecting the additional services required. The charges for ancillary services, including computer structuring and official statement printing, shall be levied only for those services which are reasonably necessary in completing the transaction and which are reasonable in amount, unless such charges were incurred at the specified direction of the Issuer. The payment of charges for financial advisory services in Section I of the foregoing Agreement shall be contingent upon the delivery of bonds and shall be due at the time that bonds are delivered. The payment of charges for services described in Section II of the foregoing Agreement shall be due and payable in accordance with the mutual agreement therefor between SPFI and Issuer. The Issuer shall be responsible for the following expenses, if and when applicable: Bond counsel Bond ratings Computer structuring (pursuant to SPFI internal fee schedule) Continuing Disclosure, as per Section III Credit enhancement Verification agent Official statement preparation Official statement printing and distribution Paying agent/registrar/trustee Travel related expenses (mileage, airfare, hotel, etc.) Underwriter and underwriters counsel Delivery, copy, conference call charges and other miscellaneous charges The payment of reimbursable expenses that SPFI has assumed on behalf of the Issuer shall NOT be contingent upon the delivery of bonds and shall be due at the time that services are rendered and payable upon receipt of an invoice therefor submitted by SPFI.

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19 CITY COUNCIL ACTION ITEM AGENDA TITLE PURCHASE OF MOBILE GAS MONITORING AND DETECTION KIT FOR THE FIRE DEPARTMENT THE CITY COUNCIL WILL CONSIDER APPROVING THE PURCHASE OF A MOBILE GAS MONITORING AND DETECTION KIT FOR HAZARDOUS INCIDENTS FOR THE FIRE DEPARTMENT IN THE AMOUNT OF $53, MEETING DATE 3/19/2019 DEPARTMENT SUBMITTED BY Fire Department Jeff Morris, Fire Chief EXECUTIVE SUMMARY: The Fire Department is requesting authorization to purchase a specialized air monitoring system for hazardous conditions responses. This equipment is utilized during situations such a hazardous chemical leaks, toxic gas leaks, and dangerous vapor exposures where monitoring is needed at great distances. The devices are deployable, meaning they can be placed on a perimeter of a situation and constantly feedback information to a central monitoring point. PRIOR ACTIONS OR REVIEWS August 2018 The City Council approved the FY budget that included the purchase of a gas monitoring system. DETAILS / STAFF ANALYSIS The Fire Department operates a Hazardous Material Team (HAZMAT) with a variety of very specialized equipment. The trailer includes: Communications equipment Specialized protection suits Spill control and containment equipment Specialized hazardous material identification systems Currently there is no ability to monitor hazardous material fumes potential exposure at great distances. Currently the fire department has localized and immediate area monitoring but lacks the ability to monitor at great distances. The current monitoring systems are outdated and no longer capable of reliable detection. The Fire Department recommends utilizing the cooperative purchase option through the HGAC (Houston Galveston Area Contract) in order to streamline the purchasing process and guarantee the best available price. The HGAC cooperative purchasing program mandates that vendors propose their best price and option list available.

20 ALTERNATIVES CONSIDERED None. FINANCIAL IMPACT The Fire Department budgeted $55,000 during the fiscal year 2019 budget preparation. The purchase is under budget with a delivery time of 4-6 weeks. ATTACHMENTS AREARAE monitoring brochure Estimate #8483 based on HGAC Contract # EP11-17 HGAC Contract RECOMMENDED ACTION Make a motion approving the purchase of an AREARAE monitoring system from FarrWest Environmental Supply for $53,678.

21 AreaRAE Pro Wireless, transportable area monitor Remote visibility on more threats than ever for an enhanced level of real-time situational awareness.

22 Superior wireless, transportable multi threat area monitoring for fire, military and hazmat teams AreaRAE Pro is a transportable multi-threat area monitor that simultaneously detects toxic and combustible gases, Volatile Organic Compounds (VOCs), radiation, and meteorological factors that affect the speed, direction and behavior of gas for enhanced situational awareness. It works with Honeywell s remote monitoring software, so you can see the realtime threat readings, alarm status, location of each AreaRAE Pro and much more and make faster, more informed safety decisions. 2

