STORES THAT ACCEPT INTU POTTERIES PREPAID MASTERCARD GIFT CARD

Transcription

1 STORES THAT ACCEPT INTU POTTERIES PREPAID MASTERCARD GIFT CARD Accessorize Ann Summers BB's Coffee and Muffins Barewall Beaverbrooks Blue Inc Burton Claire's Clarks Clintons Costa Coffee Debenhams Dorothy Perkins Druckers Vienna Patisserie EE Ernest Jones Evans FootAsylum Game GAP H Samuel HMV Internacionale JD Sports Jack & Jones La Senza Leslie Davis Lush Millie s Cookies Miss Selfridge Monsoon New Look Next O2 Pandora Peacocks Port Vale Club Shop Primark Quiz River Island schuh Scotts SOLETRADER Sports Direct SpudUlike Starbucks Stoke City FC Club Store Supercuts Superdrug Swarovski The Body Shop The Box The Candle Shop The Fragrance Shop The Original Artshop The Perfume Shop The Watch Lab Timpson Topman Topshop USC Vision Express West Coast WH Smith Yours Updated 7th November

2 Marketing Promotions Fire Evacuation Procedures If you see smoke or fire Raise the alarm by either: Informing a member of centre staff Operate the nearest Fire Alarm Call Point (break glass) Do no put yourself at any risk at any time When to evacuate If you hear the evacuation message on the public address system. If you are instructed by a member of Intu Potteries staff to evacuate the centre. Where to evacuate to: Leave by the nearest available exit, these are clearly marked from the malls. Please be aware of the Fire exits locations in your site area. Once you have left the building make your way to your designated assembly point number 8 on Bryan Street Car Park which is located behind the multi-storey car park. See map below. When to return to the centre: The senior member of the promotions team will then be advised by a member of centre when to return to the Centre It is then up to the senior member of the promotions team to go to advise their staff to return to the centre. If you are in any doubt as to what to do, ask a member of the Intu Potteries team! 1

3 Please sign here to confirm that you have read and understood these fire evacuation procedures and informed your staff about them. Print Signed Date 2

4 Marketing Promotions Overall Checklist Intu Marketing Teams must ensure that the following key action points have been completed for all Marketing Promotions in advance of any activities or events taking place: Completed Intu Marketing Promotion License Agreement us Signed Intu Marketing Promotion Terms & Conditions Event company Completed Intu Marketing Promotion Health & Safety Risk Assessment Form Event company Signed Completed Intu Marketing Promotions Fire Evacuation Procedures Event company Completed Access To Work Form us Public Liability Insurance for 5 million (in cases where 5 million cannot be met please contact Claire Combes, Paul Speed or Gemma Clingbine) Event company PAT Certificates received for all electrical equipment Event company Health & Safety Risk Assessment approved by either Marketing Manager, Operations Manager or Assistant Marketing Manager Event company Fire Assessments approved by either the Fire Officer or Operations Manager Event company Promotions Schedule created and distributed us Signed.. Printed... Date.

5 Marketing Promotions Licence Agreement IMPORTANT: The General Manager of Intu Potteries is the authorised Agent of the Owner for the purpose of this agreement until the Event Company is notified to the contrary. The Event Company shall comply with Owners lawful and proper requirements at all times. Date/s of Event Event Company Contact Name Company Address Description of event Event Period The Promotional Area Supervisor responsible for the event on site Names of employees who will attend on site Event Company s signature Date Phone Fax From To Contact Name Mobile (in acceptance of terms and conditions) I have read and understood Intu Potteries Marketing Promotion Terms and Conditions and agree to comply with these during the promotional activity I have provided an exhibition or promotional stand as the display unit for the promotion Please ensure the following paperwork is signed and returned to us along with:- 1. HEALTH AND SAFETY RISK ASSESSMENT FORM 2. SIGNED COPY OF MARKETING PROMOTIONS TERMS & CONDITIONS 3. SIGNED COPY OF FIRE/EMERGENCY EVACUATIONS DOCUMENT 4. COPY OF YOUR PUBLIC LIABILITY INSURANCE (VALUE OF 10 MILLION)

