Tivoli Village Security Procedures The following procedures are to be used for all contractor check in, permits for Roof Access, Hot Work, Electrical/Phone Room Access, Placing Fire Alarm System Notification on Test Status, and Fire Sprinkler Shutdowns. If there is an issue with granting access to an area (either because it is a sensitive area or because the key cannot be located) or if you are not sure how to proceed, contact Security Operations Manager John Magerl immediately. If John Magerl cannot be contacted then contact Millennium Director of Security Mark Spann. Phase 2 Security Response The construction site in phase 2 has many safety hazards that change frequently and should not be entered by security staff unless there is an urgent need. The construction site generally has employees onsite between the hours of 6am and 6pm with the great majority of the labor leaving at 3pm. For all identified security risks that require a response take these steps: During Working Hours 1. Contact a Phase 2 Site Representative and inform him of the situation. a. Call the Site Safety Representative, Ken Tompkins at (702) 203-8367 b. If the Site Safety Representative does not answer, call the Site Superintendent, J P Henderson at (702) 355-3419 c. If neither of the above answer, call the GWP Project Manager, Paul Cline at (702) 997-5679 2. Closely monitor the situation and provide appropriate assistance until the Phase 2 Site Representative takes control of the risks identified. Outside Working Hours 1. Call 911 emergency response and provide all information necessary. Be prepared to identify the problem and location when first responders arrive. 2. And, call the Phase 2 Site Superintendent, J P Henderson at (702) 355-3419 to explain the situation and notify him that emergency responders have been called. 3. Closely monitor the situation and provide appropriate assistance until the response has resolved the risks identified.
Tenant Improvement Contractor Check in Procedures a. When at Tenant Improvement Contractor begins work on site, Gary Chappell or Frank Mendoza will notify Security by email of the estimated start date and finish date for the construction work. b. Frank (or Gary) is responsible to give ULTRYX a badge order for badges to be delivered to the Security Office for the Tenant Improvement Contractors. The badges will typically include named Supervisor(s) and generic badges for the TI which the Supervisor will be issuing each work shift. c. Each badge should show the following: General Contractor Company name Tenant Improvement Tenant s Name Tenant Improvement Location [Bldg XX Suite XXX] Buildings where access is allowed [for example, Bldg 6 for service elevator access if working on Level 1 Bldg 17 would show as access to Bldg 6 & 17] In addition, a Supervisor s badge will include the Supervisor s name. d. One of the named Supervisors may pick up the badges, and shall present identification in order to receive the badges. ID is not retained. e. Security should keep a list of active Tenant Improvement Projects for the purpose of emergency contact, including: i. General Contractor Company name ii. Tenant Improvement Tenant s Name iii. Tenant Improvement Location [Bldg XX Suite XXX] iv. All Supervisors names and cell phone numbers f. During the duration of the Tenant Improvement, the Supervisor is not required to check in for each work shift. g. Disturbance to adjacent Tenants. i. Working hours for construction: 1. Tenant Improvement Contractors are typically required to do their work during the hours when adjacent Tenants are not operating. 2. When all adjacent Tenants are office Tenants, construction is typically permitted during the hours of 7 pm 7 am. 3. When adjacent Tenant are Retail/Restaurant Tenants, construction is typically permitted during the hours of 10 pm to 7 am. 4. There may be some instances where special working hours are needed due to the specific needs of adjacent tenants. If so, these hours will be established when Security is notified of the Tenant Improvement beginning. ii. If there is a disturbance to adjacent Tenants outside of these hours, Security shall go to the space and request that the Contractor only perform work that will not disturb the adjacent Tenants. Security shall also notify Gary Chappell or Frank Mendoza of the complaint, and log it in the shift report. iii. When Gary or Frank are notified, they will provide direction as to the course of action in the event of further complaints whether to provide additional warnings, or shut down the project for that shift.
