PARKS, RECREATION AND CULTURE ADVISORY COMMITTEE WEDNESDAY, NOVEMBER 18, 2017 AT 3:00 P.M. ROOM 530 5TH FLOOR ABBOTSFORD CITY HALL AGENDA

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1 1. CALL TO ORDER 2. ADOPTION OF MINUTES PARKS, RECREATION AND CULTURE ADVISORY COMMITTEE WEDNESDAY, NOVEMBER 18, 2017 AT 3:00 P.M. ROOM 530 5TH FLOOR ABBOTSFORD CITY HALL AGENDA.1 Minutes of the Parks, Recreation and Culture Advisory Committee meeting held October 18, 2017 (attached) (p. 2) 3. PRESENTATIONS None. 4. DELEGATIONS None. 5. BUSINESS OUT OF MINUTES None. 6. REPORTS.1 Verbal update from the Manager, Communications & Marketing, Innovations, Strategy & Intergovernmental Relations Communications & Marketing, regarding Abbotsford City Services APP.2 Verbal update from the Assistant Manager, Matsqui Recreation Centre, regarding National Drowning Prevention Week - PowerPoint Presentation (attached) (p. 6).3 Report No. PRC dated, November 3, 2017, from the Manager, Horticulture & Turf, regarding Community In Bloom Award Status - PowerPoint Presentation (attached) (p. 22) 7. NEW BUSINESS None 8. ADJOURNMENT

2 Minutes of the Parks, Recreation and Culture Advisory Committee meeting, held Wednesday, October 18, 2017, at 3:30 p.m., in Room 530, at Abbotsford City Hall Committee Members Present: Councillor D. Loewen (Chair); B. Singh Bansal; L. Bell; N. Bergen; D. Collingridge; B. Day; G. Keys (part); A. Levy; R. Pauls (part); and H. Wiens Staff Present: General Manager, Parks, Recreation and Culture - H. Enns; Director, Recreation and Culture - A. Friesen; Assistant Manager, Abbotsford Community Developer S. Federspiel; and Manager, Administration and MCA D. Urquhart Others Present: 0 Public Present: CALL TO ORDER The meeting was called to order at 3:30 p.m. 2. ADOPTION OF MINUTES.1 Minutes of the Parks, Recreation and Culture Advisory Committee meeting held July 19, 2017 Moved by B. Singh Bansal, seconded by L. Bell, that the minutes of the Parks, Recreation and Culture Advisory Committee meeting held July 19, 2017, be adopted. PRC CARRIED. G. Keys and R. Pauls entered the meeting at 3:32 p.m. Moved by A. Levy, seconded by B. Singh Bansal, that the October 18, 2017 agenda be amended to add three verbal reports, from the Abbotsford Community Developer, regarding, Involve Abbotsford; from A. Levy, regarding, CIVL Radio Station Press Release; and the General Manager, Parks, Recreation and Culture, regarding Waste Reduction Week, as new items 6.4, 6.5, and 6.6. PRC CARRIED. 3. PRESENTATIONS None. 4. DELEGATIONS None. 5. BUSINESS OUT OF MINUTES None. Page 2 of 29

3 Minutes of the Parks, Recreation and Culture Advisory Committee meeting, held Wednesday, October 18, 2017, at 3:30 p.m., in Room 530, at Abbotsford City Hall Page 2 6. REPORTS.1 Parks, Recreation and Culture Master Plan Update The Director, Recreation and Culture provided a PowerPoint presentation and verbal report, including an overview and update on the progress of the Parks, Recreation and Culture Master Plan. The Project team is in the final stages of Stage 1, Back Ground Research. A summary of the outcomes from the Community Consultations Metro-quest survey was shared. The Director, Recreation and Culture also provided a verbal update on the recent unveiling of the new public art at Fire Hall number 4 and the rising of the House Post at the Kariton House Art Gallery. Moved by A. Levy, seconded by N. Bergen, that the verbal report and PowerPoint presentation, from the Director, Recreation and Culture, regarding the Parks, Recreation and Culture Master Plan Update and the new Public Art, be received for information. PRC CARRIED..2 National Drowning Prevention Week Update This report has been postponed to November 15, 2018 meeting..3 Abbotsford Age Friendly Assessment Report The Abbotsford Community Developer provided a PowerPoint presentation and verbal report, including an update and summary of the Abbotsford Age Friendly Assessment report highlighting on the key strategies and suggested outcomes. The City of Abbotsford received its Age Friendly recognition status and $1, from the British Columbia Healthy Communities towards funding one of the key strategies projects. Moved by R. Pauls, seconded by B. Day, that the verbal report and PowerPoint presentation, from the Abbotsford Community Developer, regarding the Abbotsford Age Friendly Assessment Report, be received for information. PRC CARRIED. Page 3 of 29