6 Marketing Promotions Terms and Conditions Intu Potteries is.. Intu Potteries is the region s premier shopping destination in Staffordshire and South Cheshire. Major stores include Debenhams, Primark, Next and River Island mixed with trendy cafés including Starbucks, Costa Coffee and Druckers. With over 1200 safe and secure car parking spaces including provision for Parent and Child spaces. Intu Potteries hosts many free events throughout the year and prides itself using the strapline that it s not just a great place to shop. In the pipeline is a 14 million Leisure Development, for which the centre has received planning permission. Please note: Intu Potteries reserves the right to cancel a promotional booking at any time prior to commencement and shall not be liable for any payment or compensation to the Event Company. Notice will be given where possible, and alternative dates will be offered.

7 General Terms and Conditions 1. The space booked is for promotional purposes only. Any sale of goods must be approved separately on application. This may or may not be agreed. 2. Limited power supply available. 3. The set up and removal of exhibitions/promotions/displays must take place outside centre opening hours. Please see below for set up and de-rig times. If the Event Company arrives during centre opening hours on the commencement day, or prior to centre opening time but with inadequate time available to erect the display before centre opening time, entry to the centre will not be permitted and no refund will be given. Centre Trading Hours are detailed below. Please note, all events must be manned during trading hours. Monday Tuesday Wednesday Thursday Friday Saturday Sunday Public Holidays/Bank Holidays 9am 5.30pm 9am 5.30pm 9am 5.30pm 9am 8pm 9am 5.30pm 9am 6pm 10am 4pm 10am 5pm Set up and dismantle times for a full day event (please note, set up/dismantle must be completed in line with the times below): Monday Tuesday Wednesday Thursday Friday Saturday Sunday Public Holidays/Bank Holidays before 8am or after 6pm before 8am or after 6pm before 8am or after 6pm before 8am or after 8.30pm before 8am or after 6pm before 8am or after 6.30pm before 9am or after 4.30pm before 9am and after 5.30pm For non full day events, the Marketing team will advise you. 4. Sub Letting of Mall Promotional space or any space within Intu Potteries is strictly prohibited. 5. Intu Potteries does not accept any liability for exhibition/promotion/display materials provided by the Event Company. 2

8 Entry to the Centre 1. Prior to arrival the Event Company should telephone the centre on to arrange suitable loading bay access. 2. The Event Company will be permitted to park in a designated loading bay for 30 minutes in order to unload promotional material, this period will not be exceeded without prior notice. However, if additional unloading time is required please advise the centre Data Control Room of the required extension. 3. The Event Company must also arrive at the centre with a completed Access To Work form. Parking 1. The Event Company will not be permitted to park in the loading bay; all vehicles will have to move from the loading bay and re-park after unloading. The centre does not give free parking to the Event Company or to any promotional staff. Promotional Activity and Rules 1. Leaflets must not be distributed within the malls, but may be made available within the display area only. All promotional activity is limited to the display area only and not throughout the malls. 2. The Event Company is responsible for providing their own promotional displays of an acceptable standard (please note, we do not provide tables and chairs) Please contact us if this is an issue. 3. The Event Company will be responsible for keeping the promotional space clean and tidy at all times and for the control of litter associated with the promotion. 4. Boxes, bags and containers, which store promotional goods or rubbish, must not under any circumstances be on view to the public and the disposal of all rubbish after a promotion must be agreed with the centre in advance. 5. The area must be staffed during all centre opening hours (see General Terms & Conditions for hours). 6. Promotional staff must maintain an appropriate standard of dress and presentation at all times, i.e. promotional 'uniform' or business attire. 3