Phase 2 Construction Contractor Check in Procedures a. All Phase 2 contractors working in the occupied portion of the Project shall be required to comply with all requirements of the Tivoli Village Contractor Rules b. When a Phase 2 Contractor needs to do work on the operating area of Tivoli, the contractor will notify Security of its work plan by email TVQSecurity@tvqr.com. Contractor s Work Plan shall state the proposed area of the work, proposed working hours for performing the work, and proposed start date and finish date for their work. Unless Security is notified by management that the work plan has been rejected or modified, Security shall consider the plan approved. c. Contractors will request badges not less than 3 working days prior to scheduling work in the operating area from GWP Construction Project Manager, Paul Cline (pcline@tvqr.com). ULTRYX will provide badges to the Security Office for the Contractors. d. A named Supervisor for a Trade Contractor shall pick up the badges, and shall present identification matching his Supervisor badge in order to receive the badges. Collect contact information from the Supervisor (see f below). ID is not retained. e. Every badge should show the following: Great Wash Park Phase 2 Contractor Trade Contractor Company Name Name of the individual being issued the badge Supervisor below the name if the individual is a Supervisor f. Security should keep a list of active Trade Contractors from Phase 2 who have picked up badges for the purpose of emergency contact, including: iv. Trade Contractor Company name v. All Supervisors names and cell phone numbers g. During the time the Trade Contractor s work is underway in the occupied portion of the project, the Supervisor is required to check in at the Security office for each work shift. vi. Security shall check the individual s ID against the name on the Supervisor badge, but surrender of the ID is not required. vii. Supervisor is to inform Security of the area of work for the day, and is to keep the workers confined to that area. No use of Tivoli public toilets or other amenities is permitted. viii. If Phase 2 workers are on site without being checked in with Security, Supervisor for the Trade Contractor shall be contacted by phone and directed to check in at Security. If the Supervisor does not check in employees within a reasonable time (30 minutes), workers shall be asked to leave the operating area. ix. Failure to check in prior to starting work in occupied areas will be excused two times for each Trade Contractor. After that workers may be asked to leave the operating area for the day. Phase 2 Site Superintendent, J P Henderson may check in any trade contractors who have been asked to leave for the day to allow them to continue their work. x. If contractors are found to be in an area other than their work area, except as reasonably needed to move to and from the work area, a warning may be issued. Repeated violations will result in the offending worker(s) being asked to leave the operating area for the balance of the day, and may result in refusal to allow the offending worker back into the operating area. xi. All Roof Access, Hot Work, Electrical/Telephone, Fire Alarm, and Fire Sprinkler procedures listed below must be followed by Phase 2 Contractors working in the operating area.
Verification for All Contractors on Site 1. At all times while Contractors are on site they are to display on their person a Tivoli Village badge. 2. Security may require a Contractor to show the badge if it is not obviously displayed, and remind the holder that the badge is to be displayed on the individual s person. 3. When generic badges are issued to workers by a construction Supervisor due to short duration of that individual s work, the Supervisor must maintain a daily record of the individuals who have been issued badges, along with the badge number assigned to each individual. 4. An individual failing to produce a badge may be resolved as follows: a. If claiming to be a TI Contractor, Security shall: i. Take the worker to the location of the TI and inform the Supervisor on duty at the TI that the individual is without a badge. ii. The Supervisor may issue a generic badge to the individual and record the individual s name and badge number on his daily log. iii. The incident shall be noted in the Security log, including the name of the Supervisor and the name of the worker who did not have a badge. b. If claiming to be a Phase 2 construction Contractor, Security shall: i. Attempt to contact the Supervisor (see Under Check In Procedures Supervisor cell number should be in Security Construction Log). ii. If successful, the Supervisor shall direct the worker to a location to pick up a badge, which shall take place prior to the worker resuming tasks in the occupied portion of the site. iii. If Supervisor cannot be reached, the worker must leave the occupied portion of the site and obtain a badge prior to further work.