4 Minutes of the Parks, Recreation and Culture Advisory Committee meeting, held Wednesday, October 18, 2017, at 3:30 p.m., in Room 530, at Abbotsford City Hall Page 3.4 Involve Abbotsford The Abbotsford Community Developer provided a verbal update on the Involve Abbotsford one-day symposium taking place on November 30, 2017, at the Matsqui Centennial Auditorium. The symposium is a free event that brings together not for profits, sports groups, arts groups and community service groups, to learn and share information about the best in organizational practice, business administration and to network, support, and gain professional knowledge that is crucial to sustainable operations. Moved by R. Pauls, seconded by B. Day, that the verbal report from the Abbotsford Community Developer, regarding Involve Abbotsford, be received for information. PRC CARRIED..5 CIVL Radio Station Press Release A. Levy, provided a verbal update on the CIVL Radio Station Press Release about upcoming 2017 Fraser Valley Music Awards. Moved by R. Pauls, seconded by B. Day, that the verbal report from L. Levy, regarding CIVL Radio Station Press Release, be received for information. PRC CARRIED..6 Waste Reduction Week The General Manager, Parks, Recreation and Culture provided a verbal update on the Parks, Recreation and Culture department involvement in the City of Abbotsford Waste Reduction week. Moved by R. Pauls, seconded by B. Day, that the verbal report, from the Parks, Recreation and Culture Advisory Committee Member, regarding Waste Reduction Week, be received for information. PRC CARRIED. Page 4 of 29

5 Minutes of the Parks, Recreation and Culture Advisory Committee meeting, held Wednesday, October 18, 2017, at 3:30 p.m., in Room 530, at Abbotsford City Hall Page 4 7. NEW BUSINESS.1 Parks, Recreation and Culture Advisory Committee 2018 Proposed Meeting Schedule A list of proposed 2018 meeting dates was presented to the Committee members. Moved by R. Pauls, seconded by L. Bell, that the proposed 2018 Meeting Schedule for the Parks Recreation and Culture Advisory Committee, be approved as presented. PRC CARRIED. 8. ADJOURNMENT Moved by N. Bergen, seconded by B. Day, that the Parks, Recreation and Culture Advisory Committee meeting held October 18, 2017, be adjourned. (4:36 p.m.) Certified Correct: CARRIED. Councillor Dave Loewen Chair Diane Urquhart Recording Secretary Page 5 of 29

6 National Drowning Prevention Week 2017 Updates Parks, Recreation & Culture Advisory Committee November 15, 2017 Page 6 of 29

7 BC Statistics 2017 The Lifesaving Society designates the third week in July as National Drowning Prevention Week to focus community and media attention on the drowning problem and drowning prevention. Page 7 of 29

8 BC Statistics 2017 Although drownings in BC have trended down over the last couple years, there were 37 drownings in of the 37 have been accounted for. 6 happened during the 1 st week of July. 4 of those happening in the Okanagan. Page 8 of 29

9 BC Statistics 2017 year to date Number of drowning Deaths by Region Island Other Okanagan Metro vancouver Fraser Valley Page 9 of 29

10 Location of 2017 Drownings Pools - 1 Lakes - 9 Rivers /Creeks -12 Public Pools - 1 Ocean - 5 Ditches -1 Page 10 of 29

11 BC Statistics 2017 year to date Number of Drowning Deaths by Gender in 2017 Female 4 Male 25 Page 11 of 29

12 Activity Prior to 2017 Drownings Swimming 11 Canoeing/Kayaking 1 Fishing 2 Powerboating 4 Jumping 1 Walk/Run/Play near 5 Diving 1 Page 12 of 29 Tubing 2

13 Largest Contributing Factor Improper use or lack of PFD s Improper use or lack of Lifejackets Page 13 of 29

14 Swim to Survive The Lifesaving Society Swim to Survive program is based on the minimum skills required to survive an unexpected fall into water Page 14 of 29

