Page 16 MEMORANDUM To: From: Members of the City Commission Jack Redmon, Acting City Manager Date: September 20, 2018 Subject: Report on the Status of the Memorial City Hall Renovation Project This report is being provided to update the Commission on various aspects of the Memorial City Hall renovation project. Financial Report A financial report regarding Memorial City Hall is attached. Fundraising Fundraising efforts total $238,975 in donations, pledges, and gifts as of this date. Construction Update Door frames are installed Beam repair is complete Painting is ongoing Wall texturing is complete Installation of ceiling in auditorium is ongoing Window installation is complete Negotiations with sprinkler system company is ongoing Museum staging is being constructed Front sidewalk and garden area construction will begin next week Electric should be complete in the next two weeks Coordinating with architect and contractor to install flooring Seating has been ordered and progressing as expected
Page 17 FUND 75 -- MEMORIAL CITY HALL As of 8/31 /18 Beginning Fund Balance 5/31/15 1,603,818.15 Income: Interest Income 36,444.36 2017 Bond Proceeds (2,000,000-42,500 Cost) 1,957,500.00 Total - Income 1,993,944.36 Expenses: Payroll Cost -317,582.28 Telephone-Cellular -3,065.91 (a) Other Supplies -82,917.49 (b) Small Tools & Equip -75,593.51 (c)professional Fees -272,519.66 (d) Advertising -2,057.93 (e) Contracted Services -204,443.88 (f) Rentals -228,504.83 (g) Building Improvements -1,577,725.82 (h) Miscellaneous -94,400.38 (i) Other Machinery & Equipment -4,870.00 (j) Improvements -8,709.79 (k) Improvements-Data Processing -14,836.50 (l) Furniture & Fixtures -76.77 (m) Printing & Reproduction -1,628.60 (n) Fuel, Oil, & Lube for Forklift -1,877.03 Total - Expenses -2,890,810.38 Fund 75 Balance 706,952.13 Funding Available for Memorial City Hall as of 8/31/18 Fund Balance - Memorial City Hall Bond Fund 706,952.13 General Fund Reserves ($250,000.00-37,547.47) 212,452.53 919,404.66 Page 1 of 6
Page 18 (a) Other Supplies Various Vendors 34,313.15 McNatt Lumber 8,850.36 Fastenal Company 5,776.89 Service Steel 8,511.96 McElroy Metal 1,806.66 Cassidy Jones Lumber 787.36 Pete McCarty 121.35 Moore Supply 341.32 Morgan Tool 626.88 Custom Bilt Cabinet 3,608.61 Lowes 12,903.31 Campbell Portable Building 175.00 Marshall Welding 2,379.83 Logan & Whaley 192.52 Jack C Brown Trucking 850.00 Amazon 242.29 D & T Custom Iron Works 1,430.00 Total Other Supplies 82,917.49 (b) Small Tools & Equip Various Vendors 19,711.36 Marshall All Seasons 2,052.23 AP Equipment & Rental 1,009.00 Anchor Safety 1,299.50 Bryan Beavers 6,590.00 Ram International 2,369.00 NAPA Auto Supplies 3,993.02 A-1 Rent All 1,150.00 Marshall Welding 8,227.35 Morgan Tool 3,835.49 Lowes 8,385.58 Harbor Freight 1,207.51 Roger Woods Electric, LLC 1,385.27 La-Tee-Da 2,800.00 Fastenal 4,607.06 Longview Drive Shaft 815.00 Oreilly Auto 553.18 Amazon.Com 1,576.23 Wholesale Electric 235.55 IPL*Laserpointerpro.C 384.93 Home Depot 282.88 Dowden Bldg Material 517.30 Insta-Cash Pawn #3 151.53 Marshall Hometown Tire 1,216.00 Tractor Supply 189.43 Elliott Electric 345.11 The Knox Company 704.00 Total Small Tools & Equip 75,593.51 Page 2 of 6
