University of Kent; Vice Chancellor; Director of Kent Hospitality

Transcription

1 COVER SHEET Employer or other Responsible Person: Address of Property: Person(s) Consulted: Assessor: University of Kent; Vice Chancellor; Director of Kent Hospitality Rutherford College (excludes Extension) Reception, Housekeeping & Estates staff; various residents; Master & Assistant; Rob Sherwood (Fire Safety Officer, Kent Fire & Rescue Authority) Andrew Briggs, TechIFSM, MIIRSM Date of Fire Risk Assessment: 16th November th February 2008 Date of Previous Fire Risk Assessment: Suggested Date for Review: 20th February SHOULD BE READ IN CONJUNCTION WITH THIS REVIEW. February 2010, or as per UoK SHEU official schedule, or in event of significant change Document dated 29th February th October amended/updated 13th February amended/updated Fire Risk Assessment in accordance with Publicly Available Standard PAS 79 (British Standards Institute): Fire Risk Assessment - Guidance and a recommended methodology

2 GENERAL BUILDING DESCRIPTION 1.0 The Building 1.1 Number of floors Five 1.2 Approximate floor area: Not reviewed 1.3 Construction Details: Predominantly concrete/block - robust fire performance 1.4 Occupancy: Not reviewed 2.0 The Occupants 2.1 Approximate maximum number: Not reviewed 2.2 Maximum number of staff at any one time: Not reviewed 2.3 Maximum number of members of public: Not reviewed (Add more detail by area or room as appropriate) 3.0 Occupants at Special Risk 3.1 Sleeping occupants: 305 student study bedrooms 3.2 Occupants with disabilities: Disabled access to levels 2, 3 & Occupants in remote areas: Some 11 corridors are dead-end conditions containing excessive travel distances. 3.4 Others: Nil significant 4.0 Fire Loss Experience 4.1 Fires in past 12 years: 11, all relatively minor and rapidly extinguished. See summary on file (SHEU).

3 GENERAL BUILDING DESCRIPTION 5 of above fires originated in residential kitchenettes. 4.2 Cost of fire losses: Not reviewed 5.0 Other Relevant Information 5.1 Detail: N/A 6.0 Relevant Fire Safety Legislation 6.1 Statutory provisions: Regulatory Reform (Fire Safety) Order 2005 & referred Official Guidance

4 FIRE HAZARDS INDE DETAIL YES NO N/A CONTROL MEASURES 7.0 Electrical Sources of Ignition 7.1 Reasonable measures taken to prevent fires of electrical origin? Continue to maintain safe separation distance of ½ metre between appliances and combustible materials throughout building. Switch equipment off at the end 7.2 Fixed installation periodically inspected and tested? Portable appliance testing carried out? Suitable policy regarding use of personal electrical appliances? Suitable limitation of trailing leads and adaptors? of the working day. One item found missed from Portable Appliance Testing (iron in W2.3 laundry) - PAT generally fully implemented but all staff should be trained to remain vigilant as to status and condition of appliances. 7.2 suppl. Recommendation to consider Portable Appliance Testing of student-owned appliances. 8.0 Smoking 8.1 Reasonable measures taken to prevent fires as a result of smoking? Prohibited where appropriate? Arrangements for smokers? Evidence of breaches? Ensure University smoking policy continues to be implemented and enforced insofar as possible. 9.0 Arson 9.1 Does basic security against arson by outsiders appear reasonable? Fire load available for ignition by outsiders? 10.0 Cooking & Heating 10.1 Are reasonable measures taken to prevent fires as a result of cooking & heating? Is all essential maintenance up to date and recorded? Ensure ban on additional cooking and other appliances in residences continues to be enforced insofar as possible. Portable electrical heaters with open elements, such as fan or convector heaters, must not be used Are filters changed and ductwork cleaned regularly? 10.3 Are suitable extinguishing appliances available? Ductwork apparently not cleaned since Clean urgently and implement regular maintenance programme, to include fire dampers Lightning