23 Multiple threats. Multiple applications AreaRAE Pro is designed for the needs of: Emergency responders Fire departments Law enforcement Hazmat teams Military teams Civil support teams Whether you re carrying the monitor into a hot zone, setting up a perimeter or deploying it at a public venue for hours, days or weeks at a time count on the AreaRAE Pro to give you the right hazard intelligence so you can ensure the safety of your teams and the general public. Remote monitoring from a safe location for real-time situational awareness AreaRAE Pro sends gas, radiation, meteorological readings and location data to real-time monitoring software, so you can see the status of each monitor plus other wireless gas detectors in your fleet all in an easy-to-use, map-based display, accessible from any computer with an internet connection. That means you can instantly determine the location and severity of a threat, while coordinating joint operations and sharing data with other teams. Wireless Don t have an internet connection on the scene? Use our ruggedized military-spec laptop as a turnkey host, enabling you to monitor readings from a safe position up to 2 miles / 3 kilometers away. Depending on the environment the wireless communication can be supported by the use of our RAELink3 portable wireless router. Pioneered by RAE Systems, continued by Honeywell AreaRAE Pro builds on the legacy expertise of Honeywell RAE Systems, which is the pioneer of transportable, multi-threat area monitors for civil defense, hazmat and first response teams. AreaRAE Pro now carries the Honeywell name a reminder that your monitor comes from the global leader in safety technology and protective equipment. Hailing from the thousands of AreaRAE monitors in use by municipal, state and federal teams for applications from presidential inaugurations to world sports events AreaRAE Pro features proven, reliable monitoring technology that you can trust. AreaRAE Pro 3

24 Multiple sensors in a single versatile device With AreaRAE Pro, you don t have to choose one sensor at the expense of another. Instead, the monitor gives you the flexibility to detect multiple threats for better situational awareness. You get: Seven sensors for toxic and combustible gas Choose seven sensors based on your needs, and switch them out whenever your needs change. Whether you re monitoring for a Radiological attack at a public venue or entering a clandestine drug lab, you can select from more than 20 sensors for toxic gases, oxygen and multiple combustible gases at the lower explosive limit (LEL). Need to monitor for a gas that s not in your standard configuration? With 7 sensor slots available, you have the versatility you need. Our RDK comes with the SensorRAE 4R+ that keeps up to six sensors warmed up, stored on a bias if necessary, and ready for deployment. Do you have MultiRAE personal gas monitors? AreaRAE Pro and MultiRAE use the same family of interchangeable 4R+ gas sensors. That means just 1 sensor inventory for both transportable area monitoring and personal monitoring with the flexibility to switch sensors in and out as your needs change. AreaRAE Pro and MultiRAE also share the same real-time monitoring software. So you can track the readings and location of your wireless area monitors and personal monitors all from the same interface for a more comprehensive view of threats. And they have the same user interface. So you can count on the same easy experience with your area monitors and personal monitors plus minimized training time. MultiRAE Don t know what you re walking into? Go from uncertainty to reassurance with the AreaRAE Pro, detecting more threats from a single device. 4 A PID sensor for parts-per-billion monitoring In addition to your choice of 7 gas sensors, AreaRAE Pro includes a photoionization detector (PID) for monitoring VOCs at parts per billion. With built-in compensation for temperature and humidity, this new PID sensor responds to chemicals quickly and accurately.

25 A meteorological sensor for tracking toxic plumes Need to predict the spread of a toxic gas? Determine the direction and dispersion so you can protect nearby populations? No need for a cumbersome, expensive portable weather station. Instead, use the RAEMet sensor located on top of the AreaRAE Pro, to measure: Wind speed Wind direction Temperature Relative humidity Sensors send data to real-time monitoring software, where incident commander can track all threats. RAElink3 Host GPS With high sensitivity and a built-in electronic compass, the RAEMet sensor measures the data you need to determine where to evacuate, what roads to close and how to prioritize actions. An optional gamma sensor for radiation detection Need to monitor for dirty bombs as part of a terrorism threat? Protect your first responders from radiation exposure? AreaRAE Pro features an optional gamma sensor that delivers improved sensitivity, a quicker response time and high resistance to electromagnetic interference. And when you add the gamma sensor, you don t need to trade off on any of the other sensors in your AreaRAE Pro. The gamma sensor has its own dedicated slot, so you can continue to monitor other threats simultaneously. Modeling made easy with ALOHA. Real-time Toxic plume dispersion can be modeled using data from the RAEMet sensor. Honeywell real-time monitoring software interfaces with ALOHA, the Hazard Modeling program jointly developed by the US EPA and the NOAA. Now you can use ALOHA to model a gas cloud, fire or explosion and then plot a threat zone all from the same easy interface that you use to monitor other readings from your AreaRAE Pro. AreaRAE Pro 5

