NOTTINGHAM FOREST HOMES ASSOCIATION ANNUAL MEETING MONDAY, OCTOBER 21, 2013 CHRIST LUTHERAN CHURCH AUDITORIUM This meeting was called to order at 7:05 P.M. by NFHA President Nancy Hass after it was established a quorum was present. Board members present: Nancy Hass, Romana Slavik, Teri Larson, Greg Dillard, Mike Flynn, John Rode and Judy Denesia. Ken Menendez was also present as the interim treasurer for the board. Board member Betty O Neill was unable to be present for the meeting. A motion was made and seconded from the floor to accept the 2012 NFHA Annual Meeting minutes. The motion was unanimously accepted. The annual meeting minutes are available for viewing on NFHA web site until the next meeting. COMMITTEE REPORTS: MONUMENTS/MAILBOXES/TENNIS COURTS/PROPERTY MANAGER: GREG DILLARD Greg reported that the final monument for NF located at 127 th and Nieman is now under construction. Construction on the monument has been slowed down due to the incorrect stone being delivered for the project. The correct stone has now been delivered and construction should be completed in several weeks. Greg also reported that during the past year the chain link fences at the pool and tennis courts have been replaced with wrought iron fenced bridges. Also the parking lot at the NFHA pool/tennis court complex has been resurfaced. The board approved a plan to powder coat mailboxes on 123 rd Street and Perry Street to see how they will hold up with salt put down to clear streets in the winter months and the use of weed whackers during lawn trimming season. If the test program is deemed successful then additional mailboxes will be powder coated. At this time 47 mailboxes are in the process of being powdered coated. If this powder coating does not work, new mailboxes may need to be considered at some future time. LANDSCAPING: BETTY O NEILL Mike Flynn gave the Landscape Report in the absence of Betty O Neill. The past two summers have been hard on the landscaping in NF. Many trees and shrubs are dead and need to be removed. Also the rose rosette disease has killed many of the rose bushes. Bindweed, spider mites, and bagworms continue to damage existing shrubs and trees. Moles have been discovered at 119 th and Switzer, both at the statue and the Castle. Betty has been working with Brian West with Brummel Lawn and Landscape LLC to develop a landscape plan for the monument at 127 th and Nieman.
TREES: MIKE FLYNN Mike reported that two seasons of drought have been hard on trees and shrubs. The moisture we did get this summer helped a little but there are still dead or dying trees in NF. Mike says the city of Overland Park has been very good about removing and replacing dead street trees but replacement depends on time and resources. Mike reports that the emerald ash bore has been reported in Johnson County. Mike suggested NF residents work with the city of Overland Park to select street trees if residents want to replace street trees on their own. ARCHITECTURAL: JOHN RODE John says he gets three major questions. What type of roofing is acceptable, what type of fences are acceptable and what color exterior house colors and acceptable. John says there is a wide of assortment of colors that the board has approved as acceptable colors. John mentioned that roofing companies are no longer offering 40 year composite roofs. They are only offering 30 and 50 year composite roofs. They have extended the warranty on 30 year roof to lifetime. He also mentioned that the roof needs to be a profile roof and not a flat roof. He suggests checking with the Architectural Committee before installing a fence but he also suggested talking with you neighbors before putting in a new fence. The question of sidewalk maintenance was brought forth from the floor. The NFHA is not responsible for the sidewalks and it was suggested that residents contact the city of Overland Park about sidewalk concerns. SOCIAL: TERI LARSON Teri says that she works with a budget of $9500. With that money she puts on a spring party, a pool opening party, a July 4 th party, a summer and fall social and a fall children s party. The fall festival will be held of October 26 at the pool. Teri stated that she asks residents to RSVP to help with amounts of food to order for each function. FINANCIAL: KEN MENENDEZ See the attached financial packet put together by Ken. POOL: ROMANA SLAVIK Romana reviewed NFHA s working relationship with Jeff Kelly our pool service provider. She says that we still have one year left on the two year contract we signed with Jeff Kelly last spring. Romana reviewed the age requirement policy that has been used by the NFHA for many years. This was in response to a request by some NF residents to reconsider the current age requirements. Romana presented a new age requirement proposal put forth by the board for all NF residents to vote on at this annual meeting. The age requirement discussion was very involved and a motion was made and seconded from the floor that this matter be tabled until April 1, 2014 when a special meeting will be held to vote on this topic. The motion was unanimously passed. Another open meeting was scheduled for March 3, 2014 to discuss other pool issues and concerns.
EXPIRING BOARD POSTIONS: There were three board positions to be voted on by the NFHA. They are as follows: Secretary --- Judy Denesia will stand for re-election Landscaping Betty O Neill will stand for re-election Architectural Diane Browne All three board positions were voted on separately and all three positions were unanimously approved. NEW BUSINESS: *The board is looking for someone to fill the position of Treasurer on the board. *The board is also looking for a volunteer(s) to fill the New Neighbor position *The board is looking for volunteers to sit on the NFHA By-laws committee to rewrite the by-laws *The $55 monument assessment will expire with the completion of the monument at 127 th and Nieman. NF residents will vote at the annual meeting in 2014 whether they want to keep the $55 as part of the annual dues. ADJOURNMENT: The meeting was adjourned at 9:05 These minutes were prepared by Judy Denesia NFHA Board Secretary