Roof Access Procedures 1. Only a Supervisor as identified by badge (matched with ID) shall be allowed to complete the form and obtain access. 2. All Contractors requiring roof access shall report to Security and complete CONTROLLED ACCESS AREA form each time access is needed to a roof. 3. The Supervisor completing the form is to be present on the property at all times while the work is taking place on the roof. Although the Supervisor is required to be in responsible control of the work, he is not required to be on the roof at all times. 4. Supervisor requesting the access and signing the form shall surrender Driver s License. License shall be returned after Supervisor returns to Security, and confirms completion of the work on the roof. Security shall complete the checklist on the form, and identify the following in the Daily Activity Report and the Shift Summary: Tenant Improvement Name (if applicable) Building # accessed Contractor Name Supervisor Name Time Roof Opened Time Roof Secured
TIVOLI VILLAGE ROOF ACCESS PROCEDURES ROOFS ARE CONTROLLED ACCESS AREAS FALL PROTECTION REQUIRED You and your company have requested access to the roof at Tivoli Village Building# Tenant name: Suite # PLEASE BE ADVISED THAT THERE IS WARNING SIGNAGE ON THE ROOF ACCESS DOOR AND DEFINED CONTROLLED ACCESS AREAS PAINTED IN RED ON THE ROOF THAT IDENTIFY UPON ENTRY INTO THE "CONTROLLED ACCESS AREA," FALL PROTECTION IS REQUIRED. Per OSHA (Occupational Safety and Health Administration) requirements, entry into a "controlled access area" requires all individuals to comply with all OSHA fall protection rules and regulations and all individuals must be certified and trained in the proper use of "fall protection equipment." Your signature below acknowledges that you have read and understand this document, you have been made aware that the roof you are accessing requires "fall protection" if you and or any member of your company enter into a "controlled access area" and that you and or any member of your company will comply with all OSHA "fall protection" rules and regulations. Execution of this document confirms that you, as the supervisor for your company, are responsible to ensure your safety and the safety of all of your company employees while you are working on a building roof with "controlled access areas." Your failure to execute this document or have the proper certification and safety equipment when working in a "controlled access area" will result in our refusal to allow you access to the building roof. PRINT NAME & SIGNATURE: COMPANY NAME: DATE/TIME: WITNESS BY: WITNESS SIGNATURE: Security Officer to complete information below: Supervisor has badge with name, verified with ID If Service Contractor, access verified with Tenant or Management If Tenant Improvement (TI) Contractors, access verified with General Contractor s Superintendent If Phase 2 Contractor, access verified by email notice of access request Date/time roof opened Officer initials Date/Time roof re-secured Officer initials
Hot Work Permit Procedures 1. Only a Supervisor as identified by badge (matched with ID) shall be allowed to complete the HOT WORK form. 2. HOT WORK is defined in the International Fire Code as: Operations including cutting, welding, Thermit welding, brazing, soldering, grinding, thermal spraying, thawing pipe, installation of torch-applied roof systems or any other similar activity. HOT WORK AREA. The area exposed to sparks, hot slag, radiant heat, or convective heat as a result of the hot work. 3. All Contractors performing HOT WORK shall report to Security and complete HOT WORK PERMIT form each day hot work is to be performed. 4. HOT WORK in all areas of the Garage shall require a HOT WORK Permit, as well as all areas in the buildings. 5. The Supervisor completing the form is to be present at all times while the HOT WORK is taking place. 6. Supervisor requesting the access and signing the form shall surrender Driver s License. License shall be returned after Supervisor returns to Security, and Security confirms the completion of the HOT WORK. 7. HOT WORK AREAS shall not contain combustibles or shall be provided with appropriate shielding to prevent sparks, slag or heat from igniting exposed combustibles. Floors shall be kept clean within the HOT WORK AREA. 8. HOT WORK AREA conditions: Automatic sprinkler protection shall not be shut off while HOT WORK is performed. Where HOT WORK is performed close to automatic sprinklers, noncombustible barriers or damp cloth guards shall shield the individual sprinkler heads and shall be removed when the HOT WORK is completed, or not later than the end of each workday. Openings or cracks in walls, floors, ducts or shafts within the hot work area shall be tightly covered to prevent the passage of sparks to adjacent combustible areas, or shielded by metal fire-resistant guards, or curtains shall be provided to prevent passage of sparks or slag. 9. A minimum of one portable fire extinguisher with a minimum 2-A:20-B:C rating shall be readily accessible within 30 feet (9144 mm) of the location where hot work is performed. 10. A fire watch shall be provided during HOT WORK activities and shall continue for a minimum of 30 minutes after the conclusion of the work. 11. A Security Officer shall go to the HOT WORK AREA prior to the work starting. The officer shall complete the checklist on the HOT WORK PERMIT form and observe that an extinguisher is on hand, and that combustibles are protected. 12. A Security Officer shall walk through the HOT WORK AREA when the Contractor requests to close the HOT WORK permit to observe the area for any signs of potential hazard prior to closing the permit and returning the Supervisor s ID. At this time Security shall confirm that the Contractor has completed all paperwork including signing the Yellow Tag. If the Contractor fails to sign the Yellow Tag or fails to comply with any of the procedures contained herein, that information must be included in the Security Shift Summary. 13. All HOT WORK shall be cold to the touch prior to releasing the fire watch, but no less than 30 minutes after completion of the work. Security shall identify the following in the Daily Activity Report and the Shift Summary: Tenant Improvement Name (if applicable) Location/Type of Work (welding, cutting studs, etc.) Contractor Name Supervisor Name Time Permit is issued Time Permit is closed