5 FIRE HAZARDS 11.1 Does the building have a lightning protection system? 12.0 Other Significant Ignition Sources 12.1 Are there other significant ignition sources present? Ensure ban on candles, joss sticks etc continues to be enforced insofar as possible Housekeeping Note: some office & academic areas contain relatively high fire loadings which should be reduced Is the standard of housekeeping adequate? Standard of housekeeping in S3-1 and 'rag store' is unacceptable (see 13.3 below) and must be corrected Are combustible materials separated from ignition Continue to maintain safe separation distance of ½ metre between appliances sources? 13.3 Is there an avoidance of unnecessary accumulation of combustible materials or waste? 13.4 Is there appropriate storage of combustible materials? 13.5 Is there avoidance of inappropriate storage of combustibles materials? 14.0 Outside Contractor and Building Works Hazards 14.1 Is there satisfactory control over works carried out in the building by outside contractors? 14.2 Are adequate fire safety conditions imposed on outside contractors? and combustible materials throughout building. S3-1, S3-3 and the 'rag store' off the E1S stairwell contain very high fire loading. Combustibles content must be reduced significantly and kept in an orderly manner so as to minimise flame spread in the event of a fire Dangerous Substances 15.1 Have the hazardous properties of dangerous substances been considered? 15.2 Is there adequate information on safety provided by the supplier on any relevant safety data sheet? 15.3 Has account been taken regarding:

6 FIRE HAZARDS the special, technical and organisational measures and the substances used and their possible interactions. the amount of the substance involved where the work will involve more than one dangerous substance, the risk presented by such substances in combination the arrangements for the safe handling, storage and transport of dangerous substances and of waste containing dangerous substances any other measures introduced as a result of the RRO 15.4 Are there safe systems of work for maintenance, where there is the potential for a high level of risk? 15.5 Are sufficient control measures in place to counter the likelihood that an explosive atmosphere will occur and its persistence including adjacent areas? 15.6 Are sufficient control measures in place to counter the likelihood that ignition sources, including electrostatic discharges, will be present and become active and effective 15.7 Has account been taken regarding the scale of the anticipated effects? 15.8 Is sufficient additional safety information available to enable the assessment to be completed?

7 FIRE HAZARDS

8 FIRE HAZARDS

9 FIRE PROTECTION INDE DETAIL YES NO N/A CONTROL MEASURES 16.0 Means of Escape 16.1 Is it considered that the building is provided with reasonable means of escape in case of fire? 16.2 Is there adequate provision of exits? (Calculate for room and premises occupancy numbers & types, where relevant.) 16.3 Are exits easily and immediately openable where necessary? (Alarm-linked features such as electronic door release mechanisms to be verified as compliant, functional and suitably failsafe) Exits/widths/occupancies not recalculated at this time (except for Rutherford Bar) but, based on previous Fire Risk Assessment and approximate visual confirmation, appear satisfactory. Verification should be planned for next fire risk assessment review. Satisfactory on sampled basis, not practicable to verify exhaustively Do escape exits open in the direction of escape Double fire doors near W4W/W4N should be reversed or made double swing. where necessary? 16.5 Are there satisfactory means for securing exits? Break-glass hammer for S4E alternative exit missing, to be replaced Are there reasonable travel distances where there is a single direction of travel? Dead end conditions exist in a number of corridors; travel distances grossly exceed guidance values, representing a high risk to sleeping occupants without further mitigating features. Top priority must be given to reducing risk to tolerable levels - recent and continuing improvements are in hand at time of writing (Oct 08) including specific planning meetings Are there reasonable travel distances where there is an alternative means of escape?