9 7. The Event Company must ensure the prevention of illegal migrants working in the UK as governed by section 8 of the Asylum and Immigration Act 1996, which came into force on 27 January Smoking, eating and drinking are strictly forbidden in the promotional area. 9. Audio equipment can only be used with prior agreement of a member of the Marketing Team. Volume levels must be acceptable to the centre management and its retailers. 10. The floor of the centre must be protected from damage and marks. No exhibition stands/displays may be permanently fixed to the floor, wall or pillars. Please note, if a display needs to be temporarily fixed to the floor, only NEC approved adhesive tape must be used. Posters must not be attached to walls or pillars. 11. Animals cannot be used in any event. 12. Intu Potteries reserves the right to alter or vary the plan or layout of the exhibition/ promotion/display at their discretion. 13. Centre Management may, at their discretion, make new regulations at any time before or during the event for the conduct of exhibitors/promotional staff or relating to the event itself. 14. Only activities/events agreed at the time of booking will be permitted. 15. A plan of the exhibition/display detailing all dimensions and materials used must be submitted and approved by the Marketing Team at least one month before the event commences. 16. The plans will be submitted to the centre s fire officer for approval. If necessary he will liaise with the Local Fire Authority. If the materials used do not conform to the required safety standards, space will not be hired to the Event Company. 17. All display and exhibition equipment must have promotional material on all sides. Under no circumstances should the framework of any display be visible to the public. 18. The maximum height permitted for any display is 2 metres. 19. Promotional staff must be made aware of the location of fire exit routes, the location of fire alarm call points and internal telephones (for use in an emergency), and the evacuation assembly area. 4

10 Fire and Safety Requirements 1. All exhibitions/displays to be situated so as not to restrict access to fire exits, or impede the operation of smoke curtains. Fire loads must not be permitted below the curtain. 2. All exhibitions/displays must be stable in construction. No harmful materials to be used. 3. The materials used for the construction of the exhibition/display must be specified on the plan. They must be non-combustible or treated to afford the same standard, fabrics and furnishings must be inherently fire resistant and fire retardant. NB: Non-combustible refers to material which is deemed to be non-combustible when tested in accordance with British Standard 476 Part 4. Recognised test centres will provide certificates, a copy of which must be sent to Centre Management prior to promotion start date. 4. Larger display units are required to be open topped or fitted with louvre ceiling in order to ensure that the Centre's smoke detectors or sprinkler systems are not impeded. 5. Electrical supply leads, where required, should be incorporated inside the display area. Any cable(s) within the display area must be firmly taped down to avoid any potential trip or shock hazards. 6. All electrical equipment to be used by the Event Company as part of the event must have a valid PAT certificate issued by a qualified electrician (this includes equipment that is less than one year old) 7. All displays must be approved by the centre Fire Officer via Centre Management. Gases 1. No pressurised flammable gas cylinders, flammable liquids or promotions that emit smoke, vapour or odour are permitted in the malls. 2. Cylinders for the storage of compressed air, oxygen, hydrogen, or other gases or liquids under pressure are not allowed in-centre. 3. Only oxygen-filled Promotional balloons are allowed. Under no circumstances will Hydrogen/Helium balloons be permitted. Oxygen cylinders must be secured in a suitable bottle trolley or stand. 5

11 ACCEPTANCE OF TERMS AND CONDITIONS In placing a booking with Intu Potteries for an event, the Event Company accepts in full these Terms and Conditions. Intu Potteries reserves the right to withdraw any permission granted for use of facilities, or terminate the agreement at any time during the contractual period should any of the conditions be contravened. Intu Potteries also reserves the right to amend the contents of this agreement at any time. Print.. Signed.. Company... Date. 6

12 Definitions The Organiser The Event Company Intu Potteries Centre Management Suite Quadrant Road City Centre Stoke-on-Trent ST1 1PP Sat Nav ST1 1RZ Any person or organisation with whom Intu Potteries has booked an event with. General Manager The General Manager or any authorised member of Centre Management staff. Centre Management The office of the General Manager and authorised Centre Management staff. The Shop Units The shops, stores and other trading areas within the Centre. The Trading Hours The hours designated as the trading hours for the Centre by the Merchant s Association or such hours as the Organiser may agree, in writing with the Event Company. 7