Electrical/Telephone Room Access Procedures 1. All Electrical and Telephone Rooms (E/T Rooms) in all Buildings and Garage Areas shall be considered to be Secured Areas. Entrance to any room with an electrical panel or telephone equipment shall ONLY be in accordance with these procedures 2. No Entrance to an Electrical or Telephone Room shall be permitted without the prior consent of one of the following (Access will not be granted on the consent of a Tenant alone): a. For Tenant Improvement Projects: Gary Chappell [list cell numbers?] b. For Existing Tenants: Gary Chappell or Guy Savarese c. For Maintenance work under the direction of Operations: Guy Savarese d. For work by Phase 2 Contractors in the Garage: Paul Cline or Gary Chappell 3. Typically, the applicable Management person listed above will notify Security in advance if a Contractor or Utility will require access to an E/T Room. 4. If a Contractor or Utility checks in at Security requesting access, and Security has no record of an access request, please contact the appropriate Management Representative listed above to obtain a verbal release. 5. If no Management Representative can be reached, Security shall instruct the Contractor or Utility Representative to schedule their work through the appropriate Representative, and refuse entrance to the E/T Rooms. 6. If access is approved (either in advance or verbally at the time of the request by Management) Security shall have the Utility Representative or Contractor Supervisor complete the Electrical/Telephone Room Access Permit form, and the person completing the form must surrender Driver s License. a. Exception 1: When CenturyLink or Cox Cable are approved for access to an E/T Room, no Driver s License is to be surrendered, but Security shall verify that they have a CenturyLink or Cox Badge, verify that the individual s driver s license matches the name on their badge, and shall record their badge number on the form. 7. The Supervisor or Utility Representative completing the form is to be present at all times while the HOT WORK is taking place. 8. Security shall complete the checklist on the form, and an Officer shall go to the room(s) where access is required. Under no circumstance is Security to release a key to anyone for entrance to an E/T Room. 9. Security shall walk through the work area when the Supervisor or Utility requests to close the permit to observe the area for any signs of potential hazard (panels or boxes must all be closed up, no power wiring left open) prior to closing the permit and returning the Supervisor s ID. Security shall identify the following in the Daily Activity Report and the Shift Summary: Tenant Improvement Name (if applicable) Rooms accessed Contractor or Utility Name Supervisor Name Time Permit is issued Time Permit is closed
TIVOLI VILLAGE ELECTRICAL/TELEPHONE ROOM ACCESS PROCEDURES You and your company have requested access to the following ELECTRICAL/TELEPHONE ROOMS at Tivoli Village: For the following purpose: Work is associated with the following Tenant Improvement (if applicable): Tenant name: Suite # Management Representative approving access: Execution of this document confirms that you, as the representative for your company, are responsible to ensure your safety and the safety of all of your company employees while you are working on electrical systems. Your failure to execute this document or have the proper certification and safety equipment when working in an ELECTRIAL/TELEPHONE ROOM will result in our refusal to allow you access to the Room. Checking this box confirms that work will include working on live 480v panels. Individual signing this form states that he/she has proper training, certification, and Personal Protective Equipment required for this work, and will maintain a safe work area, including protecting the area and any potential bystanders from arc flash during all such work. PRINT NAME & SIGNATURE: COMPANY NAME: DATE/TIME: WITNESS BY: WITNESS SIGNATURE: Security Officer to complete information below: Supervisor or Utility Representative has badge with name, verified with ID Access approved by Management enter name of approver above Date/time rooms opened Officer initials Date/Time rooms re-secured Officer initials
Fire Alarm System Monitoring on TEST Status 1. At any time a Contractor is performing work that may trigger false alarms on the project Fire Alarm System, the Contractor shall request that Security place the System in TEST status. In addition, TEST status shall be used any time fire sprinkler systems or fire alarm systems are undergoing maintenance or construction work that will trigger false reading, or notifications of system components going off line. 2. All alarms are still monitored in the Security office on site, but Security will then be responsible to determine whether an alarm is false or not prior to calling 911. 3. The following types of activities may be the cause of false alarms: a. Any type of work for which a HOT WORK Permit is issued. b. Any operation that causes a significant amount of dust to be suspended in the air, such as sanding gyp board, or sweeping very dusty areas. 