10 FIRE PROTECTION 16.8 Is there suitable protection of escape routes? (1) Many fire doors are in poor condition having grossly excessive gaps and ineffective seals, and some are binding on floor/failing to self-close, etc - to be checked throughout, adjusted/repaired/corrected and appropriate intumescent and/or smoke seals fitted. (2) Self-closers found missing from W2S & W4W corridor fire doors - to replace. (3) New double fire doors from common room adjacent Rutherford Bar - self closer defective, to repair. (4) Alarm-linked automatic holdback devices must be fitted to fire doors between servery and kitchen (1 single, 1 double) and washing-up area (1 single) and the self-closing action of these doors corrected. Similar devices are very strongly recommended for the rear kitchen double doors. (5) Designated fire doors must not be propped or wedged open. Every effort must be made to stop the practice of wedging fire doors, e.g. of residential kitchenettes Are all escape routes unobstructed? (1) The alternative exit from the Upper Senior Common Room is habitually obstructed, and the alternative exit from W3.2 Lecture Room 2 is particularly prone to obstruction; signage must be corrected/enhanced and its impact maximised, to control these situations. (2) Vending machines considerably obstruct the escape route corridor adjacent Rutherford Bar (and furthermore should not be present as a potential source of ignition) and should be removed to a suitable location. (3) One leaf of 'old' double door exit from common room adjacent Rutherford Bar was found bolted - both leaves of all such exit route doors must be maintained immediately available at all times. (a) All such bolts/locks should be removed, and (b) in the meantime clear and reliable management responsibilities and procedures should apply Is the building provided with reasonable arrangements for means of escape for occupants with disabilities? 17.0 Fire Spread and Development Limitation Powered door openers to several W2 residential corridors were inoperative at time of inspections, and at least one corridor (W2S) is equipped at the entrance but not at the alternative exit - openers must be fully provided/repaired if any persons with disabilities are in residence supplementary: Basic existing arrangements for assisting the evacuation of all disabled persons from the building in the case of fire should be developed further and a system of PEEPs introduced. (Greater provision of technical, physical, organisational and human resources is necessary to provide comprehensive systems for disabled evacuation, in connection with campus-wide developments.)

11 FIRE PROTECTION 17.1 Is it considered that there is compartmentation of a reasonable standard? (Including e.g. dampers in ductwork; fire-stopping of service penetrations) 17.2 Is it considered that there is reasonable limitation of linings that may promote fire spread? (1) Repair displaced/poor fire stopping above door frame of quiet study room adjacent S3-1. (2) Question as to adequate fire resistance of panels above residential corridor fire doors - to be identified, established and replaced as necessary. (3) Service penetrations though panels above corridor & other fire doors (especially Level 1 and e.g. N3W and store adjacent W2-3) - fire stopping to be applied throughout. (4) Level 1 plant room and two rooms adjacent, Rag store & Trunk store - numerous service penetrations in walls, ceilings & above doors to be fire-stopped to half hour resistance; all vents to stairwell must be sealed to same standard or intumescent seals fitted. (5) Laundry W2.3 - vent to corridor must be sealed with half hour fire resisting material or intumescent seals fitted. (6) Georgian wire glass vision panel in S2E corridor door has dropped leaving a gap - to correct. (7) Similar conditions are highly likely to exist elsewhere - audit must be conducted and remedial fire stopping etc undertaken throughout. Postering of walls in corridor N3W is nearing excessive extent, in terms of area potential for fire spread Escape Lighting 18.1 Is a reasonable standard of escape lighting provided? 19.0 Fire Safety Signs and Notices NOTE: Fire Action Notices must continue to be posted in all residential rooms, especially for the information of short-duration visitors.

12 FIRE PROTECTION 19.1 Does the building have a reasonable standard of fire safety signs and notices? (See also 16.9 item 1 and 20.1 item 2). (1) Escape route signage is inadequate in many areas (variously missing, interfered with, inadequate, incorrect [e.g. (3) below] or noncompliant - needs overall review & correction (to include emergency illumination and disabled signage), noting recent Fire Service instructions. (2) Many fire exit doors are not marked 'keep clear', e.g. most alternative exits from residential corridors - these must be fitted throughout (most critical cases corrected via Estates Helpdesk but many not yet addressed). (3) Disabled muster point signs are incorrectly used in place of directional signs at a number of locations. (4) Entry from roof into Plant Room 4 (alternative escape route from Upper Senior Common Room): "Break Glass" sign to be fitted. (5) Cloister seminar rooms & garden: the need to evacuate via building escape routes is particularly unclear, leaving potential for persons to remain in the garden area; special attention to signage is required here. (6) Redundant signage (e.g. to former call point outside N4-9) must be removed throughout Fire Warning Arrangements Note - flip-up call point covers are to be fitted, contrary to BS5839 but with clear "lift up" indication visible, as a necessary measure to combat malicious activations Is a reasonable manually operated electrical fire alarm system provided? (1) Call points should be provided at Final Exits from staircases serving residential corridors etc. (2) In the meantime additional signs are required to direct persons to call points on landings above Is automatic fire detection provided in building? Smoke detection should be present in the lobby of the film production suite (level 20.3 Is the fire alarm system audible or perceptible throughout the building? 20.4 Is there a remote transmission of alarm signal? 21.0 Portable Fire Extinguishing Appliances 21.1 Is the provision of portable fire extinguishers reasonable? 2 W) - to be verified or corrected. Appears adequate, subject to ongoing verification by Estates that 75dB is attained at every bedhead. Additional 13A water and 2kg CO2 extinguishers to be provided at far end of each dead end corridor (see 16.6) Are hose reels provided? Fire hose reels should be removed and, in locations with no alternative portable extinguisher provision in accordance with official guidance, relaced with same Automatic Fixed Systems