13 SUBJECT TO CONTRACT Marketing Promotions Health & Safety Risk Assessment Form *MANDATORY TO FILL ALL PAGES IN FULL, INCLUDING RISKS ON LAST PAGE Please complete these forms and fax to or Name of Promotion: Dates of Promotion: From: To: Location, Site Reference: Event Company s Contact Name: Event Company: Name: Name: Size: Tel: Event Company s site contact Name: Mobile: Date & Time of Move In & Out: Setup duration: In: / / : (see restrictions below) Out: / / : (see restrictions below) Date Time Date Time I have read and agreed that we will staff the promotion for the full duration of the trading hours as listed below as this is mandatory by the centre and listed on the license agreement. Centre Trading Hours Monday 9am to 5.30pm Tuesday 9am to 5.30pm Wednesday 9am to 5.30pm Thursday 9am to 8pm Friday 9am to 5.30pm Saturday 9am to 6pm Sunday 10am to 4pm Bank holidays 10am to 5pm PLEASE NOTE for above: Set up must be completed 60 mins prior to the centre s trading hours. Please see Centre Trading Hours (left). PLEASE NOTE for above: Breakdown must not commence until 30 minutes after the trading day has ceased and contact has been made with Centre Management (see Centre Trading Hours). Move In Instructions Move Out Instructions Parking On-site Centre Contact: When arriving on the first day to set up, please report immediately to the Centre Control Room. This action should also be taken immediately before leaving at the end of the event booking. Any days in between, the event company should go straight to their exhibition area. Outside of trading hours, telephone Must not commence until contact has been made with the Centre Data Control Room. Cars can be parked in the multi storey car park at 1.20 per hour or the Long Stay car park at 3.50 a day. On Sundays the fixed charge is Vans/Trucks will need to be parked on the Long Stay Car park. We offer no concession for parking. Louise Kennerley Sandrine Rutter (during the centre s trading hours only) Out of hours: Security Tel: or or (available 24 hours) 1

14 Please list Stand Equipment, Stock sizes and materials for each item together with manufacturers specification detailing fire rating and loading EQUIPMENT (inc. stands, flooring, tables etc.) MATERIALS (i.e. fire retardant MDF, etc.) DIMENSIONS (W x L x H) Duration of set up: Method Statement - Please detail all relevant tasks that will be undertaken during the build up. Include details of equipment to be used, i.e. power tools or working at heights etc. Also detail control measures and PPE to be used. Once set up is complete, please outline how the promotion will take place, be as specific and detailed as possible, i.e. competitions, interactivity, etc. Will the promotion involve any give-aways to shoppers, i.e. goody bags, etc? Balloons may not be used without the expressed prior written consent of the Centre. No Yes If yes please provide a list of items below Oxygen filled balloons only. Hydrogen Helium balloons are NOT permitted. Oxygen cylinders permitted on site only with express written consent of the Marketing Manager. All balloons must be on weighted strings or sticks. (A sample of all giveaways must be provided for evaluation at least 10 days before the event) Please note all clean up costs associated with the promotion will be charged to the Event Company and be a debt due to the Event Company. Storage facilities for giveaways and boxes should be incorporated in your stand design. Additional storage is not available in most instances, and may only be available with prior written agreement from the Marketing Manager. Number of Promotional Staff: (at any one time on the promotion) Please detail prior training, experience and dress code for all staff? (* Please circle) Staff is trained for this promotion? Yes / No * Staff are aware of Centre Health and Safety procedure and promotional guidelines? Yes / No * Please note any additional lighting required to enhance your promotional display should be incorporated within your stand equipment. Additional Lighting: 2