15 Swim to Survive Forward or Side Roll into the water Tread water for 2 minutes 50 meter swim on front, back or side Page 15 of 29

16 Swim to Survive Outcomes Over 300 People Registered Majority of Participants were families, new Canadians and South Asians Page 16 of 29

17 Swim to Survive Outcomes 226 Participants Successfully Completed the Standards Majority of Participants were families, new Canadians and South Asians Page 17 of 29

18 Swim to Survive Outcomes New Canadians Multi Cultural Community Families Young Children Page 18 of 29

19 Swim to Survive Outcomes New Canadians Multi Cultural Community Families Young Children Skills and Smiles Page 19 of 29

20 Swim to Survive What s New for Next Year Swim to School Swim to Survive as part of the school board lesson Curriculum Family Swim to Survive classes National Drowning Prevention Week New Format Different themes each day of the campaign More fun and inclusion for everyone Majority of Participants were families, new Canadians and South Asians Page 20 of 29

21 Questions Questions Page 21 of 29

22 ca '~A ABBOTSFORD Report No. PRC PRC ADVISORY COMMITTEE REPORT Regular Date: File No: November 3, To: Parks, Recreation and Culture Advisory Committee From: Guy Martin, Manager, Horticulture and Turf Subject: Community In Bloom Award Status RECOMMENDATION THAT The Parks, Recreation and Culture Advisory Committee receive the Community In Bloom Award Status report for information and discussion; SUMMARY OF THE ISSUE The City of Abbotsford, in its first year of competition, has been awarded the '4 blooms' rating with special mention for the International Friendship Garden from the British Columbia Communities in Bloom program (BC CIB), as well as a Criteria Award for outstanding effort in this year's special CIB Canada 150 projects. BACKGROUND Communities in Bloom is a Canadian not for profit organization committed to fostering civic pride, environmental responsibility, and beautification through community involvement and the challenge of a provincial and national contest. Communities of all sizes and from every region of British Columbia participate in the BC Communities in Bloom program. The British Columbia Communities in Bloom is a program that inspires communities to enhance and sustain the visual appeal of neighbourhoods, public spaces, parks and streetscapes through the imaginative use of regionally-appropriate plants and landscaping with attention to environmental stewardship and to preserve heritage and cultural assets. Communities in Bloom judges look for results on 6 criteria: 1. Tidiness 2. Environmental Action 3. Heritage Conservation 4. Urban Forestry 5. Landscape 6. Floral Displays Page 22 of 29

23 Report No. PRC Page 2 of 4 DISCUSSION This was the first year that the City of Abbotsford competed in the competitive edition of the Provincial Communities in Bloom (CIB) program. The trained volunteer judges visited the City of Abbotsford on July 19-20, The Abbotsford CIB committee was formed of community volunteers, city staff and was led by Councillor Brenda Falk and Chair Mike Adkins. On September 28 1 h Mayor Braun, Councillor Falk, Councillor Chahal, CIB committee chair Mike Adkins and City staff attended the awards banquet in Abbotsford. The awards banquet is when the evaluated communities receive their evaluation forms and any additional awards that may be presented. In the evaluation from the judges remarked in their General Comments and Suggestions that "First impressions count" and Abbotsford made a solid first impression with Mayor Braun, the many Council members and staff providing excellent information about our community. They heard from the Fire Chief, Police Chief, Airport Manager, Directors from Engineering, Economic Development, Finance, Community Planning, and Parks, Recreation and Culture. The judges based their score on what they hear, what they are shown and the resources provided." The rating of 4 blooms is achieved through a percentile score of 77% based on a numerical achievement of 770/1000. Highlights and scores from the evaluation form include: 1. Tidiness /150 or 79% As the judges toured the community, whether it was urban or rural, residential or industrial, they found Abbotsford to be a very tidy and well-kept community. The community parks appeared to be well maintained with prominent trash receptacles. The city streets, especially around the city precinct were trash-free. The judges recognize that it is always a challenge to control and monitor trash, especially a municipality as large as Abbotsford. 2. Environmental Action 118/150 or 78.6% The City of Abbotsford has demonstrated a strong commitment to caring for the environment. The presentations made by City officials, the print materials provided in our package and the Community Profile Book all illustrated the diverse programs devoted to environmental issues. Although the volume of materials seemed a little overwhelming, they were very essential to help us evaluate this category. 3. Heritage Conservation 122.5/150 or 81.6% Abbotsford has a very diverse cultural heritage. The tour provided the judges with a pretty good overview of what constitutes the history of the area. Exhibition Park is a focal point of the community's agricultural history and features the annual AgriFair that showcases much of the local rural culture. The judges enjoyed Page 23 of 29