13 FIRE PROTECTION 22.1 Is there a suitable sprinkler or water based system that is adequate for the risk present? 22.2 Is there a suitable gaseous local application or total flooding provided that is adequate for the risk? Other Fixed Systems 22.3 Are there suitable smoke control facilities for the risk present? 23.0 Luminous Discharge Tubes 23.1 Has notice been given to the fire and rescue authority regarding luminous discharge tubes cutoff switch, its colouring and marking.

14 FIRE PROTECTION NOTES Example of travel distance to place of relative safety (applying 2/3 rule within study bedroom) is 25m, as against guidance maximum of 18m.

15 MANAGING FIRE SAFETY INDE DETAIL YES NO N/A CONTROL MEASURES 24.0 Procedures and Arrangements 24.1 Appropriate fire procedures in place (including calling the fire service)? Provide, resource and implement a written Fire Emergency Plan covering all appropriate procedures, responsibilities and features of the building. The Plan should include arrangements to assist disabled persons; for academic staff etc to take responsibility for the evacuation of students in their presence; to conduct a full coordinated sweep of the building to confirm full evacuation or otherwise; and to provide clear instructions for liaising with the fire brigade on arrival and notifying them of any special risks or conditions Training and drills See 19.1 item 5 - a means should be devised of providing extra information & instruction regarding evacuation from the cloister seminar rooms and garden, probably via special signage Are all staff given instruction on induction, and periodic refresher training at suitable intervals? > > > Ensure full & appropriate induction information and training is provided to all employees, with suitable refresher information and training at not less than three year intervals Are all students and visitors given suitable suppl. information and instruction? 25.3 Do key staff have suitable competence & training? (Responsible & competent persons, fire marshals etc, nominated fire extinguisher users, academic staff, etc) > > > Ensure adequate fire safety information and briefing is given to all students and visitors. Fire safety awareness and behaviour should be enhanced by any available means. (1) Sufficient fire marshals etc are not available and should be appointed in order to facilitate evacuation (see 24.1) during staffed times, and for other fire safety requirements such as inspections. (2) Insufficient persons are nominated and trained in the use of fire extinguishers. Management of all departments occupying and operating in the building must cooperate and coordinate in making such provisions Inspection, Testing and Maintenance 26.1 Adequate maintenance and checking of workplace and fire safety features? Ensure that a system of monthly checks of fire extinguishers and other fire safety features is implemented, and records kept. Checks should take account of behavioural aspects such as abuse of fire safety provisions.

16 MANAGING FIRE SAFETY 26.2 Weekly testing and periodic servicing of fire detection and alarm system? 26.3 Monthly, six-monthly and annual testing routines for emergency lighting? 26.4 Annual maintenance of fire extinguishing appliances? 26.6 Weekly testing and periodic inspection of sprinkler installations? 26.7 Other relevant inspections or tests: (including e.g. ductwork dampers, fire shutters, venting systems, door holdback devices, electronic door release systems) 27.0 Records 27.1 Are appropriate records kept for fire training? > > > Ensure appropriate fire safety training records are kept Are appropriate records kept for fire alarm tests? 27.3 Are appropriate records kept for escape lighting tests? 27.4 Are appropriate records kept for the maintenance and testing of other fire protection systems? 28.0 Young Persons Have the following matters been taken into particular account in risk assessment in respect 28.1 of young persons: the inexperience, lack of awareness of risks and immaturity of young persons the fitting-out and layout of the premises > > > Consider providing enhanced comprehensive induction training package to raise awareness levels of young persons (e.g. summer school students).

