Planning Commission Meeting: MINUTES - Other Matters Ms. Nasiff: On Monday, April 10 th, we will be holding a workshop for the Planning Commission at 5:30 p.m. I believe everyone said previously they were free that evening. Chairman Vakas: Thank you. No further announcements, our meeting is adjourned.
City of Olathe City Planning Division MINUTES The meeting was called to order by Chairman Dean Vakas, with the following members present: Ryan Nelson, Mike Rinke, Ryan Freeman, Jose Munoz, Jr. and Chip Corcoran. Absent were Erin Davis, Jeremy Fry and Barry Sutherland. Recited Pledge of Allegiance. The Chairman made introductory comments and introduced Shelby Ferguson, a temporary member of the Planning Department staff. He asked that if a commissioner had something to report regarding ex parte communications, that they specify the nature of the ex parte communication as that item is reached in the agenda. A motion to approve Consent Agenda items 1 and 2 was made by Commissioner Rinke and seconded by Commissioner Freeman. Motion passed unanimously. MINUTES Planning Commission Meeting: Application: PR-17-005 Preliminary site development plan for Kiddi Kollege Location: Owner/Applicant: Architect: Staff Contact: Southwest corner of Hedge Lane and Dartmouth Street Kiddi Kollege, Jon Kopek Scharhag Architects / Jeff Schroeder Shelby Ferguson, Planner I Site Area: 1.70± acres Proposed Use: Day-care Center Zoning: C-2 Plat: Shops at Prairie Farms Building Area: 11,400 sq. ft. Units: 1 Plan Olathe Land Use Category Existing Use Current Zoning Site Design Cat. Building Design Cat. Site North Neighborhood Commercial Ctr/Mixed Density Residential Neighborhood Neighborhood Commercial Ctr/Mixed Density Vacant C-2 3 C Vacant C-2 - -
PR-17-005 (PC Minutes) Page 2 South Residential Neighborhood Mixed Density Residential Neighborhood East Conventional Neighborhood Single-family Residential Vacant RP-3 - - R-1 - - West Neighborhood Commercial Vacant RP-3 - - 1. Comments: The application is for a preliminary site development plan for daycare center, specifically Kiddi Kollege, located at the southwest corner of Hedge Lane and Dartmouth Street. The proposal is for 1 building with three (3) playground areas and one (1) basketball court. The building area is 11,400 square feet. The subject property was rezoned from RP-3 to C-2 (RZ-16-006) in August 2016. At this time a preliminary site plan was approved for a daycare building with square footage of 10,000 square feet. Since the proposed building has a total floor area greater than five (5) percent compared to the preliminary plan, the final site development plan shall be approved by the Planning Commission. 2. Neighborhood Meeting The applicant held a neighborhood meeting on February 21, 2017, at the Olathe Community Center. No one attended the meeting. (see attached meeting letter). Staff has not received any correspondence for or against the proposal. 3. Zoning Requirements: a. Setbacks The proposed buildings meet the required building setbacks for C-2 districts. A 20-foot landscape buffer is proposed along the south property line as required by the Unified Development Ordinance (UDO). b. Building Height The maximum building height for R-3 districts is 5 stories and 60 feet from grade. The highest point of the building is currently 33 feet and 1 story. 4. Development Requirements: a. Access/Streets The site has one access point connecting to Dartmouth Street, which is a public street. b. Parking/Lighting The site plan identifies 29 parking spaces which meets the parking requirement for this type of use. The UDO requires 1 parking space for every 800 square feet of building area for daycare services. A photometric plan for proposed building and pole lighting was submitted with the original preliminary development plan. The average foot-candle is below the maximum average foot-candle of 3.0 as required by the UDO. More detailed cut
PR-17-005 (PC Minutes) Page 3 sheets of building and pole lighting shall be submitted with the final development plan application. A trash enclosure is located west of the Dartmouth Street entrance and daycare building. The enclosure is required to match the main building per design standards. c. Landscaping/Open Space The landscape plan shows a variety of trees and shrubs planted around the perimeter of the site. The applicant provided required parking/paving screening, as well as screening around the proposed dumpster enclosure. Foundation landscaping is shown on the west, east, north elevations. The current plan provides for approximately 35% open space for the proposed development meeting the required 25% for C-2 Districts. d. Public Utilities Water and sewer services are provided by the City of Olathe. Water and sewer main extensions are required to serve the proposed development. The development must provide adequate public facilities in accordance with Unified Development Ordinance (UDO 18.30.040). e. Stormwater/Detention The site will manage the 1, 10, and 100-year storm events with on-site detention and provide stormwater quality BMP s in accordance with Title 17 requirements. A preliminary stormwater management report and drainage plan shall be submitted with the final development plans. 