ACKNOWLEDGMENT OF INTENT TO VACATE Resident Name(s): Property Name: Unit Number: We have received your notice informing us of your intent to vacate your apartment. Please read all the information in this packet and sign and return the last page to the Site Manager as soon as possible. Please keep in mind that check-out time is at 12:00 p.m. on the last day of the month!!! Please contact your Site Manager to arrange a convenient time to complete your final checkout and turn in your keys. Provide your Site Manger with a forwarding address to make sure that you receive the final disposition of your Performance Deposit which will be mailed within twenty-one (21) days from the last day you are responsible for your unit. We encourage you to plan ahead. Your apartment must be cleared of all personal possessions and any and all cleaning must be done by that time. The most common reason for withholding a portion of a former residents Performance Deposit is lack of cleaning. To ensure a proper and complete refund of your Performance Deposit, we have compiled a list of items that must be cleaned and also some hints and suggestions for doing them. The attached list of common cleaning and damage charges indicates the charges you may incur for items left unclean, damaged or missing. These charges will be deducted from your Performance Deposit. If the charges exceed your Performance Deposit, you will be billed for the excess amount and forwarded to a collection agency if not paid. If you have any questions concerning this letter, please feel free to contact your Site Manager. Good luck in your new home. Sincerely, CEPCO Management, Inc. Page 1 of 3 2/2016
CLEANING AND REPLACEMENT CHARGES When you vacate your apartment, an inspection will be done to determine what cleaning and/or damage charges (if any) will be charged against your Performance Deposit. These charges will be based on the attached common cleaning and damage charges list. These rates are approximate and could be more or less than the listed rate depending on the situation. These suggestions will help you ensure a full refund of your Performance Deposit: WALL All walls must be cleaned and ready to paint. A mild general purpose cleaning solution will remove ordinary dirt and grease marks. DO NOT repair holes in the walls. This will be taken care of by our painting contractor. FLOORS All floors must be washed and excess wax removed. Mild floor cleaning solutions will work for ordinary dirt and stains. Use ammonia if you need to strip off old wax and steel wool to remove any dried on stains. All carpeting must be vacuumed and cleaned. If you have occupied your apartment for less than one year, you are responsible for having your carpet professionally cleaned. DOORS AND WOODWORK Both the inside and outside of all doors should be wiped clean and polished. All woodwork should be wiped down. The tracks on the closet doors should be free of dust and dirt. You can use your vacuum to get the dirt and gravel out of the tracks. KITCHEN CABINETS AND DRAWERS Remove all shelf paper and use a mild cleaning solution to clean both the inside and outside of all cupboard and drawer surfaces. REFRIGERATOR Completely clean and wipe out the refrigerator. Defrost the freezer if needed. Turn the dial to the lowest possible setting. Do not turn the refrigerator off. The site manager will take care of this when they do their final inspection. Pull the refrigerator out from the wall to clean the floor and sides of the refrigerator and cabinet. Vacuum the coils behind the refrigerator. RANGE, OVEN AND VENT HOOD All surfaces of the range, oven and vent hood should be clean and free from grease. This includes the drip pans, oven racks, broiler pan and vent hood filter. Use a standard oven cleaner and a single edge razor to remove all baked on material from oven walls. Place your oven racks, broiler pan and vent hood filter in a garbage bag, spray them with oven cleaner and let them set overnight. Baked on material will rinse off easily in the morning. AIR CONDITIONER FILTER AND COVER When cleaning the decorative cover, use a mild cleaning solution. If your unit includes an air conditioner, remove