17 MANAGING FIRE SAFETY the nature, degree and duration of exposure to 28.4 physical and chemical agents the form, range, and use of work equipment and 28.5 the way in which it is handled; 28.6 the organisation of processes and activities Consider re-evaluating the activities and supervision of young persons. the extent of the safety training provided or to be As provided to young persons risks from agents, processes and work listed in the Annex to Council Directive 94/33/EC on the 28.8 protection of young people at work

18 MANAGING FIRE SAFETY NOTES (Extra note) Cannot generalise response - mostly 'yes' but inevitably variable by department Cannot generalise response - inevitably variable by department Cannot generalise response - inevitably variable by department

19 MANAGING FIRE SAFETY Response field left blank - mostly 'yes' but inevitably variable by department Cannot generalise response - QUESTIONABLE

20 MANAGING FIRE SAFETY Ditto Ditto

21 This simple risk level estimator is based on a more general health and safety risk level estimator in BS 8800: Potential consequences of fire Slight harm Moderate harm Extreme harm Fire hazard Low Trivial risk Tolerable risk Moderate risk Medium Tolerable risk Moderate risk Substantial risk High Moderate risk Substantial risk Intolerable risk Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from fire (probability of ignition) at this building is: Low / highly unlikely - following completion of recommendations of this fire risk assessment Medium / unlikely - prior to completion of recommendations of this fire risk assessment High / likely Taking into account the nature of the building and the occupants, as well as the fire protection and procedural arrangements observed at the time of this risk assessment, it is considered that the consequences for life safety in the event of fire would be: Slight harm - following completion of recommendations of this fire risk assessment Moderate harm - prior to completion of recommendations of this fire risk assessment Extreme harm - certain occupants only, at present - see 16.6 In this context, a definition of the above terms is as follows: Slight harm: Moderate harm: Extreme harm: Outbreak of fire unlikely to result in serious injury or death of any occupant (other than an occupant sleeping in a bedroom in which a fire occurs). Outbreak of fire could result in injury of one or more occupants, but it is unlikely to involve multiple fatalities. Significant potential for serious injury or death of one or more occupants.

22 Accordingly, it is considered that the risk to life from fire at this building is: Trivial Tolerable - following completion of ALL recommendations of this fire risk assessment (INCLUDING consigning all rooms with excessive travel distances to unoccupied use Moderate - prior to completion of ALL recommendations of this fire risk assessment Substantial - certain occupants only, at present - see 16.6 Intolerable A suitable risk-based control plan should involve effort and urgency that is proportional to risk. The following risk-based control plan is based on one advocated by BS 8800 for general health and safety risks: Trivial Tolerable Moderate Risk Level Action and Timescale No action is required and no additional detailed records need be kept. No major additional controls required. However, there may be a need for consideration of improvements that involve minor or limited cost, and various corrective actions may be required. It is essential that efforts are made to reduce the risk. Risk reduction measures should be implemented within a defined time period. Where moderate risk is associated with consequences that constitute extreme harm, further assessment may be required to establish more precisely the likelihood of harm as a basis for determining the priority for improved control measures. Substantial Intolerable Considerable resources may have to be allocated to reduce the risk. If the building is unoccupied, it should not be occupied until the risk has been reduced. If the building is occupied, urgent action should be taken. Building (or relevant area) should not be occupied until the risk is reduced.

23 Any significant change, occurrence, finding or development should be reported immediately to the University s Safety, Health & Environment Unit so that mitigating action can be taken and this Fire Risk Assessment reviewed and updated.

24

25 es)

26 ACTION PLAN ORGANISATION: University of Kent BUILDING: RUTHERFORD COLLEGE ASSESSOR: Andrew Briggs, TechIFSM, MIIRSM DATE: 16th November th February 2008 & 13th February 2009 ACTION PLAN It is considered that the following recommendations should be implemented in order to reduce fire risk to the following level: TOLERABLE REFERENCE ACTION REQUIRED TO ELIMINATE OR CONTROL SIGNIFICANT HAZARDS PRIORITY * RESPONSIBILITY TARGET DATE 7.0 Electrical Sources of Ignition 7.2 suppl. Recommendation to consider Portable Appliance Testing of student-owned appliances Cooking & Heating 10.2 Ductwork apparently not cleaned since Clean urgently and implement regular maintenance programme, to include fire dampers. 3A/B 1A/B, URGENT Kent Hospitality/Estates Kent Hospitality/ Estates (TBA) 13.0 Housekeeping 13.3 S3-1, S3-3 and the 'rag store' off the E1S stairwell contain very high fire loading. Combustibles content must be reduced significantly and kept in an orderly manner so as to minimise flame spread in the event of a fire. 1A/B Kent Union 16.0 Means of Escape 16.4 Double fire doors near W4W/W4N should be reversed or made double swing. 2A Estates 16.5 Break-glass hammer for S4E alternative exit missing, to be replaced. 1A HDWR175142