5. Site Design Standards The composite design standards for this project are Site Design Category 3 (UDO 18.15.115) and Building Design Category C (UDO 18.15.030). The applicant has submitted a narrative to address the specific building design standards for this development which is summarized in the following tables. Composite Site Design (Category 3) Landscape Options Connectivity Detention and Drainage Features as Amenities Proposed Design Landscaping along streets, parking areas and abutting R-3 development. Pedestrian connections to public sidewalks. Detention basin with extensive landscaping and screening. a. Landscape Options There is a 20 landscape buffer on the south and west property line where adjacent to RP-3 property per UDO 18.30.130. The north and east property lines require no buffer. All parking/paving areas on the north, west and east have been screened according to UDO requirements, (UDO 18.30.130.M). b. Connectivity There are existing sidewalks along Hedge Lane. A public sidewalk will be located on the south side of Dartmouth Street as part of this development. Sidewalks are located along the perimeter of the building and connect to the public sidewalk at Dartmouth Street. c. Drainage Amenities An artificial basin with extensive plantings and screening has been located on the southeast corner of the property. Screening along east property line adjacent to Hedge Lane includes landscaping and a brick modular wall. The
PR-17-005 (PC Minutes) Page 4 modular wall will be include Keystone blocks, rough in texture and similar in color to the brick building materials. 6. Building Design Standards: Composite Building Design (Category C) Horizontal Articulation Vertical Articulation Focal Point Elements Façade Expression Building Materials Mixed Materials Transparent Glass Proposed Design Wall offset at least 4 feet deep Variation in roof height Pitched and gable roof forms, large entry canopy Awnings, change in materials Brick, glass, stucco see following table for detail percentage All facades include a mixture of brick, glass and stucco Glass on front, rear and side facades; north - front (33%), east (31%), west (31%), south (30%) a. Horizontal Articulation The north elevation, or front of the building, includes a 4- foot wall offset and a 6-foot entrance projection with columns. The east and west elevations include a 10-foot wall offset. The south elevation includes a 4-foot wall offset. b. Vertical Articulation Primary elevations include variations roof form and height. c. Focal Point Element Variations in roof forms on all elevations. The north elevation or the front of the building includes a large entry canopy. d. Façade Expression Tools The primary facades have change in material between stucco, brick and glass as well as canvas awnings over the windows. e. Building Materials The proposed building consists of brick, stucco, and glass. All elevations are considered primary as they will be visible to the public. The following table breaks out the percentage of materials and the requirement for each elevation: Façade (Elevation) North (Front) Category 1 Category 2 Requirement (Category 1/2) Brick/Glass /Genuine Stucco (100%) N/A (0%) 80% / 20% East 100% 0% 80% / 20% West 100% 0% 80% / 20% South 100% 0% 80% / 20%
PR-17-005 (PC Minutes) Page 5 7. Staff Recommendation: Staff recommends approval of the preliminary site development plan (PR-17-005) with the following stipulations: a. A photometric plan and detailed cut sheets of all pole and building lighting shall be submitted with the final development per the UDO. b. Sign permits shall be approved for all signage in accordance with UDO Section 18.50.190. c. Per UDO requirements, all exterior ground or building mounted equipment, including but not limited to mechanical equipment, utility meter banks and coolers, shall be screened from public view with landscaping or an architectural treatment compatible with the building architecture. d. All on-site wiring and cables shall be placed underground. Motion by Commissioner Rinke, seconded by Commissioner Freeman, to approve PR-17-005, with the following stipulations: a. A photometric plan and detailed cut sheets of all pole and building lighting shall be submitted with the final development per the UDO. b. Sign permits shall be approved for all signage in accordance with UDO Section 18.50.190. c. Per UDO requirements, all exterior ground or building mounted equipment, including but not limited to mechanical equipment, utility meter banks and coolers, shall be screened from public view with landscaping or an architectural treatment compatible with the building architecture. d. All on-site wiring and cables shall be placed underground. Motion passes unanimously.
City of Olathe City Planning Division MINUTES Planning Commission Meeting: February 13, 2017 Application: Location: Owner: Applicant/Engineer: Staff Contact: RZ-16-022: Rezoning 6.21± acres from CP-2 (Community Center) to R-3 (Residential Low-Density Multi-family) and preliminary development plan for Parkview Townhomes In the vicinity of Harold Street and Parker Street Parkview Townhomes, L.L.C./Greg Prieb II Payne & Brockway/Todd Allenbrand Dan Fernandez, Planner II 1. Comments: The applicant is requesting a continuance to the February 27, 2017 Planning Commission meeting in order to address staff comments. Applications are permitted one continuance per the Unified Development Ordinance (UDO). This is the first continuance request. 2. Staff Recommendation: Staff recommends continuing this application to the February 27, 2017 Planning Commission meeting. Mr. Fernandez: The applicant is requesting a continuance. The staff report says they re requesting to March 27 th, but they re actually requesting to April 10 th, in order to address some staff comments. The applicant is here to talk to the Commission about that. Chairman Vakas: Nothing extraordinary, they just need the time. Mr. Fernandez: Yes. Chairman Vakas: Okay. Motion by Commissioner Rinke, seconded by Commissioner Freeman, to continue RZ-16-022 to the April 10, 2017, Planning Commission meeting. Motion passes unanimously.