Page 19 (c)professional Fees Flowers & Assoc Architect, Inc 242,499.66 Muse Work, LLC 21,975.00 Current Design in Acoustics 675.00 Opti-Sound, Inc 1,200.00 Creative AVL Solutions 5,000.00 Brevard Architecture 500.00 Alliance Geotechnical Group 670.00 Total Professional Fees 272,519.66 (d) Advertising Marshall News Messenger 1,891.75 Wix.com 166.18 Total Advertising 2,057.93 (e) Contracted Services Duputies for Inmates 44,905.47 Harrison County 74,868.07 Butler Construction 32,775.00 Jimmy Dewayne Ragsdall 4,900.00 Don Woods Electrical 2,571.60 E V Walker Construction 350.00 Mollinedo's Construction 18,000.00 D&T Custom Iron Works 8,900.59 Firetrol Protection Systems 1,215.05 American Exterminating 95.00 Delta Fire Protection 12,538.10 Texas Scenic Company, Inc 3,325.00 Total Contracted Services 204,443.88 (f) Rentals Republic Services 9,514.90 A-1 Rent All 27,422.03 East TX Septic Tank & Grease 15,126.60 Bobcat of Longview 13,255.10 Bobcat of Dallas 2,460.60 Ronnie's Wrecker Service 34,203.95 3G Portable Storage 837.00 AP Equipment & Rental 20,998.58 Saf-T-Box 1,480.21 Sunbelt Rentals 47,595.05 Custom Bilt Cabinets 3,245.00 Champ's Scaffold Co., Inc 52,089.04 United Rentals 203.67 Brownfield Redevelopment 73.10 Total Rentals 228,504.83 Page 3 of 6
Page 20 (g) Building Improvements Misc 10,654.12 Tackett Building Specialties 7,125.00 Home Depot 1,445.91 Jerome Todd Hatfield 490.00 Roger Woods Electric 7,982.50 Service Steel & Pipe, Inc 22,909.86 Bice Investments 5,800.00 D & T Custom Iron Works 22,438.80 Mollinedo's Construction 10,350.00 Shop Equipment Service, LLC 8,893.00 Logan & Whaley 165.00 Lowes 5,460.29 Harison County Glass 34.33 Mueller Inc 2,334.04 Nash 1,500.00 Acme Brick 769.39 Regal Plastics Supply 784.44 Cassity Jones Lumber 26,411.43 Darron Pryor 10,675.00 Custom-Bilt Cabinet 14,589.18 Delta Fire Protection 44,870.87 The Bilco Company 3,016.16 Metal Mart #57 398.28 D & F Erectors, Inc 49,924.46 Don Woods Electrical 1,013.00 Fastenal 306.84 WW Grainger 7,289.44 Casey Slone 409,145.84 Stiles Electric 274,531.95 HD Supply Waterworks 16,665.44 Williams Construction 4,306.97 McNatt Lumber 5,828.95 Service Pump & Compressor,Inc 84.40 Interior Exterior 3,747.13 Cox Contractors 21,992.50 East Texas Refrigeration 210,602.15 Creative Avl Solutions 167,705.84 Schindler Elevator Corp 31,089.00 S & S Roofing 63,308.48 Apollo 47,780.43 Firetrol Protection 13,693.76 Harrison County Glass 1,328.22 North American Kitchen 5,967.02 R & R Painting & Remodeling 26,776.40 Jose Hernandez dba Chino's 5,540.00 Total Building Improvements 1,577,725.82 Page 4 of 6