27 ACTION PLAN 16.6 Dead end conditions exist in a number of corridors; travel distances grossly exceed guidance values, representing a high risk to sleeping occupants without further mitigating features. Top priority must be given to reducing risk to tolerable levels - recent and continuing improvements are in hand at time of writing (Oct 08) including specific planning meetings (1) Many fire doors are in poor condition having grossly excessive gaps and ineffective seals, and some are binding on floor/failing to self-close, etc - to be checked throughout, adjusted/repaired/corrected and appropriate intumescent and/or smoke seals fitted. (2) Self-closers found missing from W2S & W4W corridor fire doors - to replace. (3) New double fire doors from common room adjacent Rutherford Bar - self closer defective, to repair. (4) Alarm-linked automatic holdback devices must be fitted to fire doors between servery and kitchen (1 single, 1 double) and washing-up area (1 single) and the self-closing action of these doors corrected. Similar devices are very strongly recommended for the rear kitchen double doors. (5) Designated fire doors must not be propped or wedged open. Every effort must be made to stop the practice of wedging fire doors, e.g. of residential kitchenettes (1) The alternative exit from the Upper Senior Common Room is habitually obstructed, and the alternative exit from W3.2 Lecture Room 2 is particularly prone to obstruction; signage must be corrected/enhanced and its impact maximised, to control these situations. (2) Vending machines considerably obstruct the escape route corridor adjacent Rutherford Bar (and furthermore should not be present as a potential source of ignition) and should be removed to a suitable location. (3) One leaf of 'old' double door exit from common room adjacent Rutherford Bar was found bolted - both leaves of all such exit route doors must be maintained immediately available at all times. (a) All such bolts/locks should be removed, and (b) in the meantime clear and reliable management responsibilities and procedures should apply Powered door openers to several W2 residential corridors were inoperative at time of inspections, and at least one corridor (W2S) is equipped at the entrance but not at the alternative exit - openers must be fully provided/repaired if any persons with disabilities are in residence. 1A 2A 2A 1A/2A Kent Hospitality/Estates (1) Estates (2) HDWR (3) Kent Union (4) Estates/Kent Hospitality (5) Kent Hospitality & all departments NB other specific HDWRs apply to (1) (1) Estates (2) Kent Hospitality (3a) Estates (3b) Kent Hospitality & all departments Estates/Kent Hospitality (HDWR also applies) 17.0 Fire Spread and Development Limitation

28 ACTION PLAN 17.1 (1) Repair displaced/poor fire stopping above door frame of quiet study room adjacent S3-1. (2) Question as to adequate fire resistance of panels above residential corridor fire doors - to be identified, established and replaced as necessary. (3) Service penetrations though panels above corridor & other fire doors (especially Level 1 and e.g. N3W and store adjacent W2-3) - fire stopping to be applied throughout. (4) Level 1 plant room and two rooms adjacent, Rag store & Trunk store - numerous service penetrations in walls, ceilings & above doors to be fire-stopped to half hour resistance; all vents to stairwell must be sealed to same standard or intumescent seals fitted. (5) Laundry W2.3 - vent to corridor must be sealed with half hour fire resisting material or intumescent seals fitted. (6) Georgian wire glass vision panel in S2E corridor door has dropped leaving a gap - to correct. (7) Similar conditions are highly likely to exist elsewhere - audit must be conducted and remedial fire stopping etc undertaken throughout. 2A Estates (1) HDWR175059, others not on HDWRs 19.0 Fire Safety Signs and Notices 19.1 (See also 16.9 item 1 and 20.1 item 2). (1) Escape route signage is inadequate in many areas (variously missing, interfered with, inadequate, incorrect [e.g. (3) below] or noncompliant - needs overall review & correction (to include emergency illumination and disabled signage), noting recent Fire Service instructions. (2) Many fire exit doors are not marked 'keep clear', e.g. most alternative exits from residential corridors - these must be fitted throughout (most critical cases corrected via Estates Helpdesk but many not yet addressed). (3) Disabled muster point signs are incorrectly used in place of directional signs at a number of locations. (4) Entry from roof into Plant Room 4 (alternative escape route from Upper Senior Common Room): "Break Glass" sign to be fitted. (5) Cloister seminar rooms & garden: the need to evacuate via building escape routes is particularly unclear, leaving potential for persons to remain in the garden area; special attention to signage is required here. (6) Redundant signage (e.g. to former call point outside N4-9) must be removed throughout. 2A Estates (some specific aspects covered by HDWRs) 20.0 Fire Warning Arrangements 20.1 (1) Call points should be provided at Final Exits from staircases serving residential corridors etc. (2) In the meantime additional signs are required to direct persons to call points on landings above. 2A Estates