24 Report No. PRC Page 3 of 4 seeing and hearing about Clayburn Village and its history. It was described in the Profile Book but visiting in person was appreciated especially the stop at the Clayburn General Store. Keep this on the tour! Abbotsford's lndo-canadian heritage is reflected in the Gur Sikh Temple, the oldest Gurdwara in North America. Designated as a National Historic Site in 2002, th is temple illustrates the early twentieth century Sikh culture in the area. 4. Urban Forestry 136.5/175 or 78% The tree canopy around the municipal precinct was quite mature and really added to the multifaceted complex that is home to City Hall, Provincial Courts, Police, Fire Hall, Cenotaph, Library, Art Gallery and the International Friendship Garden. In the civic plaza, replacing diseased trees with more variety is a good thing. The entire complex has a purpose and appears to be a place that staff and the public enjoy. During our tour, it was discussed that there are tree protection bylaws and understand there is a Heritage Tree registry. With new 'infill development' some of the criteria may be changing to protect and encourage replacement trees. 5. Landscape 147/200 or 73.5% The City of Abbotsford has an abundance of green spaces, agricultural farmland, forested hills/mountains, natural and man-made naturalized areas in addition to the many playgrounds, parks, and trail systems. The residents of Abbotsford are very fortunate that the City manages these assets so well. Ongoing work through the Park, Recreation and Culture Master Plan will foster partnerships and community collaboration for the future. Thank you for the opportunity to see your community from the air; it gave us an excellent view of your environmental diversification with regards to the landscape. The landscaping in the traffic circles was very impressive from the air! The judges were toured around Exhibition Park that contains an amazing collection of buildings and sports fields that support or showcase a multitude of events. Thanks to Rod who gave us a tour through the Ag-Rec, Show Barn and Agrifair Arena in addition to an explanation of the diverse events that are hosted daily in the park. Wow, the work the team does to change the venues between users boggles the mind! The next stop at Exhibition Park was to talk with Jay who manages the turf sports fields. He and his team use soil science to create healthy turf that see many hours of use. The play turf areas we observed were in excellent shape despite their heavy use. 6. Flora Displays 127.5/175 or 72.8% Congratulations on your "Bloom'n Wonderful" and "Get your Bloom On" campaigns to engage business and residents. This is a great initiative and it will only get better as awareness develops. It is these two sectors that will help bring your CIB activities to the next level. The addition of 17 new planters in the Downtown is a great start too. It must have been a delight to see the Canada 150 tulips blooming in addition to the Abbotsford Tulip Festival this past spring. Deserving of heritage recognition is the 89 years of the Bradner Flower Festival that also has the distinction of being the Daffodil Capital of Canada. Page 24 of 29

25 Report No. PRC Page 4 of 4 For a first time evaluated community the City of Abbotsford performed extremely well and the entire community should be congratulated. The Communities in Bloom program inspires communities to enhance and sustain the visual appeal of neighbourhoods, public spaces, parks and streetscapes through the imaginative use of regionally-appropriate plants and landscaping with attention to environmental stewardship and to preserve heritage and cultural assets. FINANCIAL PLAN IMPLICATION The Communities in Bloom program will be financed through the operations budget of Parks, Recreation and Culture. IMPACTS ON COUNCIL POLICIES, STRATEGIC PLAN AND/OR COUNCIL DIRECTION The Community In Bloom award recognition aligns with the 4 Corner Stones on the approved Strategic Plan, Departmental Plans, Council Bylaws/Policies SUBSTANTIATION OF RECOMMENDATION The recommendations provided by the judges will provide a great "roadmap" for the city to continue to be involved in the Community in Bloom program at the provincial level. This will enable the community to continue to be recognized for its ongoing efforts in the evaluated criteria. /~ Guy Malrtm / /~ Manager, Horticulture and Turf ames Arde'n Director, ~~ rk Services I Page 25 of 29

26 Abbotsford Communities in Bloom 2017 Page 26 of 29

27 Evaluation Grid Page 27 of 29

28 Criteria Award Page 28 of 29

29 Special Mention Page 29 of 29