Page 21 (h) Miscellaneous Food for Inmates-Various Vendors 26,312.84 Various Vendors 4,801.41 Ronald Wane Oney 2,940.00 Jimmy Dwayne Ragsdell 1,380.00 Don Woods Electrical 601.92 American Yard 117.27 Car-Tex Trailer 744.10 Roden Appliance, Inc 350.00 Roger Woods Electric LLC 2,980.31 Jose Hernandez dba Chinos Construction 38,100.00 Intuit*In*Wolf Print 1,256.10 Azalea Orthopedics & Sports 364.00 Indoor & Outdoor Signs 144.00 Smart Adv 1,314.43 Marshall Hometown Tire 448.00 Anchor Safety, Inc. 231.00 ERI Consulting Engineers 1,065.00 Mollindo Constructions 11,250.00 Total Miscellaneous 94,400.38 (i) Other Machinery & Equipment AP Equipment & Rental 4,870.00 Total Other Machinery & Equipment 4,870.00 (j) Improvements Butler Construction 4,600.00 Elite Core Audio 1,211.14 Southwest Meter 1,201.92 Custom-Bilt Cabinet 668.62 Don Woods Electrical 538.11 Interior Exterior Building 490.00 Total Improvements 8,709.79 (k) Improvements-Data Processing Various Vendors 14,836.50 Total Improvements-Data Processing 14,836.50 (l) Furniture & Fixtures Various Vendors 76.77 Total Furniture & Fixtures 76.77 Page 5 of 6
Page 22 (m) Printing & Reproduction Wolf Prints 1,628.60 Total Printing & Reproduction 1,628.60 (n) Fuel, Oil, & Lube Sunbelt Rentals 136.13 McAdams Propane 118.18 Stores Inventory Fund 1,305.51 NAPA Auto Supply 25.15 Pete Mccarty Oil Co 29.90 Lowes 179.82 Marshall All Seasons 65.98 Walmart 16.36 Total Fuel, Oil, & Lube 1,877.03 Page 6 of 6
Page 23 FUND 75 -- MEMORIAL CITY HALL Revenue and Expenses August, 2018 Income: Interest Income 104.92 Total - Income 104.92 Expenses: Payroll Cost -11,412.38 Telephone-Cellular -301.98 (a) Other Supplies -1,119.73 (b) Small Tools & Equip -298.96 (c)professional Fees (d) Advertising -166.18 (e) Contracted Services -4,512.74 (f) Rentals -9,909.03 (g) Building Improvements -52,221.04 (h) Miscellaneous -22,648.61 (i) Other Machinery and Equipment (j) Improvements (k) Improvements-Data Processing -153.28 (l) Furniture and Fixturers (m) Printing and Reproduction (n) Fuel, Oil, & Lube for Forklift -22.12 Total - Expenses -102,766.05 (a) Other Supplies Lowe's 797.03 Fastenal 104.86 Various Vendors 217.84 Total Other Supplies 1,119.73 (b) Small Tools & Equip Lowes 173.90 Fastenal 125.06 Total Small Tools & Equip 298.96 (d) Advertising Wix.com 12.90 Total Advertising 12.90 (e) Contracted Services Harrison County 4,512.74 Total Contracted Services 4,512.74 Page 1 of 2
Page 24 (f) Rentals A-1 Rent All 402.39 East TX Septic Tank & Grease 780.00 AP Equipment & Rental 602.00 Sunbelt Rentals 4,624.64 Ronnie's Wrecker 3,500.00 Total Rentals 9,909.03 (g) Building Improvements Sherwin Williams 101.94 Cassity Jones Lumber 4,084.88 Lowe's 1,574.86 Creative Avl Solutions 16,951.29 Home Depot 1,445.91 Underground Utility 17.83 Jose Hernandez dba Chino's 2,100.00 Harrison County Glass 34.33 Service Steel & Pipe, Inc. 121.30 Reimbursement Supplies 72.20 Tackett Building Specialities 7,125.00 Stiles Electric, Inc. 18,591.50 Total Building Improvements 52,221.04 (h) Miscellaneous Food for Inmates-Various Vendors 839.19 Jose Hernandez dba Chino's 9,660.00 Gumersindo Mollindo dba Mollindo Const 11,250.00 Texas Truck Outfitters 130.00 Napa Auto 25.32 Car-Tex Trailer Co Inc 744.10 Total Miscellaneous 22,648.61 Page 2 of 2