26 Easy to use and deploy for fast threat assessment Want to quickly establish a safety zone after a chemical spill? Protect a temporary military camp from chemical warfare agents? Use our Rapid Deployment Kit to get up and running with wireless area monitoring in less than five minutes for a mobile command center and instant situational awareness. Each kit includes: 4 AreaRAE Pro monitors Spare rechargeable batteries Charging station Calibration kit Other necessary accessories for operation in complete autonomy Optional turnkey laptop with software for remote monitoring from up to two miles away or via the internet from any location Wireless flexibility for remote monitoring In addition to supporting long-distance remote monitoring, AreaRAE Pro comes with a built-in mesh modem for short-range monitoring no external router required. And if you re using other portable detectors from Honeywell RAE Systems, you can use the AreaRAE Pro as a host for transmitting the data of up to 8 devices to a remote computer. That means less equipment, more cost effective, and lighter and easier to deploy, 6

27 AreaRAE Pro is engineered for ease and flexibility, so you can count on: A USER-FRIENDLY INTERFACE A MONITOR THAT S EASY TO HEAR AND SEE FLEXIBLE POWER FOR SHORT- AND LONG-TERM DEPLOYMENTS PC-BASED SOFTWARE FOR EASY CONFIGURATION Despite its sophisticated capabilities, AreaRAE Pro is easy to operate no Ph.D. required and is available in multiple languages. Just turn it on and go. It also has big buttons that are easy to use with hazmat gloves. AreaRAE Pro has a 108-decibel alarm for local annunciation, so when it goes off, you ll hear it even in noisy environments. It also has wraparound LEDs for maximum visibility, even in sunlight. Plus 3 relays for connection to external strobes, horns or other triggers. AreaRAE Pro s rechargeable lithium-ion battery delivers 20 hours of runtime, and you can use the real-time monitoring software to keep an eye on the battery life of each detector. Battery running low? Simply switch it out or, as another option, replace it with a rechargeable battery. For around-theclock deployments, use the AreaRAE Pro with A/C power or with our SolarRAE, an all-weather, solar-powered enclosure with hazmat gloves. Want to change the alarm settings? To configure the monitor, simply connect it via USB cable to a laptop running our configuration software no special cable required. Coming soon: Configure the monitor with a smartphone. Honeywell is adding Bluetooth Low Energy (BLE) technology to multiple products, so you ll soon be able to configure the AreaRAE Pro using a smartphone app. It s another way Honeywell is changing your experience with gas detection. AreaRAE Pro 7

28 Part of ConneXt Safety Solutions ConneXt Safety Solutions come in several varieties, enabling you to remotely monitor safety, productivity and compliance from a lone worker to an entire plant. ConneXt Loneworker Remote workers are only a click away ConneXt Pack Turnkey kit for small teams ConneXt Plus Configured system for projects up to several days ConneXt Pro Enterprise solution for 24/7 monitoring ConneXt Safety Solutions are part of IIoT by Honeywell Connecting your people, processes and assets to transform operations Honeywell Gas Detection Honeywell is able to provide gas detection solutions to meet the requirements of all applications and industries. Contact us in the following ways: Find out more: Americas Honeywell Analytics Distribution Inc. 405 Barclay Blvd. Lincolnshire, IL USA Tel: Toll free: Fax: detectgas@honeywell.com RAE Systems by Honeywell Phone: Toll Free: Fax: Technical Services EMEA: HAexpert@honeywell.com US: ha.us.service@honeywell.com AP: ha.ap.service@honeywell.com Europe, Middle East, Africa Life Safety Distribution GmbH Javastrasse Hegnau Switzerland Tel: +41 (0) Fax: +41 (0) gasdetection@honeywell.com Customer Service: Tel: (Freephone number) Tel: (Alternative number) Fax: Middle East Tel: (Fixed Gas Detection) Middle East Tel: (Portable Gas Detection) Asia Pacific Honeywell Industrial Safety 7F SangAm IT Tower, 434, Worldcupbuk-ro, Mapo-gu, Seoul 03922, Korea Tel: +82 (0) Fax: +82 (0) India Tel: China Tel: analytics.ap@honeywell.com Brochure_AreaRAE Pro_DS01173_07-17 Copyright 2017 Honeywell International Inc. All rights reserved.

29 Estimate FARRWEST Date Estimate# 2/ l 2/20 l Commercial Place Schertz, TX Ph: Fax 2! sales@farrwestenv.com CITY OF PORTLAND - FIRE DEPARTMENT DANWILLOTT dwillott@portlandpd.com P.O. No. Rep Project/Event MM Item Description Qty Cost Total ***HGAC PRICING- CONTRACT# EPl 1-17*** HGAC CONTRACT# EP Subtotal $53, Sales Tax (0.0%) $0.00 Total $53, Phone# Fax# Web Site Page 3

