Page 12 MEMORANDUM To: From: Members of the City Commission Mark Rohr, City Manager Date: January 16, 2019 Subject: Report on the Status of the Memorial City Hall Renovation Project This report is being provided to update the Commission on various aspects of the Memorial City Hall renovation project. Financial Report A financial report regarding Memorial City Hall is attached. Fundraising Fundraising efforts total $241,125 in donations, pledges, and gifts as of this date.
Page 13 January 17, 2019 To: Marshall City Commission From: Jack Redmon Director of Support Services RE: Memorial City Hall Update Work is moving forward on our Memorial City Hall project with the following elements listed below finished or in progress: Museum area finished Seats have not been delivered Rear of building sidewalk and all plumbing has been finished Main electrical has been finished and 85% of wire has been pulled Elevator is finished waiting for State inspection Trim painting is finished Plaster work in auditorium is ongoing Dressing room countertops are being installed Catwalk has been finished in the top of building Stairs in the top of the building area are complete
Page 14 FUND 75 -- MEMORIAL CITY HALL As of 12/31/18 Beginning Fund Balance 5/31/15 1,603,818.15 Income: Interest Income 48,357.92 2017 Bond Proceeds (2,000,000 42,500 Cost) 1,957,500.00 Deferred Revenue Performance Bond 41,385.03 Total Income 2,047,242.95 Expenses: Payroll Cost 365,406.30 Telephone Cellular 3,798.03 (a) Other Supplies 85,118.48 (b) Small Tools & Equip 76,462.14 (c)professional Fees 272,519.66 (d) Advertising 2,882.29 (e) Contracted Services 209,225.78 (f) Rentals 281,517.34 (g) Building Improvements 1,816,520.79 (h) Miscellaneous 208,847.72 (i) Other Machinery & Equipment 4,870.00 (j) Improvements 8,709.79 (k) Improvements Data Processing 18,261.50 (l) Furniture & Fixtures 5,317.77 (m) Printing & Reproduction 1,628.60 (n) Fuel, Oil, & Lube for Forklift 2,127.31 Total Expenses 3,363,213.50 Fund 75 Balance 287,847.60 Funding Available for Memorial City Hall as of 12/31/18 Fund Balance Memorial City Hall Bond Fund 287,847.60 General Fund Reserves ($250,000.00 37,547.47) 212,452.53 500,300.13 Page 1 of 6
Page 15 (a) Other Supplies Various Vendors 34,471.35 McNatt Lumber 8,850.36 Fastenal Company 6,232.82 Service Steel 8,511.96 McElroy Metal 1,806.66 Cassidy Jones Lumber 967.34 Pete McCarty 121.35 Moore Supply 446.63 Morgan Tool 626.88 Custom Bilt Cabinet 3,608.61 Lowes 14,204.88 Campbell Portable Building 175.00 Marshall Welding 2,379.83 Logan & Whaley 192.52 Jack C Brown Trucking 850.00 Amazon 242.29 D & T Custom Iron Works 1,430.00 Total Other Supplies 85,118.48 (b) Small Tools & Equip Various Vendors 19,964.75 Marshall All Seasons 2,052.23 AP Equipment & Rental 1,009.00 Anchor Safety 1,299.50 Bryan Beavers 6,590.00 Ram International 2,369.00 NAPA Auto Supplies 4,130.88 A 1 Rent All 1,150.00 Marshall Welding 8,411.30 Morgan Tool 3,969.84 Lowes 8,491.10 Harbor Freight 1,207.51 Roger Woods Electric, LLC 1,385.27 La Tee Da 2,800.00 Fastenal 4,660.62 Longview Drive Shaft 815.00 Oreilly Auto 553.18 Amazon.Com 1,576.23 Wholesale Electric 235.55 IPL*Laserpointerpro.C 384.93 Home Depot 282.88 Dowden Bldg Material 517.30 Insta Cash Pawn #3 151.53 Marshall Hometown Tire 1,216.00 Tractor Supply 189.43 Elliott Electric 345.11 The Knox Company 704.00 Total Small Tools & Equip 76,462.14 Page 2 of 6
