DATE: June 07, 2016 TO: THRU: TOWN OF JUPITER Honorable Mayor and Members of Town Council Andrew D. Lukasik, Town Manager FROM: Thomas V. Driscoll, P.E., Director of Engineering, Parks & Public Works SUBJECT: GREEN SPACES STRATEGIC UPDATE: CONTINUED MAINTENANCE OF BEACHES, BIKE PATHS, PARKS, NATURAL AND PUBLIC AREAS EXECUTIVE SUMMARY: Staff will be providing a presentation to the Town Council on the Green Spaces Strategic Initiative. The purpose of the presentation will be to update the Town Council on activities related to the initiative and to seek feedback on current maintenance activities. The Green Spaces Strategic Initiative had three prioritized initiatives for FY 2016. The continued maintenance of beaches, bike paths, parks, natural areas to beautify, clean, restore and ensure safety was identified as a first tier, high priority and is the subject of this presentation; please see attached Presentation. The initiative had a number of actions steps with due dates in FY 2016 and staff will update the Town Council on the status of the action steps. As part of routine maintenance, Engineering, Parks and Public Works undertake a number of in-house and contracted activities to provide access to beaches and maintain bicycle paths, public areas, facilities, parks and natural areas, including right of way and landscape maintenance. The operating budget reflects the current level of routine maintenance and repairs on the aforementioned items; the current combined operating budgets for Parks and Public Works is approximately $5.07 million dollars. Staff would like the Town Council s feedback on the current levels of maintenance for the aforementioned activities. In addition to the routine maintenance activities, the initiative included two other associated action steps. The first is associated with the most recent request by Palm Beach County for the Town to share in the cost of beach renourishment and the possible need to develop a long-term funding strategy. The second is associated with the Town s park ordinance that provides regulation of the use of the Town s parks and natural areas. As the Town s parks are subject to increased demand, having regulations that restrict certain activities and restrictions that govern behavior are critical to the cost and our ability to maintain and keep safe. Please note that these strategies (park ordinance and beach renourishment) require additional detail and development and future discussions with the Town Council. RECOMMENDATIONS: This presentation is for general project information only and as an update on the Strategic Initiative. No formal action by the Town Council is being requested. Strategic Result: Green Spaces Attachments: Green Spaces Strategic Initiative Presentation Funding Source: Approved in Budget $ Sources: Additional Funding Required $ Sources:
Green Spaces Strategic Initiative Continued Maintenance of Beaches, Bike Paths, Parks, Natural and Public Areas..
Presentation Overview Update on the Strategic Initiative Action Plan Steps Current and ongoing maintenance, renewal and replacement activities Council Feedback on these work activities
Action Plan Steps Action Plan Step Update asset inventory and assess condition and needs Research & develop 10-year plan Review Level of Service with Town Council Develop operating and CIP budget Develop beach renourishment funding strategy coordinated with Palm Beach County Seek grant and private partnership funding Review Parks & Recreation ordinance Action Step Owner Due Date Adjusted Date Engineering, Parks Q1 2016 Q3 2016; Parks & Public Works Engineering, Parks Q3 2016 & Public Works Engineering, Parks Q2 2016 Q3 2016 & Public Works Engineering, Parks Ongoing; FY Q3 & Public Works Business Q3 2016 Development Business Ongoing Development Parks and Public Works/Recreation Q4 2016
Continued Maintenance of Beaches
Continued Maintenance of Bike Paths
Continued Maintenance of Public Areas
Continued Maintenance of Parks
Continued Maintenance of Natural Areas
Continued Maintenance of the Riverwalk
Action Step: Update Asset Inventory and Assess Conditions Action Owner: Engineering Due Date: Q1 2016; Completed Q2 2016 Right of Way Work Needs was completed in September of 2015 Park Work Needs was completed in February 2016
Repair Work Order Backlog
Overview of Routine Right of Way and Street Maintenance Shoulder/Asphalt repairs are as-needed Guardrails are repaired as-needed and when damaged Curb and gutter is repaired as-needed and when damaged Downed Stop signs are replaced within 8 hours Signs are repaired as needed; sign faces generally last ten years Sidewalks trip hazards are repaired by grinding or removal and replacement
Overview of Routine Right of Way and Street Maintenance Roadway lighting is repaired on an as-needed basis Trees over sidewalks are trimmed to allow 9 FT clearance and 14 FT over roadways Mowing and litter removal is 30 cycles per year Stormwater Utility provides street sweeping of curbed areas on Town streets; 145 curbed miles are swept on a quarterly basis Shores and Neighborhoods in Abacoa with street trees are swept weekly from December through March
Action Step: Review LOS with Town Council Action Owner: Engineering Right of Way Maintenance Issues or Enhancements:
Overview of Routine Landscape Maintenance: Review LOS Action Owner: Engineering Landscaping Maintenance Issues or Enhancements:
Overview of Routine Landscape Maintenance Beach Seagrape trimming is semi-annual Palm Tree trimming is semi-annual Mowing is generally 30 cycles per year Weeding of landscape beds is monthly Mulch is applied annually Fertilizer is applied quarterly Herbicide and pesticide as needed Current CIP to enhance existing median plantings