29 ACTION PLAN 20.2 Smoke detection should be present in the lobby of the film production suite (level 2 W) - to be verified or corrected. 2A Estates 21.0 Portable Fire Extinguishing Appliances 21.1 Additional 13A water and 2kg CO2 extinguishers to be provided at far end of each dead end corridor (see 16.6) Fire hose reels should be removed and, in locations with no alternative portable extinguisher provision in accordance with official guidance, relaced with same. 2A 3A Estates Estates 24.0 Procedures and Arrangements 24.1 Provide, resource and implement a written Fire Emergency Plan covering all appropriate procedures, responsibilities and features of the building. The Plan should include arrangements to assist disabled persons; for academic staff etc to take responsibility for the evacuation of students in their presence; to conduct a full coordinated sweep of the building to confirm full evacuation or otherwise; and to provide clear instructions for liaising with the fire brigade on arrival and notifying them of any special risks or conditions Training and drills suppl. Ensure adequate fire safety information and briefing is given to all students and visitors. Fire safety awareness and behaviour should be enhanced by any available means (1) Sufficient fire marshals etc are not available and should be appointed in order to facilitate evacuation (see 24.1) during staffed times, and for other fire safety requirements such as inspections. (2) Insufficient persons are nominated and trained in the use of fire extinguishers. Management of all departments occupying and operating in the building must cooperate and coordinate in making such provisions. 25 suppl. See 19.1 item 5 - a means should be devised of providing extra information & instruction regarding evacuation from the cloister seminar rooms and garden, probably via special signage. 1A 2A 2A 2A Safety Unit & Kent Hospitality Kent Hospitality & Safety Unit All departments Estates/Kent Hospitality/SHEU 28.0 Young Persons 28.2 Consider providing enhanced comprehensive induction training package to raise awareness levels of young persons (e.g. summer school students). 2A Kent Hospitality

30 ACTION PLAN 28.6 Consider re-evaluating the activities and supervision of young persons. 2A Kent Hospitality HDWR = Helpdesk Work Request * PRIORITY (N.B. to Fire Service College Fire Safety Engineering Division scale, not PAS 79) Category A. Fire Risk to Persons: 1A - A serious life safety risk and/or a major or serious contravention of current fire safety legislation. This matter requires immediate attention and must be given high priority. 2A - An important life safety issue and/or a contravention of current fire safety legislation and/or official guidance, that may lead to enforceme This matter requires attention with the minimum of delay. 3A - A significant life safety issue which, in combination with other significant findings, may result in an increased risk to persons. Advised to implement programme of work or action in accordance with good fire safety practice. 4A - A life safety issue recommended for consideration in accordance with good fire safety practice. Advised to implement action or programme of work as appropriate. Category B. Fire Risk to Property, Business Continuity, Environment, Amenity, Heritage etc. 1B - A serious risk of damage by fire (with possible legal implications, depending on the enforcing authority involved). This matter requires immediate attention and must be given high priority. 2B - An important potential fire damage issue (with possible legal implications, depending on the enforcing authority involved). This matter requires attention with the minimum of delay. 3B - A significant potential fire damage issue which, in combination with other significant findings,may result in an increased risk to the prope Advised to implement programme of work or action in accordance with good fire protection/prevention practice. 4B - A property protection issue recommended for consideration as a medium of longer term objective in accordance with good fire preventi Advised to implement action or programme of work as appropriate.

31 ACTION PLAN COMPLETE or = transferred to Estates spreadsheet

32 ACTION PLAN where Estates where Estates

33 ACTION PLAN

34 ACTION PLAN Effectively yes

35 ACTION PLAN ent action if not addressed. erty. ion/protection practice.