15 Power Requirements: PLEASE PROVIDE A VALID PAT CERTIFICATE, ISSUED BY A QUALIFIED ELECTRICIAN, FOR ALL ELECTRICAL EQUIPMENT TO BE USED ON SITE (this includes equipment that is less than one year old) Power: Data: (Please supply full details of power requirements. (Please supply full details of data requirements. On-site I.T. support is not part of our service. Any technical resources required during your promotion should be incorporated in your promotion. ARE ALL ITEMS SAFETY REGUALTED? YES NO RISK ASSESSMENT Risk Assessment - Please outline potential risks to you, staff and our guests in carrying out the promotion: Typical risks you need to consider (this is not an exhaustive list) fire, trip, obstruction and public safety etc. Please use a separate sheet if space below is inadequate. RISK ONE Risk Identified: (e.g. Trip Hazard) Control of Risk: (e.g. cable cover). Level of Risk: (e.g. high, medium, low) Who might be harmed: (employees, shoppers, etc) What further action is necessary to control the risk: RISK TWO Risk Identified: (e.g. Trip Hazard) Control of Risk: (e.g. cable cover) Level of Risk: (e.g. high, medium, low) Who might be harmed: (employees, shoppers, etc) What further action is necessary to control the risk: In the event of more than 2 risks please photo copy the Risk Assessment page and continue 3

16 Fire Safety Requirements 1. The Regulatory Reform (Fire Safety) Order (R.R.O) came into effect 1 st October All common parts of the building have been assessed and comply with the Fire Safety Order. All individual businesses within the Centre will be responsible for their own fire safety and must conduct a fire risk assessment. A copy of which must be forwarded to the Centre's Fire Officer for approval. (See below for Risk Assessment). 2. Displays/props must be sited so as not to restrict access to fire exits, or impede the operation of smoke curtains. 3. Displays/props are to be stable in construction. 4. All materials used for the construction of such displays/props are to be non combustible or treated to afford the same standard. All materials used in stand must be class 0. Fabrics and furnishings must be inherently fire resistant or fire retardant. 5. A minimum of one suitable fire extinguisher is to be provided adjacent to the event. All staff must be trained in the use of the fire extinguisher. 6. Electrical supply leads, where required are to be provided from above. Any cables within the display must be firmly taped down. Electrical cables must not be laid across the mall and electrical sockets must not be left visible. 7. No pressurised flammable gas cylinders, flammable liquids, heat producing equipment or promotions that emit smoke, vapour or odour are permitted in the malls. 8. The staff must be made aware of the location of the fire exit routes, the location of fire alarm call points and internal telephones (for use in an emergency), and the evacuation assembly area.. FIRE ASSESSMENT Risk Assessment - Please outline potential risks in carrying out the promotion In the event of more than 2 risks please photocopy the Fire Risk Assessment page and continue Please list all Items that are to be used in the promotion and the material they are made of (e.g.: stand wood / stock plastic) Please note: All materials must be fire retardant - Class 0 FIRE RISK ONE Fire Risk Identified: Identify all possible sources of ignition/ sources of fuel that could cause a fire risk e.g.: stock/ stand/ electrical items Persons/ Property at risk: List all the people that may be at risk if fire occurs e.g.: employees, People in and around the premises, etc Likelihood of fire due to this risk: How likely is this risk to cause an actual fire? e.g. high, medium, low What further action have you taken to limit this risk of fire? e.g. fire extinguishers on site/ staff training in fire safety 4

17 FIRE RISK TWO Fire Risk Identified: Identify all possible sources of ignition/ sources of fuel that could cause a fire risk e.g.: stock/ stand/ electrical items Persons/ Property at risk: List all the people that may be at risk if fire occurs e.g.: employees, People in and around the premises, etc Likelihood of fire due to this risk: How likely is this risk to cause an actual fire? e.g. high, medium, low What further action have you taken to limit this risk of fire? e.g. fire extinguishers on site/ staff training in fire safety I acknowledge that the Promotion and each element of it requires the prior written consent of the Centre and that such consent may be wholly or partly withheld or revoked at any time either in whole or in part whether during or prior to commencement of the Promotion. I confirm I have completed this form to the best of my knowledge and belief and accept the contents of this form, Licence Agreement and Terms & Conditions. Form Completed by (PRINT): Signed Date 5