MINUTES Planning Commission Meeting: City of Olathe City Planning Division Application: Location: Owner/Applicant: Staff Contact: SU-17-001: Renewal of a special use permit for a trailer storage lot (Croft Trailer Supply) 970 North Rogers Road Croft Trailer Supply, Inc./ Sandra Kay Jones Dan Fernandez, Planner II Site Area: 2.53± acres Proposed Use: Plat: Trailer Storage Lot Moore Business Park, 3 rd Plat, Lot 1 Land Use Zoning Comprehensive Plan Designation Site Trailer rental/sales CP-3 Community Commercial North Auto Dealership C-3 Community Commercial East Vacant C-3 Community Commercial South Auto dealership C-3 Community Commercial West I-35 N/A N/A 1. Comments: This is a request for a renewal of a special use permit for a trailer storage lot for Croft Trailer Supply at 970 N. Rogers Road. The initial permit to allow a trailer storage lot at this location was approved in March 2012. Croft Trailer relocated from 750 N. Rogers Road to the subject site with the first special use permit approval. This is the first renewal of the permit. Croft Trailer Supply has been in business in the Kansas City area since 1939 and currently has four area locations. The company sells a variety of flatbed and enclosed trailers for personal and commercial use. Croft also provides certified service for trailers and the site includes an enclosed storage area for trailers being serviced. The Olathe location at 750 N. Rogers Road opened in June, 1989 and the business has operated out of its current location since the first special use permit approval. Per the applicant, the business has
SU-17-001 (PC Minutes) Page 2 grown every year since 2012 and now has 12 employees compared to 8 when Croft Trailer began operating out of its current location. The applicant is proposing no changes to the site or the business operation with this special use permit renewal. There are 30 parking spaces for customers and employees which meets the parking requirement for this use. Upon inspection of the site, staff noticed several dead trees. A stipulation has been included to replace two trees at the southwest corner of the site, one tree at the 129 th Street entrance and one interior tree. The dead trees shall be removed and new trees planted prior to the April 4, 2017 City Council meeting. 2. Neighborhood Meeting/Public Notice: A neighborhood meeting was not required since there are no residential properties located nearby and there have been no complaints about the business reported to the City. The applicant did send out the required certified letters to property owners within 200 feet of the subject site and placed a sign on-site. 3. Time Limit: Per Section 18.40.100 of the UDO, special use permits have a time limit of five (5) years which would set an expiration date of April 4, 2022 for this application. However, the Planning Commission can recommend shorter or longer time limits based on the circumstances of each case. The applicant is requesting a 10-year time limit. Staff is supportive of the 10- year time limit since staff has not received any correspondence for or against the proposal and there have been no complaints about the use since the initial permit was approved. 4. Staff Recommendation: a. Staff recommends approval of SU-17-001, for the following reasons: (1) The proposal conforms to the Goals, Objectives and Policies of the Comprehensive Plan. (2) The proposal complies with the Unified Development Ordinance (UDO) criteria for considering special use permit requests. b. Staff recommends approval of SU-17-001 subject to the following stipulations: (1) The Special Use Permit is valid for a period of five (5) years following Governing Body approval, with an expiration date of April 4, 2022. (2) The applicant shall remove the two dead trees located at the southwest corner of the site, one dead tree located at the 129 th Street entrance and one dead tree in the interior parking area. New trees shall be planted in their place. The trees shall be removed and replaced prior to the April 4, 2017 City Council meeting. (3) All landscaping shall be maintained per Section 18.30.130 of the Unified Development Ordinance. Any dead or missing landscaping shall be immediately replaced.