Page 16 (c)professional Fees Flowers & Assoc Architect, Inc 242,499.66 Muse Work, LLC 21,975.00 Current Design in Acoustics 675.00 Opti Sound, Inc 1,200.00 Creative AVL Solutions 5,000.00 Brevard Architecture 500.00 Alliance Geotechnical Group 670.00 Total Professional Fees 272,519.66 (d) Advertising Marshall News Messenger 2,412.57 Wix.com 372.88 Web.Network Solutions 96.84 Total Advertising 2,882.29 (e) Contracted Services Duputies for Inmates 44,905.47 Harrison County 92,188.07 Butler Construction 32,775.00 Jimmy Dewayne Ragsdall 4,900.00 Don Woods Electrical 2,571.60 E V Walker Construction 350.00 Mollinedo's Construction 18,000.00 D&T Custom Iron Works 8,900.59 Firetrol Protection Systems 1,215.05 American Exterminating 95.00 Texas Scenic Company, Inc 3,325.00 Total Contracted Services 209,225.78 (f) Rentals Republic Services 9,514.90 A 1 Rent All 31,990.71 East TX Septic Tank & Grease 18,246.60 Bobcat of Longview 13,255.10 Bobcat of Dallas 2,460.60 Ronnie's Wrecker Service 44,903.95 3G Portable Storage 837.00 AP Equipment & Rental 23,406.58 Saf T Box 1,480.21 Sunbelt Rentals 56,844.33 Custom Bilt Cabinets 3,245.00 Champ's Scaffold Co., Inc 74,908.49 United Rentals 203.67 Brownfield Redevelopment 185.20 Morgan Tool & Supply 35.00 Total Rentals 281,517.34 Page 3 of 6
Page 17 (g) Building Improvements Misc 10,654.12 Tackett Building Specialties 7,125.00 Home Depot 1,445.91 Jerome Todd Hatfield 490.00 Roger Woods Electric 7,982.50 Service Steel & Pipe, Inc 22,909.86 Bice Investments 5,800.00 D & T Custom Iron Works 25,467.05 Mollinedo's Construction 10,350.00 Shop Equipment Service, LLC 8,893.00 Logan & Whaley 165.00 Lowes 9,772.35 Harison County Glass 34.33 Mueller Inc 1,189.02 Nash 1,500.00 Acme Brick 769.39 Regal Plastics Supply 784.44 Cassity Jones Lumber 31,075.47 Darron Pryor 10,675.00 Custom Bilt Cabinet 14,589.18 The Bilco Company 3,016.16 Metal Mart #57 398.28 D & F Erectors, Inc 49,924.46 Don Woods Electrical 1,013.00 Fastenal 467.49 WW Grainger 7,289.44 Casey Slone 554,637.49 Stiles Electric 289,365.25 HD Supply Waterworks 16,665.44 Williams Construction 4,306.97 McNatt Lumber 5,828.95 Service Pump & Compressor,Inc 84.40 Interior Exterior 4,180.65 Cox Contractors 24,050.00 East Texas Refrigeration 230,973.50 Creative Avl Solutions 167,705.84 Schindler Elevator Corp 78,166.00 S & S Roofing 63,308.48 Apollo 47,780.43 Firetrol Protection 13,693.76 Harrison County Glass 1,328.22 North American Kitchen 5,967.02 R & R Painting & Remodeling 68,157.94 Jose Hernandez dba Chino's 5,540.00 Holloway Carpet, Inc. 1,000.00 Total Building Improvements 1,816,520.79 Page 4 of 6