the front cover by grabbing it from the rear, not the front to avoid breaking the cover. Rinse the filter thoroughly with warm soapy water. Reinstall filter and cover. BATHROOM FLOOR AND FIXTURES Rinse and dry all fixtures thoroughly. Clean the tile around the bathtub. To remove hard water stains from the tile, use a non-abrasive cleanser and/or toilet bowl cleaner. DO NOT USE TOILET BOWL CLEANER ON ANY METAL SURFACES, AS IT WILLRUIN THE FINISH. Please make sure that you clean everything out of the bathroom medicine chest and wipe it down along with the sink, toilet, bathtub, etc. Clean the exhaust fan. Page 2 of 3 2/2016
WINDOWS The windows must be cleaned on the inside and the sliding tracks wiped out. It is not necessary to clean the outside of your windows if you are on the second floor. ELECTRICAL FIXTURES All chandeliers and light fixtures are to be washed and dried. Leave working light bulbs in all fixtures. Replace chandelier bulbs with similar (clear / frosted) bulbs. Clean and replace globes in light fixtures. Switch plates and outlet covers should be clean and free of any marks. HEAT REGISTER Wipe clean and vacuum out. TRASH Dispose of any rubbish or unwanted items properly. You must make arrangements with the caretaker to dispose of large items such as furniture. All other trash is to be placed in containers and put in the dumpster. Any charges incurred for the disposal of unwanted items will be withheld from your Performance Deposit. STORAGE UNIT Remove all items. Wipe down shelves and sweep floor. GARAGE STALL Remove all items. Use kitty litter to absorb any oil on the floor and sweep before your move-out day. Page 3 of 3 2/2016
COMMON CLEANING AND DAMAGE CHARGES CLEANING General Cleaning $15.00/Hour Lights Light Fixture $10.00 Kitchen Outlet Covers $10.00 Range/Oven $50.00 Exhaust Hood $20.00 Miscellaneous Refrigerator $40.00 Windows & Screens $25.00 Dishwasher $10.00 Patio Door $30.00 Sink $5.00 Wash Kitchen / Bath Floor $20.00 Cabinets $30.00 Ceiling Fan $10.00 Countertops $10.00 Vacuuming $10.00 Rubbish Removal $10.00/Bag Bathroom Furniture Removal Varies Mirrors & Medicine Cabinets $5.00 Woodwork $10.00/Room Toilet & Seat $20.00 Registers & Cold Air Returns $5.00 Tub Area $30.00 Air Conditioner $20.00 Shower Head $5.00 Blinds $10.00ea Vanity $20.00 Walls $10.00 Exhaust Fan $5.00 DAMAGE Kitchen Bathroom Burner Element (Small) $10.00 Towel Bar $20.00 Burner Element (Large) $20.00 Vanity Mirror $70.00 Crisper Drawer $50.00 Toilet Seat $20.00 Crisper Shelf $25.00 Shower Head $15.00 Sink Stopper $5.00 Cabinet Drawers $50.00 Windows Window Screen $30.00 Lights Horizontal Blind $20.00ea Light Bulb $5.00 Vertical Blind $40.00ea Globes $15.00ea Curtain Rod $35.00 Doors Miscellaneous Door Knocker & Viewer $25.00 Air Condition Cover $30.00 Apartment Entry Door $250.00 Smoke Detector $20.00 Interior Hollow Door $100.00 Carbon Monoxide Detector $20.00 Sliding Wood Panel $65.00ea Wall Damage $25.00/Hole Storm Door $200.00 Walls/Ceiling Keys Painting (Less than one year $150.00-400.00 Building, Apartment, Mailbox $15.00ea occupancy) Lock Change $50.00 Flooring Replacement Flooring replacement cost will vary from $200 - $2,000, Depending on Size of Unit and the Extent of the Damage. 2/2016
Original: Date: Revised: Date: (Property Manager Initial and Date) Notice to Vacate Notice to Transfer New Unit # Unit # Vacating of (Name of property) Resident name(s): Proposed date to vacate: Please let us know why you are giving notice to vacate. Check as many as apply. PURCHASED HOME MOVING TO DIFFERENT RENTAL LOCATION MOVING OUT OF STATE HEALTH REASONS DECEASED EVICTED SKIPPED OTHER (Explain): Please provide a forwarding address so you are sure to receive documentation of the disposition of your security deposit. (in care of, if any) (Street Address) (City, State, Zip) By signing below, you confirm that you have read, understood and accept the contents of the Acknowledgment of Intent to Vacate. Resident Signature Date Was proper written notice received: YES NO Date written notice was received: Date tenant is responsible for rent through: Signature of Site Manager Date *****For Management Use***** 2-2016