Fire Risk Assessment - HMO (including accommodation with integrated fire systems)
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1 Fire Risk Assessment - HMO (including accommodation with integrated fire systems) This document uses source material from the Scottish Government sector specific, practical fire safety guidance and the Centre for Healthy Working Lives. Name/Address of premises: Date of assessment: Person completing assessment: Signature: STEP 1: Identify the people who may be at risk Describe the general location and layout of the house. List everyone potentially at risk from fire, including tenants, workers, visitors and contractors and include any information which would make evacuation difficult (such as problems with mobility or other disabilities). Note any issues of concern during periods where tenants are at home without support present. Describe any additional issues such as shared facilities, common areas, landlord issues etc. * A sketch layout of the building (including location of exits, fire detection equipment, fire fighting equipment etc) should be held at the front of the fire folder and can be referred to here. Issued: October 2012 Page 1 of 15
2 STEP 2: Identify the hazards Sources of ignition, fuel and oxygen Sources of Ignition: Electrical fittings: (Describe any risks associated with electrical fittings. Note any appliances provided by landlord and tested annually (PAT testing). Note that we do not have responsibility for items in personal ownership of tenants.) Smoking: (Note whether tenants are smokers and any particular risks. Comment on measures in place for workers/visitors who smoke) Heating: (Comment on heating system and whether any maintenance contract exists. Note any particular risks associated with the use of additional mobile heating appliances) Issued: October 2012 Page 2 of 15
3 Open flames: (Describe any risks related to items such as gas cookers, people using candles etc) Cooking: (Comment on how people are supported to cook and whether there are known particular risks relating to cooking) Laundry: (Describe any risks relating to laundry eg drying clothes near gas cooker, cleaning of tumble dryer filter etc.) Behavioural issues: (Note any risks posed by deliberate action starting fires/misuse of alcohol etc) Issued: October 2012 Page 3 of 15
4 Sources of fuel: Furniture, textiles and fabrics: (Comment on whether materials are flame-retardant etc. Note that tenants may purchase personal items which may not be flame retardant) Refuse disposal arrangements: (Comment on location and arrangements for uplift of rubbish, including any materials for recycling. Refer to section on Good Housekeeping and storage) Other: (Note any risks from potentially hazardous substances such as gloss paint, white spirit, petrol, cooking oil etc) Issued: October 2012 Page 4 of 15
5 Sources of oxygen: Ventilation: (Comment on air circulation. Are any doors propped open?) Cylinders: (Note if oxygen is used by anyone location/storage etc) Issued: October 2012 Page 5 of 15
6 STEP 3: Evaluate the risk and adequacy of existing fire safety measures Likelihood of a fire starting: (Note any relevant issues of fire risk and any measures which reduce the risk eg water suppression system (sprinklers) Consequences to people from a fire starting in the building: (Note any particular areas of concern, including anything which would impede someone s ability to evacuate quickly. Refer to contingency arrangements in the event of people being unable to re-enter the building as noted in the fire folder) Managing fire safety: Fire safety policy: A copy of the fire safety policy and procedures is held within the Fire Folder and Procedures Handbook Issued: October 2012 Page 6 of 15
7 Fire Action Plan: (Note the location/s of the Action Plan. Ensure this is available for visitors/contractors etc. Refer to specific Fire Evacuation Plan where required) Fire safety information and training: (Comment on information and training which has been provided for workers, including where records are held. Comment on any information and PEEPs (Personal Emergency Evacuation Plans) which tenants have.) Fire drills: (Describe current practice. Note if tenants are involved in regular practice evacuations) Issued: October 2012 Page 7 of 15
8 Maintenance of fire safety equipment: properties: All maintenance of fire safety equipment is arranged centrally. Other landlords should have arrangements for suitable maintenance of equipment. (Detail maintenance contracts. Describe local testing procedures including fire detection, fire doors, exits etc. Comment on whether emergency lighting is tested weekly, and if not whether a quarterly maintenance contract is in place. Comment on recording of maintenance in the fire log. Retain documentation from maintenance contractors in the fire folder) Recording and record keeping: (Note location of all fire records including maintenance contract copies in the fire folder) Housekeeping and storage: (Comment on any housekeeping issues which are relevant in case of fire. Refer to any issues raised at section 2. Consider escape routes) Issued: October 2012 Page 8 of 15
9 Restricting the spread of fire and smoke: Fire separation: (This section to be completed by H&S/Maintenance personnel) Cavities: (This section to be completed by H&S/Maintenance personnel. However, note should be made of any ongoing issues where potential damage to walls, doors etc could allow fire to spread) Internal linings: (This section to be completed by H&S/Maintenance personnel) Issued: October 2012 Page 9 of 15
10 External to the building: (Describe anything outside the building such as the location of bins which could cause fire to spread within) Means of escape: Escape routes: (Describe the escape route/s. Refer to the sketch layout of the building located in the fire folder. Comment on fire doors, and any self-closing devices. Highlight any difficulties in fire doors closing properly) Ensuring that the means of escape can be used: Escape route lighting: (Refer to emergency lighting and any maintenance contract) Issued: October 2012 Page 10 of 15
11 Signs and notices: (Refer to Fire action plan and other signage. Describe measures in place to assist anyone who has difficulties with reading) Means for detecting fire and giving warning: Fire system: (Describe the fire warning system and location of smoke and heat detectors. Note whether the system is linked directly to the fire service or switchboard (auto-dialler). Note whether there are any individual systems to meet particular needs). Means for fighting fire: Fire fighting equipment: (Detail location and type of all FFE. Refer to sketch layout of the building. Comment on maintenance). Issued: October 2012 Page 11 of 15
12 STEP 4: Action points List all action points noted from previous sections Priority High/Med/Low Lead person Completion date Issued: October 2012 Page 12 of 15
13 List all action points noted from previous sections Priority High/Med/Low Lead person Completion date Issued: October 2012 Page 13 of 15
14 Risk Assessment reviews (to be undertaken at least annually and after any significant change) Review date Person undertaking review: Print and sign Review outcomes: Is the Fire Safety Risk assessment still adequate? Do any changes need to be made? Use the action points sheet following to record any minor new findings from the review. Issued: October 2012 Page 14 of 15
15 Complete a full fire risk assessment in all circumstances where there have been major changes to the building, tenants or support structure, or after 5 years. A temporary fire risk assessment will be required in circumstances where major contracted works are planned (e.g. whole building re-decoration). Careful thought should also be given at times where seasonal decoration/lighting etc are used. Action points following risk assessment review Note date and list all action points noted from risk assessment review. Only minor changes should be noted here (significant change will require full review) Priority High/Med/Low Lead person Completion date Issued: October 2012 Page 15 of 15
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