Page 18 (h) Miscellaneous Food for Inmates Various Vendors 29,484.63 Various Vendors 4,926.96 Ronald Wane Oney 2,940.00 Jimmy Dwayne Ragsdell 1,380.00 Don Woods Electrical 601.92 American Yard 117.27 Car Tex Trailer 744.10 Roden Appliance, Inc 350.00 Roger Woods Electric LLC 2,980.31 Jose Hernandez dba Chinos Construction 38,100.00 Intuit*In*Wolf Print 1,256.10 Azalea Orthopedics & Sports 364.00 Indoor & Outdoor Signs 144.00 Smart Adv 1,314.43 Marshall Hometown Tire 448.00 Anchor Safety, Inc. 231.00 ERI Consulting Engineers 1,065.00 Mollindo Constructions 54,225.00 Luis German Torres 16,425.00 Angelica Vasquez 51,750.00 Total Miscellaneous 208,847.72 (i) Other Machinery & Equipment AP Equipment & Rental 4,870.00 Total Other Machinery & Equipment 4,870.00 (j) Improvements Butler Construction 4,600.00 Elite Core Audio 1,211.14 Southwest Meter 1,201.92 Custom Bilt Cabinet 668.62 Don Woods Electrical 538.11 Interior Exterior Building 490.00 Total Improvements 8,709.79 (k) Improvements Data Processing Various Vendors 14,836.50 Holcomb Communications 3,425.00 Total Improvements Data Processing 18,261.50 (l) Furniture & Fixtures Various Vendors 5,317.77 Total Furniture & Fixtures 5,317.77 Page 5 of 6
Page 19 (m) Printing & Reproduction Wolf Prints 1,628.60 Total Printing & Reproduction 1,628.60 (n) Fuel, Oil, & Lube Sunbelt Rentals 136.13 McAdams Propane 158.76 Stores Inventory Fund 1,305.51 NAPA Auto Supply 25.15 Pete Mccarty Oil Co 239.60 Lowes 179.82 Marshall All Seasons 65.98 Walmart 16.36 Total Fuel, Oil, & Lube 2,127.31 Page 6 of 6
Page 20 FUND 75 -- MEMORIAL CITY HALL Revenue and Expenses December, 2018 Income: Interest Income 906.32 Total Income 906.32 Expenses: Payroll Cost 10,610.07 Telephone Cellular 278.98 (a) Other Supplies 58.54 (b) Small Tools & Equip 334.52 (c)professional Fees (d) Advertising 533.72 (e) Contracted Services 8,502.92 (f) Rentals 8,606.38 (g) Building Improvements 69,862.91 (h) Miscellaneous 30,707.64 (i) Other Machinery and Equipment (j) Improvements (k) Improvements Data Processing (l) Furniture and Fixturers (m) Printing and Reproduction (n) Fuel, Oil, & Lube for Forklift 70.93 Total Expenses 129,566.61 (a) Other Supplies Lowe's 34.60 Various Vendors 23.94 Total Other Supplies 58.54 (b) Small Tools & Equip Sherwin Williams Lowe's 65.54 Marshall Welding 91.05 Fastenal Company 53.56 Napa Auto Supply 124.37 Total Small Tools & Equip 334.52 (d) Advertising Wix.com 12.90 Marshall News Messenger 520.82 Total Advertising 533.72 (e) Contracted Services Harrison County 8,502.92 Total Contracted Services 8,502.92 Page 1 of 2
Page 21 (f) Rentals A 1 Rent All 1,518.40 East TX Septic Tank & Grease 780.00 AP Equipment & Rental 640.00 Champs Scaffold Co., Inc. 5,431.43 Ronnie's Wrecker Service 200.00 Various 36.55 Total Rentals 8,606.38 (g) Building Improvements Cassity Jones Lumber 1,187.88 Lowe's 448.96 Fastenal Company 95.20 Casey Sloan Construction, LLC 42,313.59 R & R Painting & Remodeling, Inc. 25,419.05 DT Custom Iron Works 1,543.25 Muellar return 1,145.02 Total Building Improvements 69,862.91 (h) Miscellaneous Food for Inmates Various Vendors 782.64 Angelica Vasquez 13,500.00 Luis German Torres 16,425.00 Total Miscellaneous 30,707.64 (I ) Furniture & Fixtures Total Furniture & Fixtures (k) Improvements Data Processing Total Improvements Data Processing (n) Fuel, Oil, & Lube for Forklift McAdams Propane Company 24.90 Pete McCarty Oil Company, Inc. 46.03 Total Fuel, Oil, & Lube 70.93 Page 2 of 2