SU-17-001 (PC Minutes) Page 3 (4) Trailer storage and display shall occur only in the areas designated for such use on the site plan. Trailers shall not be stored in the customer parking spaces, drive aisles or landscape/open space areas. Dan Fernandez, Planner II, appeared before the Planning Commission and presented the staff report, as follows: Mr. Fernandez: Good evening. The initial special use permit for this location to allow trailer storage was approved five years ago, in March 2012. This is the first renewal request of this special use permit. Croft Trailer Supply has operated in the city of Olathe since 1989, and has operated out of its current location since the last permit in 2012. The applicant is proposing no changes to the site or to the operation with this special use permit renewal. There are 30 parking spaces on the property, which is sufficient parking spaces for this use. The remaining 55 spaces are to be used for trailer storage and trailer display for the business. Staff did inspect the site and noticed that there were several trees that were dead amongst the landscaping. Staff stipulated that those be removed and replaced prior to the April 4 th City Council meeting. Staff has talked to the applicant and they are agreeable to this stipulation. A neighborhood meeting was not required as there are no residential properties within 500 feet of the subject property, but the applicant did send out the required certified letters to property owners within 200 feet. A sign was placed on the property, as well. As you know, the time limit for special use permits are five years, according to the Unified Development Ordinance. However, the Planning Commission can recommend longer or shorter periods based on the circumstances of each case. The applicant is requesting a 10-year time limit, which staff is supportive of because the site minus those two trees that need to be replaced is in good condition, and there have been no complaints about this use in the five years since the initial special use permit. Staff is recommending approval as stipulated in the staff report. I d be happy to answer any questions. The applicant is also present to address the Commission and answer any questions. Chairman Vakas: Mr. Fernandez, staff is recommending five years? Mr. Fernandez: By UDO, we are required to do five years. However, the Planning Commission can recommend longer or shorter periods. It just says in the staff report that we re supportive of that 10-year request. So, a change to the stipulations would have to be made by the Planning Commission. Chairman Vakas: Very good. Questions for Mr. Fernandez? Comm. Nelson: One brief one. I noticed in stipulation 4, talking about location of parked trailers, was that stipulation added because there s been an issue with that, or is it just affirming what is already expected? Mr. Fernandez: For uses such as this, and even for motor vehicle sales, that s a standard stipulation. There s been a problem in the past with cars being displayed in landscaped areas and drive aisles. Of course, they want to try to fit as many as they can on site. So, it s a standard stipulation for these types of uses. Comm. Nelson: There hasn t been any violation or concern about that, it s just the standard. Mr. Fernandez: Right.
SU-17-001 (PC Minutes) Page 4 Comm. Nelson: That s what I thought. I wanted to make sure. Thank you. Chairman Vakas: Other questions? Mr. Fernandez, have we granted 10-year special use permits before? Mr. Fernandez: We have. And generally, the criteria has been if there have been no complaints, and if the stipulations have been met, and the site is in good condition. Chairman Vakas: Thank you. Let s open the public hearing. Would the applicant please come forward? Susan McGinn, 1307 Southwest Georgetown Drive, Lee s Summit, MO, appeared before the Planning Commission and introduced herself. Chairman Vakas: We have a letter here from Croft Trailer Supply. Is this your letter? Ms. McGinn: Yes, it is. Chairman Vakas: It s unsigned, so Is there anything you d care to highlight for us? Ms. McGinn: Just that Croft has been in business in Olathe since the late 1980s, but we re actually a family-owned business that s been in the Kansas City metro area since 1939. My mother is the owner now, and I m fourth generation Croft. So, we take great pride in our business, and we love the communities that we serve. We really enjoy the small handyman, fisherman, up to the large commercial businesses, and a lot of the municipalities. We feel like we do good work. We employ local people. We want to continue doing the same. Chairman Vakas: And Olathe is very happy to have you as part of the Olathe business community. Questions for the applicant? [None.] Thank you. Is there anyone here who was expecting to speak for this application? [None.] Seeing none, may I have a motion to close the public hearing? Motion by Commissioner Nelson, seconded by Commissioner Freeman, to close the public hearing. Motion was approved unanimously. Chairman Vakas: May I have a motion to dispose of this request? Motion by Commissioner Rinke, seconded by Commissioner Freeman, to recommend approval of SU-17-001, for the following reasons: (1) The proposal conforms to the Goals, Objectives and Policies of the Comprehensive Plan. (2) The proposal complies with the Unified Development Ordinance (UDO) criteria for considering special use permit requests. Commissioner Rinke s motion included recommending approval with the following stipulations to be included in the ordinance, as amended: (1) The Special Use Permit is valid for a period of five (5) ten (10) years following Governing Body approval, with an expiration date of April 4, 2022 2027. (2) The applicant shall remove the two dead trees located at the southwest corner of the site, one dead tree located at the 129 th Street entrance and one dead tree in
SU-17-001 (PC Minutes) Page 5 the interior parking area. New trees shall be planted in their place. The trees shall be removed and replaced prior to the April 4, 2017 City Council meeting. (3) All landscaping shall be maintained per Section 18.30.130 of the Unified Development Ordinance. Any dead or missing landscaping shall be immediately replaced. (4) Trailer storage and display shall occur only in the areas designated for such use on the site plan. Trailers shall not be stored in the customer parking spaces, drive aisles or landscape/open space areas. Aye: Freeman, Nelson, Rinke, Munoz, Corcoran, Vakas (6) No: (0) Motion carried 6-0.