30 Estimate FARRWEST Date Estimate# 2/ 12/ Commercial Place Schertz, TX Ph: Fax CITY OF PORTLAND - FIRE DEPARTMENT DANWILLOTT dwillott@portlandpd.com P.O. No. Rep MM Project/Event Item Description Qty Cost Total 66ES-4 I ES-248- I DFR-1500 FW-ARCP 1 Pill Lamp Cleaning kit (isopropanol) I 0 spare external filters 1 SensorRAE 4R+ 1 RAELink3 4 ProRAE Guardian Licenses - Tier 3 Concurrent r nstruments Quick Start Guide CD with documentation RDK Accessory List (laminated card) ProRAE Studio II Instrument Configuration & Data Management Software Calibration and test certificate Warranty I registration card 66L REFILLABLE CYLINDER - I Oppm H2S, 50ppm CO, 50% LEL, 18% 02, BALA CE 66L REFILLABLE CYLINDER - 1 OOppm ISOBUTYLENE, AIR BALANCE DEMAND FLOW REGULATOR WI Cl 0 CONNECTION. EQUIPPED WITH A psi GAUGE. AREARAE COMMUNICATION PACKAGE; 039-SJOO-OOO 2 l l , , HGAC CONTRACT# EP ***INCLUDES ON-SITE SET-UP/TRAINING*** Subtotal Sales Tax (0.0%) Total Phone# Fax# Web Site Page 2

31 Estimate FARRWEST Date 2/ 12/20 19 Estimate# Commercial Place Schertz, TX Ph: Fax CITY OF PORTLAND - FIRE DEPARTMENT DANWILLOTT dwi Uott@portlandpd.com P.O. No. Rep Project/Event MM Item Description Qty Cost Total WOLK HGAC CONTRACT# EP AREARAE PLUS RDK KIT - CSA I ISM 900MHz/ Mesh I PID ppm I LEL I 02 I CO I H2S I RAEmet RDK Detector Kit Includes: 1 Pelican case with precut foam, embedded charging systems for 4 AreaRAE and lead organizer for Accessories storage/ transportation equipped with: 4 AREARAE Plus monitors with sensors, battery and wireless options as specified, and protective rubber boot and filter(s) installed Power Adapter, AC/DC, V Input, 12 VDC/7.5 A 90 W Output Power cord, AC, I 25 V, I 0 A, US Plug, 1.8 m Power cord, AC, 125 V, I 0 A, UK plug, 1.8 m Power cord, AC, 125 V, I 0 A, EU Plug, 1.8 m 1 One to Five charging cable 4 External Battery Chargers 4 additional rechargeable Batteries 1 PC communication cable I Calibration adapter 1 Screw Driver, Slotted 1 Screw Driver, Phillips #6 1 Tool kit for 7R+ PJD sensor Subtotal l 51, , Sales Tax (0.0%) Total Phone# Fax# Web Site Page 1

32 J., CONTRACT PRICING WORKSHEET Contract Date EPll-17 For Catalog & Price Sheet Type Purchases No.: Prepared: 2/ 12/2019 This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to Therefore please type or print legibly. Buying Agenoy: Contact Person: ; CHY OF PORTLAND FD Con<nctor: : ifarrwestenv. SUPPLY Prepared ldanw'tllott By: :MATT MEYER Phone: : Phone: i Fa_x; Fax: ; i dwillon@portlandpd.com Jim il: ~ mmeyer@fanwesteav.com Catalog I Price Sheet Name: General Description of Product: Emergency Preparedness & Safety Equipment Gas Detection M_eters A. Catalog I Price Sheet Hems being purchased - ltemize Below - Attach Additional Sheet lfnecessary Quan Description Unit Pr Total 1 i AREARAE PLUS PRO RDK KJT CSNISMIMESL-l/PID/LEL/02/CO/H2SIRAEMET : l i 66L - 1 Oppm H2S, 50pprn CO, 50% LEL, 18% 02, BALANCE 187: 187 I i 66L - looppm ISOBUTYLENE, A BALANCE 1445: 144.S 2 i DEMAND FLOW REGULATORS 220: i AREA.RAE COMMUNICATION PACKAGE 1350! 1350 B. Unpublished Options, Accessory or Service items - Itemize Below - Attach Additional Sheet If ecessary (Note: Unpublished Ilerns are any which were nol submitted and priced i.n contractor's bid.) Total From Other Sheets, Jf Any: Subtotal A: Quan Description Unit Pr Total Check: Total cost ofunpublished Options (B) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B). 0 0 Total From Other Sheets, lf Any: Subtotal B: 0 Fort 0% C. Trade-Ins I Special Discounts I Other Allowances I Freight/ lnstallation I Miscellaneous Charges Subtotal C: 0 Delivery Date: D. Total Purchase Price (A+B+C):