4. All Contractors requiring TEST status shall report to Security and complete FIRE ALARM TEST STATUS form. 5. Only a Supervisor as identified by badge (matched with ID) shall be allowed to complete the form and request TEST Status. 6. The Supervisor completing the form is to be present at all times while the work is taking place. 7. Supervisor requesting TEST Status and signing the form shall surrender Driver s License. License shall be returned after Supervisor returns to Security, and confirms completion of the work so the system can be placed back on line. a. Exception: Supervisors for Precision Services shall not be required to surrender ID until further notice. Failure of the Supervisor to return to Security to confirm that the work is completed and have the roof access locked may result in loss of this privilege. Security shall complete the checklist on the form, and identify the following in the Daily Activity Report and the Shift Summary: Tenant Improvement Name (if applicable) Brief reason for placing system on TEST Status Contractor Name Supervisor Name Time Permit Issued Time Permit Closed
TIVOLI VILLAGE FIRE ALARM SYSTEM TEST STATUS PERMIT You and your company have requested TEST Status for the Fire Alarm System at Tivoli Village due to the following work: Work is associated with the following Tenant Improvement (if applicable): Tenant name: Suite # Execution of this document confirms that you, as the representative for your company, are responsible to perform Fire Watch over all areas where your work is taking place, and that you will notify Security at 702-534-0030 immediately in the event of any occurrence or event that may compromise life safety in your work area. PRINT NAME & SIGNATURE: COMPANY NAME: DATE/TIME: WITNESS BY: WITNESS SIGNATURE: Security Officer to complete information below: Supervisor or Utility Representative has badge with name, verified with ID Date/time System placed on TEST Officer initials Date/Time System taken off TEST Officer initials Date/Time Fire system log entries completed Officer initials
Fire Sprinkler System Shutdown and Restart 1. At any time a Contractor is performing work on Fire Sprinkler Systems at Tivoli Village, the Contractor shall request that Security place the Fire Alarm System in TEST status. 2. In addition, any time fire sprinkler systems are undergoing maintenance or construction work that will trigger false reading, or notifications of system components going off line, the Contractor shall obtain a Fire Sprinkler Shutdown Permit. 3. At any time a Fire Sprinkler System is shut down, it is the responsibility of the Contractor who is issued the Fire Sprinkler Shutdown Permit to man a Fire Watch until the system is back on line. 4. No Fire Sprinkler System shall remain off line at the end of a work shift. At the completion of every working day, all Fire Sprinkler Shutdown Permits shall be closed, and all systems placed back on line. 5. All Contractors requiring a Fire Sprinkler System Shutdown shall report to Security and complete FIRE SPRINKLER SHUTDOWN form. 6. Only a Supervisor as identified by badge (matched with ID) shall be allowed to complete the form and request a shutdown. 7. The Supervisor completing the form is to be present at all times while the work is taking place. 8. Supervisor requesting Fire Sprinkler Shutdown and signing the form shall surrender Driver s License. License shall be returned after Supervisor returns to Security, and confirms completion of the work so the system can be placed back on line. a. Exception: Supervisors for Precision Services shall not be required to surrender ID until further notice. Failure of the Supervisor to return to Security to confirm that the work is completed and have the roof access locked may result in loss of this privilege. Security shall complete the checklist on the form, and identify the following in the Daily Activity Report and the Shift Summary: Tenant Improvement Name (if applicable) Brief reason for request for Fire Sprinkler Shutdown Contractor Name Supervisor Name Time Permit Issued Time Permit Closed
TIVOLI VILLAGE FIRE SPRINKLER SYSTEM FIRE SPRINKLER SYSTEM SHUTDOWN PERMIT You and your company have requested a Shutdown of the following portions of the Fire Sprinkler System at Tivoli Village due to the following work: Work is associated with the following Tenant Improvement (if applicable): Tenant name: Suite # Execution of this document confirms that you, as the representative for your company, are responsible to perform Fire Watch over all areas where your work is taking place, and that you will notify Security at 702-534-0030 immediately in the event of any occurrence or event that may compromise life safety in your work area. Prior to reopening any valves and refilling any Fire Sprinkler System, you will notify Security that refilling is ready to begin. Following confirmation from Security that the fire pump has been turned off, the system may be refilled. Immediately upon confirmation that the drained system has been refilled, you will notify Security that refilling is completed so the fire pump can be placed back in operation. PRINT NAME & SIGNATURE: COMPANY NAME: DATE/TIME: WITNESS BY: WITNESS SIGNATURE: Security Officer to complete information below: Supervisor or Utility Representative has badge with name, verified with ID Date/time Alarm System placed on TEST Officer initials Date/Time of notified that refilling is ready Officer initials Date/Time Fire Pump turned Off Officer initials Date/Time refilling completed notice Officer initials Date Time Fire Pump turned back on Officer initials Date/Time System taken off TEST Officer initials Date/Time Fire system log entries completed Officer initials