Overview of Athletic Field/Parks Maintenance Ballfields are groomed daily when in use Athletic fields are top dressed annually Athletic field sod is repaired annually Other maintenance is on an as-needed basis, including restoration of damaged plants, irrigations repairs and other work required to support landscape and athletic fields Facilities are repaired on an as needed basis with normal routine cleaning and maintenance Park Restrooms are cleaned on a daily basis
Overview of Athletic Field/Parks Maintenance Athletic Fields are generally mowed once per week Neighborhood parks are mowed on a routine basis; 36 times per year Parks are mulched on an annual basis Playground equipment is inspected and repaired on an as-needed basis Other work such as repairing of fencing and gates is on an as-needed basis
Overview of Athletic Field Maintenance: Review LOS Action Owner: Engineering Athletic Field Maintenance Issues or Enhancements:
Overview of Natural Area Maintenance Undeveloped Natural Areas are currently managed by Planning and Zoning staff Most of their effort has consisted of exotic vegetation removal, perimeter fencing and restoration of the sites As the properties are cleared and developed, Public Works provides mowing and landscape maintenance An additional issue this year has been the removal of campsites; three to date
Overview of Natural Area Maintenance: Review LOS Action Owner: Engineering Natural Area Maintenance Issues or Enhancements:
Overview of Riverwalk Landscaping maintenance; consistent with the LOS of the right-of-way Trash removal, 3X per week Lighting maintenance and repair Recent effort to remove exotic vegetation Sidewalk and hardscape maintenance and repairs Bridge maintenance and repairs CRA Activity: Volunteer Riverwalk Ambassadors that monitor activities, provide assistance/information and report issues; Eyes and Ears of the Riverwalk
Overview of Riverwalk: Review LOS Action Owner: Engineering Riverwalk Maintenance Issues or Enhancements:
Action Step: Develop Operating and CIP Budgets Action Owner: Engineering Parks Maintenance FY 2016: $1,933,511 Public Works FY 2016: $3,147,646 Department Draft FY 2017 Operating Budget is underway Development of FY 2017 2021 CIP Budget is currently underway Parks Restoration updated for Five Year and Ten Year (Gaming) Current FY 2015 and 2016 CIP Projects Supporting the Initiative:
CURRENT AND PENDING CIP PROJECTS Project Description 2016 2017 2018 2019 2020 Total WWII Naval Housing Renovation $ 135,000 $ - $ - $ - $ - $ 135,000 JCP Sports Field Lighting $ - $ - $ 150,000 $ - $ 100,000 $ 250,000 Neighborhood Sidewalks $ 150,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 550,000 Town Hall Parking Lot $ - $ 160,000 $ - $ - $ - $ 160,000 Street Resurfacing $ 300,000 $ 450,000 $ 525,000 $ 400,000 $ 500,000 $ 2,175,000 Toney Penna Dr. Improvements $ 300,000 $ - $ - $ - $ - $ 300,000 Town Hall Generator Replacement $ - $ - $ 295,000 $ - $ - $ 295,000 Replace TH 2nd Story Windows $ - $ - $ 425,000 $ - $ - $ 425,000 Traffic Management and Safety Improvements $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Pedestrian (Bicycle) Crossing Improvements at FEC RR $ 250,000 $ - $ - $ - $ - $ 250,000 Community Center Renovations $ - $ - $ - $ - $ 50,000 $ 50,000 ADA Transition Plan $ 100,000 $ - $ - $ - $ - $ 100,000 JCP Athletic Field Turf Replacement $ - $ 75,000 $ - $ 1,750,000 $ - $ 1,825,000 Air Conditioning Equipment Replacement $ 15,000 $ 45,000 $ 15,000 $ 25,000 $ 175,000 $ 275,000 Jones Creek Headwater Public Access Improvements $ - $ - $ 30,000 $ 400,000 $ - $ 430,000 Indiantown Rd Pedestrian Crossing Improvements $ - $ - $ 190,000 $ - $ - $ 190,000 Pedestrian and Bicycle Safety Improvements $ 100,000 $ - $ - $ - $ - $ 100,000 Alternate A1A Median Enhancements $ 75,000 $ - $ 675,000 $ - $ - $ 750,000 Rehabilitation of Beach Dune Crossovers $ - $ 85,000 $ - $ 865,000 $ - $ 950,000 Sawfish Bay Park Restrooms $ 5,000 $ 170,000 $ - $ - $ - $ 175,000 Parks Restoration Program $ 195,000 $ 150,000 $ 200,000 $ 150,000 $ 150,000 $ 845,000 Arterial Roadway Landscape Improvements (FY 2015) - - - - - $ 265,000 $ 10,995,000
Action Step: Develop Beach Renourishment Funding Strategy Action Owner: Business Development Due Date: Q3 2016 The Town has two areas of the beach that are included in beach nourishment projects, Carlin Park Shoreline Protection Project and the Juno Beach Shoreline Protection Project. These projects have been funded by Federal, State, and County Dollars, and coordinated through Palm Beach County.
Action Step: Develop Beach Renourishment Funding Strategy The Town has never provided funding for beach nourishment projects. We have provided funding assistance for two emergency dune restoration projects. Due to the fact the Federal dollars are becoming either eliminated or scaled back along with uncertainty of future State dollars, Palm Beach County is looking for the Town to become a partner in future projects and to provide long term funding assistance. Russ Ruskay anticipates that before the next beach nourishment project is scheduled (winter of 2017/18) the County will be asking the Town for funding assistance in order for the project to move forward.
Action Step: Review Parks Ordinance Action Owner: Recreation The Town has adopted Palm Beach County s Parks and Recreation ordinances Recreation staff will be reviewing and making any necessary recommendations for change to the Palm Beach County Parks and Recreation Ordinance Chapter 21, Sections 21-1 through 21-46. Review and Update Due Q4 2016: Kristin George, will be focusing on this after Summer Camp is complete in August.