18 Marketing Promotions Access to set up and dismantle INTU POTTERIES, CENTRE MANAGEMENT, CITY CENTRE, STOKE-ON-TRENT, ST1 1PP (T: , F: , Part 1 The Event Company Name of the Event Company Supervisor Responsible For The Event Company On Site Names Of Employees Who Will Attend On Site: Emergency Contact Tel. No: Onsite General Description Of Work: Off site Equipment / Substances Likely To Be Used: Part 2 - Permitted Work Areas & Timings Keys can be obtained from, and must be returned to: Permitted set up and dismantle hours: Duration that the access to work form is valid for: Up to one hour before the centre starts trading and from one hour after the centre has stopped trading. Part 3 Supporting Documentation & Checklist The following supporting documentation has been provided (tick to confirm) or checklist completed (Yes/No to confirm) Marketing Health & Safety Risk Assessment for the promotion Safety method statement for the work to be undertaken Public Liability Insurance Certificate ( 10 million) Does the promotion require use of the centre s powers supplies Y/N Does the promotion require the centre s technical assistance Y/N Does the promotion require special access to the centre for set-up Y/N

19 Part 4 Confirmation Of Training By Employer (if applicable) I accept that you will rely on this signed statement as confirmation of the competency of all the named employees, and persons under our control, given at Part 1 above to carry out the works as described in Part 2 and Part 3. Date and Signature: Name Position:

20 Marketing Promotions Overall Checklist Intu Marketing Teams must ensure that the following key action points have been completed for all Marketing Promotions in advance of any activities or events taking place: Completed Intu Marketing Promotion License Agreement us Signed Intu Marketing Promotion Terms & Conditions Event company Completed Intu Marketing Promotion Health & Safety Risk Assessment Form Event company Signed Completed Intu Marketing Promotions Fire Evacuation Procedures Event company Completed Access To Work Form us Public Liability Insurance for 5 million (in cases where 5 million cannot be met please contact Claire Combes, Paul Speed or Gemma Clingbine) Event company PAT Certificates received for all electrical equipment Event company Health & Safety Risk Assessment approved by either Marketing Manager, Operations Manager or Assistant Marketing Manager Event company Fire Assessments approved by either the Fire Officer or Operations Manager Event company Promotions Schedule created and distributed us Signed.. Printed... Date.

21 Marketing Promotions Licence Agreement IMPORTANT: The General Manager of Intu Potteries is the authorised Agent of the Owner for the purpose of this agreement until the Event Company is notified to the contrary. The Event Company shall comply with Owners lawful and proper requirements at all times. Date/s of Event Event Company Contact Name Company Address Description of event Event Period The Promotional Area Supervisor responsible for the event on site Names of employees who will attend on site Event Company s signature Date Phone Fax From To Contact Name Mobile (in acceptance of terms and conditions) I have read and understood Intu Potteries Marketing Promotion Terms and Conditions and agree to comply with these during the promotional activity I have provided an exhibition or promotional stand as the display unit for the promotion Please ensure the following paperwork is signed and returned to us along with:- 1. HEALTH AND SAFETY RISK ASSESSMENT FORM 2. SIGNED COPY OF MARKETING PROMOTIONS TERMS & CONDITIONS 3. SIGNED COPY OF FIRE/EMERGENCY EVACUATIONS DOCUMENT 4. COPY OF YOUR PUBLIC LIABILITY INSURANCE (VALUE OF 10 MILLION)

22 STORES THAT ACCEPT INTU POTTERIES PREPAID MASTERCARD GIFT CARD 7 th th February 2015 Accessorize Ann Summers Anita Harris Art Pottery BB's Coffee and Muffins Beaverbrooks Blue Inc Burton Cheese and Wine Emporium Claire's Clarks Clintons Costa Coffee Debenhams Dorothy Perkins Druckers Vienna Patisserie EE Ernest Jones Evans FootAsylum Game H Samuel HMV House JD Sports Jack & Jones Leslie Davis Lush Melice Authentic French Patisserie Millie s Cookies Miss Selfridge Monsoon New Look Next O2 Open Pandora Peacocks Primark Quiz River Island schuh Scotts SOLETRADER SpudUlike Starbucks Stoke City FC Club Store Supercuts Superdrug Swarovski The Body Shop The Box The Candle Shop The Fragrance Shop The Music Store The Original Art Shop The Perfume Shop The Watch Lab Timpson Topman Topshop USC Vision Express WH Smith Yours